ROCKINGHAM A CITY LOOKING FORWARD CITY COUNCIL AGENDA October 10, 2017 7:30 p.m. 1. Opening of meeting by Mayor Steve Morris. 2. Invocation by Reverend Robby Stewart, Pastor of Crestview Baptist Church. 3. Amendments and Changes to Agenda. 4. Consent Agenda: A. Disposition of Minutes of the September 12, 2017 Regular Meeting. B. Tax Collector's Report. (See Pages 5-10) Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of September 30, 2017 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office. Action Items: C. Consideration of Issuance Certificate of Convenience and Necessity to Shannon Adams to operate a Taxi Service in Rockingham. (See enclosed separate packet) 5. Business by Planning Board. A. Set Public Hearings. (None) B. Hold Public Hearings: 1.) Rezoning Request: Hold Public Hearing for a request to rezone approximately .73 acres located at 404 E. Franklin Street and identified as Richmond County PIN #7463-16- 93-1304 from Central Business (B-2) to High Density Residential (R-7). (Pages 11-12& Map Inserts) -1- 514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 . "ww.gerectingham.com City Council Agenda October 10, 2017 Page 2 2.) Right-of-way Abandonment and Dedication: Consideration of Resolution to abandon a portion of the alley extending from E. Franklin Street along the rear (east side) of the properties located at 119, 121, and 127 S. Lee Street and beside (west side) of the property located at 111 E. Franklin Street; and dedicate a new 12-foot wide alley across the rear of the property located at 111 E. Franklin Street. (See Pages 13-17 & Map Insert) C. Minutes from Various Boards. (enclosed separately) 6. Consideration of Proposed Property Donation of the Former Arc 3 Gas Site located at 101 Maness Avenue. (See Page 18 & Map Insert) 7. Consideration of bid award to Barnhill Contracting Company in the amount of $ 332,924.25 to construct the Rockingham Public Works Facility Pavement Restructure Project. (See Managers comments and Bid pages1 19-24) Business by Visitors. Business by City Clerk. 10. Business by City Manager. 11. Business by City Attorney. 13. Business by Mayor 8. 9. 12. Items of discussion by City Council Members. 14. Closed Session for Economic Development in accordance with N.C. G.S 143-318.11 (a) (4) 15. Adjournment. -2- Monty R. Crump City Manager ROCKINGHAM A CITY LOOKING FORWARD MEMO TO: Mayor Steve Morris & City Council FROM: DATE: RE: Monty R. Crump, City Manager October 3, 2017 Agenda Items REGULARAGENDA: 7. Consideration of bid award to Barnhill Contracting Company in the amount of $332,924.25 to construct the Rockingham Public Works Facility Pavement Restructure Project. (See Bids pages 19-24) Bids for this project were received and opened on Tuesday, October 3, 2017 at 10:00 a.m. in City Hall. This construction project will provide for the upgrade, renovation and repaving of the City's Public Works Complex located at 800 Rockingham Road. Bids received were as follows: Barnhill Contracting Company $332,924.25 $452,261.00 Hudson Paving This is an in-house construction project drawn and designed by City Staff, principally Roger Coan. The budget estimate for this job was $390,000.00 and those funds are allocated in the current 2017/18 City Budget. Normally City would rebid project with less than three (3) bids, however in this case, exception 1.) There are only two main contractors of this type that serve our area and 2.) The current bid environment is highly speculative due to many projects out and rapid rise in material cost affecting all jobs across industry isw warranted due to the following reasons: they both bid; spectrum; and 3.) This project as bid is within budget at a significant saving. As an example in material cost increase, the City has already had to approve a $5,400 change order increase in the Hollybrook job due to cost of material increase from time of bid until materials for job could be ordered. Additionally, the proposed gravity sewer project to serve business US74 in Clemmer Road area now has a projected construction cost increase to $400,000 from the original $260,000 estimate. Irecommend that Council award this contract to Barnhill (2 bids) based on the justification that any delay will be costly to the city taxpayers. -3- 514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910)997.6617 "ww.goloctinghem.com Rockingham, NC City Council Agenda SUPPORT DOCUMENTS o 2 6 1 3 2 & 10 - - a -5- 0 6- 6 A 8 - R a 0 6 0 8 8 a 0 3 3 0 9 E a a R - 1 0 00 3 - - - 8- N - 8 6 -9- UNCOLLECTED TAXES YEAR 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 AMOUNT 2,186,562.38 31,252.23 21,092.39 17,600.60 16,459.54 12,481.47 11,241.47 9,781.98 8,658.10 7,441.54 4,543.91 Sep-17 2,186,562.38 140,553.23 2,327,115.61 Total Current Year Total Past Years Total All Years -10- Staff Report to Planning and Zoning Board Agenda Item: IV.A September 5, 2017 Issue: Rezoning Request: Eric. J. Altman has submitted a request to rezone approximately .73 acres located at 404 E. Franklin Street and identified as Richmond County PIN # 7463-16-93-1304 from Central Business On. July 26, 2010, EricJ. Altman submitted a request to rezone approximately .73 acres located at 404E E. Franklin Street from Central Business (B-2) to High Density Residential (R-7). The current use of the subject property is both a single-family residence and law office with a detached garage and accessory apartment on the rear of the property. Mr. Altman currently resides in the residence and operates his law office from the downstairs portion of the residence. He is attempting to refinance the purchase of the property (with a residential home loan), but the lender is unwilling to do sO since the property is zoned for commercial use. The subject property was previously zoned R-7 until December 2010 when the previous owner (Jerry McDaniel) requested a rezoning to B-2 in order to make the property more As stated in Section 3.01 of the City's UDO, the R-7 zone' "is generally intended to be applied to areas for the preservation and promotion of high density residential neighborhoods". The B-2 zone is "generally intended to be applied to the core commercial area of Rockingham known as the downtown area", and "to provide for a mixture of commercial, service, residential, and governmental uses in an intensely (B-2) to High Density Residential (R-7). Background: marketable. developed, pedestrian friendly environment. Staff Comments: agenda packet. 1. Az zoning map and an aerial map illustrating the location of the subject property are included in the 2. The current uses of the subject property are allowed in both the R-7 or B-2 zones. The law office component would be allowed as a conditional use in the R-7 zone as a major home occupation. The residential use and associated accessory uses are also permissible in the R-7 zone. The single-family dwelling is allowed as a conditional use in the B-2 zone. The only nonconforming situation that will be created, if rezoned, is in regards to the freestanding sign for the law office. Home occupations are not allowed freestanding signs and are limited to wall-mounted signs no larger than four square 3. The request is not consistent with the future land use map set forth in Shaping Our Future: 2023. The subject property was identified as a part of the Central Business area on the future land use map, because of its frontage on E. Franklin Street in downtown. This does not necessarily predude 4. This is a fairly unique situation where either zoning classification will work considering the applicant's intended use of the property. In the opinion of City staff, the most appropriate zoning cassification for the subject property is probably B-2 considering its location on E. Franklin Street and the overall boundaries of the B-2 zone. However, the rezoning of the property to R-7 is not likely to create detrimental consequences for the adjacent properties or the downtown area in general - it's a feet. the City Council from rezoning the subject property as requested. "down-zoning". -11- 5. This is not the first situation City staff has encountered where a lending institution has had an issue with financing a residential use on property with a commercial zoning classification. City staff has previously written letters in other instances explaining City zoning regulations and satisfying the lender's concerns. Apparently, that is not an option in this particular case. Staff Recommendation: City staff recommends the Planning Board review the request and recommend the City Council rezone the subject property as requested by the applicant. Planning Board Recommendation: The Planning Board reviewed the request on September 5, 2017 and recommended unanimously that the City Council rezone the subject property as requested. -12- Scale: 1"=100' a SubjectP Property BuidingFootprints AE( (Floodplain) SHADEDX (Floodplain) AEFW (Floodway) Street Names Address Data Propertyl Lines eWatershed CriticalA Area WatershedE Balance INCO CO (Neighborhood Business) B-2(CentralE Business) B-3(HighwayE Business) -1(L (Lightindustrial) -2( (Heavylndustrial) 0-1( (Officel Institu 0-S (Open Space) R-20( (RuralR R-12( (LowD Density Residential) R-9( Density Residential) R-8( (Residential Duplex) R-7(High Densiy Residential R-7A Altman Rezoning Request Central Business (B-2) to High Density Residential (R-7) ROCKINGHAM CITY LOOKING FORWARD 06 315 ROCKINGHAME RD EFRANKLINS ST 210 412 213 R-7 218(1-4) 22 -4) Altman Rezoning Request Central Business (B-2)t to High Density Residential (R-7) Scale: 1"=100' SubjoctProparty AE (Floodplain). SHADED> X(Floodplain) AEFW (Floodway). Street Names Address Data Propertyl Lines CriticalA Area eWatershed! Balance TNCO ROCKINGHAM A CITY LOOKING FORWARD 106 108 a9a dana 31312 315 ROCKNGHAME RD EFRANKLIN ST a 2091 Staff Report to Planning and Zoning Board Agenda Item: IV.A September 5, 2017 Issue: Right-of-way Abandonment and Dedication: City staff has initiated a request to abandon a portion oft the alley extending from E. Franklin Street along the rear (east side) of the properties located at 119, 121, and 127 S. Lee Street and beside (west side) of the property located at 111 E. Franklin Street; and dedicate a new 12-foot wide alley across the rear of the property located at 111E E. Franklin Street. Background: City staff initiated this request as part of the Richmond Community College (RCC) satellite campus redevelopment in downtown. The footprint of the proposed new facility will cover a portion of the 10- foot wide alley that extends from E. Franklin Street along the rear (east side) of the properties located at 119, 121, and 127 S. Lee Street and beside (west side) of the property located at 111 E. Franklin Street; thus the abandonment of a portion of this alley is necessary. In order to ensure the remaining alley will continue to have a legal means of ingress/egress to a public street, a new 12-foot wide alley is proposed for dedication. Staff Comments: 1. An aerial map illustrating the location of the portion of the alley proposed for abandonment and the alley proposed for dedication are included in the agenda packet. For the Board's reference, also 2. The alley varies in width between 10 feet and 15 feet. The alley is 10-feet in width for approximately 135 feet extending from E. Franklin Street. The remaining portion of the alley is 15 feet in width extending to the dead end. City staff proposes to abandon 123 feet of the 10-foot portion in its entirety; and approximately 3 feet of the alley width extending approximately 20 feet 3. The portion of the 10-foot wide alley proposed for abandonment does contain utilities (electric, phone, sanitary sewer, and storm sewer). City staff has already coordinated with both Duke Energy and AT&T regarding rerouting service prior to demolition of the buildings. The storm sewer and sanitary sewer will be rerouted by the general contractor during the building construction. 4. The proposed 12-foot wide alley will be dedicated entirely from City-owned property; and will connect two existing alleys as illustrated on the map included in the agenda packet. 5. From City staff's observations, the portion of the 10-foot alley proposed for abandonment is rarely used for providing services to the privately-owned buildings at the end of the alley. Most service activities appear to be provided through the area proposed for dedication of a new alley. 6. The RCC redevelopment plans do not include the opening of the existing, unimproved 10-foot wide alley that extends from S. Hancock Street between 126 S. Hancock Street (former Don Dawkins Law Office) and the former AB McNair parking lot (now City-owned). Therefore, City staff has proposed a 15-wide cross-access easement (as illustrated on the map in the agenda packet) for use by all property owners/service providers that need to access to the alleys in the block. City staff has not proposed abandonment of the unimproved alley because it contains existing and future utility included is a copy oft the proposed site plan for the new RCC facility. along its western boundary. services. -13- Staff Recommendation: City staff recommends the Planning Board review the request and recommend the City Council abandon the alley right-of-way as proposed and dedicate the new alley as proposed. Planning Board Recommendation: The Planning Board reviewed the request on September 5, 2017 and recommended unanimously that the City Council abandon the alley right-of-way and dedicate a new alley as proposed. -14- Request for Right-of-way Abandonment Proposed. Alley Closure and New Alley Dedication behind former RW Goodman Buildings Scale: 1"=40' ROCKINCHAM A CITY LOOKING 104 106 Property Lines Proposed CrossAccess Easement Proposed/ Alley Abandonment - Proposed Alley Dedication RCCI Redevelopment Site Address Data 102 122 124 126 Alley (10) width) Cross-access Easement 15 (12 width) Proposed Alley Existing Unimproved Proposed 15 119 1 111 - a EFRANKINST Map Prepared by City of Rockingham Planning Department NORTH CAROLINA RICHMOND COUNTY RESOLUTION ARESOLUTION CLOSING A PORTION OF THE UNNAMED ALLEY EXTENDING FROMI E. FRANKLIN STREET ALONG THE REAR (EAST SIDE) OF THE PROPERTIES LOCATED AT: 119, 121, AND 127 S. LEE STREET AND BESIDE (WEST SIDE) OF THE PROPERTY LOCATED AT: 111 E. FRANKLIN STREET; AND DEDICATE A NEW 12-FOOT WIDE ALLEY ACROSS THE REAR OF THE PROPERTY LOCATED AT 111 E. FRANKLIN STREET WHEREAS, on the 12th day of September, 2017, the City Council of the City of Rockingham AI RESOLUTION DECLARING THE: INTENTION OF THE ROCKINGHAM CITY COUNCILTO CONSIDER THE ABANDONMENT OF AI PORTION OF THE UNNAMED ALLEY EXTENDING FROM E.F FRANKLIN STREET ALONG THE REAR (EAST SIDE) OF THE PROPERTIES LOCATED AT: 119, 121, AND 127 S. LEE STREET AND BESIDE (WEST SIDE) OF THE PROPERTY LOCATED AT: 111 E. FRANKLIN STREET; AND DEDICATE A NEW 12-FOOT WIDE ALLEY ACROSS THE REAR OF WHEREAS, the City Council, on the 12th day of September 2017, ordered the City Clerk to send written notification to all persons owning property abutting on the portion of undeveloped alley to be WHEREAS, the City Clerk has advised the City Council that a notice was sent to each of the said abutting property owners, advising them of the day, time and place of meeting, and that the question as to the closing of said portion oft the undeveloped alley hereinafter described would be acted upon; and WHEREAS, the City Clerk has advised the City Council that none of the letters SO sent have been WHEREAS, after full and complete consideration of the matter, and after having granted full and complete opportunity for all interested persons to appear and register any objections that they might WHEREAS, it now appears to the satisfaction of the City Council that the closing of said portion of the undeveloped alley is not contrary to the public interest and that no individual owning property, either abutting said portion of the undeveloped ally or in the vicinity of said portion of the undeveloped directed the City Clerk to publish the following resolution entitled: THE PROPERTY LOCATED AT 111 E. FRANKLIN STREET; and closed hereafter described; and returned undelivered; and have with respect to the closing of said portion of the undeveloped alley; and -15- alley will as a result of said closing be thereby deprived of reasonable means of ingress and egress to his property; and WHEREAS, it appears to the satisfaction of the City Council that the closing of said portion of NOW THEREFORE, BE IT RESOLVED, by the City Council of Rockingham, North Carolina, meeting in a regular session, that a 123-foot portion of the 10-foot wide unnamed alley extending from E. Franklin Street bounded on the western boundary by properties located at 119, 121, and 127 S. Lee Street: and on the eastern boundary by property located at 111 E. Franklin Street be abandoned; and three (3) feet of the alley width along its western boundary extending beyond the aforementioned be also abandoned; and as illustrated on the attached map is hereby ordered closed, and interest is hereby released and quitclaim to the abutting property owners under the provisions of North Carolina Statute NOW THEREFORE, BE IT ALSO RESOLVED, by the City Council of Rockingham, North Carolina, meeting in a regular session, that a 12-foot wide alley be dedicated extending across the rear of the property located at 111 E. Franklin Street; and as illustrated on the attached map. the undeveloped alley will bei in the public interest; 160A-299; and This the. day of 2017 Mayor M. Steven Morris Attest: Sabrina' Y. McDonald, CMC City Clerk NORTH CAROLINA RICHMOND COUNTY I,a Notary Public of the County and State aforesaid, certify that Sabrina Y. McDonald personally appeared before me this day and acknowledged that she is City Clerk of the City of Rockingham, a North Carolina municipal corporation, and that by authority duly given and as an act of the corporation, the foregoing instrument was signed in its name by its Mayor, sealed with its municipal seal and attested by herself as its City Clerk. Witness my hand and official stamp or seal, this day of 2017. Notary Public My Commission expires: -16- Proposed Right-of-way Abandonment Scale: 1"=40' ROCKINGHAM WA A CITY LOOKING FORWARD Proposed. Alley Abandonment behind former RW Goodman N Properly! Lines Proposed AlleyA Abandonment Proposed Alley Dedication Buildings width) Alley (10' width) Proposed AIe/,12W Existing' Unimproved EFRANKUNST This map is not a certified survey and has not been reviewed by a local government for compliance with any land development regulations. -17- Map Prepared! bv Citv of Rockingham Plannina Department John R. Massey, Jr. AICP Planning Director ROCKINGHAM A CITY FORWARD MEMORANDUM To: Mayor Steve Morris and City Council Members From: John R. Massey, Jr., Assistant City Manager Date: October 3, 2017 Re: Consideration of Property Donation - Former Arc 3 Gas Site - 101 Maness Avenue Deacon Properties, LLC, owners of the property located at 101 Maness Avenue (corner of Maness Avenue and US Highway 74 Bus. West) have offered to donate the property to the City. An aerial map is attached that llustrates the location of the property. The property includes 1.1 acres, two buildings, and af fenced area. The previous tenant, Arc 3 Gas, relocated to a new facility on E. Broad Avenue earlier this year. The property is situated immediately adjacent to Hitchcock Creek and is located almost entirely in a FEMA-delineated floodway. The buildings have flooded numerous times; and thus have very little The City used brownfield grants funds to perform an asbestos inspection and a Phase I Environmental for the property. The buildings contain no asbestos; and there are no significant findings noted in the Phase I. If the donation is accepted, the property could provide ai future public access to Hitchcock Creek. City City staff recommends the City Council accept the property donation assuming the property has a clear commercial desirability. staff will remove the two buildings from the property if the donation is accepted. title (ie. no judgements, liens, etc.). -18- 514 Rockingham Road, Rockingham, NCI 28379 Phone (910).895.9088 Fax (910) 997 6617 ww.gelectngham.con Former Arc 3 Gas Site 101 Maness Avenue Consideration: of Property Donation Scale: 1"=200' ROCKINGHAM CITY Former Arc3Property IIII Hitchcock Creek AE( (Floodplain) SHADED> x( (Floodplain) AEFW (Floodway) Street! Names Data 2 183 A3 C s FORM OF PROPOSAL Public Works Facility "Pavement Restructure Project 2017" CityofRockingham, North Carolina Date: Io/3l17 The undersigned/ as bidderl hereby declares that the only person or persons interested ini this proposal as principal or principals is or are named herein and that no other person than herein mentioned has any interest int this proposal or in the Contract to be entered into; that this proposal is made without connection with any other person/ company or parties making a bid or proposal; and, that it The Bidder declares further that he has examined the site of the work and has informed himself fully hn regard to all conditions pertaining to the place where the work is to be done; that he has examined the specifications for the work and the contract documents relative theretol and has read ail special provisions fumished prior to the opening of bids; and/ that he has satisfied himself relative to the work The Bidder proposed and agrees ifthis proposal is accepted to contract with the City of Rockingham, North Carolina int the form of contract specified, to furnish all materials/ equipment, tools/ apparatus, means of transportation and labor necessary to finish all "Public Works Pavement Restructure Project 2017" for the City of Rockingham/ North Carolina, in full and complete accordance with plans, specifications and contract documents, to the fuli and entire satisfaction of the City of Rockingham, North Carolina, with a definite understanding that no money will be allowed for extra work except as set forth in the General Conditions and Contract Documents, fort the following itemized prices: isinall respect fair and ingood faith without collusion or fraud. to be performed. rn A -19- BASE BID Items & Unit Price Bid Removal of existing pavement Item No. Approximate Quantities 5,900 SY Unit Prices Amounts Prices to be written in words 1 Four Dalla/st Twenly Scvrn Thovnd Sity FVC Cenfs Four Rundral Thirly 4.s Fivc Dollws.H27435. 2 6,113S.Y. Excavation & Four Dolla/sN wenky Scuen Thousnd fine grade subgrade Forly Fivc cents Tvo Hundild Twedopas B4.45 975 Eilts 837,291.85 Five cents. 3 2,109 Tons 6" Aggregate Aellars thous4A6 OpE HuRdred Shy Huaded Poar 4S7K Dolles Forhy Gats. #104,0006.40 Base Course Typel19.0B Asphalt Concrete Intermediate Course Type S 9.5B Asphalt Concrete 4 834 Tons One Hundred Dinety, Fluc Thocsael FiFfcen Bellals. nine Hondrd Ten bolks 595,710,* SI IIS.0 5 707 Tons Onc lundrcd Scvonky Scurn Tn holla/s Thousan! seventy tyLes Hundre H77,770, 46 Surface Course K 1o TOTAL BID AMOUNT $Threc Hundend (Base Bid) Thirky Two Thousep ninc undia Toufy Fur Oolls + Tupmy FIUECERtS, 332,724,5 FP-2 -20- The Bidder further proposes and agrees hereby to commence work under this Contract on a date to be specified in a written order of the City and shall fully complete all work thereunder within one hundred twenty (120) consecutive calendar days from and including said date. Applicable liquidated damages shall The undersigned further agrees that in the case of failure on his part to execute the said contract and the bonds within ten (10) consecutive calendar days after written notice being given of the award of the Contract, the check, cash or bid bond accompanying this bid shall be paid to the funds of the Owners' Account set aside for this project as liquidated damages for such failure; otherwise, the check, cash or bid bond accompanying this proposal shall be returned to the be as stated int the Supplementary General Conditions. undersigned. Use this space for attaching check, cash or Bid Bond. Respectfully submitted this 3t day of Detober 2017. o (Name ofi firm or Corporation malirgaes RA Baapww-Ca-anne 5 APABEAL By: Jhope PartAcpl R Title Vufesiber 1949 Amw (Owrer, partner, or corporate preeklenforvice- president only) Address 70.37748 Rosrymrx C.2780+ Witness: License Number 3194 (Proprietorship or partnershiponly) Attest: Aln PRAIO. By haplan R. Hot SR. Title Assisknt SecerhRaRy Cerprate-Sesrelaryo assistant secretary only) FP-3 -21- IuDsoNy FORM OF PROPOSAL Public Works Facility "Pavement Restructure Project 2017" City vof Rockingham, North Carolina Date: Octabar3,Z017 The undersigned/ as bidder! hereby declares that the only person or persons interested in this proposal as principal or principals is or are named herein and that no other person than herein mentioned has any interest int this proposal or in the Contract to be entered into; that this proposal is made without connection with any other person/ company or parties making a bid or proposal; and, that it The Bidder declares further that he has examined the site of the work and has informed himself fully. in regard to all conditions pertaining to the place where the work is to be done; that he has examined the specifications for the work and the contract documents relative theretol and has read ail special provisions fumished prior to the opening of bids; and/ that he has satisfied himself relative to the work The Bidder proposed and agrees ifthis proposal is accepted to contract with the City of Rockingham, North Carolina ini the form of contract specified, to furnish all materials/ equipment, tools/ apparatus, means of transportation and labor necessary to finish all "Public Works Pavement Restructure Project 2017" for the City of Rockingham/ North Carolina, in full and complete accordance with plans, specifications and contract documents, to the full and entire satisfaction of the City of Rockingham, North Carolina, with a definite understanding that no money will be allowed for extra work except as set forth in the General Conditions and Contract Documents, fort thet following itemized prices: isinall respect fair and in good faith without collusion ori fraud. to be performed. -22- BASE BID Items & Unit Price Bid Removal of existing pavement Excavation & fine grade subgrade Item No. Approximate Quantities 5,900 SY Unit Prices Amounts Prices to be written in words 1 30,82 thirty dollars and 8z/100 4.00 fourdollars andoo/iQo 35,00 thirtyfivedallais and 00/100 N 103,00 onehumdrad +hread dollars and 00/100 #122.00 one. hundred ad6 6o/tco 181,838. 2 6,113S.Y. a 24,452.0 3 2,109 Tons 6"A Aggregate #73,8150 Base Course Typel19.0B Asphalt Concrete Intermediate Course Type S9.5B Asphalt Concrete 4 834 Tons #a5,02* 5 707 Tons 86,254.00 Surface Course twestytwe dollars TOTAL BID AMOUNT $452,261,00 (Base Bid) four undred fFlytwe tousand-two huwhad sixtyens dallars andop/ico FP-2 -23- The Bidder further proposes and agrees hereby to commence work under this Contract on a date to be specified in a written order of the City and shall fully complete ally work thereunder within one hundred twenty (120) consecutive calendar days from and including said date. Applicable liquidated damages shall The undersigned further agrees that int the case of failure on his part to execute the said contract and the bonds within ten (10) consecutive calendar days after written notice being given of the award of the Contract, the check, cash or bid bond accompanying this bid shall be paid to thet funds of the Owners' Account set aside for this project as liquidated damages for such failure; otherwise, the check, cash or bid bond accompanying this proposal shall be returned to the be as stated in the Supplementary General Conditions. undersigned. Use this space for attaching check, cash or Bid Bond. Respectfully submitted this_ 3rl dayof_ Octber 2017. (Name ofi firm or Corporation making Bid) Hudson Paving Tne. Byou Weaon Title Tresident (Owner, partner, or corporate president or vice- president only) Address P.0.Box 1232 Raakiyham, NC 28379 Witness: License Number 9164 (Proprietorship or partnershiponly) Attest: By Ange.wrCmidk Title Assistant Sccrctary (Corporate Secretary or assistant secretary only) FP-3 -24- DEPARTMENTAL ACTIVITY REPORTS for COUNCIL'S INFORMATION -25- A ROCKINGIAM FIRECHIEF HAROLDI ISLER ADMIN.ASST. KRISTY PLAYER ASST.CHIEF 1 FIRE DEPT. September-17 We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham Fire Department during the month of September 2017. Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 2 Cooking fire: Electrical: 50 1 18 2 1 1 In Town: Silent Alarms: Alarm Malf: Vehicle fire: Assist Ems: Gas leak/spill: Smoke/odor removal: 50 49 12 4 0 3 0 Out of Town: Structure: Good Intent: Trash/outside fire: 0 Rescue: Assist Police: Co Detector: 0 0 4 1 0 2 Hours Spent on Calls: 16 hours 22 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved: $30,600.00 $15,350.00 $15,250.00 During the month of Septembert full time members of the fire department averaged 23 training hours per person; part-paid members averaged 4 hours per person for the month. Public Life & Safety: -Installed 4 car seats -2 station tours with 4 adults and 6 kids Respectfully Submitted, Ka MA Fire Chief Harold Isler -26- 231 S. LAWRENCE ST. ROCKINGHAM, NC 28379 I 910-997-4002 ROCKINGHAM ACIY LOOKING MC FORWARD Rockingham Police Department W.D. Kelly, Chiefof! Police To: Monty Crump From: W. D. Kelly Chief of Police Date: October 3, 2017 Ref: September Activity Report On behalf of the Rockingham Police Department, Ia am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department. Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations: 1232 53 96 94 113 40 84 17 0 132 140 67 6 40 256 Accidents eported/Investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest: Fall is here. The weather is chillin' and our Trunk or Treat is thrillin'..... Spread the word that we will be Treatin' not Trickin' with candy and fun for all. So bring all your ghost and goblins for a night of great times. C 311 E. Franklin Street, Rockingham, N.C. 28379F Phoi -27- 1avy 35-2468. Fax (910) 895-0899 ngorocknghamplcom