CA.EmACPMI.Mnutes (6/27/241 Meeting)  POWHATAN COUNTY CHILDREN'S SERVICES ACT COMMUNITY POLICY AND MANAGEMENT TEAM  DATE: May 23, 2024  The meeting was called to order on May 23, 2024, at 9:44 a.m. Cathy James chaired the meeting. On a motion made by Irene  Temple and seconded by Charla Schubert to allow Danny Smith to participate via phone was approved.  Present: Irene Temple, CSB Cheryl Smith, CSA (Acting Executive Director) Kara Brooks, Private Provider (Last Meeting) Cathy. James, Parent Rep. Meghan Carroll, DSS/Secretary Charla! Schubert, PCI Finance Director/Treasurer Belinda Farnham, Children's Services Compliance. Specialist Heather Morgan, FAPT Chair Danny Smith, Sheriff's Department (Participated via phone) LaWanda Dunn, Health Department/Vice-Char Dr. Lynn Clayton-Prince, Schools/Chair 1. Public Comment Period: None  Wil Hagy, Deputy County Administrator (Permanent County Administrator Designee) (Arrived at 10am)  Absent: Tracy King, CSU  2. On a motion by Cathy. James and seconded Kara Brooks the Consent Agenda items were approved as presented or amended: a.) March: 28, 2024, CPMT Minutes, b.) CAI Item BI Pool Report Mar 2024 & April 2024, and c.) IEPS.  3. FINANCIALS- FY'24:  County Budget for CSA Services: $2,300,000 State Allocations: (total State Allocations: $1,755,022) Mediçaid Match: Only completed thru FY23 -CSA Wrap-Around. Allocation: $29,175 FY24 Supplement #1 ($1,248,462.75) 4. ADMINISTRATIVE ITEMS:  Expenditures & Encumbrances (updated 3/26/24)  $ $ 2,915,322 $ 7,686 $ 17,199  -CSA Services Allocation: $1,710,173 mandated & $15,674 prot/non-mand. -PSSF FY24: $18,000 SVCS & $715 Mthly CW Visits/Staff ($715 transferred to BL855)  a) Belinda Farnham let the team know that she will be creating al list of Powhatan's children receiving Medicaid and sending that list to OCS to see ift they can help since there is still not a report for the Medicaid Match. b) Belinda Farnham presented the Children's Services Monthly Report for March and April 2024 (copies available upon c) Belinda Farnham reminded the Team that Kara Brooks/CPMT Private Provider Rep would complete her service to the Team/County on 6/30/24. Belinda Farnham also reminded the team that Children's Services would not be out of compliance ifar new provider was not named/approved by 7/1/24. Belinda Farnham mentioned that before Audra Morris left, she sent Debra Pryor the information to fill out, but at this date the Children's Services Office had no  request).  further information. Kara Brooks stated she would reach out to Debra Pryor.    d) Belinda Farnham provided the Team with an updated CPMT Roster. Wil Hagy, Deputy County Administrator will e) Belinda Farnham went over the Annual Risk Assessment Survey withi the CPMT members. The assessment was submitted on May 6, 2024, by Meghan Carroll. Because this assessment was due by May 17th, Belinda Farnham along with the CS Unit, Heather Morgan/CSB & FAPT Chair, and Meghan Carroll/DSS & Supervisor completed the Risk Assessment collaboratively. Due to staff changes the Assessment did change in ai few areas from low risk to moderate f) Belinda Farnham gave an update from the CS Unit and since the position of CS Supervisor is vacant the team is still figuring outa ai flow and processes are: al bit slower. Belinda Farnham stated that we did lose an important part of our team, however the unit has really stepped up in al big way. We have had a late CANS in the month of April due to the The financial and administrative items were reviewed and on a motion by Charla Schubert and seconded byl Irene Temple, Alli items presented and/or amended and approved will change full local policy/procedures and/or by-laws as necessary. 5. Cathy. James moved that CPMT goi into Closed Session in accordance with the Code of Virginia 2.2-3711(A) (4) for the protection of the privacy ofi individuals in personal matters not related to public business. The Team approved. a. Case Reviews, service plans, FAPT/CPMI/ESP/FC Plan Review/Funding Tables, case updates, purchase order requests, additional approvals, FAPT email approvals, parental co-pays, and any other case specific information were discussed.  permanently sit in Bret Schardin's place as CPMT Representative.  risk.  Compliance Specialist not being able to solely focus on her duties.  alli items were approved as presented or amended.  6. Cathy. James moved the CPMT open meeting be reconvened. The Team approved.  7. Cathy. James moved that CPMT certify in accordance with the Code of VA 2.2-3712(D); during the Closed Session only public business matters lawfully exempted from open meeting requirements oft the Freedom of Information Act and only such public business matters as were identified ini the motion fort the Closed Session were discussed. The Team approved. 8. Upon a motion by Charla Schubert, seconded by Meghan Carroll, and carried by the majority of members present, all cases  were approved as presented or amended during closed session.  9. Name Irene Temple Kara Brooks Wil Hagy Danny Smith Meghan Carroll Cathy. James Charla Schubert  Vote Aye Aye Aye Aye Aye Aye Aye  10. Public Comment Period: None  11. The CPMT meeting adjourned at 10:30a a.m. The CPMT's next regular meeting willl be. June 27, 2024. These minutes were approved at the 6/27/24 CPMT meeting with a vote of 7,10 oft the participating quorum.  Ahminyps LES J Powhatan CPMT Attending Officer or Member  Chalallubut Powhatan CPMT Attending Officer or Member  2