264  Work Session Meeting Minutes = March23, 2023  City Council Chambers, City Building, 16 West Scribner Avenue, DuBois, Pennsylvania on Thursday, March 23,2023 @4 4p.m.; Council convened: att theirr regular Work Session with Mayor Walshi int the Chair. Other Council Members present were: Jim Aughenbaugh (Phone), Diane Bernardo, Shane Dietz, and Shannon Gabriel. Alsop present were: City Engineer/Public Work Director, Chris Nasuti; Redevelopment Authority Director/Assistant Public Works Superintendent, Joel Mitchell; Code Enforcement/Zoning: Officer, Zac Lawhead; Public Works! Superintendent, Scott Farrell; Police Chief, Blaine Clark; Corporal Lanny Prosper; ITD Director, Matt. Johnson; Deputy" Treasurer, Tom Nowak; and Finance Officer, DeLean Shepherd. Mayor Walsho opened the meeting witha as statement that comment period! has never been andi never will beap part oft the Thursday) Work Session. Hel hopedt tos see everyone on Monday evening whent they would Cooperation Agreement betweent the Redevelopment Authority oft the City of DuBois and the City of DuBois for CDBGI Program and general Economic & Community Development Assistance  bei free tos speak during Public Comments.  COOPERATION. AGREEMENT: BY ANDI BETWEEN THE) REDEVELOPMENT. AUTHORITY OF THE CITY OFI DUBOIS FOR COMMUNITY DEVELOPMENT. BLOCK GRANT: PROGRAMS AND GENERAL ECONOMIC AND COMMUNITY) DEVELOPMENT ASSISTANCE This. Agreement, made ande entered intot this 14th day ofMarch 2023, by andl between the Redevelopment. Authority oft the City of] DuBois, al body corporate and politic, having its principal office at 16 West Scribner. Avenue, DuBois, Pennsylvania, hereinafter referredt to ast the  AND THE CITY OFI DUBOIS  "AUTHORITY",  AND  The City ofDuBois, ac corporation organized ande existing under the Third-Class City Code, having its principal office at 16 West Scribner Avenue, DuBois, Pennsylvania, hereinafter  referred to ast the "City". WITNESS THAT:  WHEREAS, the CITYI has requested the AUTHORTY toj provide Economic and Community Development Assistance tot the City on various projects and Administration oft the Community WHEREAS, the City! has funding available through the CDBG) Program andt the Riverside UDAGI Payback Account, for various purposes andj projects (.e. economic development, revolving loan fund, etc.), the City shall allocate aj portion oft these funds for compensation ofthe 1. Investigations of grants, endowments, and loanst that may be available tot the CITY. 2. Preparation of all grant applications and associated documentation (i.e. downtown development projects, CITY infrastructure projects, and CITY departmental; projects) in cooperation with the City Manager, Mayor, Council, Public Works Director and CITY 3. Administration of grant applications when the CITY is successful in obtaining funds. 4. Preparation of project-specific. Request for Proposals for professional services. 5, The AUTHORITY shall properly document payment requisitions toi the CITY for payments tol ber made to contractors or for reimbursement ift the invoicel has been paid! by  Development Block Grant) Program; and  staffo oft the Redevelopment. Authority; and  WHEREAS, the. AUTHORITY will provide the following services:  Departmental Supervisors.  the AUTHORITY.    265  Work Session Meeting Minutes - March 23, 2023 (Cont'd.)  Cooperation Agreement between the Redevelopment. Authority of the City of DuBois andt the Cityof DuBois for CDBGI Program andg general Economic & Community Development Assistance (Cont'd.) 6. The AUTHORITY shall bej paid by the CITY for administration ofj programs activities,  inr relation to specific projects including:  a. Preparing and submitting required program reports tot the funding agency. b. Insuring contract compliance and work performance of all contractors and  subcontractors. and compliance. monitoring findings.  C.  Collections and evaluation ofprogram data for assessment of! performance  d. Respond to the funding agencies monitoring visits and any possible  7. Ina addition, both parties consent to the following:  a. The CITY and the AUTHORITY, asi its agent, will comply with all FEDERAL and STATE: rules and regulations pertaining to the activities b. Either party may terminate this agreement withini thirty (30) days following service or written notice; this agreement may be amended in writing, from time tot time by thej parties hereto toj provide for additional program activities and/or services or toi redefine said activities or services. C. In addition, the Redevelopment Authority shall be permitted to charge the CITY for mileage at current federal reimbursement rate and actual costs for meals, lodging and other travel/subsistence expenses. d, The funds committed toi the Redevelopment Authority from the City of DuBois 2023 CDBG Program Administration activity.  described herein.  IN WITNESS WHEREOF, the City of DuBois and thel Redevelopment Authority oft the City ofDuBois has caused this agreement tol be executed by their official seals the day and year The motion was made by Gabriel ands seconded by Bernardo that Council approve the Cooperation. Agreement by and! between thel Redevelopment Authority of the City ofDuBois and the City of DuBois for Community Development Block Grant Programs and General Economic and Community Development: Assistance. Roll call vote was as follows: Gabriel, yea; Dietz,y yea; Bernardo, yea; Aughenbaugh, yea; Walsh, yea. Motion passed5-0. Request from Penn Highland Healthcare for use of the park and walkway on August 11, 2023, Mayor stated that thep paperwork isi in order and thei insurance is good. The motion was made by Dietz and seconded by Gabriel that Council approve the request from Penn Highland Healthcare for use oft thep park and walkway on August 11, 20231 for the annual Dr. Dugan Memorial 5K Run/Walk. Roll call vote was asi follows: Gabriel, yea; Dietz, yea; Bernardo,yea; Request from DuBois Area. Jaycees for use of park on April 8, 2023 for annual Easter Egg Hunt Mayor Walsh stated that all paperwork isi in order and they will be using the park and ballfield. The motion was madel by Gabriel and seconded by Dietz that Council approve the request from thel DuBois Area. Jaycees for use of thep park on April 8, 2023, for the annual Easter Egg Hunt.  first above written.  for the annual Dr. Dugan Memorial 5K Run/Walk  Aughenbaugh, yea; Walsh, yea. Motion passed 5-0.    266  Work Session Meeting Minutes- - March23,2 2023 (Cont'd.)  Request from DuBois Area. Jaycees for use of park on April 8, 20231 for annual Easter Egg Hunt Roll cally vote was asf follows: Gabriel, yea; Dietz, yea; Bernardo, yea; Aughenbaugh, yea; Walsh, yea. Annual Spring Clean-Up- April: 22nd, with! Fire Department hose down on Friday, Aprilz 21st Councilwoman Gabriel: statedt that! because wea are trying toi integrate with: Sandy Township, she wouldl liket to extend ani invitation to Sandy for the wash-down. Fire Department President Mitchell statedt that hey would. Also, Mitchell went ont tos say thatt the date has been changed to Sunday, April Councilwoman Gabriel asked that an Executive: Sessionb be calledf fora a Personnel Issue. The motion was made! by Bernardo: ands seconded! by Dietzt that Council have anE Executive Sessionf fora a Personnel Issue. Gabriel statedt thatr no action would bet takent tonight, ifany actioni ist taken it will be on Monday. Roll callv vote was asf follows: Gabriel, yea; Dietz, yea; Bernardo, yea; Aughenbughyegwaahye.  (Cont'd.) Motionp passed5 5-0.  231d duet tot traffic.  Executive! Sessioni for Personnel Matter  Motion passed5-0. ATTEST:  APPROVE:  2A4p  Poush