Council Meeting Minutes March 4, 2024  1. Opening Ceremonies:  Mayor. Jolly called meeting to order at 6:30pm  Those in attendance were City Secretary Nacona Martinez, City Administrator Derek Stephens  andCounclmembers S. Braddock,J. Craig,J.F Forsythe, and S. Overstreet  2. Citizens Presentation: None 3. Department Head Reports  Public' Works (Raymond)- 1 water leaks, 2 sewer taps, 2 daily pump station checks, 280-meter reads, 4 disconnects, 3reconnects, 10 work orders, 21 new: service, 2 dumpster issues, 2 cemetery markings, emptied recycle bin and took to. Jarvis, 5asphalt repairs. Derek- We got al bid on lift station, Zenner came, and we did some education & we are hoping to Sanitation (Juan)- 1 rain day, 81 bad weather days, Type 1 703.741 tons with 3597.14left, Type 4 785.71 with 4474.63 tons left, Weather cell stilli inp progress, Type 1 cell 7 we started digging first 5ft we started that on: 2.27.24, tire container is 25%1 full, Tree piti is gettingf full but we are maintaining it, Hours on Equipment- Scraper 35, Compactor- 25, Loader- 122, Dozer- 45, Equipment repairs needed- Scraper starter replaced/ data link reset- there ist fluid mixing in the engine oil somewhere and we aret trying to figure out from where, Fuel tank is 40%1 full Derek- There weas coolant int the oil. We are, getting a price on what we can do buti it's not a Library (Peggy)- 515 patrons came into library, 44i items new tol library, 850 items were checked out, 206 color pages were picked up, 13 kids and 10 adults came to story time, $149.50were made in services, fees, and donations, lattended" the monthly TSLAC Library Director virtual  fixi meteri issues.  good sign.  training.  Joe- You're ar real bright spoti in all of1 this!  Peggy-Thank) you. $3571.951 tot the State.  Court (Chambry)- We made at total of $8523.32, and the city kept $4951.37, and we: sent Police Department (Chief Parker)- 9 crimes against persons, 24 crimes against property, 63 miscellaneous calls, 961 total calls, 84 citations written, 6 arrests, we were able to recover $5425.00 worth of stolen property from 5 different stores out of Midland on at traffic stop, had 2    officers attend alert training and Ihave 18 going to school tol be andi instructor for1 that course sO Animal Control (Chief Parker)- Had a call over the weekend in referencet to our animal control tol help aidi in call. Dogs had gotten loose and attacked some goats. Itold the Sheriff's office that we can come and help them and takei the dogs, buti it was going to be $45/per dog and $5/day Stephen- have your received thei information: from the school that you were needing from the Jeff- No, Ihave not. I've reached out toi them again and still have heard nothing.  we can teach it here in Tahoka and not! havei to go somewhere to bet taught  that we holdt the dogs andi they decided they didn'twant our help after all.  discussion the other day?  4. Approve and Accept February: 2024 minutes. Stephen- Motion to approve minutes as is. Joe- Seconded (motion passes unanimously)  5. Discuss, consider, and take action on Approving the Order of General Election for May  4,2 2024: Shiloh-m motion to approve General Election Stephen- Seconded (motion passes unanimously) satisfythel EPP:  6. Discuss, consider, and take action on Approving the Purchase of the generator to Derek- Soont the Emergency Preparedness Plan, its 2y years late, Ilooked into moving this one we have outside and that was ar no go. It's cheaper to buy one andi it'll be $13,700.00 Stephen- we dol have the abilityt to get iti fixed if anything goes wrong. It comes with a  and it will be delivered. Warren Cat was $25,000-$35,000.  warranty and stuff like that. Derek- Yes issues. Shiloh- Seconded (motion passes unanimously) Memory Care Unit:  Joe- we will have toi turn it on every now and again.  Derek- Yes, we will have to butIdon't: see us using it very often sO there shouldn'tbes any  Joe-Imove to approve the purchase of what you need to satisfyit.  7. Discuss, consider, and take action on the Approval oft the Resolution for LCHD for1 their Melanie- Resolution isj just another fancy way of saying) you support us. We have decided to go to congress and seek out grants to help us with this Unit. We have not gone to Congress ini the last 5 congressional years to ask for any grants. Our casel healthcare, education can ask1 for help. We are askingi for 3r million for this grant. Ity will be at no cost toi taxpayers. It will    have 16 beds. We chose 16 because of license and regulations. We have also asked int the grant that these 16 beds have emergency power, and, int that ask, we will alsoi incorporate emergency power forl Lynnwood. It's thel best way that we can bring a nursing home tol Lynn Melanie- there will be as sidewalk. Ity will be on that campus but will be at least 101 fti from them. The hospital will supply all the meals and employees. The caveat for us was we were ablet to ask1 fori this grant because no onel has asked fori itint the last 5y years. Joe- Why are you asking the city fort the Resolution? Melanie- They want to know we have community support.  County without havingt to payf fori it. Shiloh- Is it connected to Lynnwood?  Joe-I I liket the idea, but this is nota asking for any money. You're just wanting community  support?!  Melanie- Yes, Ik know. Joei it sounds too good to bet true buti it's true.  Stephen- ill motion we approve the Resolution. Shiloh- ill second that (motion passes unanimously)  8. Discuss, consider, and take action on the Interlocal Cooperation Contractfor Failure to Chambry- Thel Failure to Appear Program is with Omni base. Ifyour receive at ticket and you do not pay for your ticket, you'll get a late notice and a show cause. We givey you 10 days and ifidon't! hear from you, will go into DPS website and shut down your driver's license. So, you will then get al letter1 from DPS saying you can no longer drive in the State of Texas until you1 take care of1 the citation with City of Tahoka. Most of thet time when they get the letter from DPS they normally call me and geti it taken care of. The city does make $4 per Citation Shiloh- Howi farl back does this go? Like ist this going to start from here on out or are we going Stephen- Accountability.! Imake the motion to Approve the Failure to Appear Program  Appear Program for. Judge TJI McAuley:  buti it does not cost us anything to have this program  back years? Chambry- At least 2 years back. Joe- Seconded (motion passes unanimously)  9. Discuss Financials, Incode and Auditors update.  Derek- Most of our Ad Valorem was collected already. We paid all admin insurance. They are at 42% we have a surplus of about $18,0001 that we plan on moving over to our insurance. Garyi is comingi int tomorrow tol help us with that, buti it'l be al budget adjustment. Sanitation is at 40%. Our budget looks healthy andi is trending int the right direction. Our water survey was off, but we found thei issues and Gary will help withi that. Derek- No all shel has seen SO fari is al bunch of latei fees that the City has incurred duet to late payments. But nothing else. She is almost done with 21'and 22' then she will start  Stephen- Has the auditor seen anyi issues?  workingon23.    10. Discuss' TCEQ updates.  Derek- The well on 8th street out of no where Kin called and said that thei filter system will nots satisfy them. They want the sourcet treated and they wanti it clean. So, the filter system has been put on hold. We ordered a custom valve, and we will have to utilize it sometime over by Danny Preston's house well 17. We started sanitizing again and wel haven't been able to get a clear sample. If we do not get a clear sample, then my next approach ist to disconnect it completely from: the water system. That should get that violation awayf from us. We are going to sample Dave Cooks drip patch and then Clay Taylor has a well and we will pull a sample and start to evaluate howi far out from our well1 the sanitation issues are. Derek- This is ourr newest well. Andi if it had the same designation as 17 well, as a Guiwell, then the filter system would bet fine.. Jeff Wyatt thinks we need to have a chlorinator as well as at filter, but Ihonestly just don't know. That is something' TCEQ and their engineer would Stephen- What does Matt say? Because this is Matt's well that wej just recently did that we had multiple change orders, that we had requested to know about because there were changes without us knowing. Itj just seems like wel have dumped al lot of money into this well Derek- You have spent al lot of money on this well and I'm going to doi thel best that Ican because we have already made the investment int that well and sO we will continue to Shiloh- At what point are wel looking atj just pullingi it upa and putting it somewhere else? Derek- You don'thave to dot that. Ithink your would have to get to a Gui well. And then you put thei filter system oni it, but youl have to have that designation on it1 first. Or before you get the designation, now I'mi not a water guy sO taket this all with a grain of salt, once we do get that designation then they filter will satisfy. But they want us to exhaust every aspect before Joe- If we get to April and wel have to separate. If we get toi that point, then what? Derek- we will continue toi treat that well and try and sanitize it and we will get with TCEQto see if we can geti it designated as a Gui well. Ifthat's truly what it takes. You can talk to one department at TCEQ andi then another andi they will contradict each other. Quinton turner said the: same thing when he was here. It's just trying to jump throught the hoops to gett them  Shiloh- This is our newest well, isn'tit?  have to do. Really, I'm just winging it and trying to1 figure it out.  that isn't working.  sanitize it until we get a clean sample.  anything else.  satisfied.  Ronny- Maybe Kin Quinny will retire pretty quick.  Derek- Man, he's) young! Ronny- OH! Never mind. Stephen- Wishful thinking.  Shiloh- Is that all the TCEQ stuff. Any other big problems? Shiloh-When int the last time we got that done.  Derek- just getting the generator purchased will satisfy them. There is a tank inspection coming up and they will be herei in March. Youl have to have them done annually.  Derek- 22  Ronny- We got fined fori it because we didn't1 turni iti in ont time.    Derek- getting the Emergency Preparedness Plan done and then we can start chopping  away at the other ones. 11. Future Agendal Items  Shiloh- Michael Thorton, the New EMC  12. Adjourn Shiloh- motion to adjourn at 7:17pm Joe- seconded. (motion passes unanimously)  These meeting minutes were PASSED and APPROVED ont the  dayof April 2024  MADmA  Lay adaay  Nacona Martinez,  Ronny. Jolly, Mayor  Lb