Ponlett  CITY COUNCIL MEETING MINUTES  TEX A S  Our Vision: A well-planned lakeside community of quality neighborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place tol live, work and play.  Monday, June 17, 2024 Present:  8:00 A.M.  Fire Station #2. - 8602 Schrade Rd.  Mayor Margolis, Mayor Pro Tem Shinder, Deputy Mayor Pro Tem Winget,  Councilmember Reaves, Councilmember Bowers, Councimember Britton and  Councilmember Schupp  Video of the Council Strategy and Planning Session is available for viewing.  Arrival and Breakfast  Mayor Margolis called the meeting to order at 8:15 a.m.  Public Input  No speakers.  Opening Remarks and Review of Goals  City Manager David Hall gave an overview of the Fiscal Year (FY)2024-2025 Budget:  FY25 Goal - Improved Financial Stability Change in Financial Paradigm Future Financial Threats  City Manager Hall stated the FY25 Strategy & Planning Session Goals: Introduce City Council to State of FY25 Budget Development  Receive Council Input/Direction  Boards and Commissions Presentations for Funding  The following Boards and Commissions made presentations fort fundingi in FY25. Council allocated  funds as follows (from the General Fund unless noted otherwise):  Animal Shelter Advisory Board Board of Adjustments Economic Development Advisory Board Parks Advisory Board Planning & Zoning Board RCOAD Youth Advisory Council Arts and Humanities Advisory Board  $1,000 $360 $500 $3,000 $3,625 $7,500 $6,000 $21,679  City of Rowlett  11600    (from Hotel/Motel Fund) Parks Advisory Board (from Reforestation Fund for Arbor Day Trees)  $1,200  Break at 9:54 a.m. Reconvene at 10:09 a.m.  Non-Profit Grant Applications  Assistant Cityl Manager Kristoff Bauer presented the requests from the non-profit organizations who  had submitted applications. Council allocated funds as follows:  Rowlett Citizen Corps Council (RCCC) Friends of Rescue Animals (FRAS) Senior Citizens of Rowlett (SCOR)  $150,000 $20,000 $30,000  Utility Rate Study  Dan Jackson, with WillDan, stated the City's prior year rate decisions have contributed tot the utility fund's sound financial condition and have minimized the need for further adjustments.  Recommended continuation of annual reviews. Lunch - Break at 11:28 a.m. Reconvene at 12:00 p.m.  Police Compensation Proposal  Chief Mike Denning and Assistant Chief Joshua Hutchins presented to Council giving an overview of where the department is now. Topics covered were officer retention; officer compensation including current pay scale structure, member cities comparison and current pay plan comparison; the final pay proposal and incentive considerations. Dispatch compensation was also covered. It was noted that the numbers in this presentation are integrated into the Proposed FY25 Budget. Council asked staff to run models starting officers at a higher rate of pay and Assistant Chief  Hutchins presented that later in the day.  Department Supplemental Requests  Departments presented their supplemental requests to Council. Staff provided additional information to Council's questions. After further discussion, Council approved allocation of funds  as follows: DEPARTMENT PD IT PW PW  ITEM  COST $224,937 $113,664 $63,684 $75,600  3Communications Officers support to Police & Fire) Building Maintenance Technician Facilities overnight cleaning (contract labor to clean the RCC/night shift)  Public Safety Systems Administrator (dedicated IT  City of Rowlett  11601    PD PD PD PD PD Community Engagement Community Community  Police Records Clerk Quartermaster (part-time) SPIDR Tech - software  $64,542 $39,463 $40,000 $335,870 $6278 $27,500 $85,336 $123,736  Enhanced Police Compensation Proposal Enhanced Communications Compensation Rowlett.com website redesign  Proposal  Engagement Community Engagement Coordinator Development Vehicle to support rental program Break at 2:06 p.m. Reconvene at 2:15 p.m.  Code Enforcement Officer/Rental Inspector +  Resource Estimates  Financial Services Director Wendy Badgett presented to Council giving an overview of resource estimates in the following areas General Fund, Property Tax, Tax Rate Scenarios and Budget  Reconciliation. Debt Management (COs)  Assistant City Manager Kristoff Bauer presented to Council including an Update on what has changed, Targets, Operational Funding, Projects (Seek Council input on priorities) and  Opportunities. Council worked on prioritizing projects. Break at 3:04 p.m. Reconvene at 3:08 p.m.  Council continued to work on prioritizing Capital Projects.  Council FY25 Budget Priorities  Council worked on prioritizing items for FY25. See charts above under Boards and Commissions Presentations for Funding, Non-Profit Grant Applications and Department Supplemental Requests. Discussion followed concerning the enhanced compensation proposal for Police and City Manager Hall stated another session will be planned where staff will present the numbers for  Communications. Public Works compensation was discussed also. the Public Works compensation proposal for discussion. Dinner- Cancelled. The Strategy and Planning Session ended early.  Adjourn - Meeting adjourned at 4:12 p.m.  City of Rowlett  11602    Evtti Whtlul Evette Whitehead, City Secretary  Blake Margolis, 242lbpli Approved on: July2,2024  City of Rowlett  11603