MINUTES  TOWN OF COPPER CANYON REGULAR TOWN COUNCIL MEETING MONDAY, MAY 13,2024  7:00 P.M.  The Town Council of the Town of Copper Canyon met in regular session on Monday, May 13, 2024, at 7:00 p.m. in the Council Chambers at Copper Canyon Town Hall, 400 Woodland Drive,  Copper Canyon, Texas, whereupon the following items were considered:  L.CALLTO ORDER  Mayor Robertson called thei regular meeting ofthe Copper Canyon Town Council to order  at 7:00 on the 13th day of May 2024.  Council Present Steve Hill Rudy Castillo Dale. Andrews Chase Lybbert Larry Johnson Staff Present Troy Meyer Sheila Morales  Mayor Pro Tem Deputy Mayor Pro Tem Council Member Council Member Council Member Town Administrator Town Secretary  A quorum of the Town Council was established. Allegiance to the U.S. and Texas Flags.  Mayor Robertson and Council Members led meeting attendees in the Pledge of  Mayor Robertson briefly explained the history of creating the Town of Copper Canyon's Police Department which began over one and al halfy years ago. He thanked Former Town Administrator Donna Welsh, Mayor Pro Tem Hill, Deputy Mayor Pro Tem Castillo and Town Administrator Meyer for all the hours they worked at creating the Copper Canyon Police Department. Earlier this month, Copper Canyon received the final certification needed from the State ofTexas thereby making the Police Department official. Mayor Robertson also thanked Denton County Judge Andy Eads, County Commissioner Bobbi Mitchell and the Denton County Sheriff Office for all the help they contributed in the creation oft the Copper Canyon Police Department.  Minutes-1 Town Council Meeting 5/13/2024 Page 1of8    Mayor Robertson further explained the hiring process and then recognized Chief Roger  Tighe.  II.POLICE CHIEF - OATH OF OFFICE  Mayor Robertson administered the Oath ofOffice to Chief Roger Tighe.  IL.OATH OF OFFICES  Council Member Place 1 Steve Hill Council Member Place 3 Rudy Castillo Council Member Place 5 Chase Lybbert  Town Secretary Morales administered the Statement of Officer and Oath of Office to Mayor Pro Tem Hill, Deputy Mayor Pro" Tem Castillo and Council Member Lybbert.  IV.PUBLIC! INPUT  Citizens can make comments to the Town Council during this section of the meeting agenda. We ask citizens who wish to speak on agenda items tos sign in ont the sheet provided on the table at the back of the Council Chambers. There is a 3-minute time limit for each speaker. Pursuant to State Open Meetings law, the Town Council cannot discuss or take action on items not posted on the agenda. Therefore, the Council cannot take action onor  discuss any issues or items brought up during public input.  The following people spoke:  John Calkins (817 W Woodglen! Drive) thanked the Council Members fori their service and for all the hours they have worked and decisions they have made to make Copper Paula Castillo, Neighborhood Watch Chair spoke about the following:  Canyon what it is today.  her meeting with ChiefTighe, Creek Subdivision  thel Neighborhood Watch Program and the need for representation from Copper her meeting with ESD Communications Director Meagan Reynolds regarding  the Winning the Fight" education program  In addition, she questioned the April 2024 $615 Neighborhood Watch' expenditure  and then thanked ChiefTighe.  Minutes-Town Council Meeting 5/13/20241 Page 2of8    V.STAFF, MAYOR, AND COUNCIL REPORTS ON ITEMS OF  COMMUNITY INTEREST (Pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules, (3) recognition ofi individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. No deliberations and actions will be taken. Mayor Robertson proposed creating a crime control board now that Copper Canyon Mayor Pro Tem Hill stated that the Financial Advisory Committee is ready to go and  has a Police Department.  two residents will be appointed at the next council meeting.  VI,PUBLICHEARING  The Town Council will conduct a Public Hearing for the purpose of hearing any and all comments and consider a recommendation from the Copper Canyon Planning and Zoning Commission regarding the Copper Knoll Estates Development Plan, allowing for the development of approximately twenty (20) acres, and to allow for the development of eighteen (18)s single family lots and one (1)HOAI lot, located at 1700. Bishop Lane, Copper  Canyon, Texas 76226.  Mayor Roberston opened the public hearing at 7:33 p.m.  Holly Frenzel (320 Orchid Hill Lane) explained current drainage issues and expressed concerns relating to possible future drainage issues on the proposed Jeff Crannell (President of CCM Engineering) briefly discussed the current drainage issues for the proposed Copper Knoll Estates development and stated that  Copper Knoll Estates property.  any excess water due to the development will be retained. Mayor Robertson closed the public hearing at 7:38 p.m.  VIL.STAFF REPORT  Town Administrator  Town Administrator Meyer gave the following update:  New Police building is progressing and should be enclosed by the end of May Newly formed Development Process Review Committee met during the fourth  week of April. The Committee discussed the following:  Minutes-Town Council Meeting 5/13/2024 Page 3of8    Possible RFP for a consultant to help with required updates Need to create a scope of work for the consultant Need to review and update development process checklist Need to review the vision for Copper Canyon  Finance Advisory Committee hasi identified two residents tos serve on1 the committee Meet the Chief night is scheduled for Tuesday, May 21, 2024, from 5:00 - 6:30  p.m. Police Department  Chief Tighe gave the following update: Computers are being programed  Copper Canyon Police Department is now accredited and he has been Plan to hire three officers, two full-time and one reserve officer, all ofwhom he has  commissioned worked with  Any questions or concerns, please contact him  Town Engineer Fire Department  No comments were made.  Chief Vaughan gave the following update: Congratulated ChiefTighe  The first community advisory meeting is scheduled for April 18, 2024 An new fire engine was put in service for Station 3 on May 1,2024  Ar new: ambulance has been ordered Saturday, from 8 a.m. - 2 p.m.  Carry the Load event (including a fire station open house) is scheduled for  Deputy Mayor Pro Tem Castillo requested a weekly update from Town Administrator Meyer considering all that is going on in the Town. Mayor Robertson stated that he has requested al biweekly report and if more information is needed, then a weekly report will be required. Council Member Johnson agreed that this information would bel helpful.  VIII. CONSENT  Items on the Consent Agenda are routine and administrative in nature. As such, thesei items are considered for approval by a single motion and vote generally without discussion. Council Members can remove an item or items from the agenda, SO it can be considered separately and/or add action or discussion agenda posted as part of the Consent Agenda. 2. Approve April 15, 2024, Minutes of. Joint Council and P&Z Workshop Meeting  1. Approve April 1, 2024, Minutes of Council Meeting  3. Approve March 2024 Financials  Minutes-1 Town Council Meeting 5/13/2024 Page 4of8    4. Approve April 2024 Financials Board Member position).  5. Approve Resolution 24-06 (nominating Jim Carter for the Denco Area 911 District 6. Approve the 2023 Annual Contract for Miscellaneous Pavement Repair and Deputy Mayor Pro Tem Castillo requested that all the Consent Agenda Items except Item  Drainage Improvements Work Order #2, dated May 3, 2024.  #1 be removed and he questioned the following: Item #2 included the resolution from Item #5  Item #3 account totals for Town Administration, retirement, payroll tax totals, as well as Law Enforcement salaries were higher in March as compared to prior months. (During March there were three pay periods thereby increasing the amount Item #4 Account total for Engineering services was higher than usual (Current developments required more engineering inspections; these costs will be invoiced Item #4 Account total for Audit services total was higher than usual (Two fiscal year audits overlapped, thereby increasing the costs for the account.) Item #4 Account total for Covid19 Expenses was higher than usual. (This amount included a large expenditure for constructing the PD building.) Item #4 Account total for Law Enforcement Contract was higher than usual. (A monthly payment previously missed in a prior fiscal year, as found by the auditor, was issued thereby increasing the amount in that account.) Item #4 Neighborhood Watch Program expense of $615 (This amount will be  int these accounts.) tot the developers.)  researched.)  Town Administrator Meyer answered the concerns (see verbiage above in parentheses). Mayor Pro Tem Hill made a motion to approve Consent Items #1-4, with the understanding that that the April 15, 2024, Minutes should not have a resolution Deputy Mayor Pro Tem Castillo seconded the motion as stated by Mayor Pro  attached to them. Tem Hill. Ayes: Nays:  Mayor Pro Tem Hill, Deputy Mayor Pro Tem Castillo, and Council Members Andrews, Johnson, and Lybbert  None  Mayor Robertson announced that the motion passed unanimously.  Deputy Mayor Pro Tem Castillo noted that the resolution included as part of Consent  Item #2, should go with Consent Item #5.  Minutes-1 Town Council Meeting 5/13/2024 Page! 5of8    Deputy Mayor Pro Tem Castillo asked for further discussion of Consent Item #6. Council Member Andrews stated that he and Town Administrator Meyer and Town Engineer Hartke drove the Town looking at various roads and assessing the repair needs. The bollards at the roundabout will be deleted from the proposed work. The Town will add Mayor Pro Tem Hill made a motion to approve Consent Items #5 & 6, with the understanding that the resolution included behind Item #2 actually belongs to Item #5.  eyebrows to the roundabout and crack seal many oft the roads.  Council Member Andrews seconded the motion.  Ayes: Nays:  Mayor Pro Tem Hill, Deputy Mayor Pro Tem Castillo, and Council  Members Andrews, Johnson, and Lybbert  None  Mayor Robertson announced that the motion passed unanimously.  IX.ACTION & DISCUSSION ITEMS  1. Discuss, consider, and take action regarding a recommendation from Copper Canyon Planning and Zoning Commission regarding the Copper Knoll Estates Development Plan, allowing for the development of approximately twenty (20) acres, and to allow for the development of eighteen (18) single family lots and one (1) HOA lot, located at Town Administrator Meyer briefed the Council regarding the Planning and Zoning Commission's conçerns relating to the Copper Knoll Estates Development Plan including questions/concerns regarding perimeter fencing, proposed retaining wall, Jeff Crannell (President of CCM Engineering) and Daneil Lozano (Copper Knoll Council Members Johnson and Andrews raised questions regarding the drainage Town Engineer Hartke stated that at the level of the Development Plan he is comfortable with the proposed ponds. Additional pond details and calculations will be considered at the Preliminary Plat stage in the development process. Council Member Andrews made a motion to approve the Copper Knoll Estates  17001 Bishop Lane, Copper Canyon, Texas 76226.  existing trees along Orchid Hill, and drainage.  Estates Developer) addressed the current drainage concerns.  issues at the proposed development site.  Development Plan.  Mayor Pro Tem Hill seconded the motion.  Minutes- - Town Council Meeting 5/13/2024 Page 6of8    Ayes: Nays:  Mayor Pro Tem Hill, Deputy Mayor Pro Tem Castillo, and Council  Members Andrews, Johnson and Lybbert  None  Mayor Robertson announced that the motion passed unanimously.  X.DISCUSSION OF FUTURE AGENDA ITEMS (A Councilmember may request  that an item be placed on a subsequent agenda for consideration. Any deliberation shall be limited to the proposal to place the subject on a subsequent agenda.) Council adjourned for al brief recess at 8:22 p.m. until 8:27 p.m.  XI. EXECUTIVE SESSION  Town Council convened into closed executive session pursuant to Section 551.071, Tex. Govt. Code at 8:27 p.m. to seek legal advice from the Town Attorney regarding: 1. A proposed institutional facility within a residential district in the Town's 2. Property for aj proposed residential development within the Town'sjurisdiction. 3. Zoning compliance and permitting requirements for an accessory building in the  jurisdiction.  Town'sjurisdiction.  XI.CONSIDERATION OF EXECUTIVE SESSION  Town Council reconvened into open session pursuant to Section 551.071,Tex. Govt. Code  at 9:05 p.m. No action was taken.  XIII. ADJOURN  Mayor Pro Tem Hill made ai motion to adjourn. Council Member Lybbert seconded the motion.  Meeting adjourned at 9:06 p.m.  APPROVED BY THE TOWN COUNCIL  h  THIS  DAYorla.2DL  Minutes- - Town Council Meeting S/132024Page7of8    MFnEIly Town of Copper Canyon  RenRsbertson, Mayor Town of Copper Canyon  Sheila B. Morales, RMC-Town Secretary  Minutes- Town Council Meeting 5/13/2024 Page 8of8