EFFINGHAM CO. BOARD OF COMMISSIONERS  EFFINGHAM COUNTY, GEORGIA  REGULAR SESSION MEETING MINUTES  June 18, 2024  The Board of Commissioners of Effingham County, Georgia, Mr. Wesley Corbitt, Mr. Forrest Floyd, Mr. Jamie Deloach, and Mr. Phil Kieffer meti ini regular session at 5:00 pm on Tuesday, June 18, 2024 in the Commissioners Meeting Chambers at the Effingham County Administrative Complex located at 804 South Laurel Street  Springfield, Georgia 31329. STAFF PARTICIPATION  Mr. Tim Callanan - County. Administrator, Mr. Edward Newberry - County Attorney, Ms. Stephanie Johnson - County Clerk, Ms. Tasheena Shiggs - Deputy Clerk, Ms. Marie Todd- - Executive Assistant, Mr. Clint Hodges - Fire Chief & EMA Director, Ms. Ms. Maraya Durham - IT Specialist, Mr. Steve Candler - Development Services Director, Ms. Chelsie Fernald - Senior Planner, Ms. Samantha Easton - Planner II, Ms. Kim Barlett - Planner I, Mr. Markl Barnes - Finance Director, Mrs. Sarah Mausolf - HR Director, Mr. Jonathan Hulme - County Engineer, and Mr. Mark Lastinger -  Public Information Officer. CITIZEN PARTICIPATION  Shelly Payne, Scott Allison, Willam Cunningham, John Boston, Mike Davis, Byrant Ligon, Ed and Cathy Cook, David McCeany, Joan Bushey, Ken Bushey, Angla Richardson, Martin Richardson, Cory Haggray Sr, CraigJohnson, Franklin Norris, Clint atts, Randy Nease, Bernadine Nease, Michael J. Mabry, and Wesley Parrish.  I-CALL TOORDER II- ROLL CALL Forrest Floyd Jamie Deloach Phil Kieffer II-INVOCATION  Vice Chair Burdette called the meeting to order at 5:01pm  Wesley Corbitt, Chairman - Absent Roger Burdette, Vice Chairman  Commissioner Deloach provided the invocation. IV- PLEDGE' TO THE. AMERICAN FLAG The pledge was sounded in unison. V-AGENDA. APPROVAL  Commissioner Floyd made a motion to approve the agenda as presented.    MINUTES OF THE June 18, 2024 BOC MEETING CONTINUED  PAGE 12  Commissioner Kieffer seconded the motion. The motion carried unanimously.  VI-MINUTES  Commissioner Deloach made a motion to approve the] June 4, 2024 regular meeting minutes as presented. Commissioner Floyd seconded the motion. The motion  carried unanimously. VII-PUBLIC COMMENTS commencing to speak. VI-CORRESPONDENCE  Vice Chair Burdette stated comments shall pertain to agenda items only.S Should you wish to make remarks, clearly state your full name into the microphone before  Vice Chair Burdette stated documents from this meeting are located in the Clerk's  office and on the Board of Commissioner's' website.  IX-CONSENT AGENDA  Commissioner Deloach made a motion to approve the following Consent Agenda items: (1) Consideration to approve Amendment 3 to the. Agreement with the City of Guyton for the use of an inmate work detail (2) Consideration to approve Amendment 3 for the Agreement between the City of Pooler and Effingham County for the use of an inmate work detail (3) Consideration to approve Amendment1 for the Agreement with the City of Port Wentworth fort the use ofani inmate work detail (4) Consideration to approve Amendment 3 for the agreement with the City of Rincon for the use of an inmate work detail (5) Consideration to approve Amendment 3 to the agreement with the City of Springfield for the use of an inmate work detail (6) Consideration to approve to accept a Grant. Award from GEMA for the Local Emergency Management Performance Grants (EMPG) program and authorize the purchase of a boat and equipment for EMA and Fire Rescue (7) Consideration to approve to renew the Fire Protection Services Agreement with the City of Guyton (8) Consideration to approve the reappoint Linda McDaniel to the Department of Family and Children Services (DFCS) Board (9) Consideration to approve to reappoint Rebecca Boston to the Coastal Regional Commission Council as non-public representative. Commissioner Floyd seconded the motion. The  motion carried unanimously. X-UNFINISHED BUSINESS  CONSIDERATION TO APPROVE THE SECOND READING OF AN ORDINANCE TO AMEND PART II- OFFICIAL CODE, APPENDIX C, ARTICLE II - DEFINITIONS OF THE EFFINGHAM COUNTY CODE OF ORDINANCES (1st reading approved, Commissioner Deloach made a motion to approve the 2nd Reading. Commissioner  06/04/2024) (1):  Kieffer seconded the motion. The motion carried unanimously.    MINUTES OF THE June 18, 2024 BOC MEETING CONTINUED  PAGE 13  CONSIDERATION TO APPROVE THE SECOND READING OF AN ORDINANCE TO AMEND PART II - OFFICIAL CODE, APPENDIX B - SUBDIVISIONS OF THE EFFINGHAM COUNTY CODE OF ORDINANCES (1st reading approved, Commissioner Kieffer made a motion to approve made a motion to approve the 2nd Reading. Commissioner Floyd seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE' TOI POST Al PLACARD AT THE CLYO COMMUNITY CENTER BUILDING! LOCATED AT 5451 FAIR: STREET. IN HONOR OF FRANKYOUNG County Clerk Johnson explained there has been a request from a constituent for the posting ofaj plaque on the Clyo Community Center building in honor of an individual Commissioner Deloach made a motion to approve posting a plaque at the Clyo Community Center building honoring. Commissioner Floyd seconded the motion. The CONSIDERATION TO APPROVE A PAYMENT TO REFUND TAXES FOR A PROPERTY LOCATED ON OLD AUGUSTA ROAD MAP# 477 PARCEL# 14, 14A IN Chief Appraiser Groover explained there was an error on Mr. Haggray's property taxes, but he did not appeal within his 45-day notice. As a result, the Board of Assessors could not make any changes, and the refund request was denied. Attorney Chris Rouse explained when aj property owner disagrees with the evaluation oftheir property, the Georgia legislature has established a statutory process to follow. Int this case, the procedure wasn't followed, and it appears that the taxpayer is trying to do an in-run around the Georgia legislature's) provided procedure for handling this. The Board engaged in a discussion and decided to approve the refund request based Commissioner. Kieffer made: a motion to approve Mr. Haggray: request for a tax refund, less the taxes owed based on the 2022 values. Commissioner Deloach seconded the CONSIDERATION TO APPROVE A PROPOSAL FROM SPATIAL ENGINEERING TO SCAN TAXI MAPS FOR PRESERVATION FOR HISTORICAL INFORMATION (3): Chief Appraiser Groover explained a budget of $16,470 is requested for Spatial Engineering to scan and catalog 1,200 tax maps before they deteriorate completely. Commissioner Kieffer made a motion to approve the Proposal from Spatial Engineering for $16,470. Commissioner Deloach seconded the motion. The motion  06/04/2024)(2):  XI-NEW: BUSINESS  JR. (1):  who wasl killed at the age of19 in the Vietnam War.  motion carried unanimously.  THEI FIFTH DISTRICT (2):  offt the 2022 values.  motion. The motion carried unanimously.  carried unanimously.    MINUTES OF THE June 18, 2024 BOC MEETING CONTINUED  PAGE 14  CONSIDERATION TO APPROVE THE SECOND READING OF A BUDGET ORDINANCE. AND ADOPTION OF THE FISCAL YEAR 2024-2025 (4): Finance Director Barnes gave an overview of slight adjustments since the first Commissioner Deloach made a motion to approve the 2nd Reading. Commissioner BRYANT LIGON as agent for T & T 9G, LLC - PUBLIC HEARING (5): The Planning Board recommends denial ofa a request by Bryant Ligon as agent for T&T9G, LLC to rezone +/- 288.36 acres located on Midland Road from AR-1 & I-1 to PD-R to allow for residential development Map# 396 Parcel# 62 & 62A in the Second District Senior Planner Fernald explained this application was denied in May of last year. The applicant is proposing a maximum of 465 units with two single-family detached lots, the first measuring 50 feet by 120 feet and the other measuring 37 feet by 120 feet. The rezoning is consistent with the future land use plan. There has been a reduction in the number of units, the elimination of townhomes, and a proposal to delay the certificate of occupancy until the completion oft the roundabouts and parkway. Speaking for: Josh Yellin explained there have been significant changes to the project from 2023 until May, including the elimination of all town homes. The density on this site is incredibly low at 2.69 units per acre, and 34% of the project is going to be reserved for open space. The applicant has proposed a 50-foot buffer around the entire project and has widened the entrance to the project to exceed the requirements of the Effingham County ordinance. The site has been prioritized, updated, and will have covered bus stops, playgrounds, splash parks, wildlife outlooks, and very large open space. The site has also been committed to the production, distribution and repair (PDR) text, and the developer agrees to not apply for certificates of occupancy until certain key conditions are met. The applicant has taken this project and made it even better by changing the product type, increasing Speaking in objection: Marty Seckinger, Angela Richardson, Jared Tipton, John Boston, Shelly Payne, and Clinton Watts expressed concerns with flood plains, traffic, Scott Allison with Coleman Company explained they are in the process of getting a FEMA flood study. If approved, FEMA will determine the base flood elevation based The Board engaged in a discussion regarding emergency exits, size of the homes, Vice Chair Burdette made a motion to approve the request to rezone +/- 288.36 acres  reading.  Floyd seconded the motion. The motion carried unanimously.  (denied, 05/02/2023)  amenities, and increasing green space.  lot sizes, possibility ofl being rental properties, and school capacity.  on the results of the flood study. drainage, and vinyl thickness.    MINUTES OF THE June 18, 2024 BOC MEETING CONTINUED  PAGE 15  from AR-1 & I-1 to PD to allow for residential development with the following 1.A Preliminary Plat shall be approved by the Effingham County Board of 2. Site Development Plans must comply with the Effingham County Water Resources Protection Ordinance, the Stormwater Management Local Design 4. AT Traffic Impact Assessment shall be submitted during the development plan  conditions:  Commissioners.  Manual, and Chapter 34 -] Flood Damage Prevention. 3. All wetland impacts must be approved and permitted by USACE. 5. FEMA study must be completed before the site plan is shown. 6. The 14-foot width of entrance extended from 12.  review process.  Commissioner Floyd seconded the motion. Commissioner Deloach opposed. Commissioners Burdette, Floyd and Kieffer favor the motion. The motion carried 31 to BRYANT LIGON as agent for T& T 9G, LLC - SECOND READING (6): Consideration to approve the Second Reading of a request by Bryant Ligon as agent for T&T9G, LLC to rezone +/- 288.36 acres located on Midland Road from AR-1 &I-1 to PD-R to allow for residential development Map# 396 Parcel# 62 & 62A int the Second District.  1.  This item was postponed to 07/02/2024 due to added stipulation.  CONSIDERATION TO APPROVE A MEMORANDUM OF AGREEMENT BETWEEN EFFINGHAM COUNTY GEORGIA AND MONTGOMERY COUNTY GEORGIA AND ET Fire Chief and EMA Director Hodges explained a statewide evacuation plan has been updated, with Montgomery County recently added. Ifentered into this agreement twith GEMA, the American Red Cross, and thel Department of Public Health, Brewton Parker Commissioner Deloach made ai motion to approve al Memorandum of Agreement with Montgomery County, GEMA, GA DHS, GAI DPH, and American Red Cross for sheltering of Critical Transportation Needs (CTN) evacuees. Commissioner Floyd seconded the THE PLANNING BOARD RECOMMENDS APPROVAL WITH CONDITIONS FOR AN APPLICATION BY CHAD ZITTROUER, KERN & CO.FOR AS SITE PLANI LOCATED ON OLD AUGUSTA ROAD SOUTH, FOR PRO-GRADE SOUTH" ZONED B-3 MAP# 475 Planner II Easton explained the applicant is proposing an office building with an attached maintenance shop, a fuel depot behind the maintenance shop, and a screen storage area for mulch stockpiling. The applicant is proposing a 30-foot vegetative buffer on the North and East property lines and a 10-foot buffer to the West to run parallel to Old Augusta Road South. The site plan has been withdrawn from the  ALI FOR ANI EMERGENCY EVACUATION SHELTER (7):  College would be the site of the evacuation.  motion. The motion carried unanimously.  PARCELS# 58B IN' THE FIFTH DISTRICT (8):  planning board process.    MINUTES OF THE June 18, 2024 BOCI MEETING CONTINUED  PAGE 16  Commissioner Kieffer made a motion to approve the Site Plan for Pro-Grade South" 1. A911 Address for each building must be obtained before development plans 2. An Encroachment Permit must be obtained for both access points. 3. All wetland impacts must be approved and permitted by USACE.  with the following conditions: are submitted.  4. A lighting plan showing down lighting must be submitted during development Commissioner Deloach seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE A LIMITED WARRANTY DEED TO ACCEPT AN ELEVATED TANK SITE LOCATED AT THE GEORGIA INTERNATIONAL TRADE Development Services Director Candler explained he and County Engineer Hulme independently inspected the elevated water tank and the parcel underneath it and determined that both were compliant with county regulations. The attorney has  plan review.  CENTER (9):  been given the deed and the water tank is already in operation. seconded the motion. The motion carried unanimously.  Commissioner Deloach made a motion to approve the dedication. Commissioner. Floyd CONSIDERATION TO APPROVE AND PUBLISH A JOB DESCRIPTION FOR A SPECIAL EVENTS COORDINATOR FOR THE RECREATION DEPARTMENT (10): HR and Risk Management Director Mausolf explained a position wasi included int the budget just approved to help coordinate events and oversee some oft the part-time Commissioner Deloach made a motion to approve the job description and title and authorize publication and distribution. Commissioner Kieffer seconded the motion. CONSIDERATION TO APPROVE AND PUBLISH A NEW JOB DESCRIPTION AND TITLE FOR A COMMUNITY PLANNER AND LAND USEI PLANNING ANALYST (11): HR and Risk Management Director Mausolf explained there are two (2) new job descriptions and titles for development services. The community planner will replace the current planner, and thel land use planning analyst will replace the fire inspector. Commissioner Deloach made aj motion to approve the job descriptions and titles and authorize publication: and distribution. Commissioner Floyd seconded the motion. The CONSIDERATION TO APPROVE CONTRACT 23-RFP-059 - EMERGENCY Fire Chiefa and EMA Director Hodges explained this is aj part oft the shelter agreement that was issued earlier. Proposals were requested from companies that could handle  staffin the Recreation Department as the county expands.  The motion carried unanimously.  motion carried unanimously. TRANSPORTATION  FOR DISASTER  EVACUATION  WITH WYNN  TRANSPORTATION HOLDINGS, LLC(12): evacuations on our behalfi if forced to evacuate.    MINUTES OF THE June 18, 2024 BOC MEETING CONTINUED  PAGE 17  Commissioner Deloach made a motion to approve of Contract 23-RFP-059 for Emergency Transportation for Disaster Evacuation with Wynn Transportation Holdings, LLC. Commissioner Kieffer seconded the motion. The motion carried CONSIDERATION7 TO APPROVE. Al PROPOSAL WITH ACCG FOR THEI FISCALYEAR HR and Risk Management Director Mausolf explained Staff attempted to receive additional quotes for coverage from other providers with no success. According to Mr. Joe Dan Thompson at ACCG, some of the counties increased last year and are coming back this year. Therefore, either they were dropped and refused to renew with the new carrier, or they realized that staying with ACCG was preferable. Commissioner Deloach made a motion to approve of FY25. ACCG-IRMA Renewal in the amount of $936,878. Commissioner Floyd seconded the motion. The motion carried CONSIDERATION TO APPROVE TO RENEW THE FIRE SERVICES AGREEMENT Fire Chiefand EMA Director Hodges explained the agreement is a continuation of the agreement that was originally signed in 2015 with the City of Springfield for the Commissioner Deloach made a motion to approve renewal of the Fire Services Agreement with the City of Springfield for one yearf from) July1,2 2023 to) June 30, 2024. Commissioner Floyd seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE TO RENEW THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE EFFINGHAM COUNTY SCHOOL DISTRICT, EFFINGHAM COUNTY BOC AND THE EFFINGHAM COUNTY SHERIFF'S OFFICE County Manager Callanan explained this is the annual renewal oft the agreement with the Board of Commissioners, the Sheriff's Office, and the Board of Education regarding funding for student resource officers. Although the values have increased as salaries have increased, the share has not changed with 75%1 handled by the Board Commissioner Floyd made a motion to approve Board approval to allow the intergovernmental agreement between the Effingham County School District, Effingham County BOC and the Effingham County Sheriff's Office to renew for fiscal year 25. Commissioner Deloach. seconded the motion. The motion carried CONSIDERATION FOR APPROVAL A PROPOSAL FROM FORESITE GROUP FOR County Engineer Hulme explained in this proposal, Foresite Group proposes  unanimously.  2025. ACCG-IRMA RENEWAL (13):  unanimously.  WITH THE CITY OF SPRINGFIELD (14): provision off fire protection services.  FOR FY25 (15):  of Education and 25% by the Board of Commission.  unanimously.  THE DEVELOPMENT OF A BICYCLE. AND PEDESTRIAN PLAN (16):    MINUTES OF THE June 18, 2024 BOC MEETING CONTINUED as providing design guidelines and ani implementation plan.  PAGE 18  developing a bike and pedestrian plan, which will consider connecting different modes of transportation, providing a safe path for bicycles and pedestrians, as well Commissioner Kieffer made a motion to approve oft thel Proposal from Foresite Group for the Development of a Bicycle and Pedestrian Plan in the amount of $50,000.00. Commissioner Floyd seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE PURCHASE ORDER 23-RFQ-056 WITH HARRISON CONTRACTING FOR EXTERIOR PAINTING AT THE CEM COMPLEX Director of Park & Landscape Zeigler explained that Harrison Contracting was awarded the contract as they were thel lowest qualified bidder for the project. Commissioner Deloach made a motion to approve of PO 23-RFQ-056 with Harrison Contracting for exterior painting at the CEM Complex in the amount of $56,975. Commissioner Floyd seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE RENEWAL OF' THE. AGREEMENT WITH TARHEEL MEDICAL BILLING DBA COLLETON SOFWARE, INC. FOR EMS BILLING SERVICES Finance Director Barnes explained in this contract we will be charged 5.69% of collections. This contract is good for a year and may be terminated at any time with Commissioner Deloach madea a motion to approve to ratify the renewal oft the proposal from Tarheel Medical Billing dba Colleton Software, Inc. Commissioner Kieffer CONSIDERATION TO APPROVE A PROPOSAL FROM PLATINUM PAVING AND County Engineer Hulme explained aj proposal has been submitted by Platinum Paving Concrete to pave Gracen Road, re-stripe the road, and repair the shoulders. The Board engaged in a discussion regarding current issues with the road.  (17):  (18):  90 days' written notice.  seconded the motion. The motion carried unanimously.  CONCRETE FOR GRACEN ROAD (19):  Commissioner Deloach made a motion to approve of the Proposal from Platinum Paving & Concrete for Gracen Road in the amount of $196,415.00. Commissioner CONSIDERATION TO APPROVE A PROPOSAL FROM JAT CONSULTING SERVICES, County Manager Callanan explained Staff contacted Davenport for recommendations regarding firms that could assess the finance department to evaluate howi it could be better structured sO that it could further grow.Asaresu.t, we chose ai firm comprised  Floyd seconded the motion. The motion carried unanimously.  INC. AND MOMENTUM FOR FINANCIAL PROCESSES REVIEW (20):  oftwo (2) former finance directors.    MINUTES OF THE) June 18, 2024 BOC MEETING CONTINUED  PAGE 19  Commissioner Deloach made: a motion to approve ofthe Proposal from JAT Consulting Services, Inc. and Momentum for Financial Processes Review in an amount up to 25,000.Commisionerklefferseconded ther motion. Thei motion carried unanimously. CONSIDERATION TO APPROVE RESOLUTION# 024-020 PERTAINING CONDEMNATION FOR' THESTAFFORDSHIRE DRAINAGE EASEMENT (21): County Manager Callanan explained that the redesign to address drainage issues in Staffordshire involves expanding ponds and developing an outfall that can reach Blue Jay. There was an attempt to work things out with the property owner, but was not Commissioner Deloach made a motion to approve Resolution# 024-020 pertaining condemnation for the Staffordshire drainage easement. Commissioner Floyd  successful, SO we must move forward as planned.  seconded the motion. The motion carried unanimously.  XII- REPORTS FROM COMMISSIONERS & ADMINSTRATIVESTAFF  County Manager Callanan Highway 21 and) McCall TrafficL Light A: signal warrant hasl been awarded Preliminary plans came in on Friday  Will have two (2) left turn lanes on each side of McCall.  County Clerk) Johnson Reminder  Dinner with Rincon Staff and Council July 18th at 6:00pm Strategic Planning Retreat- - August 15-17,2024 at) Jekyll) Island  EOMI Monthly report for May emailed.  Commissioner. Deloach  Request  Hodgeville and Scuffletown turn lane Guard rail request from nearby property owner Intergovernmental agreement with Enterprise  CityofG Guyton  Commisionerklefer XIII- - EXECUTIVE SESSION  Transportation Advisory Board discussion  At 6:57pm, Commissioner Deloach made a motion to go into executive session for discussion of personnel, property, and pending litigation. Commissioner Kieffer At7:56pm, Commissioner Deloach made ai motion to reconvene. Commissioner Floyd  seconded the motion. The motion carried unanimously.    MINUTES OF THE June 18, 2024 BOC MEETING CONTINUED seconded the motion. The motion carried unanimously.  PAGE I10  XIV-A ADJOURNMENT unanimously.  At7:56pm, there being no further business, Commissioner Deloach made a motion to adjourn the meeting. Commissioner Floyd seconded the motion. The motion carried  aluan  Roger Burdette, RE  Chairman  Stephanie D. Johnson, County Clerk