TOWN OF MELBOURNE VILLAGE Regular Commission Meeting/Public Hearing &1 Final Reading of Golf Cart Ordinance TUESDAY.JANUARY 26, 2021 7:00 PM-Town Hall + Zoom  MINUTES 2020-05  I. Call to Order at 7:001 PM by Mayor Martin II. Pledge of Allegiance led by Mayor Martin  II. Roll Call: Present were Commr Anderson, Calenda, Jones, Murphy, Niemann, Vice Mayor Carroll, Mayor Martin. Also present was Attorney Richardson, and Clerk/Treasurer Collen  IV. Public Hearing: Ordinance 2020-05-Golf Cart Final Reading read title and applicable parts oft the ordinance.  A. Commr. Calenda Motioned for a: reading oft the ordinance; Commr. Anderson 2nd. Mayor B. Commr. Calenda post reading Motioned to adopt the Ordinance 2020-05 as read. Commr. Roll Call Vote: The Motion carried with unanimous vote by all commissioners.  Anderson 2nd.  V. Mayor's Report - (Attached in Packet)  Reported on was the Mayors daily diligence of working at the Town Office as a fulltime person in order to place operations back into order. Mayor accomplished getting all Town Officials (Commrs, Mayor confirmed with. Attorney Richardson the Town has a firework ordinance which does not conflict with State law. The Town will be placing awareness signs out toi the public warning them of Mayor updated Town on COVID and suggested that the annual Founders Day should be postponed. Commr. Calenda Motioned to postpone Founders Day to a date unknown pending COVID updates.  Dept. Heads and office personnel) to take ethics training on. January 16, 2021.  the ordinance approximately three days before subjective holidays.  Commr. Murphy 2nd. the motion.  Thel Motion carried by unanimous vote of all commissioners.  Mayor pressed the need toward town commission for volunteers in filling various open committee spots to assist the Town ini its duties. Current needed committees are Code Enforcement, Planning and Zoning, Town Review Board. An extensive discussion was done with Attorney Richardson The Mayor called for a Special Meeting to be conducted regarding this problem on Tuesday, February 2, 2021 to discuss Building Code Ordinance 2012-01. The Town Clerk will email the  partaking on the need for new code in order to change committee status.  ordinance out to the Commission ASAP for their review.    VI. Business Tax/Appearances: (Attached in Packet)  Mr. Platt Loftis Spoke to Town as the contact for the' Town's Waste Contract. Mr. Loftis stated the cost: for fuel service had to increase 1.8% which equals to. .15-.16 cents per customer. The Town stated it was happy with services and many citizens have called to praise Waste Pro. Commr. Calenda Motioned that the contract with Waste Pro be accepted as written with the 1.8% increase. Commr. Jones 2nd the Motion. The Motion carried by unanimous vote ofall  commissioners.  VII. Public Forum - Ms. Mary Jane Moon of Cajeput Circle stated she had concerns with the Town's response to Code Enforcement and did not know who to contact when aj problem arises. Mayor Martin acknowledged the confusion and stated the Town will have a discussion at a special meeting with regard to committee members. Attorney Richardson discussed normally for nuisance calls such as noise, the Code Officer is the Police Chief, and for property related issues such as zoning and signs the Code Officer would be the Town Superintendent. The Town Superintendent would then bring the violation to the Code Enforcement Board for issuance ofa penalty. Animal control would Mr. Jones ofHammock Rd stated he has had the opportunity to serve the town over the years in several elected positions and has grown concerned how the organization oft the Town is. Mr. Jones made several points to create more accountability toward all department heads in the Town and to propose ai monetary benefit to serving Mayors in order to produce accountability. An extensive discussion was made with Attorney Richardson on how the Town could better define roles and make itmore appealing for people to help. Attorney Richardson cited that here would be a need to change The Town took many comments from the seated public on how to operate the Town efficiently and more accountable. The discussion was ended with the Commission stating that the Town needs a VII. Correspondence Mr. Richard Jones three-page packet ofr recommendations based upon his work  still be managed by County.  the Town Charter and it would be extensive.  workshop later once transition measures arel handled. as a past council member and professional. (Attached)  IX. Action Item Review Recommendations.  Town will be conducting interviews Thursday, January 28, 2021 to assist in accounting per. Finance Mayor proposed a five dollar per day fee for construction vehicles that take up the whole road. This would help the Town in getting funds and protect the public. After discussion by council, it was proposed by Commr. Jones tol let person know who have aj permit that the roads are narrow. The  discussion can be brought up at a later date.  X. Department Reports  A) Police Department - Gary Loos, ChiefofPolice (Report. Attached)  Chiefannounced that he welcomes and encourages any and all commission and public to come to his office for with complaints and discussion on how he could better serve the' Town. The Chief obtained various grant money of approximately five thousand dollars to help pay for operating cost. The Chief also stated crime is down considerably in Melbourne Village and feels it is because of COVID measures, and as a whole the police are very active in traffic enforcement.    Ofc. Mason completed officer survival school and Ofc. Magnum who was hired last month is now  working full-time night shift.  B) Public Works - Brad Ward, Lead, Public Works (report attached)  1.  Stated hel has been busy in George Tompkins absence (due to illness) in getting Town ready for hurricane season. Mr. Ward also presented a timeline of projects he has been doing on an annual basis to submit to the Town for its awareness. Mr. Ward also completed soffit and facia repair on Town Hall building. He will be repainting it soon. 1. Clerk has been keeping busy with records compliance and sending reports to State in a timely fashion. All action items for insurance audit have been completed. The Treasurer has recouped approximately six thousand dollars in fees and reconciliations that had been paid for delinquent reports in the past. The towns insurance policy was also updated to  C) Administration- - Jimmy Collen, Town Clerk/Treasurer report attached)  reflect accurate numbers.  XI. Consent Agenda  (All items appearing on the CONSENT AGENDA are. listed as recommended actions and are considered tol be routine and will be acted upon in one: motion. SPECIFICITEMS may be: removed for separate December 15, 2020 Commission Meeting minutes will be approved February 2, 2021 due to Planning and Zoning/Town Review Board: Scott McCoy, Joe Lourcey, Peter Fronterio, and from  consideration, any Item sO removed will be considered under new business).  unavailability at this meeting. Resignation of committee members:  the Board of Adjustment: Dr. Rod Stiefbold resigned as chair and member.  XII. New Business =  A) Renewal of Sage Accounting Software. 2nd by Commr. Anderson. and did not vote. process and fees.  Motion by Commr. Calenda to approve the Sage Software Bill payment of$1726.00. Roll Call Vote: The Motion carried by commissioners: Jones, Niemann, Anderson, Calenda, Murphy, and Mayor Martin with yay votes. Vice Mayor Carroll was not present momentarily Town Building Code Official to speak at special meeting reference his idea to amend the permit  XII. Adiourment- 9:40p.m.  Martin  122  Willoww.. Mayor  R