Regular Council Meeting Minutes  ALEXANDER CITY ALABAMA  281 James D. Nabors Drive  Council Chambers of Municipal Complex Monday, June 17, 2024 : Meeting at 5:30 p.m.  CALLTO ORDER THE PRE-COUNCIL, MEETING: Council President Colvin called the Pre-Council Meeting to order at 5:30 p.m. on Monday, June 17, 2024, in the Council Chambers Individuals present included: Mayor Baird, Romy Stamps, Finance Director; Piper Barnett, Administrative Assistant; Police Captain Tuck; Christy Clayton, IT; Chris Hardy, Gas Superintendent; Police Lieutenant Spivey; Lynn Miller, Wastewater Superintendent; Drew Meacham, Public Works Director; John McWhorter, Sewer Director; David Hogan, Water Superintendent. Others presenti included: Brett & Stephanie Phillips, Angela Pitts, Steve Harris, Tony Harris, Alesia Boddie, Arlene Wyckoff, Sandra Wyckoff and others. The media Councilor Chris Brown stated that agenda item #1, ifapproved, will allow restaurant, hotel, Councilor Tapley reported that Commissioner Robinson is willing to donate an additional Chris Hardy was pleased to announce they had been awarded a grant in the amount of $92,419.00 and need the council's approval to accept those funds. Agenda item #4 is authorizing them to apply for grant funds again in the next cycle. He further asked for support ofagenda item #5 to authorize an additional resource for applying for various grant funds. Drew Meacham reported that there was only one bidder and asked for the adoption of agenda Romy Stamps stated that agenda item #8 will allow for refinancing the municipal complex. Lynn Miller asked for support of agenda item #7 and further stated that the bids were CALLTO ORDER THE REGULAR COUNCIL MEETING: Council President Colvin called the Council Meeting to order at 5:391 p.m. on Monday, June 17, 2024, in the Council The opening prayer and Pledge of Allegiance to the. American flag were held during the work  ofthe Municipal Complex. All Councilors were recorded as being present.  was represented by the Outlook. and various business opportunities. $25,000.00 for recreational services.  item #6 for street paving.  acceptable.  Chambers oft the Municipal Complex. session, preceding the city council meeting.  1    APPROVALOF) MINUTES: Councilor Tapley made a motion to approve the minutes from the. June 3, 2024, meeting, as written, and Council President Pro Tempore Hardy seconded the APPROVAL OF' THE. AGENDA: Regular City Council meetingJune 17, 2024. Councilor Tapley made a motion to approve the agenda as presented, and Council President Pro Tempore  motion. There being no discussion, the minutes were adopted (5-0).  Hardy seconded the motion. The agenda was approved as presented (5-0).  REPORTS FROM STANDING COMMITTEES:  Council President Colvin congratulated Stephanie Southerland for obtaining her Master Municipal Clerk designation on May 14, 2024, and thanked her for the work that she does. She further expressed her condolences in the loss of Councilor Jimmy Keel and announced a vacancy on the City Council. She asked anyone interested in the District 6 vacancy to submita letter ofintent along with a resume no later than 4:30 p.m., July 1, 2024, to the City Clerk. Anyone can go to our city website and type in your address on the maps tab and know what Councilor Eric Brown reported that the Police Department is still in need of officers, as well Council President Colvin congratulated Russ Fields for passing the Wastewater Grade 4 Councilor Chris Brown: Congratulation to Kasey Kaschak for earning the Certified Parks and Recreation (CPRP) Professional certification. The CPRP certification is the national standard for all parks and recreation professionals who want to be at the forefront of their profession. He thanked Kasey for taking the time in continuing his education. This week brings in the All-American Softball Tournament beginning Thursday, June 20 through Sunday, June 23. There are expected to be 2,500 = 3,000 visitors in the city for the  district you live in. as the Fire Department.  exam.  duration of the tournament.  Phase II and III oft the airport expansion project are underway. Matthew and his staffi in getting the greens looking nice.  The golf course is over $70,000.00 ahead of revenues from this time last year. He recognized Council President Pro Tempore Hardy thanked the environmental and property maintenance departments for their assistance for the Sunfest and Jazz Fest activities in Strand Park. He also thanked the Public Works department for providing equipment for display at the Tykes and Trucks event. The Public Works department extend their condolences to the Keel family as they move through this time of mourning. Councilor Keel was a pleasure to work with Councilor Tapley encouraged everyone to visit the Library and see all of the available  and his contributions to Alexander City were of great value.  resources.  REPORTS FROM SPECIAL COMMITTEES: None  2    PUBLICHEARING:  To Rezone Property Located at the Corner of Coven Abbett Highway and Highway 280 from RR (Reserve Residential) to B-2 (General Business). (Sponsored By: Councilor Chris Brown) Noone signed up to speak in favor ofc ori in opposition to this ordinance. The public hearing REPORT ON STATUS OF CITY FINANCES: Romy Stamps, Finance Director, gavea a  opened and closed at 5:451 p.m. financial report, as attached. PROCLAMATION: None UNFINISHED BUSINESS:  1.RESOLUTION: To. Allow Reimbursement toi the City of Alexander City for the Electrical Substation at a Cost not to Exceed 8,000,000.00 (Sponsored By: Mayor Baird) (HELD from Councilor Tapley made a motion to substitute the previously held resolution with an updated version. Council President Pro Tempore Hardy seconded the motion to substitute. There being no discussion, the motion to substitute was approved with the following roll call vote:  June 3, 2024) RESOLUTION BOOK: 2024-54  YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY,HARDY, E. BROWN, COLVIN, C. BROWN  5 o 0 0  NONE NONE NONE  Councilor Tapley made al motion to adopt the resolution as substituted. Council President Pro Tempore Hardy seconded the motion. There being no discussion, the resolution was adopted  with the following roll call vote:  YEAS: NAYS: ABSTAINED: ABSENT: NEW BUSINESS:  TAPLEYHARDY, E. BROWN, COLVIN, C. BROWN  5 0 0 0  NONE NONE NONE  1. ORDINANCE: To Rezone Property Located at the Corner of Coven Abbett Highway and Highway 2801 from RR (Reserve Residential) to B-2 (General Business). (Sponsored By: This ordinance was previouslyi introduced on May 20, 2024. Councilor Tapley made a motion to adopt the ordinance as written. Councilor Chris Brown seconded the motion. There being no  Councilor Chris Brown) ORDINANCE BOOK 2024 - 05  discussion, the ordinance was adopted with the following roll call vote:  3    YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY, HARDY, E. BROWN, ,COLVIN, - C. BROWN  5 o  NONE NONE NONE  2. RESOLUTION: To Amend Resolution No. 2024-06, Adopted on January 16, 2024, to Include an Additional $25,000.00 for Expanding Recreational Services. (Sponsored By: Councilor Tapley made a motion to adopt the resolution as written. Council President Pro Tempore Hardy seconded the motion. Councilor Tapley thanked Commissioner Robinson for his assistance in providing funds. There being no further discussion, the resolution was  Councilor' Tapley) RESOLUTION BOOK: 2024-55  adopted with the following roll call vote:  YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY, HARDY, E. BROWN, COLVIN, C. BROWN  5 O o O  NONE NONE NONE  3. RESOLUTION: To. Authorize the Mayor to Sign $92,419.00 Grant Award Documents for the Gas Department. (Sponsored By: Mayor Baird) RESOLUTION BOOK 2024-56 Councilor Tapley made a motion to adopt the resolution as written. Council President Pro Tempore Hardy seconded the motion. There being no discussion, the resolution was adopted  with the following roll call vote:  YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY, HARDY, E. BROWN, COLVIN, C. BROWN  5 o o o  NONE NONE NONE  4. RESOLUTION: To. Authorize the Mayor to. Apply for a Natural Gas Distribution Infrastructure Safety and Modernization 2024/2025 Grant Through a Grant Writing Service and Execute any and all Documents Related to a Grant Award (Sponsored By: Mayor Baird) Councilor Tapley made a motion to adopt the resolution as written. Council President Pro Tempore Hardy seconded the motion. Councilor' Tapley thanked Chris Hardy for his efforts in obtaining grant funds. There being no further discussion, the resolution was adopted with the  RESOLUTION BOOK: 2024 -57  following roll call vote: YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY, HARDY, E. BROWN, COLVIN, C. BROWN  5 O 0 0  NONE NONE NONE  4    5.1 RESOLUTION: To. Authorize the Mayor to Enter into an Agreement with Magnolia River for Engineering Services. (Sponsored By: Mayor Baird) RESOLUTION BOOK 2024 - 58 Councilor Tapley made a motion to adopt the resolution as written. Council President Pro Tempore Hardy seconded the motion. There being no discussion, the resolution was adopted  with the following roll call vote:  YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY, . HARDY, E. BROWN, COLVIN, C. BROWN  5 o o O  NONE NONE NONE  6. RESOLUTION: To. Award Bid No. 24-15t to Gary Ingram Grading & Paving, Inc. for Street Paving and Rehabilitation at a Cost not to Exceed $3,169,192.78. (Sponsored By: Council Councilor Tapley made a motion to adopt the resolution as written. Council President Pro Tempore Hardy seconded the motion. Councilor Tapley asked Drew about a timeline of paving, possibly in July. Drew stated that it would depend on the contractor's schedule. There being no further discussion, the resolution was adopted with the following roll call vote:  President Pro Tempore Hardy) RESOLUTION BOOK 2024-59  YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY, HARDY, E. BROWN, COLVIN, C. BROWN  5 o o o  NONE NONE NONE  7. RESOLUTION: To Award Bid No. 24-17to Hutchins Services, LLCand Rast Construction, Inc. for Water and Sewer System Laborand Equipment Assistance. (Sponsored By: Mayor Councilor Tapley made a motion to adopt the resolution as written. Council President Pro Tempore Hardy seconded the motion. There being no discussion, the resolution was adopted  Baird) RESOLUTION BOOK 2024- - 60  with the following roll call vote:  YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY, HARDY, E. BROWN, COLVIN, C. BROWN  5 0 0 0  NONE NONE NONE  8.ORDINANCE: To. Authorize the Issuance, Execution, Sale and Delivery of a $7,658,482.00 Principal Amount General Obligation Refunding Warrant of the City of Alexander City for the Refinancing oft the. Alexander City Municipal Complex. (Sponsored By: Council President By point of order, the council rules must be suspended ifi immediate action is to be considered. Councilor Tapley made a motion to suspend the rules, and Council President Pro Tempore Hardy seconded the motion. There being no discussion, the rules were suspended (5-0).  Colvin) ORDINANCE BOOK 2024- 06  5    Councilor Tapley made a motion to adopt the ordinance as written. Council President Pro Tempore Hardy seconded the motion. Councilor Tapley thanked everyonei involved in getting this refinancing, as it will save the city money. There being no further discussion, the ordinance  was adopted with the following roll call vote:  YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY, HARDY, E. BROWN, COLVIN, C. BROWN  5 o o o  NONE NONE NONE  9.F REQUEST: To. Approve Retail Table Wine License (off premise only) to MAPCO Express Located at 1590 Highway 22 West. (Sponsored By: Council President Pro' Tempore Hardy) Councilor Tapley made a motion to approve the request as presented. Council President Pro Tempore Hardy seconded the motion. There being no discussion, the request was approved  with the following roll call vote:  YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY,HARDY, E. BROWN, COLVIN, C. BROWN  5 o o o  NONE NONE NONE  Councilor Tapley made a motion to suspend the rules in order to bring an item from the floor. Councilor Chris Brown seconded the motion. The rules were suspended with the following roll  call vote: YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY, E. BROWN, COLVIN, C. BROWN  4 0 1 o  NONE HARDY NONE  RESOLUTION: To Grant $40,000.00 to Central Alabama Community College to Assist in Building a Community Fitness Court on the Campus of Central Alabama Community Councilor Tapley made a motion to adopt the resolution as written. Councilor Chris Brown seconded the motion. There being no discussion, the resolution was adopted with the following  College. RESOLUTION BOOK 2024 - 61  roll call vote: YEAS: NAYS: ABSTAINED: ABSENT:  TAPLEY, E. BROWN, COLVIN, C. BROWN  4 o 1 o  NONE HARDY NONE  FUBLICCOMMENTS (3 minutes per speaker):  6    Mr. Steve Harris addressed the body and stated his intent to submit his letter ofi intent for the Mr. Brett Phillips also introduced himself and his intent to submit paperwork for the vacancy Council President Colvin reminded everyone that may be interested in the vacancy to submit Ms. Alesia Boddie complimented the Police Department and Captain Tuck individually for response to a call in her neighborhood. The officers made everyone feel safe before they left the COMMENTS FROM THE MAYOR: Mayor Baird reminded everyone of the high temperatures this week and to stay hydrated. He further expressed his condolences to the Keel COMMENTS FROM THE FINANCE DIRECTOR: Romy also extended her condolences to the Keel family and appreciated the many visits to her office in checking on the city finances. COMMENTS FROM THE CITY CLERK: Our next City Council meeting will be held  vacancy in District 6. in District 6.  their paperwork to the City Clerk.  area.  family.  FY: 22 will be handed over to the auditors this week.  Monday, July 1, 2024 at 5:30 p.m. COMMENTS FROM THE COUNCIL:  Council President Pro Tempore Hardy thanked everyone for their attendance and sent thoughts and prayers to the Keel family. He commended the Gas Department for coming to his Councilor Eric Brown thanked everyone for coming out. He thanked Mr. Harris and Mr. Phillips for coming and expressing interest in the vacancy in District 6. He sent condolences to Councilor Chris Brown thanked everyone for coming out and asked everyone to be patient with all of the visitors in town this week. He expressed his condolences to the Keel family. Councilor Tapley thanked everyone for coming out and congratulated Stephanie and Kasey on their professional accomplishments. He thanked Kasey and his staff for all ofthe work that will be involved to host the tournament this week. He thanked everyone that came to town this week and assisted elderly community members who didn't have the financial means to doi it themselves. He furtherthanked the sewer department in their response to a call regarding a Council President Colvin thanked everyone for coming out and asked for continued prayers for the Keel family. She thanked the Gas Department in installing a new tankless water heater, and commended Meredith Wingler in her assistance with the process. She thanked everyone in the city for the job they do and asked for continued prayers for the governing body.  home in response to the smell of gas.  Mr. Jimmy's family.  leak. He also offered condolences to the Keel family.  7    EXECUTIVE SESSION: None  ADJOURN: Councilor' Tapley made a motion to adjourn in honor of Mr.James Jimmy Wade Keel. Councilor Tapley seconded the motion. All were ini favor (5-0). The meeting adjourned at  6:11 p.m. APPROVED:  FORPUBLICRELEASE FORPUBLICRELEASE  Counel President  City Clerk  METHOD OF DELIVERY: June 25, 2024 for review. OTHER: ATTACHMENTS: Agenda 2. Sign - in sheets Finance statement  The draft minutes were e-mailed to the mayor, city council members and the city attorney on  1. 3.  8    Regular Council Meeting Agenda  281 James D. Nabors Drive  ALEXANDER CITY ALABAMA  Council Chambers of Municipal Complex Monday, June 17, 2024 :- Meeting at 5:30 p.m.  Call to Order: Council President Colvin Opening Prayer: Held in Work Session Pledge of Allegiance: Held in Work Session  Roll Call:  Approval of Minutes: June 3, 2024 Regular Meeting  Approval of Agenda: June 17, 2024  Reports from Council on Standing Committees: Finance Committee: Council President Colvin Public Safety Committee: Councilor Eric Brown Utilities Committee: Mayor Baird Parks and Recreation: Councilor Chris Brown Buildings and Properties: Councilor' Tapley  Public Works Committee: Council President Pro Tempore Hardy  Reports from Special Committees:  Public Hearing: To Rezone Property Located at the Corner of Coven Abbett Highway and Highway 280 from RR (Reserve Residential) to B-2 (General Business). (Sponsored By: Councilor Chris  Brown)  Report on Status of City Finances: Romy Stamps, Finance Director  Proclamation: Unfinished Business:  1.RESOLUTION: To. Allow Reimbursement to the City of Alexander City for the Electrical Substation at a Cost not to Exceed $8,000,000.00 (Sponsored By: Mayor Baird) (HELD from June, 3,  2024) New Business:  1.ORDINANCE: To Rezone Property Located at the Corner of Coven Abbett Highway and Highway 280 from RR (Reserve Residential) to B-2 (General Business). (Sponsored By: Councilor  Chris Brown)    2. RESOLUTION: To. Amend Resolution No. 2024-06, Adopted on January 16, 2024, to Include an Additional $25,000.00 for Expanding Recreational Services. (Sponsored By: Councilor Tapley) 3.F RESOLUTION: To. Authorize the Mayor to Sign $92,419.00 Grant Award Documents for the Gas 4. RESOLUTION: To Authorize the Mayor to Apply for a Natural Gas Distribution Infrastructure Safety and Modernization 2024/2025 Grant Through a Grant Writing Service and Execute any and all S.RESOLUTION: To Authorize the Mayor to Enteri into an Agreement with Magnolia River for 6. RESOLUTION: To Award Bid No. 24-15 to Gary Ingram Grading & Paving, Inc. for Street Paving and Rehabilitation at a Cost not to Exceed $3,169,192.78. (Sponsored By: Council President Pro 7.R RESOLUTION: To Award Bid No. 24-17 to Hutchins Services, LLCand Rast Construction, Inc. for Water and Sewer System Labor and Equipment Assistance. (Sponsored By: Mayor Baird) 8. ORDINANCE: To. Authorize the Issuance, Execution, Sale and Delivery of a $7,658,482.00 Principal Amount General Obligation Refunding Warrant of the City of Alexander City for the Refinancing of the. Alexander City Municipal Complex. (Sponsored By: Council President Colvin) 9. REQUEST: To Approve Retail Table Wine License (off premise only) to MAPCO Express Located  Department. (Sponsored By: Mayor Baird)  Documents Related to a Grant Award (Sponsored By: Mayor Baird)  Engineering Services. (Sponsored By: Mayor Baird)  Tempore Hardy)  at 1590 Highway 22 West. (Sponsored By: Council President Pro Tempore Hardy)  Public Comments (3 minutes per speaker): Comments from the Mayor: Comments from the Finance Director: Comments from the City Clerk: Comments from the Council: Executive Session: Adjournment:  The next City Council meeting is scheduled for Monday, July 1, 2024 at 5:30p.m.    City of Alexander City, Alabama City Council Public Comments Sign-In Sheet Public Comments AT THE END OF THE MEETING- 3 minutes per speaker Public Comments before the City Council are an opportunity for citizens to express their views.  Date & Time : June 17, 2024 5:30 PM CT ANYONE WISHING TO SPEAK MUST SIGN-IN  Ify you wish to speak, must be a resident of the City of Alexander City  Ifyou wouldlike to speak to the Council please print  Print Name  your address or district  FOR PUBLICRELEASE FOR PUBLIC RELEASE Phve FOR PUBLIC RELEASE  STEVE HARKIS Biett Pkips Aleste Budldre    City of Alexander City, Alabama City Council Public Hearing Sign-In Sheet Agenda Item: Public Hearing: To Rezone Property Located at the Corner of Coven Abbett Highway and Highway 280 from RR (Reserve Residential) to B-2 (General  Business). (Sponsored By: Councilor Chris Brown)  Date & Time: June 17, 5:30 PM CT  Public Hearings before the City Council are an opportunity for citizens to express their views. If you wish to speak, please indicate in the appropriate box when you sign in.  ANYONE WISHING TO SPEAK MUST SIGN-IN  Ify you would like to speak to the Council please print your address. FORP PUBLICRELEASE  Print Name  For Against  L Brett Pbttips 2 AngelaPs  pIo  FOR PUBLIC RELEASE Z  3 4 5 6 7 8 9 10 11 12 13 14 15 16  Page 1 of1