985  CITY OF DIMMITT Regular Meeting May 28, 2024 Castro County Dimmitt, TX  Regular Meeting May 28, 2024  The City ofI Dimmitt Council members met inar regular session int the Council Chambers at City Halla as  scheduled: andj posted 721 hours before the meeting.  Mayor--- Mayor Pro-Tem--- Council member-- Council member-- Council member-- Council member-- Council member--- Council member-- City Attorney-- City Manager-- City Secretary--  -Scott Sheffy Steve] Buckley Gloria Hernandez Chad Okamoto John Nino Sergio Navarro Dwayne Espinosa Janie Bugarin(absent) Underwood Law Firm(absent) Daniel Jackson Elaine Kern  Item No.1. Call meeting to order.  Mayor Scott Sheffy called the meeting to order at 6:30p.m.  Item No.2. Consider anda approve the minutes oft the April 15,2024 regular meeting. Mayor Sheffy indicated that the council members hadp previously received and reviewed the minutes from the April 15, 20241 regular meeting. Council member Steve Buckley made a motion to approve the minutes from the April 15, 2024: regular meeting. Council member. John Nino seconded the motion. The Corinal Montalvo made a dog complaint inl her neighborhood. Amelia Berrera asked for assistance in Mayor Sheffy, Council: members, and City Manager Daniel Jackson discussed thei finances. The city Item No.5. Issue Certificates of] Election to each unopposed candidate int the City of Dimmitt TX, Mayor Sheffy called on City Secretary Elainel Kern. Mrs. Kern issued Certificates of Election to each unopposed candidate: Council Member Chad Okamoto, Council Member Gloria Hernandez, and Council Member Dwayne Espinosa. Council Member Janie Bugarin was absent. Item No.6. Administer Statement of Elected Officer tol Elected Officials. Mayor Sheffy called on City Secretary Elainel Kern. Mrs. Kern administered the Statement ofE Elected Officers to Council Member Chad Okamoto, Council Member Gloria) Hernandez, and Council Member Dwayne Espinosa. Council! Member Janie Bugarin was absent. Item No.7. Administer Oath ofOffice tol Elected Officials for the 2024-2026 term. Mayor Sheffy called on City Secretary Kern. Mrs. Kern administered the Oath ofOffice to Council Member Chad Okamoto, Council Member Gloria Hernandez, and Council Member Dwayne Espinosa. Item No.8. Consider action ast the City Council of Dimmitt, Texas to appoint Mayor Pro-Tem in Mayor Sheffy called ont the council members to nominate al Mayor Pro-Tem. Council member. John Nino made a motion to appoint Council member Steve Buckley as Mayor) Pro-Tem. Council member Chad Okamoto seconded the motion. The motion was voted on and passed unanimously. Council member Item No.9. Discuss and consider action onl Evidence Room Inventory and Audit Proposal for the Dimmitt Police Department submitted by Misson Control Consulting Group, LLC. Mayor Sheffy called on Police ChiefTony Martinez. Chief Martinez briefly discussed: a need for assistance with evidence management. Chief Martinez then introduced. John Vasquez, who was virtually present. Mr. Vasquez is the owner/operator ofl Mission Control Consulting Group, LLC. Explained his firm andt the need for thel Police Department's evidence rooms tol be audited andi more  motion was voted on and passed unanimously. Item No.3. Hear public comments.  cleaning the curbs onl her street and the ordinance for the care oft the alleyways.  Item No.4. Discussion on current financials. finances are doing well and ont track. May 4,2024, cancelled city election.  Council Member Janiel Bugarin was absent. accordance with City Charter, Article III; Sec.3.05. Steve Buckley accepted the nomination.    986  organized. He explained thej process he would go through. Mr. Vasquez also described quality control, chain of custody ofevidence, storage, and training. Int thej proposal there were: four options. Chief Martinez said! he would like top proceed with option four, which was $23,000.00. Council member Dwayne Espinosa made a motion to approve thel Evidencel Room) Inventory and Audit Proposal for the Dimmitt Policel Department. Council member Sergiol Navarro seconded. The motion was voted on and Item No.10. Discuss and consider action on delinquent property tax bid received by Castro County After discussion ont this matter and att the pleasure oft the council, Mayor Sheffy tabled this matter until City Manager Daniel Jackson was able to consult with the City Attorney regarding the council's concerns. Item No.11. Discuss and consider action on A.R.P.A. funds obligated to the Dimmitt Fire Department. Mayor Sheffy called on City Manager Daniel Jackson. Mr. Jacksons said he and the council had previously discussed placing the remaining $376,258.90: in A.R.P.A. funds that were obligated tot thel Fire Department engine ina aj jumbo certificate of deposit until payment was due. Mr. Jackson said! he visited with First United Bank on rates andt the one-year rate for this CD would be 5.48%. Mr.. Jackson said he dida ask for ar rate ona at two-year CD, but the rate would fall to around: 3%. Mr. Jackson explained the City wouldr renew the CDa after the first year. Mr. Jackson explained the plan was tol have half oft the fire engine expense paid with these funds. Council member Chad Okamoto made ai motiont toa approve the action. Council member Dwayne Espinosa seconded. The motion was voted on and passed unanimously. Item No.12. Discuss and consider actiont to approve a software subscription agreement between the City ofI Dimmitt andl Fund Accounting Solution Technologies, Inc. (FundView). Mayor Sheffy called on City Manager Daniel Jackson explained thei issues we arel having with our existing software and thel benefits oft the new software. The new software will be easier to use for the employees and customers paying online. The new software is cloud based. FundView will come with General) Ledger, Utility Billing and this system willi interface with our water meters, Municipal court, citation import, Code enforcement, permits and cash receipting. FundView will also have customer portal for customers tol login and see their consumption andj pay their bill online, like you'rea able to do with Xcel Energy and. Atmos Energy. Also discussed thel Municipal Court, work order, and permit side of FundView. Cost of the software is $27,750.00, one time, to get things started. This includes implementation, training, and migration ofallo city accounts." Then the annual subscription cost willl be $32,150.00. Mr. Jackson said we currently pay $28,500.00 for our current software. Mr.. Jackson's goal, if approved, would be tol have the new system live on October 15t. Council member Steve Buckley madea motion toa approve the software agreement. Council member Dwayne Espinosa seconded. The motion was Item No.13. Discuss and consider action to approve the purchase ofa used truck chassis for the Public Mayor Sheffy called on City Manager Daniel. Jackson. Mr. Jackson explained to the council the need fora newer chassis for the grapple truck. The one wel havei is worn out and maintenance is constantly ongoing witht the current chassis. He said this purchase woulda actually be foral used chassis. Two) Rider Truck chassisl had been located in Dallas by Public Works Director Tony) Rios. Mr.. Jackson said he was asking for approval to purchase a used chassis, but the Public Works Department would determine which one was in better condition. Mr. Jackson said that we did budget $50,000.00 this year for this purchase. Council member. John Nino made a motion to approve the purchase. Council member Gloria Hernandez Item No.14. Discuss and consider action to approve 20241 bid for aerial mosquito spraying: B&W Mayor Sheffy read thel bid submitted by B&W Aerial Spray. The bid was $3.99 per acre with a spraying area of2,600 acres. This pricei ist thes same as last! year's bid. City Manager Daniel Jackson said each application costs $10,378.25 and that comes from our mosquito spray fund. Council: member Chad Okamoto madea ar motion to approve the bid. Council member Dwayne Espinosa seconded. Ther motion Item No.15. Consider actiont to approve appointment tol Dimmitt Economic Development  passed unanimously. Appraisal District:  Lot 7, Block 117, Original Town ofDimmitt- 811 S.W.3rSt.  voted on and passed unanimously. Works Department grapple truck.  seconded. The motion was voted on and passed unanimously.  Aerial Spray.  was voted on andj passed unanimously..  Corporation:  Expires 5-2026 5-2026 5-2026 5-2026 5-2026 5-2026  Matt Gfeller Maggie Lytle JoAnna Blanco Joyce Thomas Callen Buckley Carol Lunsford    987  Mayor Sheffy asked what thej pleasure oft the council was regarding these appointments. City manager Daniel. Jackson also saidt that thel EDCI by-laws require a city council member to be on the board. Council Member Chad Okamoto volunteered. Council member Chad Okamoto also made a motion to approve the appointments tot the Dimmitt Economic Development Corporation. Council: member John Nino seconded Item No.16. Consider action to approve appointment tol Dimmitt Planning and Zoning Board: Mayor Sheffy asked what the pleasure oft the council was regarding these appointments. Council member Steve Buckley made a motion to approve the appointments to Dimmitt Planning and Zoning Board. Council member. John Ninos seconded. The motion was voted on and passed unanimously. Item No.17. Consider action to approve appointment tol Dimmitt Board of Adjustment:  the motion. Thei motion was voted on and passed unanimously.  Expires 5-2025 5-2025  Don Moke Bill Settle  Expires 5-2027 5-2027 5-2025  Gaye Reily Russell) Birdwell Bill Sanders  Mayor Sheffy asked what thej pleasure oft the council was regarding these appointments. Council member Dwayne Espinosa madea ar motion to approve the appointments tol Dimmitt Board of Adjustment. Council member Chad Okamoto seconded. The motion was voted on and passed unanimously. Item) No.18. Adjourn into executive sessioni ina accordance with the Texas Municipal Government  Code Section 551.074.  Tex. Gov't Code $551.074 discussion of! personnel matters, which may include, but is notl limitedt to, the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal ofa public officer or  employee.  Dimmitt Police Department personnel  Mayor Scott Sheffy adjourned into executive session at 8:01 p.m.  Item No.19. Reconvene into open session and consider action, ifr necessary, on executive session. Mayor Scott Sheffy reconvened the city meeting at 8:10p p.m. No action was taken. Mayor Sheffy called on City Manager Daniel. Jackson: for his report. Mr. Jackson briefly reported that he hads spoken with Gilliland Insurance, our insurance agent, and the overall average increase for thel Health Benefits pool is two percent. However, Mr. Jackson said Erin with Gilliland said that wel had a very high loss ratio, SO we canj probably anticipate a higher increaset than justt two percent. Rates will ber released on Friday, July 315t. Mr. Jackson said we will then have the month of] June to decidei ifv we'lls stay int the pool ore explore other options. Mr.. Jackson also reported that the estimated property values had been sent over from the Appraisal District. Mr. Jackson said we can expect the certified values in late July.  Item No.20. City Manager's report.  Item No.21. Adjourn.  Mayor Sheffy adjourned the meeting at8 8:13 p.m.  Blikwl City Secretary Elaine Kern  oHHh