P  TEXAS  CITY OF ROLLINGWOOD CITY COUNCIL MEETING MINUTES Wednesday, May 15, 2024  The City Council oft the City of Rollingwood, Texas held a meeting, open to the public, int the Municipal Building at 403 Nixon Drive in Rollingwood, Texas on May 15, 2024. Members oft the public and the City Council were able to participate in the meeting virtually, as long as a quorum of the City Council and the presiding officer were physically present at the Municipal Building, in accordance with the Texas Open Meetings Act. A video recording of the meeting was made and will be posted to the City's website and available to the public in accordance with the Texas Public Information Act upon written  request.  CALL REGULAR CITY COUNCIL MEETING TO ORDER  1. Roll Call  Mayor Gavin Massingill called the meeting to order at 7:00 p.m.  Present Members: Mayor Gavin Massingill, Mayor Pro Tem Sara Hutson, Council Member Phil McDuffee, Council Member Alec Robinson, Council Member Brook Brown and Council Member Kevin Also Present: City Administrator Ashley Wayman, City Attorney Charles Zech, Assistant City Administrator Desiree Adair, Police Chief Kristal Munoz, Finance Director Abel Campos, Public' Works Director Izzy Parra, Development Services Manager Nikki Stautzenberger, and Assistant to the City  Glasheen  Administrator Makayla Rodriguez PUBLIC COMMENTS PUBLIC HEARING  No individuals spoke during public comments.  2. Public hearing, discussion and possible action on a local amendment to the International Building Code establishing requirements of Certificate of Occupancy issued for a change in owner, tenant Mayor Gavin Massingill explained that this item was discussed at last month's meeting and was City Administrator Ashley Wayman explained the purpose of the draft ordinance in the packet to require a Certificate of Occupancy be issued for a change in owner, tenant or business name.  or business name  now being brought back for a public hearing and action.    City Council Meeting - Minutes Wednesday, May 15, 2024  Council Member Alec Robinson asked if this requirement would apply to at tenant in a multi-tenant office building and City Administrator Ashley Wayman replied that this would apply for tenants. The Mayor and Council discussed how this issue was brought up and the implications for Mayor Gavin Massingill opened the public hearing on agenda item 2 at 7:04 p.m.  commercial tenants.  No individuals spoke during the public hearing.  Mayor Gavin Massingill closed the public hearing at 7:04 p.m.  Council Member Kevin Glasheen moved to adopt a local amendment to the International Building Code establishing requirements of Certificate of Occupancy issued for a change ino owner, tenant or business name. Council Member Phil McDuffee seconded the motion.  The motion carried with 5 in favor and 0 against. Mayor Gavin Massingill called up item 19 at this time.  CONSENT AGENDA  3. Discussion and possible action on the minutes from the April 17, 2024 City Council meeting 4. Discussion and possible action on the minutes from the April 24, 2024 Joint City Council and 5. Discussion and possible action on a resolution adopting the Rollingwood Municipal Court Council Member Brook Brown moved for approval of the Consent Agenda. Council Member Phil McDuffee seconded the motion. The motion carried with 5 in favor and 0  Planning and Zoning Commission meeting  Confidentiality Policy and updating the Rollingwood Personnel Policy Manual  against.  Mayor Gavin Massingill reopened Public Comments at 7:08 pm.  Melissa Morrow, 2502 Timberline Drive and Chair of the Park Commission, reported action and items from the Park Commission meeting yesterday. She discussed the projects that the Park Commission has prioritized in the next year including: erosion between the upper field house and trail, erosion near the lower park pavilion, the walking trail (she explained that this was tabled at the Park Commission meeting until they could have a posted meeting to, walk the park with Tim Eischen on Friday, May 24th sO he can provide a recommendation for the trail at the June Park. Commission meeting and trees to be planted behind fields 3, 4 and 5 and along the eastern side  of3, 4 and 5 up to the front of the park.  REGULAR AGENDA  6. Discussion and possible action regarding General Obligation Bonds Series 2024  2    City Council Meeting Minutes Wednesday, May 15, 2024  Mayor Gavin Massingill stated that James Gilley with US Capital Advisors was in attendance for City Administrator Ashley' Wayman discussed the status oft the GO Bonds 2024 and the direction Council Member Brook Brown asked James Gilley questions about the revised schedules proposed in the packet and James Gilley, US Capital Advisors, explained the revised numbers. Council Member Brook Brown moved that the Council adopt the 20 year amortization schedule for the proposed General Obligation Bonds Series 2024. Mayor Pro Tem Sara Hutson seconded the motion. The motion carried with 5i in favor and 0 against. City Administrator Ashley Wayman stated that the bond sale is June 12th. James Gilley clarified that they would take competitive bids the morning of June 12th, finalize the debt service numbers 7. Presentation from K. Friese and Associates to discuss a plan for action to address park drainage Abe Salinas, of K Friese + Associates, provided an overview of Rollingwood Park Drainage Concerns. He presented two options for discussion and displayed aerial imagery of the Park including flood hazards, minor erosion, and the detention pond outfall. Discussed flow and topography and runoff and associated issues. He provided photos of runoff, nuisance flooding, City Council and Mr. Salinas discussed the significant IIP projects including the Nixon storm drainage system, City Hall drainage improvements, and Pleasant Cove drainage improvements. Council Member Kevin Glasheen asked Mr. Salinas if he could provide estimates of the costs of the described projects and he provided guesses as to what ranges some of these projects may Member Brook Brown discussed the flow patterns and drainage of the diagrams displayed, and asked Mr. Salinas what water the shown detention pond in the lower park would hold. Mr. Salinas discussed that the shown pond could provide some benefit but would not substantially help flow Abe Salinas further discussed the options that he has presented regarding minor/maintenance level improvements, for which some information is proposed in the following agenda item from another consultant. He also discussed that for some of the bigger drainage issues there would Council Member Brook Brown discussed the shown park boundaries and that they did not accurately represent the boundaries and Abe Salinas that this presentation was meant to give a Council Member Brook Brown asked why this proposal did noti include drainage coming off oft the Western Hills Athletic Facility and Abe Salinas showed what is meant tor represent the water flow. Council Member Brook Brown also pointed out errors int the diagram regarding where water flows  this item.  given at the last Council meeting.  and present to council consideration of the bond ordinance.  concerns  erosion and minor concerns. He asked for feedback from City Council.  falli into.  int the creek and Nixon Drive outside oft the park.  need to be more detention somewhere upstream.  general representation of the park limits, not an exact representation.  on Pleasant Cove.  3    City Council Meeting Minutes Wednesday, May 15, 2024  Abe Salinas explained that this presentation is to illustrate general areas of drainage concerns Mayor Gavin Massingill stated that this was not a proposal, more ofa a presentation to get feedback from Council. He also asked Mr. Salinas to weigh in on how much of a contributing zone the park Council Member Brook Brown stated that she thought the Council would receive a proposal from K. Friese + Associates that showed how to deal with the drainage from the park that didn't direct Mr. Salinas explained that they are making their recommendation based on budget and more immediate solutions to minor issues with a landscape approach. These recommendations would involve a contractor to design and construct would provide improvements quickly. Council Member Kevin Glasheen stated that 1)t the runoff from the park is not that significant when you look at the big picture of flooding and runoff in Rollingwood 2) there are not really any great opportunities to build new detention in the park and that it would not be advisable. He clarified that the recommendation is to pursue some of these more immediate, minor solutions in place, Abe Salinas discussed the areas that were identified that could potentially benefit from some smaller, maintenance type projects. He explained that these include the shown projects 1-3, but that project 4 would likelyr need tol be al larger, more complicated project. He explained what project Council Member Brown asked Mr. Salinas to elaborate on what could be done for project 4 and Abe Salinas explained that the purpose of this discussion is to get consensus about what the objective is for the park and Mayor Gavin Massingill stated that he believes that what Mr. Salinas iss saying is that they would not advise the city undertake a costly study of the park. Council Member Brook Brown explained that she has not been provided information showing that ad drainage study does not need to be done and that the information that is being proposed is incorrect and does not accurately depict the drainage issues she has previously submitted. Council Member Sara Hutson stated that this is not a proposal, but provides two options sO that City Administrator Ashley Wayman discussed the two projects that the City Council has already commissioned IWS to do and discussed the overlap in these projects and what KFA may Council Member Brown discussed the vote that council took previously directing K. Friese and Associates about what to bring back and for that to be brought back next month and for more  but is not exact.  is compared to the rest of the basin and Mr. Salinas explained his view.  itinto the street.  such as has been proposed to address the erosion near the fieldhouse.  41 might entail, and that there was a version of this project in the IIP.  he shared some possible future improvements.  council can tell them how detailed the evaluation should be.  ultimately recommend.  description from K. Friese about what they are proposing.  4    City Council Meeting - Minutes Wednesday, May 15, 2024  Council Member Kevin Glasheen asked whether we were paying K. Friese for this work and Abe Salinas explained how that works for proposals. Council Member Glasheen also thanked him for telling them that they don't really need something as opposed to continuing to propose a study  and bill the city.  Mayor Gavin Massingill called up item 8 at this time.  Council Member Brown stated that she put this on the agenda to get an update on the information that Council has asked be provided by Innovative Water Solutions and Maas Verde. City Administrator Ashley Wayman discussed the walk through with Maas Verde and the Park Commission, the questions that were generated, and that a proposal is expected by the end of the month. She also explained that IWS submitted two proposals for the fieldhouse area and Mayor Gavin Massingill discussed their proposal for the detention pond to potentially dredge out Council Member Kevin Glasheen asked for a standing item for the next few months for recommended capital improvement projects from the Park Commission as we work through the budget process and Mayor Gavin Massingill stated that we would try to get specific items posted City Council reviewed the IWS drainage plans for the Upper Park and the detention pond along with Mr. Salinas. He also stated that as the city's engineer, they could review this and other proposals and provide concurrence. He gave some preliminary comments on the proposed Council Member Sara Hutson discussed one of the biggest issues is that the detention pond, which is designed to slow the water, not hold it, is not catching all that it should be because there Council Member Brook Brown further explained the drainage issues in this area and discussed that there used to be a culvert on the west side of Nixon where the water would flow under the street but it is stopped up and the water is standing in the street ini the low area where Park Hills comes into Nixon. She further discussed regional drainage issues in this area. Council Member Phil McDuffee discussed that improvements to this pond that included a drain at the bottom would help mitigate the issue of water flowing down Nixon and possibly be reused. The City Council and Abe Salinas further discussed drainage issues int this area and the proposed Council Member Brown stated that she did not have enough data to show that this water is not Council Member Kevin Glasheen discussed that based on the engineer's report, there is not a significant issue here and the city does not need to go down the road of major infrastructure  improvements to the detention pond at the corner of Nixon and Gentry. the detention pond and slow discharge by creating a spillway.  each month.  information at Mayor Massingill's request.  needs to be a curb around the parking lot to direct water into it.  solutions.  significantly contributing to downstream issues.  projects.  5    City Council Meeting Minutes Wednesday, May 15, 2024  Council Member asked for the report showing that there is not an issue and Abe Salinas referenced a city-wide hydraulic model in the study that helps them get an idea of where issues exist. She asked for data from this report be pulled and identified for the Council. Mayor Gavin Massingill requested that K. Friese and Associates work with IWS to add data to what they have drawn. Abe Salinas stated that they could pull data together and provide rough calculations. Mayor Gavin Massingill asked him, as part of this data, to look att this whole basin to break down what the contributing zone is that is not the park and what the contributing zone is Council Member Brook Brown stated that we also needed to ensure that the WHAC property is Mr. Salinas stated that they could provide a drainage area map, the three contributing areas, the Melissa Morrow requested to look at the engineering drawing provided for the retaining wall in the Mayor Pro Tem Sara Hutsonre requested that items be included in the packet earlier sO that council Council Member Kevin Glasheen asked ift this proposal was approved if the next step was for staff to get bids and that in that time the City Council discuss the process going forward for getting Council Member Brook Brown recommended that Council not take action tonight on items 7 and 8 and for the plans to be updated as we have discussed tonight and be prepared in time to be presented to the Park Commission at their next meeting and then brought to Council at their next Council Member Brook Brown moved on items 7 and 8 that we not take action on those items tonight, and that we would ask K. Friese and Associates, Maas Verde and Innovative Water Solutions to prepare to present their proposals to the Park Commission at their next meeting, and that those two items then be brought back with those updated reports to the Council for our next meeting. Mayor Pro Tem Sara Hutson seconded the motion. The City Council further discussed the proposals and timeline and City Administrator Ashley Wayman stated that with the Council Meeting being moved early in June staff would try to keep this schedule. Council Member BB stated that the important thing is that these go to the Park Council Member Kevin Glasheen stated that he felt that the pond and the retaining wall were the two issues that needed to be included for Park Commission to weigh in on but would like to get Council Member Phil McDuffee discussed that the downspouts on the field house needed to be moved sO that they did not contribute as much to this area and Council Member Kevin Glasheen  that is the park.  included in these calculations.  acreage associated with them and some calculations to provide flows.  upper park.  members have time to review.  bids.  meeting.  Commission first.  bids for construction between now and then.  discussed what he believed to be the problem in this area. The City Council further discussed how these would be processed.  6    City Council Meeting - Minutes Wednesday, May 15, 2024  Melissa Morrow requested the maximum amount of information be passed on to the Park Commission so they can ask their questions to experts att theirr meetings via zoom. She also stated Council Member Brook Brown amended her motion to include getting bids from Maas Verde and Innovative Water Solutions. Mayor Pro Tem Sara Hutson seconded the  that having bids would be helpful.  amendment.  The motion carried with 5 ini favor and 0 against. Maas Verde and/or Innovative Water Solutions This item was heard in conjunction with item 7.  8. Report, discussion and possible action regarding proposals for park drainage assessment from  9. Discussion and possible action regarding at trail rehabilitation demonstration project  Council Member Kevin Glasheen discussed that a member of the Park Commission would like to have a park walk through and get another proposal for this project and recommended that this be Council Member Kevin Glasheen moved to table this item. Council Member Phil McDuffee Council Member Brook Brown asked who All Seasons was, who provided the quote, and Mayor Gavin Massingill explained that they do al lot of small projects fort the city and provided us numbers Council Member Kevin Glasheen thanked Public Works Director Ismael Parra for helping find solutions and his initiative. Mayor Gavin Massingill thanked Public Works Director Ismael Parra  tabled.  seconded the motion.  for this project. as well.  The motion carried with 5 ini favor and 0 against.  10. Discussion and possible action to approve the installation of a new air conditioning uniti in city hall Mayor Gavin Massingill discussed why this item is on the agenda and that the current air conditioning unit in city hall needs to be replaced. City Administrator Ashley' Wayman discussed Public Works Director Ismael Parra discussed the quotes, answered questions from Council and discussed his recommendation to go with the proposal from Fox because they are a company Council Member Kevin Glasheen moved to approve the installation of the new unit using Fox. Council Member Brook Brown seconded the motion. The motion carried with 5 in  the quotes that have been secured by Public Works Director Ismael Parra.  that has been around al long time and are trusted.  favor and 0 against.  11. Report from Chief of Police regarding recent automobile break-ins  7    City Council Meeting - Minutes Wednesday, May 15, 2024  Council Member Kevin Glasheen requested data regarding vehicle break-ins and asked whether Police Chief Kristal Munoz discussed recent criminal events in the city and stated that there has not been an increase, but the Rollingwood Police Department would like to have a decrease in Chief Munoz and City Council discussed options to address these events including hiring to fill open positions, a volunteer camera system, stopping vehicles in the middle of the night, and Chief also discussed the possibility of license plate readers, their benefits, ability to alert, rental City Council and Chief Munoz also discussed recent criminal activity, current staffing levels and capacity, whether we could restrict public access to the videos, and the number of cameras that 12. Discussion and possible action to approve the Fiscal Year 2024- - 2025 Budget Calendar Mayor Gavin Massingill and City Administrator. Ashley Wayman discussed the 2024-2025 Budget Council Member Brook Brown moved to approve the budget and tax rate calendar for Fiscal Year 2024 = 2025. Mayor Pro Tem Sara Hutson seconded the motion. The motion 13. Discussion and possible action on a draft ordinance regarding a proposed zoning amendment to Council Member Brook Brown discussed that this ordinance was sent to the Planning and Zoning commission previously by City Council and that the Planning and Zoning Commission sent it back requesting clarification about whether the rental of amenities would preclude photoshoots or one-off filming of a commercial at a residential site, and whether the proposed ordinance addressed rental of parking, and if it was intended to. She explained that the City Attorney has clarified that photoshoots would not be considered a rental that is covered under the proposed amendment and would not be precluded. She also discussed commercials that Dave Bench, 1 Randolph Place and Chair of the Planning and Zoning Commission, discussed that the Planning and Zoning Commission wanted to know. whether this ordinance would disallow people from renting out parking spots at their home for City of Austin events, such as ACL. Council member Brook Brown discussed her understanding oft the current parking The City Council discussed that this would not be considered a recreational purpose. Council Member Brook Brown recommended that we ask City Attorney Charles Zech to confirm that photoshoots of a home or person at a home would not be a recreational purpose and would not be precluded and that rental of a parking spot on a driveway would not be prohibited by this  there has been an increase int this type of activity in the neighborhood.  these types of events.  educating the public on crimes of opportunity.  and fees, and the implications for public information requests.  would be needed.  Calendar.  carried with 5 in favor and 0 against.  prohibit rental of amenities in the residential zoning district  are filmed in the city.  permitting process.  language. City Attorney Charles Zech stated that this was correct.  8    City Council Meeting - Minutes Wednesday, May 15, 2024  The City Council discussed that charitable events were not considered recreational purposes. Council Member Brook Brown moved to ask staff to report back to the Planning and Zoning Commission about the answers to their questions. Council Member Kevin Glasheen seconded the motion. The motion passed with 5i in favor and 0 against. 14. Discussion and possible action on an ordinance amending Section 107-75 of the city's Code of Ordinances to provide that the front yard of a lot shall be the lot's addressed street City Administrator Ashley Wayman explained that this item was brought back at the request of City Council last month and discussed the draft ordinance drafted by the City Attorney in the packet. She alsoe explained that that this would need togot tot the Planning and Zoning Commission Council Member Brook Brown discussed her review of the proposed ordinance and the proposed language changes that she would like to be made to the language, referencing a document in the Mayor Gavin Massingill discussed that he had not had a chance to review the proposed language amendments and that the Council could discussed the ordinance and any proposed changes. Council Member Sara Hutson further discussed the language clarification that was needed. Dave Bench, 1 Randolph Place and Chair of the Planning and Zoning Commission, asked whether Council would want to consider dealing with front yard definitions and not consider setback issues that would be associated with that. Council Member Brook Brown explained that City Attorney Charles Zech and the City Council asked Council Member Brown if she would be okay with sending this to the Planning and Zoning Commission with her memo and proposed City Attorney Charles Zech agreed to look at the ordinance again and take into consideration the discussion tonight and send whatever he proposes back to the Planning and Zoning Commission. City Administrator Ashley Wayman asked for clarification of whether this ordinance would go straight to the public hearing process or whether the Planning and Zoning would see iti first as an item for discussion and possible action and received feedback that it would go to them first for 15. Update, discussion and possible action on the city-wide Electronic Water Meter project and  through the public hearing process before adoption. packet that she submitted for the agenda packet.  this does not relate to setbacks.  changes and she stated that the City Attorney needed to weigh in on this.  discussion and possible action.  amendments to the Electronic Water Meter Upgrade Policy  Mayor Gavin Massingill and City Administrator Ashley' Wayman discussed the status of the city- City Administrator Ashley Wayman discussed the Electronic Water Meter Upgrade Policy that was approved in November 2021, explaining thati it was adopted at a time when the city-wide roll out had not yet been approved. She stated that staff wanted clarification on whether residents would be responsible for paying for this first round of electronic meters as the policy  wide Electronic Water Meter project.  9    City Council Meeting - Minutes Wednesday, May 15, 2024  currently describes. She also stated that staff had already received one request to opt out of the electronic meters and that staff would not recommend allowing customers to opt out. The City Council discussed the request to opt out, whether homeowners should be charged for City Administrator clarified that they'd like to understand the distinction between meters being installed in this roll-out orf future meters that need to be replaced due to damage or upsizing. She also explained that the city has fully budgeted to make the payments on these meters. The City Council discussed the existing meter sizes, whether meters will still be in the backyard for some properties, and whether they could charge a monthly fee to those that choose to opt City Administrator Ashley' Wayman also discussed that ai future water rate study would be a good idea once the electronic meters are in and that would also be a good time to revisit the policy. She also stated that the information they needed tonight was if staff needs to charge anyone for the meters in the current roll-out and if residents are allowed to opt out. The City Council discussed and there was general agreement that to not charge customers for Mayor Pro Tem Sara Hutson moved that we do not allow utility customers, residential or commercial, to opt out of the electronic meters. Council Member Brook Brown seconded the motion. The motion carried with 4 in favor and 1 opposed (Robinson). 16. Update, discussion and possible action on a recommendation from the Park Commission City Administrator Ashley Wayman explained that this item came after a discussion with i9 Sports at a previous Council Meeting when the rules for maximum number of participants on the fields was not clear. This was sent to the Park Commission for discussion and their recommendation was to allow 30 participants on field 1, 30 participants on field 2 and 60 participants total ont fields Mayor Pro Tem discussed that it should be made clear that it is 60 participants combined on1 field Council Member Kevin Glasheen discussed clarifying that the participants would include staff and Council Member Kevin Glasheen moved to adopt the recommendation with the addition of making it clear that 60 participants are allowed on fields 3, 4 and 5 combined and that participants include all participants, staff and coaches. Council Member Phil McDuffee  meters above a certain size.  out, and the implications of letting residents opt out.  this roll out of electronic water meters.  regarding commercial field usage and maximum participants  3, 4a and 5. 3, 4a and 5. coaches.  seconded the motion. The motion carried with 5in favor and 0 against. 17. Update regarding transportation issues and the MoPac South Expansion Project  Mayor Gavin Massingill discussed a meeting with TXDOT, staff and the Police Department regarding the number of accidents we have seen in the 3000 block of Bee Cave Road and thatit continues tol be a safety concern. He also explained that iti falls within the "gap project" which is a  10    City Council Meeting - Minutes Wednesday, May 15, 2024  project that has been in discussions for a long time that aims to improve walkability and lane upgrades from Walsh Tarleton to MoPac, but that this discussion was more aimed at safety in Mayor further explained TXDOT's plan to hydro blast the area to improve safety by roughing up the road and removing contaminants that cause the road to be slippery. He also explained that they were looking into ways to build up the shoulder where it is currently falling into the culvert. He also explained that the dialogue with them would continue to keep the larger project in the pipeline and on a funding trajectory, and that there would likely be future discussions and City Administrator Ashley Wayman gave an update on the status of the MoPac South Project, explaining the Technical Working Group process that has just begun and will continue through June. She explained that the current proposal is option 2c which does not include overhead lanes over the lake, but does include them towards Bee Cave Road and Barton Skywayi ini the wishbone configuration that had been talked about in the past. She explained that there would be a representative at as many Technical Working Group meetings as possible and that the city's MoPac South Expansion Task Force was aware of the meetings and will be participating in this Council Member Brook Brown discussed the concern she heard about this plan that to go north on MoPac from Bee Cave Road you will have to go south to Barton Skyway to make a U-turn and the traffic concerns that would be caused by this. Additionally, there is a concern that Bee Cave The Mayor and Council discussed the implications of this configuration and asked for any visuals Amy Pattillo, 3 Rockway Cove, discussed that she has not seen the designs since 2022 and that it has never been explained to her that any proposal other than the City of Austin's proposal, which is not 2c, would redirect traffic down to Barton Skyway and cut off the access point. She explained that the real concern for Rollingwood is the positioning of where you could get on and off the toll lanes and that it would create a bypass to our city, and that this should be something to distinguish. She further explained that there used to be a box of large schematics printed here Ms. Pattillo explained that it is also important to track what is happening in the general purpose lanes on the wishbone configuration versus what is happening in the toll lanes. Council Member Brook Brown discussed that the design that she heard was presented during the Technical Working Group Kickoff meeting and it was presented as the only current design being Amy Pattillo explained that CTRMA spoke to the Travis County Commissioners Court yesterday, May 14, at their Tuesday meeting, about 2:45 into the meeting, and James Bass, the Executive Director and the engineer for CTRMA, did a presentation on what is happening now with the technical working groups, what the purpose is, and who gets to make decisions about the designs and that at this meeting they did not indicate that 2ci is the one that is moving forward. She asked Council to consider that CTRMA has 6 potential designs for South MoPac right now and there is aTWG that is meeting that is going to give their staff feedback on which evaluation criteria should  this area.  decisions to make by the City Council on this project.  effort.  Road would be bypassed going south. of the current proposed option.  at city hall that would be helpful for review of the schematics.  considered pending the environmental assessment process.  11    City Council Meeting Minutes Wednesday, May 15, 2024  be used to evaluate the 6 designs. She explained that att this time, a number ofe evaluation criteria have been identified and that the purpose oft the technical working groups is to have stakeholders weigh in on which of the evaluation criteria are most important and thus weighting of the criteria. Then each of the alternative designs will be put through a formula with the weighted criteria and Ms. Pattillo stated that some of the ranking criteria are: reducing congestion delays, optimizing corridor utilization, maximizing travel savings, serving all roadway users, provide opportunity for reliable travel times for all users, facilitate reliable emergency response, create a dependable and consistent route for transit, stakeholder input, facilitate congestion management for increasing opportunities for ped and bike, deliver relief in a timely manner, avoid and minimize impacts to water quality, be constructible without unnecessary impacts to the human environment, and provide consistency with local and regional plans. She explained that things she noticed that are not included are: maintain access to business districts and maintain access to existing primary general purpose routes, and that these could be things that the city could advocate for and has advocated for in the past, as heavily weighted evaluation criteria. She also said it doesn'treally have anything about mitigating or minimizing noise impacts to neighboring communities. She explained that it was important for the city to continue to engage and have representatives at these meetings proposing that these criteria be updated and weighted to reflect the city's view She also explained that it would be valuable to reach out to the entities involved to see if they will join in an effort to make sure the technical working group meetings are not just the CTRMA staff leading everyone down a certain path but there is actual feedback being given. Council Member Brook Brown asked Amy Pattillo to clarify whether an alternative had been selected or not at this time and she explained what she heard at the Commissioner's Court Amyl Pattillo discussed the Marchnews release ont thel MoPac website that updated travel demand modeling and discussed the differences in the presented average travel time between Cesar Chavez and Slaughter int the "no build" scenario from when this project first started and what was released when they applied the 2045 traffic data. She explained that Rollingwood did a good job of challenging that data and that it underscored the need for stakeholders who have first hand She also explained that the City Council could put something about this project on the agenda for the special called meeting on May 22 that could allow Council to get feedback in time for the Mayor Gavin Massingill thanked Amy Pattillo for her report on this and stated that we have all of these technical working group meetings on our calendars and have invited the task force to participate to help add technical expertise there. He stated that we would send the Travis County presentation to the City Council and the task force and would get those updates onto the website. City Administrator Ashley Wayman stated that she did not receive a response back from her contact at the Secretary of State's office regarding the status of the city's trademark applications.  the preferred alternative will be selected based on that ranking.  point.  meeting which indicated that an alternative had not yet been selected.  experience to stay involved.  remaining technical working group meetings.  18. Update on the status of the Rollingwood Trademark Applications  12    City Council Meeting Minutes Wednesday, May 15, 2024  19. Discussion and possible action on a resolution amending the City's Fee Schedule related to City Administrator Ashley Wayman discussed the fees that are proposed to be added to the fee schedule for Temporary Certificates of Occupancy, Certificates of Occupancy and construction Council Member Brook Brown moved to adopt resolution 2024-05-15-19 amending the City's Fee Schedule. Mayor Pro Tem Sara Hutson seconded the motion. The motioncarried  Certificate of Occupancy fees and to add a construction hours sign fee  hours signs.  with 5i ini favor and 0 against.  Mayor Gavin Massingill returned to the consent agenda at this time.  ADJOURNMENT OF MEETING  Mayor Gavin Massingill adjourned the meeting at 10:20 p.m. Minutes Adopted on the I2Haayo of June, 2024.  Gavin Massingill, Mayor  ATTEST:  Desiree Adair, City Secretary  13