110  LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS Minutes oft the meeting held on April 16, 2024  A1 meeting ofthe Lower Paxton Township Board of Supervisors was called to order at 7:03 p.m. by Chair Lindsey on the above date at thel Lower Paxton Township Municipal Center  425 Prince Street, Harrisburg, Pennsylvania.  The supervisors present, in addition tol Mrs. Lindsey, were Norman Zoumas, Chris Judd, Paul W. Navarro, and Pamela Thompson. Also in attendance were. Bradley Gotshall, Township Manager; Sam Miller, Assistant Township Manager/Finance Director; Amanda Zerbe, Director of Community Development; Tim Nolt, Director of Public Works; and  Steve Stine, Township Solicitor.  Pledge of Allegiance  Mr. Navarro led the Pledge of Allegiance.  Approval of Minutes  Ms. Thompson motioned to approve the minutes oft the business meeting held on February 13, 2024. Mr. Judd seconded the motion. Mrs. Lindsey called for a voice vote, and a  unanimous vote of approval followed.  Announcements  Mrs. Lindscy anounced that the supervisors met in an executive session before the  meeting and plarned t0 mect again afterward.  Pub:ic Comment  Charles E. Hoke, II. 6131 Biuestone Ave., commented about his solid waste bill. He read section B ofC Ordinance 21-08, 165-13, noting that as a single person who lives alone, he does not  gather a sandwich bag of trash per week but has al lot ofrecyclables.  1    111  Mr. Hoke noted that he used toj pay $39 a year for the bag tags, but now he's being charged $434 a year; he does not have $400 to throw away. Hel has been making payments for the increased fee but has yet to pay the total amount. Now, he can no longer pay for the tags and  doesn't have enough trash to fill the large green container. Mrs. Lindsey deferred to Mr. Miller for ai response.    Mr. Miller explained that the Township submitted a Bid to the public and included the bag tag system, but not one of thel haulers bid on that manual per bag service. Unfortunately, automated service has become standard throughout the state. Mrs. Lindsey added that the Township had sent the Bid to 70 haulers and only received three bids. Additionally, all the haulers indicated that any municipality with over 10,000 residents had to do their billing and that they would not do the bag tags. She noted that the Township tried to work with the haulers regarding the large totes and bag tags, and it isn't just the Township; it's everywhere in Dauphin County. Mr. Hoke referred to the Ordinance again, noting that it refers to the amount oft trash. Mr. Judd asked ift the language in the Ordinance refers to the amount oft trash collected for the entire Township or to the amount for each household because it is obvious that iti is not  the amount that each household generates.  Mr. Zoumas added that he was under the impression that the Ordinance referenced the amount the Township is charged based on the amount ofsolid waste being dumped because the Township has no way to monitor 17,500 and weigh the trash. Hel believes it references the  amount the county charges the Township; the fee is based on tonnage.  Mr. Gotshall noted that the Township's Ordinance was written when there were several options available to collect trash, including a free-market system, and residents chose their own  hauler.  2    112  Mr. Gotshall noted that over the years, the Ordinance has been amended to reflect new collection practices. The language in the Ordinance is accurate, based on what occurs today.  Mr. Judd explained that there is a wide disparity between residents in the Township who don't have as much trash and must pay the same as someone else who generates more trash. The Township has the same problem with the sewer bills. There may be six people living in one house and one living in another. Yet, residents are charged the same amount because oft the cost ofmaintaining the sewer system, which has nothing to do with how much thel household  generates. Discussion followed.  Mrs. Lindsey asked Mr. Milleri rifthe' Township could work with people who couldn't pay thel bill every three months. Mr. Miller explained that the staff can work with residents who need  payment arrangements.  Rick Silvia, 212 Pearl St., commented about the Township' s fire services, noting that he isa volunteer member of the Linglestown Fire Company but is not representing any oft the fire companies. Recently, he attended a public safety meeting at which the chief and deputy chief introduced a new ordinance. He complained about the proposed Ordinance and restructuring of the three fire companies. He also mentioned that the Chief and Deputy Chiefadvised the members to refrain from speaking with the elected officials about the proposed Ordinance. He stated that hei is ai retired Marine who served his country for 23 years, and no one will tell him that he cannot speak tol his elected officials. He suggested that the Supervisors invite thel Fire Chiefs and Presidents to a workshop meeting to discuss the matter. He also asked the Supervisors toa attend the Linglestown Fire Company executive meeting and a general meeting on the first  Wednesday oft the month.  3    113  Mr. Gotshall explained that the Township had hired a consultant to complete a fire study, which resulted ini recommendations that were al lot to digest. Therefore, the staffo decided to start an implementation plan review committee, which included members of each fire company and the chiefs and presidents. This committee reviewed the fire study, and recommendations were madel by the Chief and Deputy Chiefin phases SO the Township could better identify what needed to be done and when to do it from a financial perspective and otherwise. After the implementation committee analyzed each, their recommendations went to the Public Safety Committee to formally recommend to the Board of Supervisors to implement some ofthe recommendations or not, but inj phases. The first phase oft the process is completed when the Board of Supervisors has implemented a stipend program, and the next phase oft the process is the Ordinance and agreement. Therefore, this process has been transparent, and the Deputy Chief provided both the Ordinance and agreement to the fire companies in December 2023. The Township has a letter from the past president ofL Linglestown Fire Company, Mr. DiSanto, where he commented on the Ordinance and agreement. So, the notion that the fire companies had not  2 3  seen the document isi inaccurate.  Mr. Gotshall noted that the Township did not give any directives to the fire company to purchase a vehicle; this initiative came directly from the fire company's leadership team, and the other companies were not in favor of doing it, nor was the Township. He added that the Director of] Public Safety asked him for direction after the last Public Safety meeting when there was no motion to implement the Ordinance and agreement. He suggested that the Director ofl Public Safety present it again and allow the fire companies time to review and comment. The Ordinance  and agreement will bej presented again at the. June 2023 meeting.  4    114  Mr. Silvia noted that he understands the process; however, no one will tell him that he can't speak to the elected officials. Mr. Judd thanked Mr. Silvia for his service to the' Township and military service. He noted that the Supervisors must stick with the chain of command and protocols in place because, ultimately, everything will come before the Board. He said that the comment about not going to the Supervisors was meant to deter anyone from trying to avoid the chain of command to negotiate with the Board. He added that there needs to be a way to initiate thej process properlyifeveryone is coming to the Supervisors with their concerns. Mr. Silvia noted that he's most concerned about the Supervisors having all the information. Mr. Judd explained that the supervisors have all the information between the fire study and notes, and it's the job oft the director of public safety and fire chief to work through the process with the fire companies. He noted that this process is unprecedented, and it would be ridiculous to think it would occur without some bumps. The Board of Supervisors will bel here, and when it's time to vote on the proposed process, there will be more discussion. Ofcourse, the supervisors are open  too communication at any time.  Mrs. Lindsey asked Mr. Silvia ifh he stated that all three fire companies are opposed to the Ordinance and agreement. Mr. Silvia explained that each of the fire companies has something they disagree with, but overall, they don't like the way it's worded or the way regulations are imposed on them. He added that their mood is very negative, but the stipend program is one  good thing that was implemented.  William Miller, 4311 Crestview Rd, commented that the fire hydrants throughout the Township are not painted or have reflectors. In the past, the Township has provided reflectors and markers. The Township helped him get the fiberglass whips on Colonial Rd because the mowers damaged the post, and he called the water company about getting paint.  5    115  Mr. Miller noted that he would like to clean up the fire hydrants and asked for help getting someone from the water company to return his phone calls. Mr. Nolt said he would contact the water company to facilitate the maintenance. Mr. Miller added that it is the water company's responsibility, but he would like to see thel kids get involved with painting the fire  2 / 0  hydrants; however, there may be some color requirements.  Chairman and Board Members' Comments  Mrs. Lindsey announced that shel had attended the Pennsylvania Association ofTownship Supervisors (PSATS) conference for the past three days representing the Township and would return tomorrow. The PSATS conference is an opportunity to network with other Supervisors  across the Commonwealth of Pennsylvania.  Recognition ofCentral Dauphin'sl PennDOT Innovation Challenge Award Mr. Gotshall announced that a team of ambitious students from the Central Dauphin School District will attend the meeting this evening. PennDOT sponsors a statewide competition for high school students from around the Commonwealth to develop creative solutions and strategies for real-world transportation challenges every year. The Central Dauphin School  District was selected as the PennDOT District 8 winners this year.  Mr. Judd noted that the challenge was to develop an implementable plan for redeveloping as stretch of roadway that, when constructed, separated an existing neighborhood, requiring people and businesses to relocate. They created a plan to address the community's needs, including accommodating bicycle and pedestrian traffic, connecting the separated neighborhoods, allowing for new business development, and ensuring a smooth traffic flow.  Cody Leisey, Tech Ed' Teacher, announced that Dr. Shrader, Principal of Central Dauphin School District, told him about the challenge, and they selected four students to participate.  6    116  Mr. Leisey noted that the students met after school and independently to develop a plan and presentation. They presented their plan at the PennDOT Regional Innovations Challenge. The goal was to construct a bridge connecting the communities. They will present their solutions to Secretary Carroll and a panel of. Judges in Harrisburg on May 1, when a statewide winner for  2024 will be determined.  Mrs. Lindsey congratulated the students on behalf ofthel Board of Supervisors.  Old Business  There was none.  New Business  Action to Award the 2024 Township Paving Project Contract  Mr. Nolt announced that the Bid opening for the Township's 2024 Paving Project was held on' Tuesday, April 2, 2024, and the Township received three bids, with the lowest Bid submitted by New Enterprise Stone & Lime Co., Inc (New Enterprise). Funds are budgeted in the State Aid budget to award the base bid and alternates 1 and 2: for a total contract amount of $1,020,331.20. He noted that New Enterprise completed the Township's 2023 Paving Project, and the staff was happy with the results. He added that Susquehanna Township will contribute funds towards the Alternate 1 project. The Susquehanna Township Commissioners met last week and approved to pay for aj portion of the paving on Frances Drive and Sumner Drive sO that the entire road could be paved instead ofs stopping the work at the Township's boundary. He presented ai map oft the paving project, noting that approximately 200 letters were: mailed to residents. The map also notified them of the upcoming paving project and the streets it would impact. The map includes a QR code, and residents can scan the QR Code to access "The Pavement Pulse.' - The Township's GIS intern developed this. The Pavement Pulse allows the  residents to communicate with the Township.  7    117  Mr. Nolt announced that the staffrecommends the Board award the 2024 Paving Contract  tol New Enterprise Stone & Lime Co., Inc.  Jason Hinz, HRG, Inc., was present to answer questions.  Mrs. Lindsey asked Mr. Nolt when the project would begin ift the Supervisors approved the award. Mr. Nolt indicated that New Enterprise would be ready to start sometime in May 2024. She asked ift they had finished the utility work in that area. Mr. Nolt indicated that all the  N 3  stormwater work is complete.  Mr. Judd asked Mr. Nolti ift the Township would be paving 2.42 miles of roadway, a total of15 streets. Mr. Nolt indicated they would be paving 2.42 miles ofroadway, noting that the  cost is well over $400,000 per mile.  Ms. Thompson asked Mr. Nolt to explain why the Township is paying over ai million dollars for 2.42 miles of paving. Mr. Nolt said that the Township does not rebuild roads; the funds will pay for some milling work and overlay. Therefore, they will remove 1 % inches and add 15 % oft the new wearing course over the top. The staff works with HRG to identify the roads that need base repair, and there may be 3-5 inches of material cut out and restored before the topcoat is put on. He noted that the Township hires a third party and must pay prevailing wages to have the work done; they are large companies working on large projects. Ms. Thompson asked Mr. Nolt if they would be patching the roads. Mr. Nolt explained that they would not be tearing  out the road and starting from scratch because there was no money.  Mr. Navarro added that he was always told the cost of repaving is $1 million per mile, but that's probably a rebuild when the entire road is dug up and replaced. This project is merely milling and overlay. Mr. Judd added that the Liquid Fuels tax funded the paving project, over  which the Township has no control.  8    118  Mrs. Lindsey asked Mr. Nolt how much the Township received in Liquid Fuels funds. Jason Hinz, HRG, Inc., added that the standard cost had been about 1 million dollars per mileofroadway, noting that there are some other ancillary items included in the contract, such as updating curb ramps for handicap accessibility along sidewalks where the paving is done and adjusting sewer: maintenance holes along the streets. Therefore, it's for more than just asphalt;  other ancillary items are needed to complete the project.  Mr. Navarro noted that the roads were selected based on the system used to rate their condition and grade them to identify which ones need to be done first. Mr. Nolt agreed, noting that ai robotic scan was done in the summer of2023, and the roads selected were amongst the top 50: ini need oft repaving. He noted that the Liquid Fuels allocation was 1.63 million.  Mr. Judd motioned to award the 2024 Township Paving Project contract to New Enterprise Stone & Lime Co., Inc. for $1,020,331.20. Mr. Navarro seconded the motion. Mrs.  Lindsey called for a voice vote, and a unanimous vote of approval followed.  Subdivision and Land Development  Action on a Preliminary/Final Stormwater Management & Subdivision/Lot Consolidation Plan  for the Meadows Amusement Center Parking Lot Expansion  Mrs. Zerbe presented the Parking Lot Expansion plan for the Meadows Amusement Center. This plan was approved at the. April 3, 2024, Planning Commission meeting. Two waiver requests for stormwater management were: made, and the staffrecommended approval. Four zoning variances and one special exception were made. The applicant will bei responsible for three administrative comments and two general comments prior to recording the plan.  Mrs. Lindsey asked Mrs. Zerbe ifthe developer had met all the requirements listed in the  administrative comments. Mrs. Zerbe replied, yes.  William Pompeil, II, RLA, K&W Engineers, was present to answer questions.  9    119  Mr. Zoumas motioned to approve the Preliminary/Final Stormwater & Subdivision/Lot Consolidation Plan for the Meadows Amusement Center Parking Lot Expansion (Plan 24-02). Mr. Navarro seconded the motion. Mrs. Lindsey called for a voice vote, and a unanimous vote of  approval followed.  2 5  Action on a Final Subdivision Plan for Parkway Farms Phase II (Plan#24-04) Mrs. Zerbe presented the Final Subdivision Plan for Parkway Farms Phase III Plan # 24- 04. The Planning Commission approved the plan at their April 3, 2024: meeting. There are five  administrative comments and four general comments.  Joel McNaughton, McNaughton Homes, was present to answer questions about the plan. He noted that the developer would address all the administrative and general comments before  recording the plan.  Mr. Navarro motioned to approve the Final Subdivision Plan for Parkway Farms Phase II Plan # 24-04. Mr. Zoumas seconded the motion. Mrs. Lindsey called for a voice vote, and a  unanimous vote of approval followed.  Action to Adopt Resolution 2024-08: Sewer Planning Module for Weis Markets Ms. Thompson motioned to adopt Resolution 2024-08, a Sewer Planning Module: for Weis Markets. Mr. Judd seconded the motion. Mrs. Lindsey called for a voice vote, and a  unanimous vote ofa approval followed.  Action to Adopt Resolution 2024-09: Sewer Planning Module for Elizabeth Village Mr. Zoumas motioned to adopt Resolution 2024-09, a Sewer Planning Module for Weis Elizabeth Village. Markets. Mr. Juddas seconded the motion. Mrs. Lindsey called for a voice  vote, and a unanimous vote of approval followed.  10    120  Improvement Guarantees  Mr. Navarro motioned to approve the Improvement Guarantees for Deaven Woods- Extension, Autumn Ridge Phase 11&111- Release, Huntleigh Phase -Reduction/Extension, Maiden Creek- Extension, Mindy Meadows Phase 2- Extension, Autumn Oaks Phase I- Extension, Shiny Shell Car Wash BRV- Extension/ Reduction CDE. Athletic Field- Extension, 783 N 67th Street- Extension, 1951 Parkway West- Establish, Autumn Ridge Phase IV- Establish, Sheetz Store #412- Establish. Mr. Zoumas seconded the motion. Mrs. Lindsey called  for a voice vote, and a unanimous vote of approval followed.  Payment of Bills - Lower Paxton Township & Lower Paxton Township Authority Mrs. Thompson motioned toj pay the bills for Lower Paxton Township and the Lower Paxton Township Authority. Mr. Zoumas seconded the motion. Mrs. Lindsey called for a voice  vote, and a unanimous vote of approval followed.  Announcements  Mrs. Lindsey announced the next board meeting is scheduled for Tuesday, May 7, 2024,  at 7:00 p.m.  Adjournment  Mr. Zoumas motioned to adjourn the meeting, and Mr. Zoumas seconded the motion.  Mrs. Lindsey called for a voice vote, and the meeting adjourned at 8:21 p.m.  Respectfully submitted, hukp Shellie Smith, Recording Secretary  Approved by, de  Secretary  11