Doc #: 215430 Pages: 5 Book: Page: STATE OF! MONTANA MADISON COUNTY Recorded 6/26/2024 12:35PM KOI: COM-JRNL Paula McKenzle, CLERK&R Fee:s 0.00 To: FILED,, May 28, 2024  mlege  BOARD OFI MADISON COUNTY COMMISSIONERS  On Tuesday, May 28, 2024, ar meeting oft the Board of County Commissioners came: to order at 10:00 a.m. in the Public Meeting Room- - Madison County Administrative Office Building, 2nd floori in' Virginia, City, Montana, with Commissioners Dan Allhands,. Chairman, Ron Nye and Bill Todd present. Ryan Wolter (IT), and Michelle Schriock, Planning Technician was present to take minutes. Ina attendance at the meeting were:' VickiTilstra (Madison County Finance), Jennifer Westfall (Madison County Human Resources Department), Duncan Hedges (Madison County Sheriff's Office), Craig Schroder (Madison County Sheriff's Office), Andrea Estomo (Madison County Fairgrounds Manager), Duke Gilman, Brett Schriock (Madison County IT Director), Eric Dewey (Ruby Valley Search and Rescue),- David Buchler (Madison County Attorney): and Shawna Lutgen (Madison County Airports and Grants). Virtual Attendees: Kari, Emile Sayler (telephone), Finance, E. Wilder, David (The Madisonian),. Jon, M  Callahan and Carrie Gardner (Great' West Engineering).  Regional Crisis Diversion Grant Application Letter of Support  Sayler presented that this grant will aid Butte-Silver, Bow Health Department in an application to fund the regional/rural crisis coordinator tol be paid partially by Madison County (25%6) $33,000.00 pery year: for three years as an in-kind match. Funding goes towards things such as suicide prevention, gaps in services that Madison County cannot provide, crisis management, etc. A regional feasibility study willl be done andi identify, crisis diversion solutions inc our area. Allhands askedi ifa alcohol tax dollars could be used fort this funding. Sayler stated that "the in-kind match willl help aidi int funding andi it is not necessary  fort the alcohol taxi money, as the expenditures already exist."  ::  MOTION BY TODDTO APPROVE THE REGIONAL CRISIS DIVERSION GRANT. APPLICATION LETTER OF SUPPORTTO CONTINUE FUNDING; SECONDED BYI NYE. MOTION CARRIED UNANIMOUSLY.  Strengthening Public Health Workforce Grant Task Order FY25  Sayler stated this is a grant to continue the position for a Public Health Nurse. whoi is currently at 30 hours per week:This item willl ber moved to next week's agenda as the Commissionèrs need more  information.  Fair Ground Policy Updates: (Andrea Estomo, Fair Manager)  Estomo reviewed the documents provided to the Commissioners and queried any questions. Discussion  about Sundays during events, etc.  Page I1    MOTION BY TODD TO APPROVE, AND SIGN VENDOR SPACE AGREEMENT; SECONDED BYI NYE.  MOTION CARRIED UNANIMOUSLY.  MOTION BY TODD TO. APPROVE AND: SIGN MADISON COUNTY FAIR & RODEO PROPERTYLEASE  APPLICATION; SECONDED BY NYE. MOTION CARRIED UNANIMOUSLY.  MOTION BY TODDT TO APPROVE AND SIGN 2024 FAIRGROUNDS CAMPGROUND RESERVATION  FORM; SECONDED BY NYE. MOTION CARRIED UNANIMOUSLY.  MOTION BYTODD' TO APPROVE. AND: SIGN RODEO OR ARENA EVENT RELEASE. AND AGREEMENT  NOTTOSUE; SECONDED BYI NYE. MOTION CARRIED UNANIMOUSLY.  MOTION BY TODD TO APPROVE. AND SIGN GREASED HOG SCRAMBLE AND/OR CHICKEN: SCRAMBLE RELEASE. AND AGREEMENT NOTT TO SUE; SECONDED BY NYE. MOTION CARRIED  UNANIMOUSLY.  :  MOTION BY TODDTO APPROVE AND: SIGN EVENT SPACELEASE WALK-THROUGH FORM; SEÇONDED  BY NYE. MOTION CARRIED UNANIMOUSLY.  Minutes:  MOTION BY TODDT TO APPROVE MARCH 19, 2024 MEETING MINUTES WITH CORRECTIONS;  SECONDED BY NYE. MOTION CARRIED UNANIMOUSLY.  :  MOTION BYTODD TO APPROVE MAY.7'H MEETING MINUTES WITH CORRECTIONS; SECONDED BY  NYE. MOTION CARRIED UNANIMOUSLY.  Pepsi Contract: (Jim Bennett) Tabled to another meeting, possibly two weeks.  Ruby' Valley Search and Rescue Budget: (Eric Dewey)  Tilstra reviewed the budget and advised the Commission that it was good to go. She did state that the application fort the loani is being reviewed. Dewey noted that there was a 14%i increase from last yearfor schooling, tuition, and the new recruits with medical training, jet boats, etc. Ini the "Items of Equipment" line they are looking at upgrading the Drone that will be thermal andl load capable (approximately4  Page 12    pounds), as well asi insurance fort the drone and training. The drones are a proven asset for search and  rescue. The drone team is in discussions about which drone to pick. Tilstra reminded them about quarterly reporting for Worker's Compensation.  Dewey noted that they're keeping on maintenance oft the building which is helping to save money. They receive NRCS revenue for lease/rent agreement and donations, which typically run consistently $1000.00 per year. Other fundraisers, such as an event at Sheridan Days, help with funding as well. Tilstra asked if DUITask Forcei is going to continue to be paid by the County. Discussion and Dewey  noted that rentals pay out oft the General Fund at $300.00 per month., ITDigital Conference Update (Brett Schriock, I)  Schriock: stated that the conference was very beneficial in learning what other counties around Montana are doing with their departments as far. as what they are utilizing for advancement in equipment. (i.e. UB Keys). He discussed how Shadow AI (Artificial Intelligence) is gathering personal information via Facebook. These Shadow Al are creating accounts from that personal information for bank account information, loans, etc. They also learned about Generated Al, creating an avatari for replacing people, and how realistici iti is, it's almost like a robot that can interact and talki in discussions. The one advantage for Madison County is the Go to Assist. Allhands asked about problems with Cyber Security. Schriock stated it is av work inj progress and annual training with employees helps. Most problems come from  employee error (i.e. clicking on al linkt that could be problematic). Ennis Golf Course Update: (Blake Amberson)  Todd noted that he has a meeting withl him this afternoon, and communication may! have been lost that he needed to attend today's meeting. Todd suggested moving this discussion to another meeting. Fairgrounds Sewer Extension Stream-Permitting. Joint Application (Shawna Lutgen) Lutgen (present) and Carrie Gardner (Great' West Engineering) is virtual for any questions ont the application. Nye asked about DEQ approval. Gardner stated that they will: stay fairly close1 tot the buildings and the rivera anda at some time it willl be closer to thet fairgrounds.. She willl be contacting the contractors. Jeremiah Theys or Gardner will update the Commissioners as they progress.  MOTION BY TODD TO APPROVE AND SIGN APPLICATION. AS PRESENTED; SECONDED BY NYE.  MOTION CARRIED UNANIMOUSLY.  Resolution 35-2024 Resolution Designating Regular Meeting Place for June 4,2024 MOTION BY TODD TO APPROVE AND SIGN RESOLUTION 35-2024 DESIGNATING REGULAR COMMISSION MEETING PLACE AT6P PLACER LOOP, VIRGINIA CITY, MT FOR JUNE 4, 2024;  SECONDED BYI NYE. MOTION CARRIED UNANIMOUSLY.  Page 13    Madisonian Retractions: None Journal Vouchers: None  Mason House: It was discussed about getting proposals for al handicap ramp and Todd noted that quotes from movers thath moved Sanitarian's Office and Planning Office will be obtained. They were reasonable and really good at moving. The painting is being worked out with Cody. Big Skyl Law Enforcement Interlocal Agreement Discussion and/or Action Item Todd noted that the Sheriff would need to bet the signatory ont this document and that a clause regarding the response time of greatert than 451 minutes needs to be somewhere in the document. Hedges asked how this could bei tracked, further discussion and it was decided that quarterly reporting of response times would help in paying closera attention to this. Todd also noticed that there's been a substantial increase for the next year, it has doubled in 5 years. Todd asked that this be on the. June 4, Discussion about moving Public Safety. It is currently under the General Fund and should be moved toa a Special General Fund. Tilstra checked with MACo and others, still needs to bei in al levy. Sheriff would manage and any extrai in acash account. Todd noted that the public needs to know how much moneyi is being spent on public safety. Tilstra agreed and said sooner than later we will need al levy. Tilstra asked when the cutoff would! bet to get this on al ballot, discussion and August 22, 2024 is the cutoff. Todd noted that Tilstra; McKenzie, Lauer and/or Buchler should be involved in this discussion. Sheriff's Department should: seek revenue wherever possible. Take upi fiscal concerns now. No reason to go! back toi the voters. Hedges noted the only! hold-up is the 1993 Attorney General's statement/opinion. Todd stated a 1993 statement is out of date andi non-applicable in this situation. Tilstra noted thata resolution would need tol be done. After further discussion, this will need tol be put on the agenda int two  2024 agenda for more discussion.  weeks. This should be sufficient time fore everyone to review.  Gallatin Forest Partnershipl Letter Signature  Todd noted that this is from the last joint meeting, it'sal letter of support. They've already discussed1 this  and now ar motion needs to be made.  MOTION BY1 TODD TO APPROVE. AND: SIGN GALLATIN FOREST PARTNERSHIP LETTER OF SUPPORT;  SECONDED BY NYE. MOTION CARRIED UNANIMOUSLY.  Public Discussion and/or Comments on Items Not Listed on the Agenda but Within the Boards  Jurisdiction  MOTION BYTODD TO ACCEPT RESIGNATION FROM LYMAN H. BENNETT III AS CHAIRMAN AND MEMBER OF THE VIRGINIA CITY FIRE DISTRICT BOARD; SECONDED BY NYE. MOTION CARRIED  UNANIMOUSLY.  Page 14    Discussion onl Implementing: a Mobile Equipment/Vehicle Pre-Operation Checklist for Solid Discussion about how expensive this is getting and no reason to get hurt. Liabilityi is expensive. Equipment maintenance isi important and more time and effort put into equipment saves money. Westfall handed out Road Department checklist andi for the record. She said this document could be re- createde easily. Westfall recommended each driver have this checklist. After further discussion, ity was decided that the checklist willl be kept in each piece of machinery. The money for printing should come out of the Contingency! Fund. Also discussed was how often they should bet turned in, Mike Callahan (Safety) should be able to got to eachy vehicle/machine: ands see the checklist. Once printed, Todd will  Waste (Jennifer Westfall,Human Resources)  discuss this with Callahan and figure out how often to checkt these.  Airports LiabilityA Application Renewal  MOTION BY TODDTO APPROVE AND SIGN AVIATION INSURANCE MANAGERS INC. DOCUMENT FOR ENNIS BIG SKY AIRPORT, ENNIS, MT; SECONDED BY NYE. MOTION CARRIED UNANIMOUSLY.  MOTION BY TODDTO. APPROVE AND SIGN AVIATION INSURANCE MANAGERS INC. DOCUMENT FORI RUBY VALLEY FIELD AIRPORT (RVF) FORMERLY KNOWN ASTWIN BRIDGES AIRPORT, TWIN  BRIDGES, MT; SECONDED BY NYE. MOTION CARRIED UNANIMOUSLY.  Meeting adjourned at 11:52a.m. Gwaul Dan W. Allhands, Chairman Board of County Commissioners Date Approved: Minutes Prepared By:  ldhehmh MichelleSchriock, Planning Department Technician  Attest: hulmbrse Paula McKenzie, Clerk and Recorder, Madison County  Page 15