Minutes of the Arlington City Council Workshop  Council Chambers 110 East 3rd Street Monday, June 24, 2024  Councimembers Present: HeatherLogan, Rob' Toyer, Michele Blythe, Yvonne Gallardo-Van Ornam, Leisha Nobach, Jan Schuette, and Debora Nelson who joined with Zoom.  Council Members Absent: none.  Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Jim Kelly, Marty Wray, Marc Hayes, Chelsea Brewer, Rob Soule, Jonathan Ventura, City Attorney Steve Peiffle, and Wendy Also Known to be Present: Kathy Vanney, Steve Maisch, Holly Sloan-Buchanan, John Branthoover, Scott Tomkins, John Cermak, Randy Nobach, Meg' Tally, and Jennifer Hass. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and  Van Der Meersche.  roll call followed.  APPROVALOFTHEAGENDA  Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember  Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OESPECIALGUESTS. AND] PRESENTATIONS  Meg Tally from Community Transit provided a PowerPoint presentation about the  Microtransit Pilot program.  WORKSHOP ITEMS-N NOACTION WASTAKEN Low Bid Award for 3rd and 5th Street Parking Lot  Public' Works Director Jim Kelly reviewed al lowl bid award for the 3rd and 5th Street Parking The project involves the rehabilitation and creation of new parking spots at the City's 3rd St parking lot and construction of a new parking lot within the 5th St Right of Way. Jointly, approximately 50 parking spots will be upgraded or created by these two parking lot projects. Work includes site grading, removal of existing asphalt, construction of onsite stormwater infiltration systems, installing conduit for future E-vehicle charging, paving, The project was advertised for bid to contractors on the MRSC Small Works Roster. Three (3) bids were received, the certified low bidder is Diverse Earthworks. Staff is recommending award of the contract to the certified low bidder. Budget will need to be  Lot Project.  striping, sidewalk construction and ADA ramp improvements.  Page 1of4    Minutes oft the Cityof Arlington City Council Workshop  June 24,2024  amended and will be paid from the fund balance. Discussion followed with Mr. Kelly  answering Council questions.  Acceptance of Auto Theft Prevention Grant  Police Chief Jonathan Ventura reviewed an Auto Theft Prevention Grant from the Washington Auto Theft Prevention Authority (WATPA) in the amount of$66,071.02 for the purchase of two (2) in-car camera systems. This purchase will be added to the current contract/subseription with AXON.Acceptance of this grant triggers the necessity for an end The City applied for an Auto Theft Prevention Grant from the Washington Auto Theft Prevention Authority for thej purchase oftwo (2)AXON Brand Fleet3'in-carcameras systems which incorporates FLOCK Ai Automated License Plate Reader (ALPR) technology to enhance the police department's deterrence and recovery of stolen vehicles. Discussion  ofyear budget amendment.  followed with Chief Ventura answering Council questions. Funding for Phase Ilofthe Smokey Point Community Park  Community and Economic Development Director Marc Hayes reviewed project cost estimates, available funding sources, requested authorization to commit available fundsand requested authorization to begin bid processes for the construction of Phase II oft the park. Phaselofthe! Smokey Point Community Park is well underway and with the available funds staff would like to begin the bid process now to ensure a seamless transition for Phase II of the park and complete the park this year, instead of opening the western portion this year and then coming backi in 2025 to complete the eastern portion. Discussion followed with Mr.  Hayes answering Council questions.  Resolution to Waive Fly-In (SkyFest) Land Use Fees  Airport Director Marty Wray reviewed a proposed resolution to waive Fly-In (SkyFest) land Each year, the airport is required to bring to the City Council a resolution to waive land use In 2016, the City Council voted to approve waiving fees for the Arlington Fly-In with FAA approval. The FAA did agree that this use was consistent with the grant assurances for the  use fees.  fees for the annual Fly-In (SkyFest).  airport. Discussion followed with Mr. Wray answering Council questions.  Perimeter Fencing Improvements Project  Airport Director Marty Wray reviewed the Perimeter Fencing Improvements Project with Bid Award (Construction Contract), Construction Administration Professional Services Agreement, and Grant Acceptance. The Perimeter Fencing Improvements Project was approved as partoft the airport's biennial budget, and involves design prevlouslyapproved), Dallum Build Company came in as thel lowest bidder for construction at 345,803.34.Staffis requesting that City Council authorize the Mayor to sign the contract with Dallum Build Company in the amount of $345,803.34. Discussion followed with Mr. Wray answering  construction, and construction administration services.  Council questions.  Page 2 of4    Minutes ofthe Cityof Arlington City Council Workshop  June 24.2024  Staff is requesting that City Council authorize the Mayor to sign the Professional Services Agreement with DOWL in the amount not to exceed $99,560.00 (current contracted on-call engineer for the City of Arlington Airport) for project construction administration services. Staffisr requesting the City Council authorize the Mayor and City Attorney to sign the WSDOT AirportAid Grant offer and FAA Grant offer subject to grant award fort the Perimeter Fencing Thee existing three-wire perimeter fence does not] provide as secure airport perimeter and will be replaced with standard 8-foot chain-link fence with 3-strand barbed wire. The proposed fencing improvements will also reduce potential wildlife hazards on airport property per The perimeter fence is critical for compliance with 14 CFR 139.335 Public Protection and City Council approved the design of this project at their April 1, 2024 meetingi in the amount not to exceed $62,634.00. Discussion followed with Mr. Wray answering Council questions. Airport Director Marty Wray reviewed the Taxiway Alpha Improvements Project with Bid Award (Construction Contract), Construction Administration Professional Services The Taxiway Alpha Improvements Project was approved as part of the airport's bi-annual budget, and involves design (previously approved), construction, and construction SRV Construction came in as the lowest bidder for construction at $5,876,497.01. Staff is requesting that City Council authorize the Mayor to sign the contract with SRV Construction Staff is requesting that City Council authorize the Mayor to sign the Professional Services Agreement with DOWLint the amounti not to exceed $430,000.00 (current contracted on-call engineer for the City of Arlington Airport) for project construction administration services. Airport staff is required by the FAA to complete an Independent Fee Estimate (IFE) for DOWL's construction administration scope and fee, which is currently being completed. Therefore, staff is requesting that the City Council approve an amount higher than DOWL's Staff is requesting that the City Council authorize the Mayor and City Attorney to sign the WSDOT Airport Aid Grant offer and FAA Grant offer subject to grant award for the' Taxiway The total project cost was higher than what was budgeted and will be amended in the fall. The original estimate did not include the aircraft holding bay that was added late in design based on airport user feedback. DOWL was able to incorporate into their existing design budget, but there were additional costs for construction and construction administration  Improvements Project.  FAA-approved Wildlife Hazard Management Plan. 139.337 Wildlife Hazard Management.  Taxiway Alpha Improvements Project Agreement, and Grant Acceptance.  administration services.  in the amount of $5,876,497.01.  estimate of $388,514.00.  Alpha Improvements Project.  above original estimates.  Page 3 of4    Minutes ofthe Cityo of Arlington City Council Workshop  June 24.2024  Per the WSDOT IDEA 2018 Pavement Management Program update, Taxiway Alpha has a projected PCI of77 in 2024. A mill and overlay ofTaxiway Alpha is necessary to extend the pavement life and to improve safety by bringing connector taxiway configurations into City Council approved the design of this project at their April 1, 2024 meeting in the amount not to exceed $290,788.00. Discussion followed with Mr. Wray answering Council questions. Finance Director Kristin Garcia reviewed thel May 2024 financial report. Discussion followed  compliance with FAA design standards.  May 2024 Financial Report  with Ms. Garcia answering Council questions. ADMINISTRATOR ANDSTAFEREPORTS  None.  MAYOR'SR REPORT that he attended last week.  Mayor Vanney provided a recap of the. AWC. Annual Conference in Vancouver, Washington,/;  COMMENTS FROM COUNCILMEMBERS COUNCILMEMBER REPORTS PUBLICCOMMENT  None.  Councilmembers had nothing to report this evening. Steve Maisch, Arlington, provided comments. John Branthoover, Arlington, provided comments. Scott' Tomkins, Arlington, provided comments.  REVIEW OF CONSENTAGENDA ITEMS FOR NEXT MEETING 1. Low Bid Award for 3rd and 5th Street Parking Lot 2.Acceptance of Auto Theft Prevention Grant  Councilmembers discussed and agreed to put the following items on the consent agenda for  the July 1, 2024 Council meeting.  EXECUTIVESESSION ADIOURNMENT  With no further business to come before the Council, ther meeting wasa adjourned: at 7:27 p.m.  Don E.  Cs  Page 4 of4