Surs AGENDA SUGARCREEK TOWNSHIP BOARD OF TRUSTEES REGULAR MEETING Monday, July 1, 2024, 7:00 P.M. REGULAR SESSION: 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 2024.07.01.01 4. Appointment of Full Time Fire Staff- Steven Walker, Kaitlyn Holbrook, Kyle Dennis - 5. ZC Case 01-2024: Request for a Map Amendment from A-1 (Agricultural) District to B-2 PUD (General Business Planned Unit Development) District and Preliminary Development Plan Approval for a Proposed Coffee Shop - 2024.07.01.06 Public hearing is formally opened Staff report on the text amendments Those wishing to speak in favor Those wishing to speak against Neutral parties wishing to speak Public hearing is closed Deliberation and decision 6. Reports A. Administrator B. Assistant Admimstratot/z.oning C. Fiscal Officer D. Fire E. Police F. Roads and Services G. Information Technology H. Trustees 7. Public Comments - Limited to five minutes per person. Agenda related business only. (Time cannot be yielded to another person.) 8. Old Business 9. Consent Agenda Items A. Payment ofBills B. Minutes C. Resignation of Fire Department Staff-. James Plummer- 2024.07.01.02 D. Appointment of Fire Department Staff- April Tate, Emily Bassett- 2024.07.01.03 E. 2024 Collective Bid Agreement with Greene County - 2024.07.01.04 F. 2024 Agreement with Greene County for Pavement Markings program-2 2024.07.01.05 G. Proceed to Ballot - Police Levy 2024.07.01.07 10. Discussion Agenda Items from June 17,2024 A. Adoption of I-675/Wilmington Pike Access Management Plan - 2024.06.17.05 *Tabled 11.Public Comments - Limited to five minutes per person. Township related business only. (Time cannot be yielded to another person.) 12. Trustee/Staff Discussion 13.Adjourn Syprreb MEETING CONDUCT AND GUIDELINES As Trustees of Sugarcreek Township, we encourage residents to attend our Township Meetings. We appreciate you taking time out of your busy schedules to be a part of your government in action. To help meetings move This is a' Township Business meeting andi is to be conducted in aj professional, business-like manner. Itis not our intention to embarrass or demean each other or any members of the audience. We will treat each other with courtesy and respect, and we ask for the same courtesy and respect from the audience. No one will get special Asaj professional meeting should not go longer than an hour to an hour and al half, iti is our intention to stay within There will be an Open Discussion at the end ofthe agenda fort the audience to give comments on Townshipi issues. When you have a question or comment, please go to the microphone, state your name, and address and direct your question to the Trustees. Please try tol limit your comments to3 3-5 minutes to allow everyone an opportunity We appreciate your input. We will not allow any personal attacks or any type ofoutbursts or profanity from the Ifyou have any personal comments that you would like to make to us as individuals, please feel free to call the It is our goal that meetings are productive and positive. We will do our best to conduct effective, professional along in a positive manner, we have established the following guidelines for our meetings: treatment. These guidelines are for all oft us. areasonable time limit and follow the agenda. to speak. audience. Township Administrative offices or allow us to set up a time to speak with you individually. meetings. Thank you. Sugarcreek Township Trustees Suureb SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.07.01.01 INI RE: Reclassification of Fire Department Personnel -] Kaitlyn Holbrook, Steven Walker, and Kyle Dennis WHEREAS, the continuing need exists to maintain proper staffing within the Sugarcreek WHEREAS, this need is met through the periodic reclassification of Fire Department WHEREAS, Chief Douglas M. Buffenbarger requests the reclassification of Kaitlyn Holbrook from Part-time Firefighter/EMT to Full-time Firefighter II/Paramedic, in accordance with the Table of Organization of the Sugarcreek Township Fire Department; and, Township Fire Department; and, employees and volunteers; and, WHEREAS, Chief Douglas M. Buffenbarger requests the reclassification of Steven Walker from Part-time Firefighter II/Paramedic to Full-time Firefighter II/Paramedic, in accordance with the Table ofOrganization ofthe Sugarcreek Township Fire Department; and, WHEREAS, ChiefDouglas M. Buffenbarger requests the reclassification of Kyle Dennis from Part-time Firefighter II/Paramedic to Full-time Firefighter II/Paramedic, pending Certification, in accordance with the Table of Organization of the Sugarcreek Township Fire Department; and, NOW THEREFORE, BE IT RESOLVED, that this Board of Trustees approve the promotion ofK Kaitlyn Holbrook to the position ofl Full-time Firefighter] I/Paramedic at the pay rate of $22.99 per hour with an effective date of June 24, 2024, and Steven Walker to Full-time Firefighter II/Paramedic at the pay: rate of $22.99 per hour with an effective date of. June 24, 2024. and Kyle Dennis to Full-time Firefighter II/Paramedic, pending certification, at the pay rate of $20.71 per hour with an effective date of June 29, 2024. All are subject to a one (1) year probationary period ending June 24, 2025, and June 29, 2025 respectively. Marvin Moeller, Chairperson Fred Cramer, Vice Chairperson Carolyn L. Destefani, Trustee Richard J. Demko, Fiscal Officer Page 2of1 Suerngh SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.07.01.06 Plan Approval for a Proposed Coffee Shop. IN RE: ZC Case 01-2024: Request for a Map Amendment from A-1 (Agricultural) District to B- 2 PUD (General Business Planned Unit Development) District and Preliminary Development WHEREAS, a public hearing was held by the Sugarcreek Township Zoning Commission on WHEREAS, Applicants, Gwen and Cullen Demarest, are requesting a Map Amendment from A-1 (Agricultural) District to B-2 PUD (General Business Planned Unit Development) District WHEREAS, the subject property is 3424 Upper Bellbrook Road, can be further identified by WHEREAS, the Greene County Regional Planning and Coordinating Commission recommended approval ofthe applicant's request during their April meeting cycle; and WHEREAS, the Zoning Commission deliberated on the above application and passedan motion to1 recommend approval of the Map Amendment and approval of the Preliminary Development 1. Final design shall be subject to approval oft the Greene County Engineer's Office. 2. Any roadway improvements deemed necessary will be the responsibility oft the applicant toi install, including the sidewalks shown on the plan (adjacent to both South Alpha 3. Across-access easement with the church must be recorded ift the drive stays in its current location or the drive shall be modified to located entirely on the applicant's property. 4. Final design shall be subject to approval oft the Greene County Department of Sanitary 5. The applicant shall meet all federal, state, and local requirements and comply with recommendations from the SWCD and GCEO with respect to the drainage. 6. Final design shall be subject to approval of Sugarcreek Township Fire Department. 7. Final design shall be subject to approval oft the Greene County Combined Health District. 8. There is approximately 12' from the parking space to the back of the tree island in the north-south drive aisle. This must be modified toj provide the required 22' of maneuvering area (one-way) or 24' ofmaneuvering area (two-way). 9. Plan shall be modified to depict the maximum number of! permitted parking spaces (14). 10.Ac conforming photometric plan and a conforming landscaping plan must be submitted for review at the FDP: stage. The Zoning Commission recommends the applicant consider the fixture type scoped in the Wilmington Pike. Area Corridor Overlay District standards. Tuesday, June 4, 2024 at 7:00 p.m. on the following application: and Preliminary Development Plan Approval for aj proposed coffee shop; parcel mlela20020IcQ0N1suA and contains 1.2273 acres; and Plan, as requested by the applicant subject to the following conditions: Bellbrook Road and Upper Bellbrook Road). Engineering. 11.The: following uses shall not be permitted should redevelopment of the site be proposed ini the future: Institutional Housing, Animal Hospital, Kennel, Automotive Body Repair, Automotive Fuel Sales, Automotive Sales or Rental, Automotive Service or Repair, Automotive Washing Facility, Bar or Tavern, Club, Commercial Entertainment Use, Commercial Recreation, Conference Center or Assembly Hall, Country Clubs or Golf Courses, Funeral Home, Hospital, Hotel orl Motel, Research and Development Facility, Restaurant-Fast Food, Wireless Telecommunications Facility in al Nonresidential District, NOW' THEREFORE, BE ITI RESOLVED, after the hearing the Board ofTrustees deliberated on the above application and passed a motion to approve the Map Amendment and to approve the Preliminary! Development: Plan as requested by the applicant subject to conditions as: recommended and Cemetery. by the Zoning Commission. Marvin Moeller, Chairperson Fred Cramer, Vice-Chairperson Carolyn L. Destefani, Trustee Richard J. Demko, Fiscal Officer Srrk Administrator's Report to the' Trustees July 1,2024 The: following represents a brief update oft the activities, information, and issues which the Administration is currently working on: Meetings continue regarding the -675/Wimington Pike Corridor project. The AER should be completed by October 11,2024. Information meetings for stakeholders are being scheduled for August. Met with a small group to discuss affordable housing in the community. The Ohio EPA visited and reviewed our building/property for compliance with stormwater management and EPA regulations. Overall, we were found to be in great shape with only one minor item needing attention. Bollards need to be installed in front oft the Beet Heat tanks to deter accidental contact froma motorized vehicle. Those bollards have been ordered and should be installed by early this week. Met with real estate agents regarding aj possible commercial development Work and review continues on the Long Range Land Use Plan update and wel hope to have it before the Zoning Commission in the next meeting or two. Respectfully Submitted, B Barry P. Tiffany Township Administrator 1803 Suireb Ra) Aa g-aa Comaeaily Staff Report for the Sugarcreek Township Board ofTrustees June 18, 2024 to June 27,2024 The following is a snapshot of the activities and areas ofr responsibility for the Sugarcreek Township Planning and Zoning Department. This report is prepared to! keep the Board of Trustees informed and the citizens apprised of their Planning and Zoning Department. If further information or an explanation is needed, please contact Cara Tilford at 937-848- 8426. Board ofZoning Appeals Activities: June 27, 2024 BZA Meeting: BZA03-2024: Applicant, Alyssa Oetzel, is requesting a Variance from Section 4.14 D. 3. b. of the Sugarcreek Township Zoning Resolution to allow for the construction ofa 572 SF above ground pool/deck (more than the allowed cumulative size for detached structures by approximately 600 SF). The subject property is 508 Van Eaton Road, parcel L32000100030001200, owned by Raymond and Alyssa Oetzel, and located in the. A-1 (Agricultural) District. Zoning Commission Activities: June 4, 2024 BZC Meeting Follow-up: ZC Case 01-2024: Applicants, Cullen and Gwenevier Demarest, are requesting a map amendment to the Sugarcreek Township Zoning Resolution to rezone 1.2273 acres from A-1 (Agricultural) District to B-2 PUD (Business Planned Unit Development) District. The subject parcel is 3424 Upper Bellbrook Road, can be further identified by parcel number 132000200160001800 and is owned by Cullen and Gwenevier Demarest. The applicant is also requesting preliminary development plan approval under Article 5 of the Sugarcreek Township Zoning Resolution for approval of the preliminary plan for a proposed coffee shop. The Zoning Commission recommended approval to the Board of Township Trustees subject to conditions. The Trustees will consider this case at the. July 1, 2024. meeting. Next meeting scheduled for July 2, 2024 EetingAtempaiments Attended meeting with the MVRPC to discuss housing in the township on June Met with realtors to discuss land in the township on June 25, 2024 Met with resident to discuss barn construction on June 27, 2024 18,2024 Attended meeting with EPA on. June 25, 2024 Attended BZA Meeting on June 27,2024 Preapplication meeting with resident to discuss variance request on June 27,2024 Completed and sent Trustee packets for the July 1, 2024 Public Hearing Completed and sent BZA packets for the June 27, 2024 Meeting Completed Staff Report and Legal/Public Notices for Trustee Public Hearing Working with Compass Point Planning on Long Range Land Use Plan Update; full draft review completed by staff, comments sent back to CPP, draft received back and shared with committee, working on scheduling next committee meeting Processing approval for Spirit Halloween to locate temporarily ini the vacant Bed We did not receive RAISE funding for the Bellbrook to Spring Valley Connector Bath and Beyond space project POLICE Surek Michael A, Brown ChiefofPollce Trustee Report July 1, 2024 Training No classes scheduled for. July. Fiscal Budget 2024 (Final Appropriation) Expenditures as of June 28, 2024 % of Budget Used July $3,176,775.00 $1,457,826.68 45% 58.1% 55% $1,004,377.66 %of Budget Year Target for the end of %0 of Budget Remaining Cash Balance as of June 28, 2024 1Page VENTS/APPEARANCES OnJuly25", Chief Brown had a meeting with Motorola regarding radios, Respectiulysubmites, WABun Michael A. Brown Chief of Police 2]Page POLICE Supre Michael A. Brown ChiefofPolice Police Blotter June 12, 2024 Community pollcing Suspicious person on River Edge Circle Noise complaint on Waynesville Road June 13, 2024 Bike patrol Traffic stops Welfare check on Feedwire road Crash report on Centerville Road Juvenile complaint on Clyo Road Crash report on 1675 Panhandling on Wilmington Pike Crash report on' Wilmington Pike Intoxicated subject on Brookdalelane Crash report on Swigart Road Crash report on Washington Mill Road Request of an officer on Clyo Road June: 14, 2024 June 15, 2024 June 16, 2024 Bike patrol Noise complaint on W. Salinas Welfare check on Upper Bellbrook Road June 17,2 2024 June 18, 2024 Nothing to Report Unwanted subject on Bayberry Cove Drive Crash reporton 1675 Juvenile complaint on Surrey Trail 1Page June 19, 2024 Theft report on Feedwire Road Harassment filed on S. Reserve Street Fraud report on Brookdale Disturbance on Surrey Trail Suspicious vehicle on Wilmington Pike An animal complaint on Waynesville Road 911 hang up on Ardennes Oak Drive June 20, 2024 June 21, 2024 June 22, 2024 Nothing to Report Welfare check on Feedwire Road Business and house checks Traffic stops June 23,2024 Welfare check on Napa Valley Drive Trespassing on Wilmington Pike Community policing 2/Page Se Sugarcreek Township Trustees Report For July 1st,2024 The following information is a snapshot of the activities and areas of responsibilities for Sugarcreek Township Firel Department. This report was generated on 07.01.2024 to keep the Board ofTrustees informed oftheir Fire Department. If further information is needed, please contact ChiefBuffenbarger at 937-848-7344. Trainings: (Note: Trainings are conducted via Zoom between fires stations whenever possible) Fire Officer I and II (June, July) College credit received through Sinclair Mobile Fire Trailer Home Medical Devices (Kettering Health) Statistics: See attached reports 2024Totals Report current as of06.27.2024 EMS Responses: 497 (76.7%) Fire Responses: 1510 (23.3%) Total 648 65 calls to Cornerstone (10.0%) 79 MVC's (12.2%) Mutual Aid Given (number ofincidents) *= 61 Fire= 34 EMS=32 Mutual aid given to department = (33-E Bellbrook, 16- Spring Valley,S-Beayererek, 4-Wash' Twp. 1-Fairborn, 2-1 Kettering) Mutual Aid: Received (number ofi incidents) * 40 Fire= 25 EMS=18 Mutual aid received from department (21 - Wash Twp, 18 - Bellbrook, 7-) Beavercreek, 4- Spring Valley, 2 - Wayne' Twp, 2- Xenia Twp.,2-1 Kettering, 1-) Fairborn, 1- Riverside) *Note - On occasion we send/receive multiple M/A apparatus on an incident Information: Hydrant flow testing and flushing has ceased at1 the request of Greene County due to high demand 4398 Clyo Road Sugarcreek, Ohio 45305 (P) 937.848.7344 I (F),937.848.5188 wwwSgarcreekoHus Status of] Issues the) Fire Department is Addressing: Capt. Rigsby remains on leave New: full-time staff Kaitlyn Holbrook assigned (B-Shift) Capt. Kinney New: full-time staff Steven Walker assigned to (C-Shift) Capt. Johnson New full-time staff] Kyle Dennis assigned to (A-Shift) Capt. Rigsby Fire Department Scheduled Events Attended: Greene County Fire Chiefs meeting 911 Steering Committee PSISN Board meeting Chief Buffenbarger attended Regional Hazmat Advisory Board meeting Fiscal: Asof June 28",2024 Fire EMS Cell Tower Fund Final $3,459,660.00 $213,200.00 $27,068.58 Current Encumbrance YTD Unencumbered Balance $73,317.69 $27,068.58 YTD % Expenditures 48.335% 53.022% 0.00% 48.255% Appropriation Reserve for Expenditures $520,154.77 $1,685,316.49 $1,281,237.36 $27,859.21 $114,192.22 $0.00 $548,013.98 $1,799,508.71 $1,381,623.63 $0.00 Department Total $3,699,928.58 Projected Capital Needs: Replace ATV-71 Bay Doors Station 71 Bay Doors Station 72 Training Prop Hose Testing Machine Thermal Imaging Camera $7,000 MDT for Fire Marshal Portable Radios Life Packs (Physio Control) $180,000 $45,000 $18,000 $30,000 $40,000 $5,000 $3,500 $120,000 Respectfully Submitted, Doug Buffenbarger Fire Chief 4398 Clyo Road I Sugarcreek, Ohio 45305 (P)937.848.7344 - (F),937.848.5188 www.SugarerekOHLUS CFe Staff Report for Sugarcreek Township Trustees July 1,2 2024 The following information is a snapshot ofthe activities and areas of responsibilities for the Sugarcreek Township Roads and Services Department. Calls for Service: There were no call outs for service in this time frame. Accomplishments: Trimmed trees- Ferry, Midde Run, Spahr, North Creek, LSC Crack-sealed- Winshire, Oakbrook, Woodland Ridge Dura Patched-Spring Valley Alpha Saw cut parts ofLand Dr to mill and replace, took saw back to Beavercreek. Mowed - shop(X2), pond, Veterans Memorial, Plaza area, bike path, carpenter Changed oil in john deere Cleaned shop, tool room Cleaned Quonset hut Filled potholes on Little Sugarcreek Picked up trash on 725 Picked up brush- LSC, Ferry, Middle Run, North Creek Went to Greene County to pick up guardrail Went to Detroit tire for a new tire on 704 Picked up new International plow truck Changed radar batteries Sharpened chainsaw blades Cleaned out oil separator pit Repaired sign on Clyo (Right Lane Ends) Inspected, repaired damaged guardrail -] LSC Berm work on Ferry Meeting with] EPA at Service facility Welcomed. Justin Windsor to Service crew Respectfully, Dale Owens Director of] Roads and Services SUGARCREEK TOWNSHIP, GREENE COUNTY 6/27/2024 8:53:05 AM UAN v2024.2 Payment Listing 6/14/2024 to 6/27/2024 Payment Advice # Post Date Transaction Date Type Vendor/Payee Amount $570.46 $245.00 $189.45 $128.00 $65.00 $3,858.75 $1,466.00 $283.00 $1,850.00 $75.81 $214.58 $17.99 $1,667.80 $197.90 $100.00 $10.95 $13,036.41 $21.11 $152.36 $40.00 $40.00 $40.00 $40.00 Status o O o O O 0 o o 0 o O O O O o o o O O O O O O Page 1of3 92653 06/14/2024 06/14/2024 AW Purpose: MDT's 92654 06/14/2024 06/14/2024 AW Purpose: Dues 92655 06/14/2024 06/14/2024 AW Purpose: Car 115 92656 06/14/2024 06/14/2024 AW Purpose: shirt 92657 06/14/2024 06/14/2024 AW Purpose: pest control 92658 06/17/2024 06/17/2024 AW Purpose: reporting program annual fee 92659 06/17/2024 06/17/2024 AW Purpose: spring/summer check up 92660 06/17/2024 06/17/2024 AW Purpose: shirts 92661 06/17/2024 06/17/2024 AW Purpose: command box 92662 06/20/2024 06/20/2024 AW Purpose: Oil 92663 06/20/2024 06/20/2024 AW Purpose: Tire and Mounting 92664 06/20/2024 06/20/2024 AW Purpose: parts 92665 06/20/2024 06/20/2024 AW Purpose: rapid set emulsion 92666 06/20/2024 06/20/2024 AW Purpose: items for the detectives 92667 06/20/2024 06/20/2024 AW Purpose: customer service award 92668 06/20/2024 06/20/2024 AW Purpose: nameplate 92669 06/20/2024 06/20/2024 AW Purpose: LEADS 92670 06/20/2024 06/20/2024 AW Purpose: OilFilter 92671 06/20/2024 06/20/2024 AW Purpose: Penalty & Interest on! Late 03/2023 Payment 92672 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92673 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92674 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92675 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement VERIZON' WIRELESS OHIO ASSOCIATION OF CHIEFS OF POLICI MUFFLER BROTHERS DnD UNIFORMS, INC. BUGS-OR-US PEST CONTROL IMAGE TREND, INC. VIKING HEATING TROPHY SPORTS CENTER BERAN CUSTOMWOODWORKNG, LLC AG-PRO COMPANIES DETROIT TIRES SUPPLY STEVE MYERS SERVICE INC NORTHCOASTI PRODUCTS ULINE CRAIG BLACK A.E. DAVID COMPANY TECHADVISORS ORELLYAUTOMOTIVE, INC. R.I.T.A. MARK' WHITE Paul Guerrero CRAIG BLACK TYLER MANTIA SUGARCREEK TOWNSHIP, GREENE COUNTY 6/27/2024 8:53:05. AM UAN v2024.2 Payment Listing 6/14/2024 to 6/27/2024 Payment Advice # Post Date Transaction Date Type Vendor/Payee Amount $40.00 $40.00 $60.00 $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $60.00 $40.00 $40.00 $460.00 $760.00 $1,485.70 $105.00 $189.45 $359,00 $1,661.99 $410.00 $224.84 $959.01 Status O o O O O O O O O O O O O o O o o o O o o o o Page 2of3 92676 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92677 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92678 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92679 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92680 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92681 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92682 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92683 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92684 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92685 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92686 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92687 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92688 06/24/2024 06/24/2024 AW Purpose: cell phone reimbursement 92689 06/24/2024 06/24/2024 AW 92690 06/24/2024 06/24/2024 AW 92691 06/25/2024 06/25/2024 AW Purpose: Misc Purcheses 92692 06/25/2024 06/25/2024 AW Purpose: physical new applicant 92693 06/25/2024 06/25/2024 AW Purpose: car 109 92694 06/25/2024 06/25/2024 AW Purpose: calibration gas 92695 06/25/2024 06/25/2024 AW Purpose: billing fees 92696 06/25/2024 06/25/2024 AW Purpose: change decals 92697 06/25/2024 06/25/2024 AW Purpose: uniforms 92698 06/25/2024 06/25/2024 AW Purpose: energy services LESLEY STAYER DOUGI EVANS MICHAEL BROWN TAYLOR STINSON RICHARD CIPRIANO RICH DEMKO MARVIN MOELLER JOSHUA DARNELL IAN TAMPLIN FRED CRAMER DALE OWENS CHASE MORGAN CAROLYNL. DESTEFANI CARATILFORD BARRY TIFFANY CITICARDS Purpose: cell phone reimbursement and car allowance Purpose: cell phone reimbursement and car allowance WAYNESVILLE URGENT CARE MUFFLER BROTHERS MUNICIPAL EMERGENCY SERVICES MEDICOUNT MANAGEMENT, INC. DANCO LETTERING PHOENIX SAFETY OUTFITTERS ENERGY OPTIMIZERS, USA SUGARCREEK TOWNSHIP, GREENE COUNTY 6/27/2024 8:53:05 AM UANV2024.2 Payment Listing 6/14/2024 to 6/27/2024 Payment Advice # Post Date Transaction Date Type Vendor /Payee Amount $1,276.00 $1,368.04 $9,418.35 $46,096.71 $138.39 $310.95 $67.50 $1,162.00 $91,323.50 $0.00 $91,323.50 Status O o O o o o o O 92699 06/25/2024 06/25/2024 AW Purpose: Holbrook health testing 92700 06/25/2024 06/25/2024 AW Purpose: fuel 92707 06/25/2024 06/25/2024 AW Purpose: return of unexpended funds 92708 06/25/2024 06/25/2024 AW Purpose: curbreplacement 92709 06/25/2024 06/25/2024 AW Purpose: office supplies and candy 92710 06/25/2024 06/25/2024 AW Purpose: supplies 92711 06/25/2024 06/25/2024 AW Purpose: 30x30 right! lane ends signs 92712 06/25/2024 06/25/2024 AW Purpose: mini light bar OCCUPATIONAL HEALTH CENTERS OF OH DUNCAN OIL COMPANY TREASURER OF STATE JORDAN CONCRETE SERVICES, LLC ODP BUSINESS SOLUTIONS,LLC CERTIFIED LABORATORIES A&ASAFETY ZORESCO EQUIPMENT COMPANY Total Payments: Total Conversion Vouchers: Total Less Conversion Vouchers: Type: AM- Accounting Manual Warrant, AW- Accounting Warrant, IM- Investment Manual Warrant, IW- Investment Warrant, PM- Payroll Manual Warrant, PR- Payrol! Warrant, RW- Reduction off Receipt' Warrant, SW- Skipped Warrant, WH- Withholding' Warrant, WM-V Withholding Manual, WS- Special Warrant, CH- Electronic Payment Advice, IL- Investment Loss, EP- Payroli EFTY Voucher, CV-F Payroll Conversion Voucher, SV- Payroll Special Voucher, EW- -Withholding Voucher, POS ADJ- Positive Adjustment, NEGADJ Negative. Adjustment, POSI REAL- Positive Reallocation, NEGI REAL Negative Reallocation Status: O- Outstanding, C- Cleared, V- Voided, B- Batch Asterisked amounts are not includedi in report totals. These transactions occurred outside the reported date range but are listed for reference. Page 3of3 The Board of Trustees of Sugarcreek Township, Greene County, Ohio, in Regular Session on June 17,2024, at' 7:00 PM. 1) Mr. Moeller called the session to order: at 7:00 pm. 2) Mr. Demko called the roll with Board Members, Mr. Moeller, Mr. Cramer, and Mrs. Destefani in attendance. Also, in attendance were Mr. Tiffany, Cara' Tilford, Dale Owens, ChiefMike Brown, ChiefDoug Buffenbarger, Donna Hellmann, Jim McGiniey, Louis Schatzberg and David Marshall, Joann Zimmerman and Melissa Kinney. 3). Alli in attendance stood for the Pledge of Allegiance. 4) Service Awards - Fire Department Service awards were given to. Drue! Kinney- 30 Years, Joann Zimmerman - 25 Years, Josh Johnson - 20 Years, Keven Zehring - 20 Years and Scott Rigsby 20 Years. 5) Appointment of Full Time Police Officer - Daniel Rogers - 2024.06.17.01 6) Administration Mr. Tiffany had nothing to add to his report. Mr. Tiffany noted he had a meeting tomorrow with a cyber risk assessment specialist from thei insurance company to review the townships ITi infrastructure. Mrs. Tilford had nothing to add tol her report. Mrs. Tilford pointed out that Zoning Commission Case 01.2024 regarding the coffee shop at the corner of South. Alph and Upper Bell will be on the. July 1st Zoning agenda. Fiscal Officer Mr. Demko added that the tax budget hearing will bei int the second: meeting in July and the annual bank review will take place at the end of the month. ChiefBuffenbarger had nothing to add to his report. ChiefBrown had nothing to add to his report. Fire Police Roads and Service Mr. Owens had nothing to add to his report. Mr. Owens noted that milling had begun on South. Alpha and Upper Bell with paving to follow. Mr. Owens mentioned that Justin Windsor will start next week as the Assistant Director of] Roads and Services and will begin attending the regular sessions starting July 1*. Information Technology Trustees Mr. Tiffany had nothing to add to his report. Mr. Cramer asked Mrs. Destefani if shel had: an update on the Honda plant. Mrs. Destefani noted Dave Burrow from DDC suggested the Greene County officials visit the Honda battery manufacturing plant in) Fayette County to understand its impact on housing and population in our community, but a date has not been set. Mrs. Destefani mentioned she and Mrs. Tilford will be meeting with the Miami Valley Regional Planning Commission to discuss low-income housing possibilities. Mrs. Destefani further Noted that the Greene County Township Association meeting and the legislative breakfast were well Attended. 7)) Public Comments None 8) Old Business None 9) Consent Agenda Items A. Payment ofBills B. Minutes C.R Resignation ofl Fire Department Staff-I Douglas Wilse-2024.06.7.02 D. Resignation of Firel Department Staff-1 Evan Thompson-202406.1703 RESOLUTION NO. 2024.06.17.01 IN RE: Appointment of Full-Time Police Officer Daniel Rogers WHEREAS, the continuing need exists to maintain proper staffing within the Sugarcreek WHEREAS, a vacancy exists within the classification of full-time Police Officer; and, WHEREAS, the vacancy has been posted for application in accordance with township WHEREAS, an assessment center was conducted which included testing in basic exercises, WHEREAS, after a review of all the candidates, Police Chief Michael A. Brown recommends this appointment, and confirms that there are funds available for this position in the Township Police Department; and, policy and the current labor contract; and, review board and personal interviews with the ChiefofPolice; and, 2024 operating budget, NOWTHEREFORE, BEI ITI RESOLVED, that Daniel Rogers is hereby appointed as full- timel Police Officer effective June 17,2024, atap pay rate of$30.70 per hour, payable on al bi-weekly basis, and subject to a one (1)year probationary period ending June 17,2025. RESOLUTION NO. 2024.06.17.02 INI RE: Resignation of] Fire Department Staff- Douglas Wiltse WHEREAS, Part-time Firehghter/Paramcdic, Doug Wiltse has indicated his desire to resign from the Sugarcreek Township Fire Department; and, WHEREAS, Doug Wiltse was hired as a member of the Sugarcreek Township Fire Department on May 31, 2023; and, WHEREAS, Chief Doug Buffenbarger recommends we accept the resignation of Mr. NOWTHEREFORE, BE: ITRESOLVED that the Board of Sugarcreek Township Trustees Wiltse. officially accepts the resignation ofDoug Wiltse effective June 7, 2024. RESOLUTION NO. 2024.06.17.03 INI RE: Resignation of Fire Department Staff-I Evan Thompson WHEREAS, Part-time irchghter/Paramedic, Doug Wiltse has indicated his desire to resign from the Sugarcreek Township Fire Department; and, WHEREAS, Evan Thompson was hired as ai member of the Sugarcreek Township Fire Department on June 17,2022; and, WHEREAS, Chief Doug Buffenbarger recommends we accept the resignation of Mr. NOWTHEREFORE, BEITRESOLVED that the Board of Sugarcreek Township Trustees Wiltse. officially accepts the resignation of] Evan Thompson effective June 4, 2024. RESOLUTION NO. 2024.06.17.04 Revised 12/2022 RESOLUTION OF NECESSITY RESOLUTION REQUESTING CERTIFICATION FROMO COUNTY, AUDITOR PURSUANT 7OO10 REVISED CODE SECTION 5705.03 PMhremamwawmalypimhr-N, WHEREAS, the Boardo ofTrustccs Sugarcreck' Township Peliiliinsina Grcene County, OH, Sugarcrcck" Township KEEANpAHIE Gnttringleaylss beusafinns,t delermines thati itisi necessary tol lcvy atax outside thet ten-mill limitation, and WHEREAS, before secking! to! havc al lcvy approved byt the cleclors of the BondofTnistecs must scck the certification ofthe Grecne County Auditori inc compliancey with Scclion 5705.03 ofthe Ohiol Revised Code, subnilled fort the. Gencral clection held THEREFORE, BEI ITI RESOLVED, byt the_ BoardofTrustes of_ Sugarcrcck" Township Grcenc County, OH, that the Greene County Auditor isl hercby requested to certify lot the_ BoardofTrustees Oavtrigboly November 5,2 2024 DAO ofH Hestion Gr,Picy,Syarinl Gndningledy Sugarcreck' Township ParionefPelicls XMAEAUNEENXI Mlings on Picankiis dostriegbosy and hpaileradhisnalk Itysrnk) Thet total curent tax valuation of 2, The dollar amotnt ofr revenuc thal woull beg generaled by_ 2,00 mills. BEITK FURTHER RESOLVED that thep purposc ofi thet laxi is forapolicel levy Andisfor five(5) comencing and appcaring oni thel lnx) listf forl lhey ycarss specificd:. tos Scction_ 5705.19(1) oft the Ohio Revised Codc, and which shall be 2025-2029 Wymiy-emsla eefipampnminyue. isimpeawitor Such (axi is authorized lo bes submitted toav vole oft the clectois ofi the. Sugarcreck' Township pursuant MiaraaasaetanaahA, ORCSelo arenewalo ofencaltinglevy (nsert" "an elitionall ley". "ar ucewal ofardislieg uc.o a'aighconel efaseristing ta) RESOLUTION NO. 2024.06.17.05 IN RE: Adoption ofl-675/Wilmington Pike Access Management Plan WHEREAS, the continuing need exists to maintain proper and efficient roadways in our WHEREAS, this needi is met through the continuous maintenance and improvement oft the WHEREAS, the Greene County Engineer, The City of Centerville, the Ohio Department ofTransportation and Sugarcreek Township have been engaged for several years in a project to improve the 1-675/Wilmington Pike Interchange and surrounding local roadways in an effort to community; and, roadway design and surfaces in the community; and, improve traffic and safety conditions; and, WHEREAS, CMT Engineering, as part of that project, have created an updated Access Management Plan that shall be adopted to assist in achieving the desired, improved traffic patterns NOWTHEREFORE, BE ITI RESOLVED, that this Board ofTrustees does hereby endorse and adopt the 1-675/Wilmington Pike Access Management Plan created by CMT and conditions, a copy of which is attached hereto; and, Engineering, dated December 13, 2023. Mrs. Destefani made a motion to accept all consent agenda items as stated. Mr. Cramer seconded. Mr. Moeller- Yes Mrs. Destefani - Yes Mr. Cramer- Yes 10) Discussion Agenda Items A. Resolution ofl Necessity - Police Levy - 2024.06.17.04 Mr. Tiffany noted that this is for the renewal oft the police levy at its current rate and not an Mrs. Destefani made a motion to accept the resolution ofnecessity for the police levy. increase. Mr. Cramer seconded. Mr. Moeller- Yes Mrs. Destefani- Yes Mr. Cramer- Yes B. Adoption ofl-675/Wimington Pike. Access Management Plan 2024.06.17.05 Tabled till. July 1st session. 11) Public Comments Donna Hellmann inquired when paving will start and ift they still plan on DuraPatching. Mr. Owens estimated paving will begin sometime in July and yes, they will DuraPatch but the timing depends on David Marshall addressed the trustees about beekeeping regulations, which are governed by state law in Ohio. David Marshall noted that while townships can not regulate agricultural activities beyond state rule, they can enforce what is outlined in the ORC and administrative code. David Marshall suggested thet township conducts hive inspections and set guidelines on hive placement along with codifying state Mr. Tiffany asked the trustees for an executive session. ORC Section 121.22.G1 To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation ofa! public when the machine is available. beekeeping regulations in the zoning code for clarity. employee. Mr. Moeller made a motion to adjourn the meeting and convene an executive session. Mrs. Destefani seconded. Mr. Cramer- = Yes Mr. Moeller- Yes Mrs. Destefani- Yes Mr. Moeller noted the trustees had returned from the executive session and would now continue with the regular session. 12)Trustee/Staff, Discussions None 13) Adjourn Mr. Cramer made a motion to adjourn, which was seconded by Mr. Moeller. Upon call oft the roll, the vote resulted int the following: Mr. Cramer-) Yes Mr. Moeller-Yes Mrs. Destefani- Yes Richard. JJ Demko, Fiscal Officer Suergb SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.07.01.02 INRE: Resignation of] Fire Department Staff-. James Plummer WHEREAS, Part-time irehghter/Paramcdic, James Plummer has indicated his desire to resign from the Sugarcreek Township Fire Department; and, WHEREAS, James Plummer was hired as a member ofthe Sugarcreek Township Fire Department on August 24, 2023; and, WHEREAS, Chief Doug Buffenbarger recommends we accept the resignation of Mr. NOW THEREFORE, BE IT RESOLVED that the Board of Sugarcreek Township Plummer. Trustees officially accepts the resignation of. James Plummer effective. June 20, 2024. Marvin Moeller, Chairperson Fred Cramer, Vice Chairperson Carolyn L. Destefani, Trustee Richard J.I Demko, Fiscal Officer Suurrek SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.07.01.03 IN RE: Appointment of Fire Department Staff April Tate and Emily Bassett WHEREAS, the continuing need exists to maintain proper staffing within the Sugarcreek WHEREAS, vacancies exist within the classification of Part-time Firefighter/EMT and WHEREAS, April Tate and Emily Bassett have the necessary qualifications to serve in WHEREAS, funds are available for this purpose within the Fire Department's 2024 NOW, THEREFORE, BE IT RESOLVED, that April Tate shall be appointed to Part- time Firefighter II/ EMT within the Sugarcreek Fire Department at the rate of $18.08 per hour, and that Emily Bassett shall be appointed to Part-time EMS only within the Sugarcreek Fire FURTHER BE IT RESOLVED, the above-mentioned appointments for April Tate and Emily Bassett will have an effective date of June 24, 2024 with a one (1) year probationary period Township Fire Department; and, Part-time EMS; and, those capacities for the Sugarcreek Township Fire Department; and, Operating Budget. Department at the rate of$17.39 per hour; and, ending on June 24, 2025. Marvin Moeller, Chairperson Fred Cramer, Vice Chairperson Carolyn L. Destefani, Trustee Richard J. Demko, Fiscal Officer Surr SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.07.01.04 IN RE: 2024 Collective Bid Agreement with Greene County Engineer WHEREAS, this Board of Trustees has agreed to participate in the competitive bid contract for the Collective Paving Program for 2024 as bid by the Greene County Engineer; and, WHEREAS, this opportunity enables Sugarcreek Township to participate in a competitive bidding contract that the Greene County Engineer offers to all government entities ofGreene County; and, WHEREAS, this cooperative Collective Bid Program affords significant savings to Sugarcreek Township through the economies of scale realized by group purchasing and unified contract administration, NOW, THEREFORE, BE IT RESOLVED, that this Board of Trustees, by executing the attached document, does hereby enter into said agreement and authorizes payment for the Township's proportional share of roadwork completed. Marvin Moeller, Chairperson Fred Cramer, Vice Chairperson Carolyn Destefani, Trustee Richard J. Demko, Fiscal Officer Sur SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.07.01.05 IN: RE: Agreement between the Greene County Engineer and the Sugarcreek Township Board of The Greene County Engineer and the Sugarcreek Township Board ofTrustees (hereinafter referred to as the Engineer and the Trustees, respectively), agree to the following: Trustees WHEREAS, the Trustees desire to participate with the Engineer in the 2024 Pavement WHEREAS, all work within the Trustees' jurisdiction shall be inspected by the Trustees, and all questions decided which may arise as to quality and acceptability of materials furnished, work performed, the rate of progress, the interpretation of the specifications, and the acceptable fulfillment of the work on the part of the County Engineer will be determined by the Trustees; Markings Program by the Greene County Engineer; and, and, WHEREAS, the County will invoice the Trustees directly for the actual quantities of WHEREAS, the Engineer will ensure the work has been performed in accordance with NOW, THEREFORE, BE IT RESOLVED, the acceptance of this agreement is indicated work performed, all line-item extras, and/or negotiated extra work; and, the Township'si instructions. by the signatures below. Marvin Moeller, Chairperson Fred Cramer, Vice Chairperson Carolyn Destefani, Trustee Richard J. Demko, Fiscal Officer RESOLUTION TO PROCEED OF THE' TAXING AUTHORITY (RevisedCode, Sec. 5705.19,. 191,.192,. .194,.21,.26) The_ Board of Trustees meti inRegular Sugarcreek Township Politicals subdivision 2024 at the office of Year Marvin Moeller Fred Cramer Carolyn Destefani Governing body (og, villagec council, boardo oftrustees,etc.) session onJuly 1 Regularo or Special Board of Trustees Governing! body Montha andd day with the following members present: moved the adoption oft the following Resolution: Member name WHEREAS, the amount oft taxes which may be raised within the ten-mill limitation willl bei insufficient to provide ana adequate amount for the necessary requirements of the: said Sugarcreek Township Politicals subdivision Greene County; therefore beit RESOLVED, byt the_ Board of Trustees Greene County, two-thirds ofall members Goveming! body County elected thereto concurring, that iti is necessary tol levy a tax in excess of the ten mill limitation fort the benefit ofthe Sugarcreek Township for the purpose ofap police levy renewal pursuant to R.C.5 5705.19(J) Politicais subdivision Purpose (usea additional linesi ifneeded) atar rate not exceeding 2.000 appraised value, for 5 mills for cach $1 oftaxable value, which amounts to 0.0470 Millage Rate expressedi inc dollars pers SI oftasables value for each $100,000 oft the county auditor's for cach one hundred dollars of valuation or $47 Costp pers $100,000 froma auditoro certification commencing Lengtho oft timei iny years and appearing on the tax list for they yearss so specificd-2025-2029 Listthey years levy willa appearo ont taxl list Said levy is (choose one ofthej following): Ana additionall levy of Ar renewal of and existing! levy o2.000 mills. Arenewal of ane existing! levy of A renewal of part ofane existingl levy, being: areductiono of A replacement of and existing levy of_ mills. Al replacement ofa and existing levy of A replacement ofp parto ofa and existing levy, being areduction of_ mills. mills: and: ani increase of_ mills 10 constitute at tax of_ mills to constitute at tax of mills. mills. mills and ani increase of mills to constitute a lax of_ mills, 100 constituteataxo of mills. mills. RESOLVED, that the question ofl levying additional taxes bes submitted tot the electors ofs said Sugarcreek Township Politicals subdivision at the Regular General, Primary, Special Day election tol be held at the usual voting places within said Sugarcreek Township on the_ 5th dayof November 2024 and bei it further Year Politicalsubdivision Month RESOLVED, thats saidl levy be placed upont the tax list oft the current year after the February settlement next succeeding the election, ifar majority of the electors voting thereon votei in favort thereof; and bei it further RESOLVED, that the Clerk orl Fiscal Officer of Sugarcreek Township bca andi is hereby directed Politicals subdivision County to certifyad copy oft this) Resolution to the Board of Elections of_ Greene County, Ohio and notify said Board of Elections to cause notice of clection on the question ofl levying saidt tax to be given as required by law. seconded the motion and the roll being called uponi its adoption the vote. resulted as follows: Marvin Moeller Fred Cramer Carolyn Destefani voted voted voted voted voted Having received the required two-thirds majority, the Resolution was adopted. Adopted July 1 2024 Year Montha andD Day Signalure oft the Auditor, Clerk, Fiscal Officer Sugarcreek Township Political subdivision Greene County COUNTY,OHIO FISCAL OFFICER CERTPICATION of Sugarcreek Township Richard J. Demko Greene County, Ohio, Name off fiscalo officeroro clerk Political Subdivision Political subdivision certify this Resolution to be ai true and correct copy of Resolution No. 2024.07.01.07 adopted by the Board of Trustees ofSugarcreek Township and recorded in the official record of proceedings of the mecting held on July1 1 as Greene County, Ohio, 2024 Year Resolution Number Month: andI Day Goveming Body Suerreb SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.06.17.05 IN RE: Adoption ofl-675/Wilmington Pike. Access Management Plan WHEREAS, the continuing need exists to maintain proper and efficient roadways in our WHEREAS, this need is met through the continuous maintenance and improvement oft the WHEREAS, the Greene County Engineer, The City of Centerville, the Ohio Department of Transportation and Sugarcreek Township have been engaged for several years in a project to improve the 1-675/Wilmington Pike Interchange and surrounding local roadways in an effort to community; and, roadway design and surfaces in the community; and, improve traffic and safety conditions; and, WHEREAS, CMT Engineering, as part of that project, have created an updated Access Management Plani that shall be adopted to assisti in achieving the desired, improved traffic patterns and conditions, a copy of which is attached hereto; and, NOWIHEREFORE, BEITR RESOLVED, that this Board ofTrustees does hereby endorse and adopt the 1-675/Wilmington Pike Access Management Plan created by CMT Engineering, dated December 13, 2023. Marvin Moeller, Chairperson Fred Cramer, Vice Chairperson Carolyn L. Destefani, Trustee Richard J. Demko, Fiscal Officer