ROCKINGHAM A CITY LOOKING FORWARD CITY COUNCIL AGENDA August 14, 2018 6:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. Invocation by Reverend Billy Dennis, Pastor of Roberdel Baptist Church.  3.  Amendments and Changes to Agenda.  4. Consent Agenda:  A. Disposition of Minutes of the July 10, 2018 Regular Meeting.  B. Tax Collector's Report. (See Pages 5-9)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as ofJuly 31, 2018 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5.  Business by Planning Board. A. Set Public Hearing. None B. Hoid Public Hearing UDO Text Amendment:  Hold public hearing for an amendment to Sections 2.02 (B); 2.10 (B); 13.02 (B) of the UDO to delete the term limit requirements for the Planning and Zoning Board, the Board of Adjustment, and the Historic Preservation  Board. (See Pages 10-14)  C.  Minutes from Various Boards. (enclosed separately)  514 Rockingham Road, Rockingham, NC 28379 - Phone (910)895 9088 Fax (910) 997 6617 wwmgerectingham.con    City Council Agenda August 14, 2018 Page 2  6. Consideration of a Demolition Ordinance for the dilapidated dwelling located at 413 Bryan Street and identified as Richmond County PIN#  7463-19-71-4830. (See pages 15-17 & insert)  7. Consideration of bid award for construction contract to Hawks Builders, Inc. of Rockingham for the Building Renovation Project of the City of Rockingham Public Works Complex in the amount of $386,522.00. (See  Managers comments and Bid pages 18-20)  8. Consideration of Resolution for a NC Governor's Highway Safety Program Grant in the amount of $20,000. (See Page 21)  9. Business by Visitors. 10. Business by City Clerk. 11. Business by City Manager. 12. Business by City Attorney. 14. Business by Mayor. 15. Adjournment.  13. Items of discussion by City Council Members.    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  3    Monty R. Crump City Manager  ROCKINGHAM A CITY LOOKING FORWARD  MEMOTO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager  August 6, 2018 Agenda Items  REGULAR AGENDA:  7. Consideration of bid award for construction contract to Hawks Builders, Inc. of Rockingham for the Building Renovation Project of the City of Rockingham Public Works Complex in the amount of $386,522.00. (See Managers comments and Bid pages 18-20) Enclosed please find bid award recommendation in reference to facility renovations at Public Works Complex. The estimated budget for this project was $250,000.00. Due to the economic environment construction pricing across the spectrum has significantly increased over the last year and the trend appears to have no end for a while. The enovaton/mprovemen: project at Public Works is long overdue to address upgrades and deferred maintenance issues. Fund balance reserves and opportunities for savings in the current budget are sufficient to cover the cost increase of this project ($136,522.00). It is my  recommendation that Council award contract as presented.  4  514 Rockingham Road, Rockingham, NC 28379 Phone (y1u) 895 9088 Fax (910) 997 6617 wwgorectingham.con    6    4  -  5    UNCOLLECTED TAXES  YEAR 2018 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008  AMOUNT 2,818,579.21 26,631.99 18,189.20 14,501.68 12,257.66 12,865.88 10,466.72 9,824.06 8,554.98 7,531.83 6,922.84  Jul-18  2,818,579.21 127,746.84 2,946,326.05  Total Current Year Total Past Years Total All Years  6    D6 a 6 3  69 a  R  0  8 f   o - - 6g  N  N a 2 0 a  H    0 a    8 8  8 o    9    Staff Report to Planning and Zoning Board  Agenda Item: IV.A August 6, 2018 Issue:  UDO Text Amendment: City staff has drafted an amendment to Sections 2.02 (B); 2.10 (B); and 13.02 (B) of the UDO to delete the term limit requirements for the Planning and Zoning Board, the Board of  Adjustment, and the Historic Preservation Board.  Background:  As the City Council is aware, the appointment of new Board members to replace those members rotating off City boards is a challenge every year. It's difficult to find citizens with an interest and willingness to serve. Ini the opinion of City staff, this difficulty could be somewhat mitigated if the City Council was not limited in reappointing citizens to a maximum oft two successive reappointments. Thus, City staff initiated  this proposed amendment as part of an effort to address this issue.  Staff Comments:  1. All members of the Planning and Zoning Board, the Board of Adjustment, and the Historic Preservation Board are appointed by the City Council for three-year terms. Under the current requirements for each Board set forth in the UDO, members are eligible for a maximum of two reappointments after the initial appointment; thus the maximum length any Board member can 2. With the proposed amendment, the City Council will still reappoint members every three years, but not be limited in the number of reappointments provided the citizen is still willing to serve and the 3. The proposed amendment is not in conflict with state law. The NC General Statutes that authorize the three boards set no limits on the number of reappointments for board members.  serve is nine years without rotating offt the Board for at least one year.  City Council wants them to continue serving.  Staff Recommendation: amend the UDO as proposed.  City staff recommends the Board review the proposed amendment and recommend the City Council  Planning Board Recommendation:  The Planning Board reviewed the proposed amendment at their August regular meeting and  recommended unanimously the City Council approve the amendment as proposed.  10    City of] Rockingham. North Carolina  Unified] Development Ordinance Article 2: Administrative Mechanisms  Article 2: Administrative Mechanisms Part 1: Planning and Zoning Board  Section 2.01: Creation and Composition of Planning and Zoning Board  There shall hereby be created a Planning and Zoning Board consisting of eight (8) members. Six (6) members shall be appointed by the City Council and shall reside inside the city limits of Rockingham. Two members (2) members shall be appointed by the Richmond County Board of Commissioners and shall reside inside the City's extraterritorial planning jurisdiction. If, despite good faith efforts, residents of the extraterritorial jurisdiction cannot be found to fill the seats reserved for such area, then the Richmond County Board of Commissioners may appoint other residents of the County, including residents of the City, to fill such seats. If the Richmond County Board of Commissioners fails to make these appointments within ninety (90) days after receiving a resolution from the City Council requesting that (A) Members of the Planning and Zoning Board shall be appointed for three-year staggered terms, but members may continue to serve until their successors have been appointed. Initially, two in- city members and one extraterritorial member shall be appointed for a three-year term; two in- city members and one extraterritorial member shall be appointed for a two-year term; and two (B) Members of the Planning and Zoning Board may be appointed to successive termsbLE-moEte exeeed-twere-appaltmentserninet(9eonseciive: MAECErONRIN. (A) Members of the Planning and Zoning Board may be removed by the City Council at any time for failure to attend three (3) consecutive meetings or for failure to attend thirty (30) percent or more of the meetings within any twelve-month period or for any other good cause related to performance of duties. Upon request of the member proposed for removal, the City Council shall (B) Any vacancy in the membership of the Planning and Zoning Board shall be filled for the remainder of the unexpired term as soon as may reasonably be accomplished by the City Council (C) Ifan in-city member moves outside the city or if an extraterritorial member moves outside the extraterritorial jurisdiction, then such move shall constitute a resignation from the Planning and Zoning Board effective upon the date a replacement is appointed by the City Council.  they be made, the City Council shall make such appointments.  Section 2.02: Terms of Office  in-city members shall be appointed for a one-year term.  Section 2.03: Vacancy and Removal  hold a public hearing prior to the removal becoming effective.  int the same manner as the initial appointment.  Section 2.04: Organization  The Planning and Zoning Board shall elect by majority vote a Chairperson and Vice-chairperson from among its members at the regular August meeting of each year. The term of office for the Chairperson and Vice-chairperson shall be one (1) year. Ifa vacancy occurs in an office prior to the expiration of the full term, another election to fill the remainder of the term of office shall be conducted at the first meeting thereafter. The Chairperson and Vice-chairperson may take part in all deliberations and vote on all matters considered by the Board. The Board shall appoint a Secretary who may be an officer or employee of the City. The Board shall adopt rules for the transaction of business (See Appendix A). A majority of the Planning and Zoning Board membership (excluding vacant seats) shall constitute a quorum for conducting business. Meetings of the Planning and Zoning Board shall be held at the call of the Chairperson and at such other times as the Board may determine. The Board shall keep minutes of  Section 2.05: Meetings and Quorum  111-1    Cityof Rockingham, North Carolina  Unified! Development Ordinance Article 2: Admimistrativel Mechanisms  Section 2.08: Advisory Committees  (A) The City Council may appoint one or more! individuals to assist the Planning and Zoning Board in carrying out its planning responsibilities with respect to a particular subject or issue. By way of illustration, without limitation, the City Council may appoint advisory committees to consider such issues as thoroughfare plans, bikeway plans, housing plans, economic development plans or other documents that the Planning and Zoning Board may need assistance in preparing. (B) Members of such advisory committees shall sit as nonvoting members oft the Planning and Zoning Board when such issues are under consideration and lend their talents, energies, and expertise to the Planning and Zoning Board. However, the Planning and Zoning Board shall make all formal (C) Nothing in this section shall prevent the City Council from establishing independent advisory groups, committees, or commissions to make recommendations on any issue directly to the City  recommendations to the City Council.  Council.  Part 2: Board of Adjustment and Appeals  Section 2.09: Creation and Composition of Board of Adjustment and Appeals  (A) There shall hereby be created a Board of Adjustment and Appéals consisting of five (5) regular members and three (3) alternate members. Four (4) regular members and two (2) alternate members shall be appointed by the City Council and reside inside the city limits of Rockingham. One (1) regular member and one (1) alternate member shall be appointed by the Richmond County Board of Commissioners and shall reside inside the extraterritorial planning jurisdiction. If, despite good faith efforts, residents of the extraterritorial jurisdiction cannot be found to fill the seats reserved for such area, then the Richmond County Board of Commissioners may appoint other residents of the County, including residents of the City, to fill such seats. If the Richmond County Board of Commissioners fails to make these appointments within ninety (90) days after receiving a resolution from the City Council requesting that they be made, the City (B) In-city alternates shall be designated as "in-city alternate one" and "in-city altemate two" by the City Council at thei time of appointment. In-city alternate one shall bet the first in-city alternate to fill in for an absent or abstaining in-city regular member. In-city alternate two may fill in only in the absence or abstention of in-city alternate one or in the absence or abstention of two or more (C) An in-city alternate shall sit only in lieu of a regular in-city member, and the extraterritorial alternate member shall sit only in lieu of the extraterritorial member. When SO seated, alternate members shall have the same powers and duties as the regular member they replace.  Council shall make such appointments.  in-city regular members.  Section 2.10: Terms of Office  (A). Regular and alternate members of the Board of Adjustment and Appeals shall be appointed for three-year staggered terms, but both regular and alternate members may continue to serve until their successors have been appointed. Initially, two (2) in-city regular members and one (1) extraterritorial alternate member shall be appointed for ai three-year term; one (1) in-city regular member, one (1) extraterritorial regular member, and one (1) in-city alternate member shall be appointed for a two-year term; and one (1) in-city regular member and one (1) in-city alternate  member shall be appointed for a one-year term.  112i-3    City ofl Rockingham, North Carolina  Unified] Development Ordinance Article 2: Administrative Mechanisms  (B) Members of the Board of Adjustment and Appeals may be appointed to successive termsbutnot teexediwo@)reappoinimensotae)e)ssestheyswNsFsL (A) Members of the Board of Adjustment and Appeals may be removed by the City Council at any time for failure to attend three (3) consecutive meetings or for failure to attend thirty (30) percent or more of the meetings within any twelve-month period or for any other good cause related to performance of duties. Upon request of the member proposed for removal, the City (B) Any vacancy in the membership of the Board of Adjustment and Appeals shall be filled for the remainder of the unexpired term as soon as may reasonably be accomplished by the City Council (C) Ifan in-city member moves outside the city or if an extraterritorial member moves outside the extraterritorial jurisdiction, then such move shall constitute a resignation from the Board of Adjustment and Appeals effective upon the date a replacement is appointed by the City Council. The Board of Adjustment and Appeals shall elect by majority vote a Chairperson and Vice-chairperson from among its members at the regular August meeting of each year. The term of office for the Chairperson and Vice-chairperson shall be one (1) year. Ifa vacancy occurs in an office prior to the expiration of the full term, another election to fill the remainder of the term of office shall be conducted at the first meeting thereafter. The Chairperson and Vice-chairperson may take part in all deliberations and vote on all matters considered by the Board. The Board shall appoint a Secretary who may be an officer or employee of the City. The Board shall adopt rules for the transaction of business (See Af four-fifths (4/5) majority of the Board of Adjustment and Appeals regular membership (excluding vacant seats) shall constitute a quorum for conducting business. Meetings of the Board of Adjustment and Appeals shall be held at the call of the Chairperson and at such other times as the Board may determine. The Board shall keep minutes of its proceedings, showing the vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be filed in the Planning and Inspections Department. Such minutes and records shall be a public record. All meetings of the (A) The concurring vote of four-fifths (4/5) of the Board of Adjustment and Appeals regular membership (excluding vacant seats) shall be necessary to reverse or modify any order, requirement, decision, or determination of the Administrator; or to decide in favor of the (B) Once a member is physically present at a board meeting, any subsequent failure to vote shall be recorded as an affirmative vote unless the member has been excused in accordance with subsection (C) or has been allowed to withdraw from the meeting in accordance with subsection (C) Ar member may be excused from voting on a particular issue by a majority vote of the remaining  Section 2.11: Vacancy and Removal  Council shall hold a public hearing prior to the removal becoming effective.  int the same manner as the initial appointment.  Section 2.12: Organization  Appendix B).  Section 2.13: Meetings and Quorum  Board shall be open to the public. Section 2.14: Voting  applicant on any request for a conditional use permit or variance.  (D).  members present under the following circumstances:  (1) Ift the member has a direct financial interest in the outcome of the matter ati issue; or  132-4    City of Rockingham. North Carolina  Unified Development Ordinance Article 13: Historic Preservation  Article 13: Historic Preservation Part 1: Historic Preservation Board  Section 13.01: Creation and Composition of Historic Preservation Board  There shall hereby be created a Historic Preservation Board consisting of seven (7) members appointed by the City Council. All members shall reside within the planning and zoning jurisdiction of the City of Rockingham. In addition, a majority of the members oft the Board shall have demonstrated special interest, experience or education in history, architecture, archaeology or related fields. The Board shall serve without compensation except that members may be reimbursed for actual expenses incurred during the performance (A) Members of the Historic Preservation Board shall be appointed for three-year staggered terms, but members may continue to serve until their successors have been appointed. Initially, three (3) members shall be appointed for a three-year term; two (2) members shall be appointed for a two- year term; and two (2) members shall be appointed for a one-year term. (B) Members of the Historic Preservation Board may be appointed to successive terms,-but-mot-te exEediwereapoininisg-inet0)consoikeyas-Midchevercomesfis. (A) Members of the Historic Preservation Board may be removed by the City Council at any time for failure to attend three (3) consecutive meetings or for failure to attend thirty (30) percent or more of the meetings within any twelve-month period or for any other. good cause related to performance of duties. Upon request of the member proposed for removal, the City Council shall hold a public (B) Any vacancy in the membership of the Historic Preservation Board shall be filled for the remainder of the unexpired term as soon as may reasonably be accomplished by the City Council (C) Ifar member moves outside the planning and zoning jurisdiction of the City of Rockingham, then such move shall constitute a resignation from the Historic Preservation Board effective upon the  of the Board's official duties within the limits of any funds available to the Board.  Section 13.02: Terms of Office  Section 13.03: Vacancy and Removal  hearing prior to the removal becoming effective. int the same manner as the initial appointment.  date a replacement is appointed by the City Council.  Section 13.04: Organization  The Historic Preservation Board shall elect by a majority vote a Chairperson and Vice-chairperson from among its members at the regular August meeting of each year. The term of office for the Chairperson and Vice-chairperson shall be one (1) year. If a vacancy occurs in an office prior to the expiration of the full term, another election to fill the remainder to the term of office shall be conducted at the first meeting thereafter. The Chairperson and Vice-chairperson may take part in all deliberations and vote on all matters considered by the Board. The Board shall appoint a Secretary who may be an officer or employee of the A majority of the Historic Preservation Board membership (excluding vacant seats) shall constitute a quorum for conducting business. Meetings of the Historic Preservation Board shall be held at the call of the Chairperson and at such other times as the Board may determine. The Board shall keep minutes of its proceedings, showing the vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be filed in the Planning and Inspections Department. Such minutes and records shall be a public record. All meetings of the Board shall be open to the public.  City. The Board may adopt rules for the transaction of business (See Appendix H).  Section 13.05: Meetings and Quorum  F143-1    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM A CITY  FORWARD  MEMORANDUM  To: Mayor Steve Morris and City Council Members From: John Massey, Assistant City Manager  Date: August1, 2018  Re: Demolition Ordinance for Dilapidated Dwelling located at 413 Bryan Street  City staff recommends the City Council approve a demolition ordinance for the dilapidated dwelling located at 413 Bryan Street and identified as Richmond County PIN 7463-19-71-4830. A copy of the demolition ordinance and photographs of the property are included in the agenda packet. As background information, City staff initiated minimum housing proceedings in March of 2018. The property owner, Barry Nixon, and parties of interest were notified of a hearing with the Code Enforcement Officer regarding the condition of the dwelling. The notice was sent via certified and regular mail; published in the Richmond County Daily Journal; and posted on the subject property. No one attended the hearing. The Code Enforcement Officer issued his findings of fact and directed the property owners to either repair or demolish the dwelling by July 17, 2018. Again, the notice was sent via certified and regular mail; published in the Richmond County Daily Journal; and posted on the subject property. No action has been taken by anyone to date regarding the condition of the subject property. Mr. Nixon is deceased. The title search did identify three potential heirs all of whom reside out of state. All notices regarding these condemnation proceedings were sent to them also.  15  514 Rockingham Road, Rockingham, NC 28379 Phone (y1u) 895 9088 Fax (910) 997 6617. mwmgelectngham.con    ROCKINGHAM A CITY LOOKING FORWARD  AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS UNFIT FORI HUMAN HABITATION. AND DIRECTING THAT AN NOTICE BE PLACED THEREON THAT THE: SAME MAY NOT BE OCCUPIED. WHEREAS, the City Council of the City of Rockingham finds that the dwelling described herein is unfit for human habitation under the City Housing Code, and that all the procedures of the Housing Code WHEREAS, this dwelling should be removed or demolished, as directed by the Building Inspector, and should be placarded by placing thereon a notice prohibiting use for human habitation; and WHEREAS, the owner of this dwelling, Barry Nixon (and heirs), have been given a reasonable opportunity to bring the dwelling up to the standards of the Housing Code in accordance with G.S. 160A- 443 (5) pursuant to an order issued by the Building Inspector on April 18, 2018 and the owner has failed  have been complied with; and  too comply with the order;  NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Rockingham, that:  Section 1.  The Building Inspector is hereby authorized and directed to place a placard containing the legend "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the building located at 413 Bryan Street and identified by Richmond County PIN# The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described dwelling in accordance with his order to the owner thereof dated April 18, 2018 and in accordance with the Housing Code upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector and City Clerk, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of G.S. Chapter (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the materials of the dwelling and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus in the Superior Court where it shall be secured and disbursed  7463-19-71-4830.  Section 2.  and G.S. 160A-443.  Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property  160A  int the manner provided by G.S 160A-446.  16  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 - Fax (910) 997 6617 wwwgrectingham.com    Section 4.  Its shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to  be unfit for human habitation.  Section 5. Adopted this  This ordinance shall become effective upon its adoption.  day of.  2018  Mayor  Attest:  City Clerk  NORTH CAROLINA RICHMOND COUNTY  I,al Notary Public of the County and State aforesaid, certify that Sabrina Y. McDonald personally appeared before me this day and acknowledged that she is City Clerk of the City of Rockingham, a North Carolina municipal corporation, and that by authority duly given and as an act of the corporation, the foregoing instrument was signed in its name by its Mayor, sealed with its municipal seal and attested by  herself as its City Clerk.  Witness my hand and official stamp or seal, this.  day of  2018.  Notary Public  My Commission expires:  17        STOGNER ARCHITECTURE ARCHITECTURE-CONSIRUCTONMANACEMENT-DESIGNBUILD  July 19, 2018 Mr. Monty Crump City Manager City of Rockingham 5141 Rockingham Road Rockingham, NC 28379  RE: CITY OF ROCKINGHAM PUBLIC WORKS MAINTENANCE BUILDING RENOVATION BID OPENING: JULY 18, 2018 AT: 3:001 PM  COMM. NO. 4526  Dear Monty:  Bids for the City of Rockingham Public Works - Maintenance Facility Renovation project were: received and publicly opened on July 18, 2018 at Rockingham City Hall, 514 Rockingham Road in Rockingham, North Four bids were: received and the apparent low bidderi is Hawks Builders, Inc., of Rockingham, North Carolina with a Total Base Bid of$440,633.00. The three remaining bidders all submitted bids in the $512,088-5563,200 Thel bid submitted byl Hawks Builders, Inc. was $71,455.00 lower than the next lowest bidder. Given this discrepancy, we have already reached out to Hawks Builders, Inc. and asked them to submit a formal letter to confirm that they have reviewed their prices and that they are comfortable with their bid. We will send you the Hawks Builders, Inc. isal local General Contractor with an excellent reputation and positive references. Wehave worked with them on multiple projects and would not hesitate to1 recommend awarding the contract for this Itis our recommendation that you award the Total Base Bid of $440,633.00: and] Deduct Alternate A-3, which would reduce the contract amount by $54,111.00. This would bring the" Total Contract Amount to $386,522.00. This amount includes a Contingency Allowance of $23,000.00 and al Hardware Allowance of$3,000.00.  Carolina. Attached for your review and file is the Certified BidTab.  dollar range.  letter from Hawks Builders, Inc. once we. have received it from their team.  project to them, contingent upon their confirmation of their submitted bid pricing.  Ify youl have questions or need further information, please let me know.  Sincerely,  David Stogner, AIA, LEED. AP 615 East Broad Avenue Recommendation Ltr7 7-19-2018.doc  cc: Johnl Massey - Assistant City Manager, City of Rockingham  Phone: 910-895-6874  Rockingham, N.C. 28379 www.StognerArchitecture.com Fax: 910-895-1111 O:ON-HUD! ROKCTSAOCINCASE CITY OF ROCKINGHAM- BLDG ENOVATOMAIDPMASEREO  LETTER14526 Rockingham  19    o e  > >  A    gfawks Builders, Inc. General Contractors  Office: (910) 895-7070 Mobile: (910)417-1514 Fax: (910) 895-7071 onme@hawasbulderanet  PO Box 938 105 Yates Hill Road Rockingham, NC28380 ww.hawhsbul.ders.com  July19, 2018 Ms. Sarah Stogner Stogner Architecture 615 East Broad Avenue Rockingham, NC 28379  232018 FJUL  Reference: Price/Bid Confirmation for City of Rockingham Public' Works Project  Ms. Stogner,  Hawks Builders, Inc. has reviewed our bid for the City of Rockingham Public' Works project and can confirm our prices as correct. We look forward to beginning this project and working with If you have any question, please contact us and we will do our best to answer them.  you toward its completion.  Thank you,  Bomlslw.Aokn Ronald W. Hawks President Hawks Builders, Inc. 0:910-895-7070 910-895-7071  "Dedicated to providing the highe; 2indardi in General Contracting"    Resolution  North Carolina Governor's Highway Safety Program LOCAL GOVERNMENTAL RESOLUTION  WHEREAS, the. Rockingham Police Department  (herein called the of Rockingham (The Governing Body oft the Agency)  "Agency")  (The Applicant Agency)  has completed an application contract for traffic safety funding; and that City  (herein called the' "Governing Body") has thoroughly considered the problem  identified and has reviewed the project as described in the contract; THEREFORE, NOWI BE ITI RESOLVED BY THE City of Rockingham MEETING. ASSEMBLED IN THE CITY OF. Rockingham  JNOPEN NORTH CAROLINA,  (Governing Body)  THIS 14 DAY OF. August 2. That Chief Billy Kelly  20. 18 AS FOLLOWS:  1. That the project referenced above is in the best interest oft the Governing Body and the general public; and  is authorized to file, on behalf oft the Governing  (Name and Title of Representative)  Body, an application contract in thei form prescribed by the Governor's Highway Safety Program fori federal  funding ini the amount of$ 20,000  tol be made to the Governing Body to assist in defraying  (Federal Dollar Request)  the cost of the project described in the contract application; and 3. That the Governing Bodyl has formally appropriated the cash contribution of $  0 (Locai Cash Appropriation)  as  required by the project contract; and  4. That thel Project Director designated in the application contract shall furnish or make arrangement for other appropriate persons to furnish such information, data, documents and reports as required by the contract, if  approved, or as may be required by the Governor's Highway Safety Program; and 5. That certified copies oft this resolution bei included as part of the contract referenced above; and  6. That this resolution shalli take effect immediately upon its adoption.  DONE AND ORDERED in open meeting by.  (ChaipersonMayon)  ATTESTED BY. DATE,  SEAL  (Clerk)  Rev. 7/11  22    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  23    ROCKINGHAM O A CITY  FORWARD  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director  August 6, 2018 Activity Report  The following are activities and projects currently involving our  department.  Youth Soccer- Registration concludes Friday, August 10th.  Summer Programs- Our summer programming that includes day camp, swim camp, and public swimming concludes Saturday, August 11th. We have had another successful summer serving one hundred children a day among the three  offerings.  Hinson Lake- Activity is substantial this time of year with current week-end  reservations extending through the fall months.  24  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617-www.gorockingham.com    ROCKINGHAM AC cmY LOOKING FORWARD W.D. Kelly, Chief of Police To: Monty Crump  Rockingham Police Department  W. D. Kelly Chief of Police Date: August 1, 2018 Ref: July Activity Report  plrom  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Battery Boosts Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1405 47 146 105 121 5 39 106 24 0 151 171  Accidents Reported/Investigated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  28 4 47 286  We have always had a great National Night Out and this one was just as great if not better. The Junior Police & Fire Cadets received their certificates and they were an excellent group of young people. Before we can blink our eyes, it will back to school time again. We hope all the students have a safe and smooth  transition back to the classroom.  311E.. Franklin Street, Rockingham, N.C. 283791 Phone 26.895-24681 Fax (910) 895-0899 ngoreckngphomplcom