CITYOFCREOLA POBOX490 CREOLA,. AL. 36525 251-675-8142. Phone 251-930-1877. FAX  William R. Criswell Leanne Greene Harold Martin Ralph WalkerTonya Moss Kendal Hadaway  Mayor Carolyn Sue Cain City Clerk  Place1 Linda Hoiles Court Clerk  Place2  Place 3 Doug Kirkland ChiefofPolice  Place 4 Place 5 Jeff Reeves Fire Chief  Minutes oft the City of Creola City Council Meeting Thursday, May 10, 2018 6PM Creola City Hall 9615 Old Hwy. 43, Creola, AL Workshop: 5:30PM  Mayor Criswell called the meeting to order. Sergeant Turberville gave the Invocation.  Pledge of Allegiance Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway absent Mayor Criswell City Attorney Mr. Danny Mims City Clerk-Carolyn Sue Cain  Upon the call of roll, the following were found to be present except Councilman Hadaway  Councilwoman Moss made a motion to accept the minutes of 04/26/2018 meeting. Councilman Walker seconded, all favored, none opposed, motion carried.  CITIZENS ADDRESSING THE COUNCIL No one to address the council  RESOLUTIONS, ORDINANCES AND OTHER BUSINESS  Atty Mims states that he has a quote from Municode in the amount of $9950.00 plus an annual $20.00 supplement service fee. Mr. Mims states that Municode will organize the ordinances with chapters and update them to Alabama law. Municode would also have the ordinances listed on the Municode .com website SO others could go online to view. Mr. Mims recommends for the city to do this and be more efficient. Councilwoman Greene asked what the fee would be to put the Municode on the Creola website? Atty Mims states he would have to check into it. Councilman Martin asked if they would come get the information or we would have to send it to them. Atty Mims states we would mail them what we have. Atty Mims discusses how the Municode would  Amended cm 5.10.18    work. Atty Mims ask the council and Mayor to read over the information and maybe discuss it at Councilwoman Greene states that Resolution 2018-015 is adopting policies and procedures for requests for public records in the City ofCreola. This is for individuals that want to come in and look at records that is available to review. There is a .25 cent fee per page. (one side) Councilwoman Moss made a motion to adopt Resolution 2018-015. Councilman Walker seconded, all favored, motion carried. Roll call for Resolution No. 2018-015- request for public records  the next meeting.  AI Roll Call Vote was taken. Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell Motion carried by majority vote.  YES YES YES YES ABSENT YES  Councilwoman Greene made a motion to pass the Grant management contract with Ms. Cara  Stallman fort total contract price of $24,000.00 for 12-month period. Councilwoman Moss second, all favored, none opposed, motion carried. Roll call for contract with Grant management /Cara Stallman  AI Roll Call Vote was taken. Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell Motion carried by majority vote.  YES ABSTAIN YES YES ABSENT YES  Councilwoman Greene made a motion to introduce that Raymond and Drena Dorman would like  to annex their property (1341 A Radcliff Rd) into the city. Councilwoman Moss second, all favored, none opposed, motion carried. Council woman Moss second, all favored, none opposed, motion carried.  Councilwoman Greene made ai motion to tablei the Dorman property to be annexed till next meeting. Councilwoman Greene states they are closing the Money Market account and leaving the tax payment in the general fund per Betancourt and King, CPA. Councilwoman Greene states they will close the Money Market account and transfer the $550.00 into the general fund account. Councilwoman Greene made a motion to close the Money Market account and that the taxes will  come out of the City general fund account.  Councilwoman Moss second, all favored, none opposed, motion carried.  Mayor recommends establishing a parks and recreation department under Ordinance No 2018-011 and that Major Holt to be the director for $1.00 a year, to be reviewed at the end oft the year.  2  Amended cm 5.10.18    Councilwoman Moss made a motion to establish a Parks and Recreation department. Councilman Walker second, all favored, none opposed, motion carried.  Roll call -to establish a park and recreation dept.  A Roll Call Vote was taken. Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell Motion carried by majority vote.  YES YES YES YES ABSENT YES  Councilwoman Greene motion to make Major Holt the director of the Parks and Recreation  department.  Councilwoman moss second, all favored, none opposed, motion carried. Roll call -Major Holt to be director ofParks and Recreation dept.  Al Roll Call Vote was taken. Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell Motion carried by majority vote.  YES YES YES YES ABSENT YES  Councilwoman Greene made a motion for the City of Creola Council and Mayor to put a Y page  ad int the Citronelle Call congratulating the 2018 graduates for $204.75. Councilwoman Moss second, all favored, none opposed, motion carried.  PLANNING AND ZONING COMMITTEE Ifsomething changes they will meet May 15 at 6pm. PARKS AND RECREATION Councilwoman Moss states that the parks are: fine. UTILITIES AND SENIOR CITIZENS  Councilwoman Greene states that they do notl have any applications soi they will not havean meeting.  Councilwoman Moss states that they had to replace the glass in the front door in the amount of Councilwoman Moss states that the senior/ veterans breakfast will bel held. June 16 from 9-1lam.  $691.00 which includes the tint. That is was broken when the grass was cut.  ZONING BOARD OF ADJUSTMENTS A meeting is scheduled for May 21,2018 at 5:30pm.  3  Amended cm 5.10.18    FINANCE  Councilwoman Greene gave the financial report, giving a copy to the Council. (Details of report listed below), making a motion to accept financial report as read, seconded by Councilwoman  Moss, all favored, none opposed, motion carried,  General Fund Money Market 4-cent Gas Tax Acct. (including 5 cent) 7-cent Special Gas Tax Acct. Special Court Fund Court Fund Court Bond Account S.A.I.L. Center Account Police Department Fire Department Total: (in bank)  $216,109.42 530.15 36,240.61 27,815.22 33,499.78 25,470.11 8,014.11 1,084.29 9,048.60 118.24 $357,930.53  Revenues totaled $ 11,853.61 for 5/2/2018 thru 5/9/2018 and the analysis fee $564.24. The bills that have been paid from 5/1-5/10 total $31,027.25 and payroll is $21,523.11 which total $52,550.36. Outstanding checks wrote for April is $838.90 and May $27,774.80. BC/BS payment  is$12,752.00 Roll call- - financial report A Roll Call Vote was taken. Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell Motion carried by majority vote. POLICE. AND FIRE POLICE  YES YES YES YES ABSENT YES  Chiefstates that the guys in the academy are doing well. Chief states that they are getting the last ofthe 3 cars from Mobile on Tuesday. Mayor states that the police department will be getting new decals that are blue and white. Chief states that the department will have 6 cars to declare excess.  Councilwoman Greene states that the new cars should be in around. July.  FIRE  Mayor states the newer fire truck is at WarBama being painted. Councilwoman Greene states that  they owe about $14,000.00 on #2 truck loan. STREETS/PUBLIC WORKS  Atty Mims states he has a verbal approval that iti is ok to use the 7-cent tax to pay the backhoe off.  Mayor states that Mr. Wayne and his crew has been working hard.  4  Amended cm 5.10.18    Mayor states that Mr. Safford did some grading on most of the dirt roads in the city this past weekend. Mayor states that a ditch has been cut on Holmes Rd which is helping with some drainage Mayor states that Mr. Wayne repaired the flatbed truck and it is back in service.  in the area.  BUILDING INSPECTOR  Mr. Moss states that there is about 5 houses being built, 2 sets of plans coming in. He spoke toa lady about possible putting a building with 4 office spaces in it. Mr. Moss states that plans fora RV storage should be submitted. Mr. Moss states hei is sending out letters to home owners that have property or homes that need to be condemned. Councilman Martin asked where the office space building was looking to be built. Mr. Moss states on Radcliffb by the cemetery. Mr. Moss states that  the office spaces and the RV storage must come before planning and zoning.  MAYOR'S! DISCUSSION improve.  Mayor states that Superior carrier open house was today. Mayor states the city is continuing to  OTHER ANNOUNCEMENTS  Councilwoman Moss states that Municipal clerk week is May 6-12 and she read aj proclamation. Councilman Walker states that he feels that they should have a work session before the meeting. Councilman Walker states that the smell from the air after the business is cleaning the tanks is not  good. Mayor states that LCAP can go check that out and identify what iti is.  ADJOURNMENT MOTION BY: Councilwoman Moss SECONDED BY: Councilman Walker Meeting adjourned @ 6:55 p.m. Respectfully submitted, Carolyn Sue Cain City Clerk c.m. 05.10.2018  5  Amended cm 5.10.18