CITY OFCREOLA POBOX490 CREOLA, AL36525 251-675-8142 Phone 251-930-1877. FAX  9 COUN) Mayor Carolyn Sue Cain City Clerk  William R. Criswell Leanne Greene Harold Martin Ralph Walker Tonya Moss Kendal Hadaway  Placel Linda Hoiles Court Clerk  Place2  Place: 3 Doug Kirkland ChiefofPolice  Place4 Place 5 Jeff Reeves Fire Chief  Minutes of the City of Creola City Council Meeting Thursday, November 8, 2018 6PM Creola City Hall 9615Old Hwy. 43, Creola, AL Workshop: 5:30PM  Mayor Criswell called the meeting to order. Carl Walker gave the Invocation. Pledge of Allegiance  Upon the call ofr roll, the following were found to be present  Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell City Attorney - Theresa Williamson City Clerk- Carolyn Sue Cain  Councilwoman Moss makes a motion to accept the minutes of 10/25/18 based on the corrections.  Councilman Walker seconded, all favored, none opposed, motion carried.  CITIZENS ADDRESSING THE COUNCIL  James Ivey, Carney Road, states the council told him last week that you couldn't accept Carney Road because it wasn't written correctly, but the council did not tell him how to write it. James Carney states that Harper & Garrett surveyed that road, went to the Probate Court, their lawyers examined it and saidi it was alright, that it isi recorded. James Ivy states the families on Carney Road isn't asking the City Council to pave it they, just want a few rocks to put on the road. James Ivy states last year when we had the Saraland stuff, that you would have an election and that you will pay fori it, that it's Probate Court. Theresa Williamson, City Attorney, states she can'taddress what  Cm 11.08.18    James Ivy is discussing regarding you will have an election and you will pay for it, Theresa Williamson does not know what James Ivy is referring to. Theresa Williamson, City Attorney, states that Yes, the Probate Court probably did confirm that it is a properly drafted deed, but the legal description pertained to the deed according to the Revenue Commissioners office is missing a" "call". James Ivy states the Probate Court okayed the deed and he have a copy ofit. Theresa Williamson, City Attorney, states the Probate Court doesn'tread the legal description and tell you whether your legal description is legal. Theresa Williamson, City Attorney, states the deed is missing a "call" or description. Theresa Williams, City Attorney, states the property line is not correct with the Revenue Commission. Theresa Williamson, City Attorney, states that she can't speak for the City Council but she doesn'tthink this is the reason the council does not want Carney Road to be a city obligation but that is an issue that was brought to Theresa Williamson attention Mayor Criswell states the city takes in roads that are 50ft wide. James Ivy states its 50ft wide if you want to put the road on Pay-As-You-Go. Mayor Criswell states its in the Zoning and Development Board book at 50ft. Mayor Criswell states the road in question is 20ft wide and that is where the problem is. Mayor Criswell states asked Mrs. Carney ifs she wanted the road. Mrs. Carney asked what it would take to get the road. Mayor Criswell states that it must be 50ft. Mayor Criswell states Brown Road is on the Pay-As-You-Go list and it must be done in multiple times. James Ivy states Carney Road is a gift to the city. Mayor Criswell states the City Council  when she was reviewing the matter.  will have to vote on it.  RESOLUTIONS, ORDINANCES AND OTHER BUSINESS  Mayor Criswell states Carney Road Resolution. Councilwoman Greene states Resolution 2018-021 ist the Resolution authorizing the Mayor oft the City ofCreola Alabama to vacate the Carney Road Councilwoman Greene would like to make a motion to vote on this Resolution 2018-021 to vacate  right-of-way.  the Carney Road Right ofv Way. Councilwoman Moss seconded.  Mayor Criswell asked City Clerk Carolyn Sue Cain to call the Roll. Roll Call for Resolution 2018-021 to vacate Carney Road Right of Way  A Roll Call was taken Councilwoman Greene Councilman Martin No Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell Motion carried by majority vote.  vacate Carney Road vetedtekeeproad vacate Carney Road vacate Carney Road Abstained vacate Carney Road  James Ivy states this is a different road than Carney Road. Mayor Criswell states the print James Ivy brought inl has Carney Road.. James Ivy states vacating Carney Road that is an extra 15ft. Mayor  Criswell asked James Ivy to look at his plans from Harper & Garrett.  2  Cm 11.08.18    Mayor States the city will be closing the Creola Police Department bank account due tot the request of our CPA-Mr. Betancourt. The CPA is formulating the audit for 2017 and one oft the things that our CPA-Betancourt recommended was closing the Creola Police Department bank account and put that account int the General Fund bank account and do the accounting back to the Creola Police Department on what they spend. Mayor Criswell states that we need a vote to close the Creola Councilwoman Greene makes a motion to close the Creola Police Department bank account per Betancourt, that is his suggestion that everything should be in the General Fund bank account. Councilwoman Greene states that she will break it down on a spreadsheet and City Clerk, Carolyn Sue Cain, will do the same. Councilwoman Greene states that we will be able to see how much is  Police Department bank account.  spent int the police department.  Councilwoman Moss seconded, all favored, none opposed, motion carried.  Mayor Criswell states the city will be ordering new checks for the 4,5 and 7cent gas tax accounts. Mayor Criswell states that he did not see a cost for the checks. Councilwoman Greene states it would be the minimum check cost at Regions Bank. Councilwoman Greene states that she can get the cost, but our CPA-Betancour: suggested that we get the checks for the 4,5 and 7cent account. Ifwe must pay for something out oft that account we can always go back to the checkbook, sO that way we can keep a close track on it rather than transferring the money. Mayor Criswell states that what we are doing now is writing it out oft the General Fund bank account then making the transfer out ofthe 4,5 or 7cent account. Councilwoman Greene states even though we write the comment as to what the transfer is for, Betancourt suggest that ifwould be better for accounting purposes for Councilwoman Greene would like permission from the council to order the checks for 4,5 and 7  itt tol have its on checking account. cent bank account.  Councilman Hadaway makes a motion to order checks.  Councilwoman Moss seconded, all favored, none opposed, motion carried.  Cara Stallman, Grant writer, states that she would like to talk about a grant opportunity that's available and that is due December 21, 2018 for park improvements. Cara Stallman states its Federal money that comes through the state and it's 50/50 money and it can be up to $350,000.00 per grant. Cara Stallman states she knows the council's priority is putting lights up at the soccer field and it is eligible to be applied for. Cara Stallman states you can use some fifly percent as in- kind, but how much in-kind capacity you have. Cara Stallman states the lights are very expensive. Cara Stallman states if the property across the street has a clear deed and ift the city gets the grant money, then the city will have tol have a deed restriction inj perpetuity that this property will always be used for a public park or public purpose. Councilwoman Moss states Major Holt is very interested in the lighting for the park. Mayor Criswell states Major Holt is in a tournament and he istryingt to get toi the council meetingi ifheg gets through int time. Mayor Criswell states that Saturday, Councilman Martin asked Cara Stallman, grant writer, about the Sidewalk project. Cara Stallman states the city was awarded the Sidewalk project and these projects take some time to do it. Mayor Mayor Criswell states we have received a lot of complaints from the citizens regarding Advanced Disposal services. Mayor Criswell and Laura Rawlins have been working on a solution to the problem. Mayor Criswell states that we are locked in to a five-year agreement with Advanced Disposal unless we write a letter stating they have violated their franchise agreement by not  November 10, 2018 will be the last tournament until January.  Criswell states that wel have a quote from an engineer.  providing a service and terminate their services.  3  Cm 11.08.18    PLANNING AND ZONING COMMITTEE  Mayor Criswell states the meeting for the Planning and Zoning Committee will be Tuesday, November 13, 2018 at 5:00pm. Mayor Criswell states the trailer park owners from Bentley Road Mayor Criswell states John McDonald with Integra Water will be at the Planning and Zoning  and 407 Dead Lake Road willl be here for the meeting with their plans. Committee meeting to meet with trailer park owners regarding the sewer.  ZONING BOARD OF ADJUSTMENTS  Nothing to report  PARKS AND RECREATION  Mayor Criswell states LIP Day was held on Saturday, November 3, 2018 and it was an enjoyable day being around the ones from the plants. Mayor Criswell states that USA Medical Centers helicopter was here for the kids and adults to see, the kids were able to spend some time on the fire trucks with Kendall Hadaway, Jeff Reeves and the guys from the Creola Volunteer Fire  Department.  UTILITIES AND SENIOR CITIZENS  Councilwoman Moss states the raffle on the quilt profited $625.00. The money will help pay for gas in the senior van the SAIL Center will be getting. Councilwoman Moss states Sherry Webb  won the quilt. FINANCE  Councilwoman Greene gave the financial report, giving a copy to the Council. (Details of report listed below), Councilwoman Greene making a motion to accept financial report as read, seconded  by Councilwoman Moss, all favored, none opposed, motion carried. Revenues totaled $ 96,300.48 for 10012018-10312018. Withdrawals totaled $44,628.96 for 1001/2018-10312018 Bills totaled $102,742.70 for 10012018-1031/2018 Outstanding Checks totaled $14,017.49 for 10012018-1031/2018 Outstanding Checks for September totaled 865.44  Dru Ryals, citizen, asked Councilwoman Greene if the information that was read is public information. Councilwoman Greene states that if you fill out and sign a request form for that information to be available. Dru Ryals, citizen, asked Councilwoman Greene ifthe check numbers were listed. Councilwoman Greene states that she does not include the check numbers and that is on the fine report and that is something you will have to fill out and sign a request form for.  4  Cm 11.08.18    POLICE. AND FIRE POLICE  Police ChiefDoug Kirkland states the Public Auction will be Saturday, November 8am until 12pm. Police Chief Doug Kirkland states it will be used police 10, vehicles 2018 from and miscellaneous stuffi from thel Public Works Department Police ChiefDoug Kirkland states int the academy willl be graduating November 15,2 2018. Police ChiefDoug Kirkland states thej the guys department is looking for some more applicants to build up the police department. Councilman Martin asked the Police Chief Doug Kirkland how many  police  officers we  on the streets right now. Police Chief Doug Kirkland states there are sIx police police and two do have  Thursday, November 15, 2018.  graduating  FIRE  Fire Chief Jeff Reeves states business as usual. Fire Chief Jeff Reeves states the Medical Responder class will be on November 12, 2018 for the medical side and.  Emergency January 2019will  start the Fire fighter side.  Councilman Hadaway would like to make a motion to purchase a gift for the that volunteer the amount of $25 per person which would be $750.00 or less and have the city guys reimburse the fire in  department for that amount.. STREETS/PUBLIC WORKS  Councilwoman Greene seconded, all favored, none opposed, motion carried.  Wayne Miller states the Public Works Street Department is catching with the Miller states the department still have culverts to clean out and all the equipment up  is working work. Wayne well.  BUILDING INSPECTOR  Building Inspector Don Moss states there is a good bit of building that he spoke with the owners at 407 Dead Lake Road and gave them going a list to over to Ellison Avenue and there are five trailers not up to code and  on. Mr. Don Moss pave and he went they are moving them out.  states  MAYOR'SI DISCUSSION  Mayor Criswell states the City of Creola Christmas parade will bes on  2018. Mayor Criswell states the next City Council meeting will be Thursday, Saturday, November November 17, due to the Thanksgiving holiday and the Christmas meeting and dinner for the employees 29, will 2018 be Thursday, December 13, 2018 at the SAIL Center. Mayor Criswell states the last  year will be" Thursday, December 27, 2018.  meeting oft the  OTHER ANNOUNCEMENTS  Cm 11.08.18  5