AGENDA VALPARAISO, FL 850-729-5402 July 8, 2024 6:00 PM  CITY OF VALPARAISO & VALPARAISO CABLE AUTHORITY JOINT MEETING  Invocation (Comm. Crosby) Pledge of Allegiance (Mayor Smith) APPROVAL OF MINUTES  May 13, 2024, Regular Commission Meeting CITIZENS' CONCERNS (non-agenda items)  1. Resident 2. Non-resident  ACTION ITEMS/POTENTIAL ORDINANCES 3. Florida League of Cities Voting Delegate-- 4. Resolution No. 14-07-08-24 Elevator Contract--  1. Added Agenda Item  2. Resolution No. 13-07-08-24 Approve Revised New City Hall Foor Plan-----Attach 1  Attach 2 -Attach 3  OLD BUSINESS 2. Legal Update  1. Update New City Hall Renovation  3. Resolution No. 09-05-13-24 Accepting the Raiders Landing SuDdivsion--Altacn 4  REPORTS /C CORRESPONDENCE 1A ANNOUNCEMENTS  1. TPO/DOT 2. Stormwater  3. Community Liaison Report 4. Regional Sewer Update 5. Planning Commission Update 6. Community Center Update 7. Department Updates 8. Schedule Budget Workshops 9. Disbursements 10.Etc.  Attach 5    RESOLUTION NO. 13-07-08-24  A RESOLUTION OF THE CITY OF VALPARAISO, FLORIDA, APPROVING THE REVISED FLOOR PLAN FOR THE NEW CITY HALL FROM POLY  INCORPORATED.  WHEREAS, Poly Inc. was tasked with drafting a revised floor plan based on WHEREAS, a revised floor plan for the new City Hall has been received and NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of 1. The revised floor plan for the New City Hall attached as Exhibit  current conditions and proposed changes, and must be approved by the City Commission.  Valparaiso that:  "A"is hereby approved.  THIS RESOLUTION SHALL BECOME EFFECTIVE UPON ADOPTION.  PASSED AND ADOPTED THIS  DAY C OF 2024  Hubert B. Smith Mayor  ATTEST:  Tammy Johnson, CMC City Clerk    Subject: Valparaiso City Hail Updated Preliminary Floor Plan See attached updated preliminary floor plani fort the Owner's review.  To begin with, I updated the floor plan with the current site conditions. After that, Imade updates to the floor plan SO thati it would comply with egress, ADA, fire and plumbing The following are the changes thatlmade to the Owner's current floor plan layout:  codes.  A1 fire rated enclosure will need to be added att the new front vestibule/stair at the The elevator equipment room will need to be fire rated to comply with building code. Al bathroom and wateri fountain will need tol be added up neari the front conference The current dais ramp will need to be lengthened to comply with ADA code. Att the second floor, an egress corridor will need to be added sO there is an alternate egress route to both stairs to meet fire/egress code egress requirements. Please forward the plan to all necessary parties including the city dminstrator/Dulding  first and second floors to comply with building code.  room to comply with plumbing code.  official.  Iwill bei in attendance at the City Council Meeting on. July 8th. Ifyour need anything else or have any questions, just let me know.  Sincerely,  Clayton M. Wilks, AIA, NCARB  Principal Architect Poly, Inc.  POY    a  E8 P( 3  ND  B  0  Oe  B  Bs  0  POLY,INC.  OLY    Bu  g  la D Eui  185  80  00  POLY, INC. CASPADBE  MYAaR  POLY    FLC FLORIDA LEAGUE OF CITIES  To: From: Date:  Key Official  Eryn Russell, Florida League of Cities  June10,2024  Subject: 2024 Annual Conference Voting Delegate Information  The Florida League of Cities Annual Conference will be held at the Diplomat Beach Resort in Hollywood, Florida, from August 15-17,2024. This conference will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more We ask that each member municipality sending delegates to the Annual Conference designate one oftheir officials to cast their votes at the. Annual Business Session, which will be held on Saturday, August 17. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each Ina accordance with the League's by-laws, each municipality's vote is determined by population, and the League will use the Estimates of Population from the University of Conference registration materials were sent to each municipality via the League's e- Ifyou have any questions about voting delegates, please email erussel@licites.com. Voting delegate forms must be received by the League no later than July 31,2024.  effectively.  municipality will vote on matters affecting the League.  Florida.  newsletter and are available online at ficities.com.  Attachments:  Form Designating Voting Delegate  LOCAL VOICES MAKING LOCAL CHOICES  301S. Bronough Street, Suite 300 Tallahassee, Florida: 32301 P.O. Box 1757 Tallahassee, Florida 32302-1757  Phone: 850.222.9684 Fax: 850.222.3806  flcities.com    2024 Annual Conference Florida League of Cities, Inc. August 15-17, 2024 Hollywood, Florida  Itisi important that each member municipality: sending delegates to the Annual Conference of the Florida League of Cities designate one oft their officials to cast their votes at the Annual Business Session. League By-Laws require each municipalityto select one person to serve as the municipality's voting delegate. Municipalities do not Please fill out this form and return it to the League office SO that your voting delegate may be properly identified. Voting delegate forms must be received by the League no  need to adopt a resolution to designate a voting delegate.  later than July 31, 2024. Designation ofVoting Delegate Name of Voting Delegate:  Title:.  Delegate Email:. Municipality of: AUTHORIZED BY:  Name Title  Return this form to: Eryn Russell Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Email: erussel@ncties.com  2of2  FLC FLORIDAL LEAGUE OFCITIES  LOCAL VOICES MAKINGI LOCAL CHOICES    RESOLUTION 14-07-08-24  A RESOLUTION OF THE CITY OF VALPARAISO, CONTRACT WITH MOWREY ELEVATOR COMPANY  FLORIDA,  APPROVING  THE  ELEVATOR  OF FLORIDA, INC.  WHEREAS, the City Commission on November 13, 2023, authorized the city to accept the quote with Mowrey Elevator in the amount of $73,000.00 to install an elevator at the new city hall, 23 John Sims Parkway, Valparaiso, FL; and  WHEREAS, the contract for services from Mowrey Elevator has been received NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of 1. The Mayor of the City is authorized to sign the contract on behalf of the City of Valparaiso with Mowrey Elevator Company of Florida, Inc. in substantially the same form as is attached as Exhibit "A" and presented to the Commission today with such changes, insertions, or omissions as may be approved by the Mayor.  and must be approved by the City Commission.  Valparaiso that:  THIS RESOLUTION SHALL BECOME EFFECTIVE UPON ADOPTION.  PASSED AND ADOPTED THIS DAY OF 2024  Hubert B. Smith Mayor  ATTEST:  Tammy Johnson, CMC City Clerk    ELEVATOR CONTRACT SERVING NORTH AND SOUTH AMERICA" Mowrey Elevator Company of Florida, Inc  OWNER: ADDRESS: CITY: STATE:  CITY OF VALPARAISO 465 VALPARAISO PARKWAY  VALPARAISO FLORIDA  JOBN NAME: ADDRESS: CITY: STATE:  VALPARAISO CITY HALL 23JOHN SIMS PARKWAY VALPARAISO FLORIDA  1of85    CONTRACT FOR MOWREY ELEVATOR COMPANY OF FLORIDA, INC.  SCOPE: This contract is intended to cover the complete fumishings and installation of ONE DUAL PISTON HOLELESS HYDRAULIC ELEVATOR except as specified under "Work Not Included." All work shall be performed in a workmanlike manner and is to include all work and material in accordance with the drawings and as specified herein. In all cases where a device or part of the equipment is herein referred to in the singular number, iti is intended that such reference shall apply to as All work shall be performed in accordance with the latest revised edition (as of the date oft this proposal) of the United States of America Standard Safety Code of Elevators, Escalators, and Dumbwaiters, the National Electrical Code, and/or such State and Local Codes as may be applicable. Should, after date of this proposal, changes be made in any code, or should rulings by any code enforcing authorities extend the application of the code, the work, and materials necessary to make the installation comply  many such devices as are required to complete the installation.  with such changes shall be performed as an: addition to the contract price.  DESCRIPTION OF EQUIPMENT  Capacity Speed #ofI Landings TWO Operation Platform Size Car Door Finish #4 Stainless Steel Entrance Size Hoistway Size Signals (anb lea dckedi items ar prorided) Hall Position Indicator Halllantern  2500LB 50FPM Simplex Microprocessor x 42x84 8-6"x6-0" Car Position Indicator  Travel Power Supply 240V-Single Phase # of Openings TWO Cab Design Flooring  10'-8" ME-200 By others  Hall] Door Finish #4 Stainless Steel Entrance Type Single Slide Machine Location 1st Floor Adjacent  CarLantern  Hall Position Indicator Location (ifsupplied) @ all Floors  @ 1I Floor only  Special Features ADA PHONE /PITI LADDER /3-D PROXIMITY EDGE / VISUALCOMMUNICATION Note: $18001 has been added to the original quote amount of $73,000.00 to accommodate single phase power. PRICE AND TERMS OF PAYMENT: We propose to furnish and install the equipment covered in this proposal for the net sum of SEVENTYI FOUR THOUSANDI EIGHT HUNDRED DOLLARS, AND NO/100 ($74,800.00), payment shall be due on the first day of each month for 90 percent of the value, based on contract prices, of labor and materials incorporated in the work and of materials suitably stored at the site or other agreed upon location, up to and including the last day of the preceding month, less the aggregate of previous payments; and upon substantial completion of the work, a sum sufficient to If, after the work has been substantially completed, full completion is materially delayed through no fault of ours, you shall make such additional payments as may be required tol leave outstanding only an amount equal to the value as estimated by us, based on The remainder of the contract price shall be due and payable upon completion of the elevator(s). If therei ist more than one uniti in We reserve the right to discontinue our work at any time until payments have been made as agreed and we have assurance satisfactory to us that the subsequent payments will be made as they become due. Any money not paid when due shall bear ACCEPTANCE OF PROPOSAL: This proposal, together with the terms and conditions printed on the back hereof, all ofwhich are hereby agreed to and made a part hereof, when signed and accepted by the Purchaser and subsequently approved by an officer of MOWREY ELEVATOR COMPANY OF FLORIDA, INC. shall constitute the contract between us, and all prior  increase the total payments to 90 percent oft the contract price. the contract prices, oft the uncompleted portion.  this contract, final payment shall be made separately as each unit is completed.  interest atl legal rate in force at the place of the project.  2of65    representation or agreements not incorporated herein are superseded. No changes in or additions to this contract will be TERMS OF PAYMENT: 30% Non-Refundable Deposit. 20% is due upon delivery of pistons. 35% is due upon delivery of the car frame, platform, guide rails, brackets, and pumping unit. 15% is due upon delivery  recognized unless made in writing andj properly executed byl both parties.  oft the entrances, cab, and controller.  WARRANTY: We warrant thec cquipment installed by us under this contract: aguinst defects inr materials and workmanship fora period ofc onc ycar from the date cach elevator is completed: andj placedi in operation. This warranty isi inl licu ofa any other liability for defects. Wer make noy warranty ofn merchantability and no warrantics which extend beyond thec description in thec contract, nora aret there any other warmnties, expressed ori implied,! by operation of the law or otherwisc. Like any picce of fine machinery, this cquipment should be periodically inspected, lubricated, and adjusted by competent personnel. This warranty isr not intended tos supplant normal maintenance: service ands shall not! bec construed tor mean that wev willy provide frce service for periodic examination, lubrication, or: adjustment duct to normal usc, beyondt thati included in thec contract; nor will wc correct, without charge, breakage, maladjustment, or other trouble arising from abusc, misuse, improper ori inadequate maintenance, or any other causes beyond our control. Int the event ofa claim, you must give us prompt written notice and provided ally payments duc under thet terms oft this contract have bcen madei in full, wes shall, at our owno expense, correct any proven defect by repair or replacement. Wev will not, under this warranty, reimburse you fort the cost of work donc by others, nors shall wel be responsible for the performance of cquipment toN which any revisions or alterations havel been made by others. Wes shalli in no cvent bc liable for damages duc to the delay nor for any consequential, spccial, or contingent damage. Ifd therci is morct than one  uniti int this contmct, thiss section shall apply separately toc cach unita as completed: and placedi inc operation.  SPECIAL CONDITIONS:  1. Our pertormance of this contract is contingent upon your furnishing us with any necessary permission or priority required under the terms and conditions of government regulations affecting the acceptance of 2. Itis agreed that our workmen shall be given a safe place in which to work, and we reserve the right to discontinue our work in the building whenever, in our opinion, this provision isl being violated. 3. Unless otherwise agreed, it is understood that the work will be performed during the regular working hours of the trades involved. Ifovertime is mutually agreed upon, an additional charge at our usual rates We anticipate making shipment of the equipment approximately 14TO16 weeks after we receive fully executed contract, approved shop drawings, and approved color form. A dry and protected area, conveniently located to the elevator hoistway, will be assigned to us without cost, for storage of our material and tools. You agree thati ify you are not ready to accept delivery of the equipment when we notify you it is ready, you will immediately make the payments due to the equipment and designate some local point where you will accept delivery. Unless you designate such a point of delivery within two weeks, MECO is authorized to warehouse the equipment at the MECO warehouse at the Purchaser's risk and expense. The purchaser shall reimburse MECO for all costs due to extra handling and warehousing. Storage beyond ten (10) business days will be assessed at a rate of $100.00 per calendar day for each elevator, which covers storage and insurance oft the elevator equipment andi is payable prior to delivery. 5. We shall not be responsible in any way for the acts of others or for pro-rata expenses of any nature 6. Certificates of Workmen's Compensation, Bodily Injury and Property Damage Liability Insurance coverage will be furnished you upon request. The premium for any bonds or insurance beyond our 7. We shall not be liable for any loss, damage or delay caused by acts of Government, strikes, lockouts, fire, explosions, theft, floods, riot, civil commotion, war, malicious mischief, or acts of God, or any cause beyond our reasonable control, andi in no event: shall be liable for consequential damages. 8. Ifany drawings, illustrations, or descriptive matter are furnished with this proposal, they are approximate and are submitted only to show the general style and: arrangement of equipment being offered. 9. In the event of any default by you in any payment, or of any other provision of this contract, the unpaid balance of the purchase price, less the cost of completing the work, as estimated by us, shall immediately  this order or the manufacture, delivery, ori installation of the equipment.  for such work shalll be added to the contract price.  incurred by other in or about the building.  standard coverage and limits willl be an: addition to the contract price.  3of65    become due and payable irrespective of the acceptance by us of notes from you or extension of time for payment. In the event an attorney is engaged to enforce and collect payment due as hereunder, either with or without suit, Purchaser agrees to pay all costs thereof with reasonable attorney's fees. The purchaser hereby waives trial by jury and does hereby consent to the venue of any proceeding or lawsuit under this agreement to be in the County of Leon and State of Florida or in any other county of Mowrey Elevator  Company of Florida, Inc. choice.  WORK NOTI INCLUDED: This contract does not include the following work and is conditioned on the proper performance of AI legal hoistway, properly framed and enclosed, and including a pit of proper depth provided with ladder, sump pump, lights, access doors and waterproofing, as required. Legal machine room, adequate for the elevator equipment, including floors, trap doors, gratings, foundations, lighting, ventilation, and heat to maintain the room at an ambient temperature between 70- and 90- degrees F. Adequate support and foundations to carry the loads of all equipment, including support for guide rail brackets and machine beams or overhead sheaves (if furnished). If adjacent hoistways are utilized, divider beams at suitable points shall be All sill supports, including steel angle (unless included in special features), and sill recesses and the grouting of doorsills. OSHA compliant removable barricades are to be provided by others prior to installation MECO will replace them if removed by MECO). Barricades must allow clearance for installation of entrance frames and should be located no less than 24" from the exterior face of the hoistway wall. Purchaser agrees to indemnify, defend, and hold MECO harmless for any OSHA citations received because of Purchaser's non-compliance with OSHA standards. For MRLI building supported applications and overhead traction applications, an OSHA approved work platform at the top landing served will be required. Proper trenching and backfilling for any underground piping and/or conduit. Cutting of walls, floors, etc., and removal of such obstructions as may be necessary for proper installation of the elevator, patching, coring, penetrations, and painting (except as specified) are by others. Setting of anchors and sleeves. Pocket or blockouts for signal fixtures. All grouting, including grouting of piston. All fire Suitable connections from the power mains to each controller or starter as required, including necessary circuit breakers, and fused mainline disconnect switches. Wiring to controller for car lighting and ventilation. Electric power without charge, for construction, testing and adjusting of the same characteristics as the permanent supply. Wiring and conduit from] life safety panel A means to automatically disconnect the main line power supply to the elevator prior to the application of water in the elevator machine room will be furnished by the electrical contractor. This means shall not be self-resetting. Heat and smoke sensing devices as elevator lobbies on each floor with electrical conductors terminating at a properly marked panel in the elevator machine. Telephone connection to elevator hoistway (instrument by owner). Telephone connection to elevator controller No clean up charges will be accepted. This quote includes a single piece piston unless specified in Special Features. This quote All painting except as otherwise specified. Temporary elevator service prior to completion and acceptance of complete installation. Furnishing, installing, and maintainingt the required fire rating of elevator ofl hoistway walls, including the penetration of fire wall by elevator fixture boxes. Flooring by others. Rear entrances unless specified on bid sheet. Any governmentally required safety provisions are not directly involved with the elevator installation. Our bid does not meet HUD prevailing wage rates or Davis Bacon rates unless specified in Special Features. Door frames with extensions to beam above if required on MECO includes one mobilization to the jobsite. A mobilization fee of $1,200.00 per crew per occurrence will be charged for pulling off the job or for any delays caused by others once material has been delivered and MECO work has commenced. DRAWINGS: We shall, after structural and architectural drawings are furnished to us, prepare drawings showing the general arrangement and loads of the elevator equipment. These drawings shall be approved and the hoistway size guaranteed before PAINTING: All exposed metal work furnished by us, except as otherwise specified, and shall be properly painted after  such work by the General Contractor or other Sub-contractors.  provided for guide rail bracket support.  caulking is required to maintain fire rating.  ora any other monitor station to elevator machine room.  (remote diagnostics --no fixture).  includes Seismic 1 requirements unless otherwise specified in Special Features.  hoistway side and sills for freight elevators, including finish painting oft these items.  proceeding with fabrication andi installation of the elevators.  installation.  4of65    TEMPORARY SERVICE: Should the service of any elevator be required before completion and final acceptance; the Purchaser agrees. to sign our temporary acceptance form Warranty Extension and Service Agreement and be bound by the terms and ACCEPTANCE OF INSTALLATION: Upon notice from us that the installation of the elevator has been completed, the Purchaser will arrange tol have present at the installation site, aj person duly authorized to make the final inspection and to provide awritten acceptance. The date and time that such person will be present at the site shall be as mutually agreed but shall not be more than ten business days after the date of our notice to you unless we both agree to a certain date thereafter. Such final We have included provisions for one elevator inspection. If the elevator fails inspection due to work of other trades, a signed change order from GC will be needed prior to scheduling a re-inspection. The cost of each re-inspection shall be $800.00 per MAINTENANCE SERVICE: We will furnish our standard maintenance and calll back service for a period of 12 MONTHS on each elevator after itis completed and placed in operation. This service shall consist of periodic examinations of the equipment, adjustments, lubrication, cleaning, supplies, and parts to keep the equipment inj proper operation, except for adjustments, parts or repairs made necessary by abuse, misuse, or any other causes beyond our control. All work will be done by trained employees PERMITS, TAXES AND LICENSES: All applicable sales and use taxes, permit fees and licenses imposed upon us as an Elevator Contractor as oft the date of this proposal, are included in the contract price. The Purchaser agrees to pay as an addition to the contract price, the amount of any additional taxes, fees or other charges exacted from the Purchaser or the Company on  conditions thereof.. A copy of this form willl be furnished on request.  inspection and certificate of acceptance shall not be unreasonably delayed or withheld.  elevator. This fee is to pay the State.  during working hours oft the trade.  account thereof, by any law enacted after the date oft this proposal.  CITYOFVALPARAISO Signature Printed Name and' Title Date  MOWREYI ELEVATOR COMPANY OF FLORIDA, INC.  Signature Printed Name and" Title Date  5of65    RESOLUTION NO. 09-05-13-24  A RESOLUTION OF THE CITY OF VALPARAISO, FLORIDA, APPROVING THE RAIDERS LANDING SUBDIVISION AND NFRASTRUCTURE DEDICATED TO THE CITY OF  ACCEPTING AS COMPLETE  THE  SUBDIVISION  VALPARAISO.  WHEREAS, Raiders Landing is a phased residential subdivision development WHEREAS, the subdivision plats for Raiders Landing Phase 1A, 1B, and 2, provide dedication of certain roads and subdivision infrastructure to the City that must be inspected and approved prior to turnover from the developer to the City; and  located within the city limits of Valparaiso, Florida;  WHEREAS, the city engineer with the public works director for the City of Valparaiso have inspected and provided a report for the infrastructure of Raiders Landing and have deemed such roads, sidewalks, lighting, water, sewer and stormwater infrastructure of Raiders Landing as acceptable and built to the construction plans  submitted to the City.  BE IT RESOLVED by the City Commission of the City of Valparaiso, Florida that: 1. Per the city engineer's report and approved construction plans, Sheet C-03, Note 12, and pursuant to the Valparaiso Land Development Code, the Developer for Raiders Landing, Huff Homes of Florida, LLC, shall provide a 2-year warranty period on any necessary repairs to the infrastructure including roadways, sidewalks, curbing and the drainage system from the date the development is  accepted.  2. Thel Raiders Landing subdivision development is accepted as of THIS RESOLUTION shall be effective immediately upon passage.  2024.  PASSED in regular session this day of  2024.  Hubert B. Smith Mayor  ATTEST:  Tammy Johnson, CMC City Clerk    LOG OF CONSTRUCTION OBSERVATION  Poly, Inc 102 Sunset Lane Shalimar, FL32579  Date: 6-4-24 Report No.: Final Project No.: 58-28  POLY  Client: City ofValparaiso Blvd SD) Location: Valparaiso Developer: Huff] Homes Site Conditions:  Project: Raiders' Landing Subdivision (aka VRC College  Notes related to final acceptance (ordered by Sheet # of Construction Plans):  Sheet C-02 - Note #4 - Stormwater As-bul/Certifications - Form 62-346.900(4) was completed and submitted as required by Matt Zinke, of Jenkins Engineering, referred to as Sheet C-04- - Note #8 - All street striping should be thermoplastic. Cityof Valparaiso doesn't require thermoplastic striping, including their own new: striping projects. Public Works Sheet C-04 - Note #9 - All signage specifications. Public Works Director and Engineer are satisfied with signage (stop signs and speed limit signs) as installed with appropriate materials. Sheet C-04 - Note #10 - Vegetative buffer between the development and Marquette is deeded tot the City. All damaged and dead trees were to be removed before final acceptance. The vegetative buffer has been cleaned up satisfactorily for final acceptance, per the Public Works Sheet C-04 - Note #12 - "Upon final acceptance ofthis development by the City, there will be at two (2) year warranty period as defined in the Land Development Code. Any necessary repairs to the infrastructure including roadways, sidewalks, curbing and the drainage system will be the responsibility oft the developer." This two-year period supersedes the one-year Sheet C-04 - Note #16 -] Details of] lighting plan requirements, including stipulation that the final lighting plan must be reviewed and approved by the City prior to installation. Lighting plan also referred to on Sheets C-13 and 14, Note #20, concerning prevention ofupward glare. Engineer has no record of lighting plan being submitted or approved by the City prior to installation. Will defer to City Building Official/City Administrator for further information on Sheet C-04 -1 Note #18 - "Mail CBU shall bej provided with adequate lighting". There is no lighting at Mail CBU. See comment above concerning lighting plan submission and approval. Sheet C-08 -1 Note #8 - states retention pond should be solid sodded. The project retention pond is a complicated system with multiple sand filters installed to ensure proper infiltration through the bottom ofb basin and was not designed tol be sodded, per thel EOR, regardless oft the language in this note. The basin is well vegetated and stable, including the sloped sides. Neither the EOR nor the Public Works Director would recommend disturbing the established Sheet C-08 - Note #13 - stormwater system inspection by EOR. Taken care of by Mr. Zinke Sheet C-08 -1 Note 17-1 Note states that all roof and driveway runoff will be directed into the street for collection and treatment. However, there are exceptions to this that are not covered  Engineer ofl Record (EOR). (Document included).  director has approved the current paint striping as installed.  Director.  period required in the LDC.  required lighting plan andi its approval.  vegetation toi replace it with grass sodding. and all cleared through FDEP as required.    in this note. There are areas labeled as "Compensatory Storage" on Sheet C12 (14,440 SF) and Sheet C11 (16,440 SF). These areas were intended tol be graded gently off the back side of the lot properties and these areas (as labeled) are considered storage for the drainage for the back oft the lots andi roof for the included lots (Sheet 12-Lots 25-34 and Sheet 11-Lots 13- 23). There is no way to direct this drainage into the street at these locations, sO the compensatory storage area was calculated fort these lots. Note, the retention pond for the development was sized to include these areas even though the water can't be directed to it. Which means the pond is oversized, creating a safety factor for the development's drainage system, as the storage for these lots is planned fori in both locations (the compensatory storage Sheet C13-Note: #2-I Developer shall have all applicable FDEP and local permits prior to construction. FDEP water and sewer permits were obtained prior to construction and the Engineer was supplied with all clearances from FDEP priort to any homes being connected to water and sewer facilities. We cannot speak to the local permits being obtained. We will Sheet 32 -Note #4-4- The specifications in the section require that the finished asphalt be tested by coring every 200' ini the completed street. The Public Works Director as well as the Engineer's RPR were on site periodically during the base installation and paving operations and are confident that the base was installed per the specifications and that the two lifts of asphalt installed meet the minimum requirements specified in thej plans and by the City's standards. The Public Works Director has requested that cores (which would require patching) Sheet C33 - Note #10-6- Sewer inspection requirements. The alignment ofnewly installed sewer lines was verified with light and mirror method during installation and the Public Works Director and Engineer's RPR were on site periodically during sewer: main installation and are Sheet C-33-1 Note #10-8 -A As-Built certification - Installation ofs sewer system was also under responsible observation oft the EOR, as required by FDEP. He submitted required documentation after construction andi received all FDEP clearances, which we have copies of Deficiencies inj project requiring attention (we recommend final acceptance be contingent on Cleanouts ini the retention pond are generally missing the required water type PE screwplugs and fittings. All cleanouts should be finished to satisfy detail #11 on Sheet C28 oft the construction plans, to include minimum height above finish grade and Type "V" storm inlets #62 (at Sta 30+00) and #48 (at -Sta 27+50) and their downstream piping into the bubble up structures into the retention pond are clogged with sediment and debris and are not draining properly. They should be thoroughly  and thej pond).  defer to the City Building Official.  not be made in the newly paved streets.  satisfied that the sewer lines were installed peri industry standards.  fort the City. these items' correction)  proper closure.  cleaned.  Comments:  Copies to: POLY File and City of Valparaiso Prepared By: Beth Brant, P.E. with phone consultation with Matt Zinke, P.E., Civil EOR for the project  Date:  6-4-24    As-Built Certification  And Request for Conversion to Operation Phase  Instructions: Complete and submit this page within 30 days of completion of the entire project, or anyi independent portion of the project, as required by the permit conditions. The operation phase oft the permit is effective when the construction certification for the entire permitlapplication is approved by the Agency. If the final operation and maintenance entity is not the permittee, the permittee shall operate the project, system, works, or other activities temporarily until such time ast the transfer tot the operation entityi ist finalized (use Form 62-330.310(2)). Project Name: VRCC College Blvds Subdivision Phase orl Independent Portion (ifa applicable): N/A  Permit No: IND-091-288408-1  Application No:  Permittee: Valparaiso Realty Company  IHEREBY CERTIFY THAT (please check only one box):  Tot thel best of my! knowledge, information, andl belief, construction oft they project has been completed ins substantial conformance with the plans specifications and conditions permitted byt the Agency. Any minor deviations will not prevent the project from functioning in compliance with the requirements of Chapter 62-330, F.A.C. Attached are documents to demonstrate satisfaction oft the outstanding permit Construction of the project was NOT completed in substantial conformance with the plans and specifications permitted by the Agency. Any deviations or independent phasing will not prevent the project from functioning in compliance with the requirements of Chapter 62-330, F.A.C. (Contact the permitting agency to determine whether a modification of the permit will be required in accordance with Rule 62-330.315, F.A.C.) Attached is a description of substantial deviations, a set of as-built drawings, and documents to demonstrate satisfaction of the outstanding permit conditions, other than Construction of the project was NOT completed in substantial conformance with the plans and specifications permitted byt the Agency. There are substantial deviations that prevent the project from functioning in compliance with the requirements of Chapter 62-330, F.A.C. I acknowledge that corrections tot the project and/oran modification oft thep permit willl likely be required, andt that conversion to the operation phase, cannot be approved at this time. As-built or record drawings reflecting the  conditions, other than long term monitoring andi inspection requirements.  long term monitoring andi inspection requirements.  subslantiallgvatons: arerattached. E  Fora By: Signglur (Teleph6e;  ceplification by a registered professional:  (Print Name) Matthew H. Zinke (Fla. Lic. or Reg. No.) 57642 (Company Address) 73Eglin Pkwy NE, Suite: 203 (Email Address) matt@jeicivil.com  STAIEbF i Namg) Jenkins.En ring, Inc. ORIDI AFFIX SEAL  (Date) (Print Name) (Company Address)  For activities that do not require certification by a registered professional:  By: Signature  (Company Name)  Form 62-330.310(1)- As-Built Certification: and Request for Conversion to Operation! Phase Incorporated byr referencei inp paragraph 62-330.310(4)(a), F.A,C. (June 1,2018)  Page 1of3    Jenkins Engineering, Inc. 731 Eglinl Pkwy NE, Suite 203 Fort Walton Beach, FL 32548 850-837-2448  May31,2024 Bethl Brant, P.E. Poly, Inc. Principal Environmental Engineer P.O. Box 841 Shalimar, FL 32579  RE: Raiders Landing (FKA VRC College Blvd Subdivision) Evaluation ofl Impact ofl Retaining' Wall on Stormwater System  Dear Ms. Brant:  As] per your and the City ofValparaiso's request, please allow this letter tos serve asa an evaluation ofthei impact ofthe existing retaining wall on1 the designed stormwater system for thel Raiders Landing Subdivision project. Our approved civil plans show al 15' wide Common. Areal located between thei rear yards ofLots 42-61 and it was provided to ensurei that there was an: areat to collect stormwater runoffandt tol help prevent any runofffrom thet uphilll lotsl havinga ai negative impact on the downhill lots during severe storm events. Sheet C09: Grading Plan (1) and! Sheet C10: Grading] Plan (2) show thej proposed grading oft thei rear yardsofLots 42-61 along with the constructed yardi inlets and piping that were connectedi tot thes stormwater system which discharges tot the retention basin fort treatment and attenuation. Toj provide a' "flatter" backyard fort these lots, the developers During: aj recent visit tot thes subdivision, Iviewed ther retaining wall as best] Icould after home construction, andI also observed the entire wallj previous tot thel homes being constructed. During those visits, ita appeared that the wall did not] prevent stormwater runofffrom discharging to the Common Areai for collection as] planned and that the stormwater system will still function as designed. Please notet that iti is common practice fort thel Nyoplast Inlets tol be left above ground, sO sediment doesn't geti ini them durings site and house construction. However, oncel home construction: andi finall landscaping is completed, thesei inlets need tol be cut down and the grate placed at grade and ifthere are any still above ground, they will need tol be lowered properly. Ifyoul have any comments or questions, please contact me: at phone number (850) 837-2448.  constructed: ai retaining wall along the rear property line ofLots4 42-51.  Sincerely, aRp Matthew H. Zinke    PUBLIC WORKS MONTHLY ACTIVITIES REPORT  June 2024  CEMETERY Met withi families--3 Made funeral arrangements-1 Assisted Sanitation with route Changed oili in golf cart  PARKS  Mowed, weedeated, pulled weeds, blew, removed debris all city parks/ building & city ROWS  Delivered cat to PAWS SHOP TRADES WORKER Libraty-Unclogged toilet Lincoln Park Repaired fountain Replaced: spigot Public Works  Plugged hole in one tire & repaired flat in another mower tire City Hall--Replaced toilet seat and repaired handle on urinal  Working on building another trash can enclosure Replaced photo cells on the office & recycling buildings Retrofit lights in Water Dept office SrCenter-Installed: 2 new ceiling fans T-Pier--Repaired several walk boards  Twin Cities Park--Replaced several rotted planks on dock  SANITATION  179.16Tons (358,320 Ibs.) of Household Trash collected 42.15 Tons (85,300 Ibs.) of Roadside Bulk collected Number of trips toi the dump: 53 600 Yds. ofy yard wastel has been taken to landfill Number of trips to Landfill: 30 Delivered 2 new trash cans Changed out 2 broken trash cans Delivered 2,860 Ibs of scrapi to Recycling Center  STREETS  CONCRETE WORK-Repaired 2 driveways following sewer line repairs SIGN MAINTENANCE-Made 30-year sign for employee parking  TREE MAINTENANCE Trimmed trees in 61 locations Cut brush around storm drain STREET MAINTENANCE Filled potholes in 1 location Installed 2 circle traffic mirrors Public Works Activities, June 2024  ROW MOWING & MAINTENANCE--Mowed intersections in 9 locations  DOT ROW MOWING & MAINTENANCE -Mowed Hwy 851 two times, removing 100 Ibs of debris  pg. 1    STORMWATER  Replaced 46' ofs stormdrain pipe  Hand cleaned stormdrains, removing 350 Ibs of debris Lincoln Park--cleaned stormdrain, removing 175 Ibs of debris Removed 425 Ibs of dirt & debris from roadways caused by property washouts Cleaned Changed dog waste stations 21 times removing a total of 30 Ibs of waste  L/S3-repaired washouts in road  STREET SWEEPING SHOP  Total Miles of residential streets swept: 34 Total Lbs of debris removed: 1,200 DTractor-delivered to shop for repairs Bobcat-Washed 2 times Hustler mower--washed Cleaned concrete tools MISC./ ASSISTED OTHER DEPTS Water & Sewer Assisted with 2 water breaks John Sims--backfilled around valve Assisted with 2 sewer breaks Marion Ruckel Park  Parks  Rolled 4 sections of chain link fence back Removed broken piece of playground equipment Pulled bench & concrete for new asphalt & backfilled holes with dirt Shipyard Pt Park-Removed dead bird Angels Are Us Park--Installed 4th of. July signs to barricades  WATER/ SEWER  REGULATORY COMPLIANCE SAMPLING Monthly Bacteriological sampling Static Water Levels Locates-79 Turn meter on-15 Turn meter off-13 Manually read meters-117 New meters installed-1 Meters replaced-11 Mi.Nodes replaced--1 Water Leaks/ Breaks repaired-2 Water lines capped-1 Replaced/ repaired curbstops-1 Check meters for issues/ leaks-1 Checked meters fori issues-2 Valve repaired-2 Water & sewer taps-2 Replaced curbstops-1 Installed hydrant meter-1 Residential pressure checked--3 Public Works Activities. June 2024  Water Leaks/ Breaks caused by contractors repaired-2  Pg.2    Sewer line repairs caused by contractors-3  Sewer calls-7 Sewer line cleaning-4 Sewer line video-2  Delivered Vactor to shop for repairs & picked up  Support Staff  REGULATORY COMPLIANCE REPORTING  Prepared & sent May '24 Monthly Operational Report (MORS) to FDEP & Poly, Inc Prepared & sent 2nd QTR Disinfectant Residual report to FDEP & Poly Inc Prepared & sent 2nd QTR Static water levels to NWFWMD Filed bacteriological sampling each month Continuously updating Lead & Copper Inventory Continuously updated Water Distribution Log throughout month Monthly updating Disinfectant residual information for quarterly report Updated GDP Well Totals Workbook for April Updated Flow Rates spreadsheet for May Monthly Recorded Water Uses/ Losses in FRWA: spreadsheet Produced June' '24 Static Water Level Report & recorded in log book Produced. June '24 Purge Data Report Met with Mueller representatives about meter issues Made 4 kennel logsf for cats turnedi in & sent toP PD Updated 1st half 2024 Well Data & Operator visit spreadsheet Daily maintained record of all activities of depts in Public' Works Prepared. Apr '24 Public' Works Activities Reports Daily record phone calls received Formatted vehicle fuel sheets and issued for June '24 Made 41 Pavilion. signs WORK ORDERS GENERATED/ PROCESSED In-house work orders generated--55 Work orders processed from City Hall-38 Locate requests processed from Sunshine 811-104 Meter Leak Alert customers contacted--58 Meters/ Mi.Nodes commissioned-12 PHONE CALLS RECEIVED--295 Cemetery-0 Parks-11 Sanitation-65 Shop-2 Streets-14 Water/ Sewer-73 Misc/ Other Depts-130  Prepared & sent the Water Quality (CCR) Certification of Delivery to FDEP & Okaloosa County Health Dept  RECORDS MAINTENANCE Filed MORS monthly  Public Works. Activities June 2024  Pg. 3