Ponlett CITY COUNCIL MEETING MINUTES TEX A S Our Vision: A well-planned lakeside community of quality neighborhoods, distinctive amenities, diverse employment, and cultural charm. Rowlett: THE place tol live, work and play. Monday, June 17, 2024 Present: 8:00 A.M. Fire Station #2. - 8602 Schrade Rd. Mayor Margolis, Mayor Pro Tem Shinder, Deputy Mayor Pro Tem Winget, Councilmember Reaves, Councilmember Bowers, Councimember Britton and Councilmember Schupp Video of the Council Strategy and Planning Session is available for viewing. Arrival and Breakfast Mayor Margolis called the meeting to order at 8:15 a.m. Public Input No speakers. Opening Remarks and Review of Goals City Manager David Hall gave an overview of the Fiscal Year (FY)2024-2025 Budget: FY25 Goal - Improved Financial Stability Change in Financial Paradigm Future Financial Threats City Manager Hall stated the FY25 Strategy & Planning Session Goals: Introduce City Council to State of FY25 Budget Development Receive Council Input/Direction Boards and Commissions Presentations for Funding The following Boards and Commissions made presentations fort fundingi in FY25. Council allocated funds as follows (from the General Fund unless noted otherwise): Animal Shelter Advisory Board Board of Adjustments Economic Development Advisory Board Parks Advisory Board Planning & Zoning Board RCOAD Youth Advisory Council Arts and Humanities Advisory Board $1,000 $360 $500 $3,000 $3,625 $7,500 $6,000 $21,679 City of Rowlett 11600 (from Hotel/Motel Fund) Parks Advisory Board (from Reforestation Fund for Arbor Day Trees) $1,200 Break at 9:54 a.m. Reconvene at 10:09 a.m. Non-Profit Grant Applications Assistant Cityl Manager Kristoff Bauer presented the requests from the non-profit organizations who had submitted applications. Council allocated funds as follows: Rowlett Citizen Corps Council (RCCC) Friends of Rescue Animals (FRAS) Senior Citizens of Rowlett (SCOR) $150,000 $20,000 $30,000 Utility Rate Study Dan Jackson, with WillDan, stated the City's prior year rate decisions have contributed tot the utility fund's sound financial condition and have minimized the need for further adjustments. Recommended continuation of annual reviews. Lunch - Break at 11:28 a.m. Reconvene at 12:00 p.m. Police Compensation Proposal Chief Mike Denning and Assistant Chief Joshua Hutchins presented to Council giving an overview of where the department is now. Topics covered were officer retention; officer compensation including current pay scale structure, member cities comparison and current pay plan comparison; the final pay proposal and incentive considerations. Dispatch compensation was also covered. It was noted that the numbers in this presentation are integrated into the Proposed FY25 Budget. Council asked staff to run models starting officers at a higher rate of pay and Assistant Chief Hutchins presented that later in the day. Department Supplemental Requests Departments presented their supplemental requests to Council. Staff provided additional information to Council's questions. After further discussion, Council approved allocation of funds as follows: DEPARTMENT PD IT PW PW ITEM COST $224,937 $113,664 $63,684 $75,600 3Communications Officers support to Police & Fire) Building Maintenance Technician Facilities overnight cleaning (contract labor to clean the RCC/night shift) Public Safety Systems Administrator (dedicated IT City of Rowlett 11601 PD PD PD PD PD Community Engagement Community Community Police Records Clerk Quartermaster (part-time) SPIDR Tech - software $64,542 $39,463 $40,000 $335,870 $6278 $27,500 $85,336 $123,736 Enhanced Police Compensation Proposal Enhanced Communications Compensation Rowlett.com website redesign Proposal Engagement Community Engagement Coordinator Development Vehicle to support rental program Break at 2:06 p.m. Reconvene at 2:15 p.m. Code Enforcement Officer/Rental Inspector + Resource Estimates Financial Services Director Wendy Badgett presented to Council giving an overview of resource estimates in the following areas General Fund, Property Tax, Tax Rate Scenarios and Budget Reconciliation. Debt Management (COs) Assistant City Manager Kristoff Bauer presented to Council including an Update on what has changed, Targets, Operational Funding, Projects (Seek Council input on priorities) and Opportunities. Council worked on prioritizing projects. Break at 3:04 p.m. Reconvene at 3:08 p.m. Council continued to work on prioritizing Capital Projects. Council FY25 Budget Priorities Council worked on prioritizing items for FY25. See charts above under Boards and Commissions Presentations for Funding, Non-Profit Grant Applications and Department Supplemental Requests. Discussion followed concerning the enhanced compensation proposal for Police and City Manager Hall stated another session will be planned where staff will present the numbers for Communications. Public Works compensation was discussed also. the Public Works compensation proposal for discussion. Dinner- Cancelled. The Strategy and Planning Session ended early. Adjourn - Meeting adjourned at 4:12 p.m. City of Rowlett 11602 Evtti Whtlul Evette Whitehead, City Secretary Blake Margolis, 242lbpli Approved on: July2,2024 City of Rowlett 11603