Resolution 2024-R-106  A Resolution Authorizing the Execution ofan Agreement with Topgolf THEREFORE BE IT RESOLVED, by the City Council of the City of Irondale that Mayor. James D. Stewart, Jr., or his designee, is authorized to execute an agreement with Topgolf (in substantially the form attached hereto as Exhibit A) for Senior Center events programing in an amount not to exceed One Thousand Two Hundred Ninety-Six Dollars and 24/100 (1,296.24).  ADOPTED & APPROVED: This 18th day ofIune, 2024.  City Council Pro Tem  WE  John/London,  APPROVED:  FEK  ATTESTED:  City Clerk  &U-g  CERTIFICATION  I,Leigh Ann Allison, the City Clerk of the City of Irondale, Alabama, hereby certify that the above to be a true and correct copy ofa resolution adopted by the City Council of the City of Irondale at its regular meeting held on the 18th day of June, 2024, as the same appears in the  minutes ofi record of said meeting.  eig  City Clerk  uuR    Exhibit A    TOPGOLF EVENTS  Irondale Sr. Activity Center - Marsha Sutton - 6/20/2024  YOUR EVENT VENUE: Topgolf Birmingham 1111 24th St. N, Birmingham, Alabama 35234  EVENT DETAILS Guest Count: 32 Date: Thursday, June 20, 2024 Time: 10:00 AM- 12:00 PM Event Status: Working Client Initials:  TOPGOLF CONTACT Michael-Antonio Burrell menelpurel@opgatrcon (205) 847-2441 Title: Sales Account Manager  EVENT CONTACT Marsha Sutton mksutton@ctyorrrondaleal.gov (205)951-1418 Title:  Additional Terms found at www.topgol.com eventterms  pE  and Conditions  EVENT OVERVIEW Gameplay PRODUCT NAME  QTY UNITI PRICE UOM 6 USD88.00 Per Bay  TIME 10:00A AM- 12:00PM  TOTAL USD528.00  Topgolf -21 hours of Unlimited Gameplay (NPT)  Priced per bay ande each bay accommodates ar maximum of6F Players.  Food & Beverage Selection(s)  PRODUCTI NAME Rise & Shine  QTY UNIT PRICE UOM 32 USD 18.00 Per Guest  TIME 10:30AM  TOTAL USD576.00  French Toast with maple syrup whipped butter, Fresh Seasonal Fruit, Applewood Smoked Bacon, Sausage Links, Scrambled Eggs, Tater Tots, Assorted  Breakfast Muffins (Orange Blossom, Sunrise, Blueberry), Shredded cheese + tomatillo salsa, Coffee, Tea, and Orange Juice  Other PRODUCT NAME  QTY UNITPRICE UOM 6 USD-22.00 Per Bay  TIME  TOTAL USD-132.00  Free:30 Event Gameplay Incentive- NPT  30r minutes off free gameplay fore events between 9-5 PM, Mon-Fri. The first available start time is 9:00A AM, and the last available start time is 4:45 PM.A minimum ofa: 2-hour event duration is required. Revenue minimums maya apply, cannot be combined with other offers, and exclude field trips & spirit night  events.  EVENT NOTES Golf Bays: 10AM - 12PM  Golf Bays Side-by-Side (up to 6 players per bay, there are only 5 seats in each bay)  (2) Hours of Unlimited Topgolf Game Play . Golf Clubs Provided Lifetime Memberships included    TOPGOLF EVENTS  Irondale Sr. Activity Center Marsha Sutton - 6/20/2024  Bay locations are subject to change and not guaranteed, except for floor buyouts. Bay and Event space capacity restrictions are based on local and state ordinance and guidelines.  Catering:  10:30 AM I Rise and Shine served buffet-style on the tee-line behind the golf bays Client is welcome to bring a store or bakery bought cake with ingredients clearly labeled  Bottomless Fountain Sodas, Iced Tea, and Lemonade  The buffet will remain out for 90 minutes before being pulled. Event food must be consumed onsite and cannot be packaged to go  due to health code Alcohol:  Individual Tabs for Alcohol  FOOD. ALLERGYNOTICE: Please be advised that food prepared at this facility may contain these ingredients: milk, eggs, wheat, soybean, peanuts, tree nuts, fish, and shellfish. Please notify Topgolf if you are allergic to any products. Topgolf cannot guarantee  that any ofour products are allergy-free. BILLING SUMMARY Subtotal USD972.00  Taxes USD0.00  Service Charge USD86.40  Admin Fee USD28.80  Total Charges USD 1,087.20  PAYMENT SUMMARY PAYMENTS & ADJUSTMENTS  Subtotal Total Payments  0.00 USD0.00 USD1 1,087.20  Total Outstanding Balance    TOPGOLF EVENTS  Irondale Sr. Activity Center Marsha Sutton - 6/20/2024  TOPGOLF TERMS AND CONDITIONS  This Event Agreement between Topgolf and the Client named above is made subject to the Event Agreement Terms & Conditions  listed below.  EVENT CONFIRMATION & CHARGES  USD 1,087.20 deposit and a signed Event Agreement required to confirm the event. All rentals, food and beverage are subject to applicable prevailing tax rates.  Deposit may be paid by credit card, cash or ACH payments. ACH payments must be received five (5) days prior the event date. Subject to Topgolf's prior written approval, corporate events may also pay by company check payable to Topgolf. Food, beverage, and select rentals are subject to a mandatory 15.00% service charge and a 5.00% administrative fee. The 15.00% service charge will be distributed to the team members assigned to your event and neither the service charge nor the administrative fee are property of the employee. Service Charge and/or Admin Fee is subject to tax when applicable. When two or fewer bays are contracted as the sole event space, gratuity is not included in the total amount and is based on your All events are subject to a revenue minimum spend prior to applicable taxes, service charges, and outside vendor fees. Final guest count must be confirmed at least seven (7) days prior toi the event. Guest count decreases will not be accepted after Once confirmed, Expected (planned) guest count may only be reduced by 20%, if submitted more than 7 days prior to the Event. Guest count increases within 72 hours of the event or additional guests on the day of the event will be accommodated if possible based on availability, and a $10 per person surcharge along with other applicable per person charges will be applied to final  discretion the day of the event (excludes kid's and teen packages).  FINAL GUEST COUNT this deadline.  Guest count cannot be reduced below the guest minimum required for event.  balance. Guests not included in this per person charge will not be allowed into the event area.  FOOD & BEVERAGE clearly labeled.  No outside food or beverages allowed except for store bought cakes which must be in a sealed container with the ingredients Event Catering quantities are pre-portioned and served based on the final guest count provided seven (7) days prior to the event. Event Catering does not provide unlimited or all-you-can-eat servings. Based on availability, catering may be replenished the day of A All Events are required to meet a revenue minimum prior to tax and administrative fee. Only food and beverage purchased at Ift the food and beverage purchased during the Event time does not amount to the minimum spend the Client will be responsible Due to health code regulations, Client's catering package may be displayed for 90 minutes and cannot be taken home.  your event for an additional fee. Not all menu items are available to add-on at the time of the event.  Topgolf may be consumed on site. for the difference at the conclusion of the Event. Unused drink tickets are non-refundable. All catered menus have a minimum of 13 Guests. All events are a minimum of two (2) hours. Event shall begin and end at the contracted times. reserves the right to release the space. the rental of an Event room. FINAL PAYMENT  Event food and beverage cannot be packaged "to-go" and must be consumed on-site.  EVENT TIME & SPACE  Topgolf will hold event space for 15 minutes past the contracted start time. Should no guests arrive within this time Topgolf Specific bays are not guaranteed unless otherwise noted on this Event Agreement for full-floor buyouts and groups that purchase Topgolf reserves the right to reassign or substitute the Client's reserved event space to a comparable space to accommodate both Final payment equal to the Total Outstanding Charges as set forth in this Event Agreement less deposit paid is due in full three (3) - Final Payment may be paid by credit card, cash or ACH payments. ACH payments must be received five (5) days prior the event date. Subject to Topgolf's prior written approval, corporate events may also pay by company check payable to Topgolf. ACH  Extension of the event space is subject to space availability and additional charges will apply.  the Client and all other guests using Topgolf's facilities.  business days prior to your event.  payments must be received five (5) business days prior the event date.    TOPGOLF EVENTS  Irondale Sr. Activity Center - Marsha Sutton - 6/20/2024  Iff final payment is not received within three (3) business days prior to the event, Topgolf reserves the right to cancel the event and When two or fewer bays are contracted as the sole event space, the final balance will be due the day of the event (excludes kid's  retain the deposit. Topgolf does not retain credit cards on file.  and teen packages).  Any additional charges on the day of the event must be paid in full at the conclusion of the event.  Topgolf does not retain credit cards on file.  EVENT REFUND.CANCELLAION & RESCHEDULE POLICY 100% of the total contracted event will be forfeited.  Cancelation/Reschedue within 7 Days prior to the start of the event: Topgolf will retain 100% of funds paid to date and Cancelation/Reschedue 8-30 Days from the event date: Topgolf will retain 100% of funds paid to date. 50% of the total contracted event will be forfeited. The remaining amount on file may be used as an event credit for a future event of greater or equal Cancelation/Reschedule 31+ Days from the event date: Topgolf will transfer 100% of payment on file for rescheduled events to be used as a credit for an event that takes place within (12) months from the original event date - or - for non-rescheduled - This cancellation policy remains in effect regardless of the weather on the day of the scheduled event as Topgolf can be played  value that takes place within (12) months from the original event date.  events, 25% of the funds paid to date will be forfeited and 75% of the remaining amount will be refunded.  regardless of the weather conditions, except for any force majeure event.  EVENT CREDITS an additional rescheduling. ALCOHOLIC BEVERAGES  Event credits unused within (12) months from the original event date will be forfeited.  Event credits used towards a rescheduled event shall expire upon reschedule and will not be available for use if the event requires  Topgolf reserves the right to inspect the identification of any person.  Topgolf will fully comply with all alcoholic beverage control laws including, without limitation: (i) requesting proper legal identification of any person of questionable age; (ii) refusing service of any alcoholic beverages to any person or persons who are underage or cannot produce, upon request, proper identification, in Topgolf's sole and absolute discretion; (ii) refusing service of any alcoholic beverage to any person or persons, who, in Topgolf's sole and absolute discretion, appears to be intoxicated or under the influence of mind altering substance; and (iv) carrying liquor liability insurance as required by applicable law. lfminors attending the Event are observed consuming alcoholic beverages on the Facility premises, Topgolf, in its sole and absolute discretion, shall have the right to remove the minor from the premises and immediately terminate the Event without further  obligation to the Client or any of the guests of the Event.