OWN Op  PARKS & RECREATION 5770 Rockfish Road, Hope Mills, NC 28348  HOPE MILLS NORTH CAROLINA Al PROUD PAST. EST.1891 A BRIGHTI FUTURE Date: April 122,2024 Time: 6:30pm  910)426-4109  FAX (910)429-3391  Prepared by: Julia Smajdek Location: Chapel  Attendees: Mark Hess, Marie Callender, Deanna Rosario, Antoine McGill, Elyse Craver, Evelyn Barnes, Maxey Dove, Lamarco Morrison, Julia Smajdek  Guests: Sharon Reeves  The meeting was called to order by Mr. Hess at 6:30pm  Review Meeting Minutes - Ms. Rosario made a motion to accept both sets of meeting minutes and Ms. Callender seconded the motion. Itis approved Review Agenda - Mr. McGill made a motion to accept the agenda as is with information about the joint committee meeting added under new business, and Ms. Callender seconded the motion. It was approved unanimously.  unanimously.  Old Business:  Heritage Park - K&C Contractors Inc. has completed the rough grading operations and is now focusing construction activity on weir wall construction inside the flume, seat wall construction, and concrete paving. The flood gates have been relocated in preparation for reinforcement and footers.  Restroom contractor is scheduled to mobilize and begin working on the Int the next 30 days, K. &C contractors will begin site utility installations, structural reinforcement, wall construction and cleaning the flume  restroom in the month of April.  ouffall/turbine.  Notes: Updates are available on the project dedicated webpage; latest update  with construction pictures are up now.    Reid's Journey Play Complex Phase II- All equipment has been ordered, and the shipping date for the two shade structures is April 29th. The picnic shelter and  picnic tables are custom built and will not ship until June 17th.  The Liberty Swing, is also scheduled to be delivered on April 29th, and we have planned to have it installed by the contractors that are installing the  shade structure.  Veterans Memorial Improvements = Diamond Construction has located underground utilities and began staking for the parking lof construction. Splash Pad Updates - McAdams has finalized everything and has been sent to New Senior Center Development = The contract with CHA, the engineers for the baseball complex, has been amended to include the site plan for the senior center, tennis courts/pickleDa. complex, amphitheater and skatepark site. The updated master plan that will be presented to the Board during a public input Concession Stand Agreement - The Concession stand agreements have been forwarded to Hope Mills Baseball, LLC for their signatures. This agreement, which iss separate from the alcohol sales agreement, is for three years, with an option Town Lake Properties - The Board of Commissioners approved the Option to Purchase Agreement for the two properties off Fountain Lane that are adjacent to the park for $150,000. The town is now in the closing process with Steve  PWC to finish the private side. The public side is complete.  session at a future date.  to extend for an additional two year.  Bunce.  New Business  Athletic Reports  Opening ceremonies for baseball and softball was April 13th & everything  went well.  Indoor soccer games started the week of April 18 14U baseball will start their games the week of May 6.  Wrestling has ended their season.  Programs  Senior Games - Pickleball Doubles & Mixed Doubles is Wednesday April  24th, Badminton is on the 25th.  Mid-Carolina Lunch & Learn session - May 16th.  Special Events  Community Yard Sale - April 27 & 28 (Saturday & Sunday)- 9:00am - Ipm Registration is open on Civic Rec (52 registered Participants)    2 possible days this year - Saturday/Sunday or Both. Signs will not be delivered this year. fsomeone wants a sign, they can pick it up at the front desk at the Recreation Center. Trucks 'N Stuff - Saturday May 4th, 10am - Ipm at Golfview Greenway  Sensory Hour from 10am-llam Cumberland Septic has been ordered.  Confirmed attendees: shoot da gap racing, second harvest food bank, Stanley Steamer, O&T Yard Care N. Junk Removal, Phillps Towing, Eaglemark4, CFVH heart center, CFV trauma services, reliable container service, HMPD, HMFD, Fayetteville Fire Dept. Hazmat, Cumberland County EMS, Fort Liberty Fire, Parker  Gas, HMI Public Works.  Memorial Day Ceremony- Monday May, 27 Location - Veteran's Memorial Park Juneteenth Liberty & Legacy Celebration  Saturday June 15th llam - 10pm at Dirtbag Ales.  Food Trucks-3/8 Vendors 11/54  Independence Day Celebration - Saturday June 29 5pm - 9:30pm  Music: Krispee Biscuits Face Painters. 151 food trucks Breweries - Dirtbag Ales Cumberland Septic - ordered  Kids Entertainment - Mobile Rockwall, Petting Zoo, Pony Rides, &  Fireworks will happen this night and the rain date is June 30th Ms. Craver delivered a message from the Mayor stating that "By the next Board meeting, he would like to see a proposal for a 5-year contract starting on July 4th, 2025 with a fireworks company. This would include that the fireworks are on JUly 4th no matter what the Lamarco stated that he will work on it but there is no guarantee due to the fact that a lot of these companies are not taking on new clients. There is one company that offers too certify town employees sowecan set off our own  day is, and the rain date will be July 5th."  fireworks.  Summer Camp  Summer Camp registration is open Week 4 -2 openings Week 6-8 openings Week 7-2 openings  Weeks 1,2,3,5&8 are full with waiting lists.    Summer Camp Staff Orientation on Saturday, May 11th  ( Camp runs June 10th- August 2 No Camp on 6/19,7/4,7/5  Specially Class Art-O-Rama  Ages 6-9 1 2/10 spots filled Ages 10-12 I 1/10 spots filled Session 1 I 1/40 spots filled Session 2 I 2/40 spots filled  Soccer Camp  Nature Camps  Pleasures of Nature I 2/20 spots filled Outdoor Explorers 12/20 spots filled Shining Stars Creative Arts I 1/20 spots filled.  HMPD Other  May 11th Bike Rodeo Free Produce  Distribution 5/4 from 10am - 2pm at Town Hall.  I  Joint Meeting Information Cardboard boat races on the lake as a fundraiser  Duck Races and Christmas lights budget contributing to it.  luminaries on the lake for a remembrance  was talked about with all the committees  Most of the otheri information from the Joint Committee Meeting  was already talked about during this meeting  Other Information Memorial Day Ms.  made a Motion to cancel the May meeting due to it falling on  Ms. Rosario and Mr. McGill secondedit." It was passed unanimously.  Rosario made a motion to adjourn the meeting and Mr. McGill seconded  the motion. It was approved unanimously Meeting adjourned at 7:58pm Next Meeting - June 24, 2024  -  Ongdue  Smayjdék  MarlL Aery  7