TEXAS  CITY OF ROLLINGWOOD PARK COMMISSION MEETING  MINUTES Tuesday, May 14, 2024  The Park Commission of the City of Rollingwood, Texas held a meeting, open to the public, in the Municipal Building at 403 Nixon Drive in Rollingwood, Texas on May 14, 2024. Members of the public and the Park Commission were able to participate int the meeting virtually, as long as a quorum. oft the Park Commission and the presiding officer were physically present at the Municipal Building, in accordance with the Texas Open Meetings Act.. A video recording of the meeting was made and will be posted to the City's website and available to the public in accordance with the Texas Public Information  Act upon written request.  CALL PARK COMMISSION MEETING TO ORDER  1. Roll Call  Chair Melissa Morrow called the meeting to order at 12:00 p.m.  Present Members: Chair Melissa Morrow, Mary Elizabeth Cofer, Don Hudson, Victoria Johnson, Also Present: Assistant City Administrator Desiree Adair and Assistant to the City Administrator  Laurie Mills, Chad Smith, and Diana Wallace  Makayla Rodriguez PUBLIC COMMENTS There were no public comments. CONSENT AGENDA  2. Discussion and possible action oni the minutes from the April 23, 2024 Park Commission meeting Diana Wallace moved to approve the minutes. Laurie Mills seconded the motion. The  motion passed with 7i in favor and 0 against.  REGULAR AGENDA  3. Update from Western. Hills Little League and Western Hills Girls Softball  Chair Melissa Morrow shared that moving forward Western Hills Little League and Western. Hills Girls Softball will be on the Park Commission meeting agenda as needed by' Western Hills.    Park Commission Meeting - Minutes  Tuesday, May 14, 2024  Laurie Mills asked questions regarding the lease with Western Hills. Chair Melissa Morrow requested city staff to provide information to ensure the lease requirements are being met int the  next meeting.  4. Discussion regarding Quarterly Park Walk Through report from Public Works  The Park Commission discussed the park walk-through document with Assistant to the City Administrator Makayla Rodriguez. Laurie Mills gave additional clarity to items on the walk-though  document.  5. Discussion and possible action regarding a trail rehabilitation demonstration project  The Park Commission discussed a proposal from Council Member Kevin Glasheen that will be ont the next City Council agenda. Assistant City Administrator Desiree Adair provided details about the rehabilitation demonstration project that includes 20 feet of crushed granite on both sides of the trail. She continued to say that City Council would like a recommendation on the proposal from the Park Commission. Assistant City Administrator Desiree Adair shared the proposal Mary Elizabeth Cofer stated she set a meeting with Tim Eischen of Eischen General Contracting for a comprehensive site assessment for trail improvements. The Park Commission asked questions regarding his work on other trails. Chair Melissa Morrow asked questions regarding the The Park Commission agreed that City Council should table the proposal until a comprehensive Laurie Mills moved that the Park Commission's recommendation is for City Council to table this until we can provide our proposal from the expert. Don Hudson seconded the Laurie Mills thanked Public Works Director Izzy Parra for responding quickly to a safety issue on The Park Commission discussed and asked questions regarding the meeting with Tim Eischen. Mary Elizabeth Cofer hopes tol bring a comprehensive site assessment to the next meeting.  document with the Park Commission to view.  meeting with Tim Eischen.  site assessment has been made for the trail.  motion.  the stairs near City Hall.  The motion passed with 6 in favor and 1 against. (Smith) Water Solutions and erosion near the pavilion  6. Update and discussion regarding the park drainage proposals from Maas Verde and Innovative Assistant City Administrator Desiree Adair gave a recap on the Park Site Visit that took place in March with City Council and Park Commission meeting with Maas Verde Landscape Restoration to address drainage. City Staff expects to receive that proposal by the end oft the month. She also gave a recap on a drainage improvement proposal from Innovative Water Solutions and expects tor receive that proposal soon. She reminded Park Commission that RCDCI has approved $31,000 toi fund the retaining wall improvements. Assistant City Administrator Desiree Adair continued to state that the Public Works department is planning toi form and form concrete to address erosion  in the pavilion by the end of June.    Park Commission Meeting - Minutes  Tuesday, May 14, 2024  7. Discussion and possible action regarding the report from the Addition of Trees to the Park Don Hudson and Mary Elizabeth Cofer explained that theyi identified two potential sites int the park for planting trees. The first is the area near the fields 2, 3; 4, and 5 and the parking area and the second is the area between the butterfly garden and fields 3, 4, and 5. They would like to get a proposal from Maas Verde Landscape Restoration on a recommendation for location and types Don Hudson moved to request Maas Verde Landscape Restoration to propose numbers of trees, types of trees, and location of trees in areas 1 and 2 shown on the map including costs and irrigation. Laurie Mills seconded the motion. The motion passed with 7 in favor  subcommittee  of trees. The Park Commission discussed recommendations and next steps.  and 0 against.  8. Discussion regarding the improvement of the walking trail  This item was discussed during item 5.  9. Discussion regarding the safety and usability of parking around the upper playing fields  Chair Melissa Morrow stated that she is planning to meet with the subcommittee within the next couple of weeks. She would like to work with city staff to find out who has previously paved the 10. Discussion and possible action regarding prioritizing projects in the Park for potential budget Assistant to the City Administrator Makayla Rodriguez provided a timeline for the Park Commission of when projects should be finalized for budget requests.  parking lot. requests  11. Discussion and possible action regarding filming of commercials and other commercial usages in Chair Melissa Morrow explained that a company approached city staff to film a commercial in the park but ended up not following through on the initial request. Chair Melissa Morrow will share a policy from the City of Austin pertaining to negotiating with companies who want to pursue filming in the city in the next meeting. Assistant to the City Administrator Makayla Rodriguez provided additional information about the experience with the company and explained that a process could  the Park  be beneficial for city staff.  Victoria Johnson asked questions regarding special requests in the park.  Assistant City Administrator Desiree Adair explained that she wanted to clarify that the proposal for the trail rehabilitation demonstration project is for 200 feet of crushed granite on both sides of Mary Elizabeth Cofer stated that the trail subcommittee will meet with Tim Eischen of Eischen General Contracting on Friday, May 24th, at 11:00 a.m. Chair Melissa Morrow requested that the Assistant City Administrator post the park site visit as a meeting sO all of the Park Commission  the trail and not 20 feet.  members could walk the trail with Tim Eischen.    Park Commission Meeting Minutes  Tuesday, May 14, 2024  ADJOURNMENT OF MEETING The meeting was adjourned at 12:47 p.m.  Minutes adopted on the  h day of June  2024.  Melissa Morrow, Chair  ATTEST:  Desiree Adair, City Secretary