Council Meeting Minutes April 9, 2024 6pm  1. Opening Ceremonies:  Mayor Jolly called meeting to order at 6:16pm  Those in attendance were City Secretary Nacona Martinez, City Administrator Derek Stephens and Councilmembers S. Braddock, S. Henderson,. J. Craig, J. Forsythe and S.  Overstreet  2. Citizens Presentation: NONE 3. Department Head Reports:  Mayor Jolly- Not everyone is present for reports sO we will go on to the next items on 5.. Discuss, consider, and take action on Approvingal Resolution 24-001R' Variance. Authur' Whitley- The Variance Iwas requesting wasi for 22ft, but Idon't: see iti in this Variance Cal sent. lalso need a copy of the February 14, 2023, minutes. Derek- I'm sorryl was not aware thati is whaty you were wanting and thati is my fault Ifigured that this was already done and all we needed to do was approve it. I'm sorry! Stephen-Imotiont thati this bet tabled, and Derek and Mr. Whitley have a meeting about  the agenda.  Shiloh-Iremember that we agreed on 22ft.  what all needs to be done. Shiloh- seconded. (motion passes unanimously),  7.Discuss, consider, and take action on Granting Road Easement by ORSTED Jason McDonough- wanting to add 1000ft to the easement. It'st to help to get to Turbines. Ronny- They want to go thru the gun range. Onet thing we need to consider is its CRP.Isit  Derek- Iti is kind of muddy.  going tot take from those funds. How bigi is it going tol be. Jason- Normal range as ar regular road. Sam- Would youl be willing top pay more? Jason- Ibelieve we are offering $1700ifiremember correctly. Derek- How often doy you plan on goingt through and using that road? Jason- It honestly depends, thoset turbines are actually most troublesome. Sam- Ithink we should table this discussion once we have more information. Stephen- In my opinion, Ithink maybe y'all should be responsible for FM400.  Jason-Ican definitely talk to my boss abouti that.    Sam-Imotiont toi table this discussion. Stephen- seconded. (motion passes unanimously)  8. Discuss, consider, andi take action on approving New ITI Management, Relevant Tech. Tag- Hi, my name is Tag. lam one of the co-founders of Relevant Tech. We offer IT support. Iworki for Lynn County and multiple municipalities around the area. Wel have remote support and tools for every computer. We also offer 3 ways of communication. (reads through al booklet he has Tag- It's $59/montn/computer. We also dor not charge you to reach out to us if youl have questions. Which is my understanding that blue layer has been doing. We also offer Cyber Security and Phishing Awareness. We also offer timeliness on all tickets comingi in. We have at triage teamthat deals with all tickets and arranges them order from high priority to Low. Buty your will get ar response Tag- We wouldn't know until we geti intoi it. But as far as we can seei iti is going to! be $1914/month. Derek- And we are paying Bluelayer about $2800/month right now. So, this would save usa al loto of  brought and presented to the council) Derek- Can you give us an idea of what you charge.  the same day.  Stephen- Is1 there going to be any extra equipment we are goingt to need?  money. Joe- Seconded (motion passes unanimously)  Shiloh- Motions to approve to IT company Relevant Tech  9. Discuss Emergency! Management with New Coordinator, Michael Thornton. Micheal- Hi, my name is Michael Thornton, andI l'amt the New Emergency Management Coordinator and I'm here to put a facei to a name and seei if anyone has any questions about whatldo. Michael- Yes, we dol have a plan. We actually are upi for a new adoption of plans this comingyear. If Shiloh- Ifyou could give us something thati tells us our roles sO we know what and howw wet the city Michael- This plan has all that information. I'm trying tol be as transparent as Ican with everyone. I'm also trying to putt together scenario drill SO we can all learn our roles. Does anyone have any other questions for me?1 Ijust want toi thank everyone for letting me come out and speak abouti this. 6. Discuss, consider, and take action on approving the Amended Resolution for TexStarto remove Retha Pittman and. JerryWebster: as Authorized Representatives and adding Nacona Martinez, Derek Stephens, and Laural Moore as Authorized Representatives.  Stephen- Do we have a plan inp place if something drastic happens? youv want these plans Ican get them toy you. Ihave it on at thumb-drive.  can help that would be great.  Shiloh- Motions to approve Resolution. Stephen- Seconded (motion passes unanimously) 10. Discuss' TCEQ updates.    Derek- We purchased1 the generator and sent in the application and submitted it. gth street well got a clean sample, SO we no longer havei to continue to pull samples from it. But everything hasl been  going pretty well. Derek- Yes  Joe-lliket that we havei it all under control now. 11.Discuss Financials, and Auditor update.  Derek- we are right where we need to be budget wise. Healthi insurance is still al little wonky, butl was ablet to move money around to help with that. Idon't have al lotf from the Auditor) just that she is almosti finished with the audits. She said she would be done with 21'and 22's sometime this month  and will starti to work on: 23'. Sam- Ya'l have done a really goodj job.  12. Discuss, consider, and take action on Budget adjustment for Employee Health Benefits.  Sam- Motioned to approve the adjustment. Stephen- seconded the motion. (motion passes unanimously) 13. Future Agendal Items. Resolution for 24-001R Variance Granting Road Easement by ORSTED 14. Adjourn. Justin- motions to adjourn at 7:29pm Shiloh- seconded. (motion passes unanimously)  These meeting minutes were PASSED and APPROVED oni the 1 dayof May 2024  Tooma  Bahs  Nacona Martinez,  Ronny. Jolly, Mayor  mEB