235  Work Session Meeting Minutes - January: 5, 2023  City Council Chambers, City Building, 161 West Scribner Avenue, DuBois, Pennsylvania onl Thursday, January 5,2023 @ 41 p.m.; Council convened: att their regular Work Session with Mayor Walshi int the Chair. Other Council Members present were: Jim Aughenbaugh (by phone), Diane Bernardo, Shane Dietz, and Shannon Gabriel. Also present were: City Manager, John "Herm" Suplizio; City Engineer/Public' Work Director, Chris Nasuti; Code Enforcement/Zoning: Officer, Zac Lawhead; Public Works Superintendent, Scott Farrell; Police Chief, Blaine Clark; Deputy" Treasurer, Tom Nowak; and Finance Officer, DeLean  Shepherd. Approval of Minutes Review for Monday Approval of Registry ofl Invoices Review for Monday December 29,2 2022  Tabulation- 2023 Pooll Building Improvements- (Recommendation Monday)  City of DuBois  2023 Pool Building Improvements  Hallstrom Construction, Inc. 101 E. Long Avenue PO Box 648 DuBois, PA 15801 2023-$ $3,000,000 passed 5-0.  $182,000.00  Dinsmore - Engagement Letter for Note Counsel Services - General Obligation Note, Series of Ther motion was made by Gabriel and seconded by Dietz that Council appoint thel Dinsmore & Shohl LLP as Note Counsel for the General Obligation Note, Series of 2023. Roll call was as follows: Bernardo, yea; Aughenbaugh, yea; Gabriel, yea; Dietz, yea; Walsh, yea. Motion Resolution No. 2023-0361 - APpointingProfesional & Reimbursement Declaration oft the City  Council of the City of DuBois Review) for Monday  RESOLUTION. APPOINTING PROFESSIONALS ANDI REIMBURSEMENT DECLAPATONAOFTNECIY,  COUNCILOF1 THE CITYOFDUBOIS (CLEARFIELD COUNTY, PENNSYLVANIA) Resolution No. 2023-0 0361 ADOPTED. JANUARY 9, 2023  WHEREAS, the City of DuBois (the "City") desires to finance various capital improvements to DuBois Memorial Park,i including, butr not limitedt to: ()i installation ofa a softball field, (ii)i installation of a whiffle ball field, (ii) purchase and installation of playground equipment, (iv) swimming pool improvements and (v) parking lot expansion (collectively, the "Project"), through the issuance ofa  general obligationi note (the' "Project Note");    236  Work Session Meeting Minutes - January 5, 2023 (Cont'd.)  Resolution No. 2023-0361 - Appointing Professional & Reimbursement Declaration oft the City WHEREAS, the City recognizes ther need toa authorize its officers and employees to cooperate with certain appointed professionals in connection with the structuring, securing and issuing the WHEREAS, Treasury Regulation $1.150-2 (the' Reimbursement Regulations"), issued pursuant to Section 150 of the Internal Revenue Code of 1986, as amended, (the "Code") prescribes certain requirements by which proceeds of tax-exempt bonds, notes, certificates or other obligations includedi int the meaning of"Bonds"under Section 150 oft the Code( ("Obigations"-usedh tor reimburse advances madef for capitale expenditures paid! before thei issuance ofs such Obligations-may. be deemed "spent" for purposes of Sections 103 and 141 to 150 oft the Code and, therefore, not subject tot further WHEREAS, such Reimbursement Regulations require: (a)t that the City make a declaration of official intent to reimburse any capital expenditure paid prior to the issuance of the Obligations intendedi tot fund the same; (b)t that such declaration of officiali intent be mader nol later than sixty (60) days after payment of the capital expenditure; and (c) that any reimbursement allocation of the proceeds ofs such Obligations tor reimburse: such capital expenditures occuri nol later thane eighteen (18) months aftert thel later of the dates such capitale expenditure was paid ort the date the property acquired witht the capital expenditure was placedi ins service, (provided, however, that anys such reimbursement allocation must ber mader nol later than threey years after sucho capital expenditure was paid); and WHEREAS, the City has already expended, or may soon expend, general operating and/or NOW, THEREFORE, bei it resolved by the City Council of the City of DuBois asf follows: Section1. Appointment. The City does hereby authorize its officers and agents to work with Dinsmore & Shohl LLP, as Note Counsel, in conjunction with the structuring, securing and issuing of thel Project Note, withi the understanding thatf final approval ofaf financing requires formal approval of Section2. Immediate. Actions Required. The City does hereby authorize Dinsmore & ShohlL LLP to ()a assist the City int the preparation of an request for proposals to purchase the Project Note tol be issued by the City to banks and financial institutions selected by the City, (ii) prepare an ordinance authorizing thei issuance of the Project Note and (ii) prepare the legal notices required pursuant to the Local Government Unit Debt Act. Further, the City does hereby authorize the City Manager to promptly circulate the request for proposals to purchase the Project Notet tol bei issued by the Cityto Section 3. Declaration of Official Intent. The City hereby declares, pursuant to the Reimbursement Regulations, its official intent to reimburse itself with the proceeds of tax-exempt Obligations in the reasonably estimated amount not to exceed $1,000,000 for the purpose of Capital Expenditures fori the Project whichr may occur prior to the issuance oft thet tax-exempt Obligations. Section4. Purpose: and Effect of Resolution. The City Council herebys states and affirms that one purpose servedi int the adoption oft this Resolution is to achieve full compliance with the Reimbursement Regulations, thereby preservingt toi itselft the fullest array oft financing options and opportunities; nothing stated oro declaredi int this Resolution: shall obligate orb bindi the Cityt tou undertake and complete thel Project, ANDSOITI IS DULYE RESOLVED. AND ADOPTED! byt the City Council of the City of DuBois, Clearfield  Council of the City of DuBois (Cont'd.)  Project Note;  requirements orr restrictions under those sections oft the Code; and  capital reservet funds for costs ofap portion of the Project.  City Council.  banks andf financial institutions selected by the City.  inv whole ori inp part.  County, Pennsylvania, inl lawfuls sessiona assembled on. January 9,2 2023.  Permit Parking- - W. Scribner Lot  All spots are rented at the Elk Lot behind thef former Tommy D's. The City Manager would like Council tot think abouti ift they want to permit West Scribner. Councilwoman Bernardo wants the City Crew to come up with af figure ofH how muchi it costst tor maintain the parking lot.    237  Work Session Meeting Minutes - January 5, 2023(Cont'd.)  Request authorization to pay Gabriel Fera, P.C. Invoice No. 1248 dated December 31, 2022i in The motion was made by Dietz ands seconded by Gabriel that Council authorize paying the Gabriel Feral P. C.I Invoice No. 1248 dated December 31, 2022 ini the amount of $6,645.50. Roll call was as follows: Bernardo, yea; Aughenbaugh, yea; Gabriel, yea; Dietz, yea; Walsh, yea. Request authorization tos send out Request for Proposals for Auditing Services We would like to make this ai four-year contract soi ite ends when the City does. The motion was madel by Gabriel ands seconded by Dietz that Council authorize sending out Requests for Proposals for Auditing Services to cover years 2022,2 2023, 2024 & 2025. Roll call was as follows: Bernardo, yea; Aughenbaugh, yea; Gabriel, yea; Dietz, yea; Walsh, yea. Motion Congratulated K-9 Officer, Zayne Rhed, who was sworn int today as a Special Deputy US Marshall inJ Johnstown, PA. Clark went ont to sayt that the State Police and Clarion have been utilizing them more. 103 deployments since wes got ACE. He feels it opens the door tot federal Councilwoman Bernardo- Asked ift the City Police get reimbursed when we help out other municipalities. Chief said not right now, but it definitely something to looki into. Officer Rhed stated we don't charge because we don't want people toi not call and puts someone in danger or die ift they can'ta afford the service. They then discussed when ACE will needt tol be replaced. Officer Rhed says we should start looking to replace Ace by 2025. The Chief went on record  the amount of $6,645.50 Motion passed 5-0.  passed 5-0. Police Chief Blaine Clark  resources, which willl help the entire department.  that he wants to expand the program and have more than one dog. Councilman. Jim Aughenbaugh - Congratulated Rhed. up very quickly by are City Crew, good job.  Councilman Shane Dietz - Congratulated Rhed. He stated the waterline breaks were cleaned Councilwoman Shannon Gabriel- Stated that Breckenridge Police lost an officer. Congratulated Officer Rhed and stated thati it is all due tol his hard work. City Manager. John' "Herm" Suplizio - Congratulations Zayne. Mayor Edward' Walsh- Congratulations Rhed  Ak