RECORD OF PROCEEDINGS  The Regular Meeting of thel Meeker' Town Board was held' Tuesday, April 2, 2024, at Town Hall.  Members Present  Mayor  Borchard Day Gutierrez Jehorek Kindall Lockwood Nielsen Etheridge Cook Pakuer  Town Staff Present  Administrator Town Clerk Admin Asst  Comm. Dev./Planner Thomson  CALLTOORDER ROLLCALL All Trustees were present. APPROVALOFTHE, AGENDA  Mayor Borchard called the meeting to order at 7:00 p.m. and led the Pledge of Allegiance.  Mayor Borchard asked for changes to the agenda. Administrator Etheridge stated the agenda in the packet willl be different than what the Herald Times published due to changes made after the publication deadline. Amotion wasi madel by" Trustee Day to accept the agenda as submitted. Second by Trustee. Jehorek.. All ayes. A motion was made by Trustee Jehorek to approve the minutes of March 19, 2024, as submitted. Second by Trustee Nielsen. All ayes. Motion carried. Trustee Kindall abstained because she was absent.  Motion carried.  APPROVALOFTHE PREVIOUS MINUTES  APPROVAL OF MONTHLY DISBURSEMENTS Trustee Lockwood. All ayes. Motion carried. PUBLIC. PARTICIPATION  A motion was made by Trustee Gutierrez to approve the disbursements dated March 31, 2024. Second by Ayres-Associates) presentation ofTown ofMeeker Housing Assessment andAction. Plan. Mayor Borchard welcomed Economic Development and Planning Professional Mike Scholl and Western Planning Lead Josh Olhava representing Ayres Associates, and they shared their findings from the Housing Needs Assessment with the Board via power point presentation. Mayor Borchard inquired about the time frame for the strategic action plan, with Ayres hoping by mid-May 2024. After questions and comments from the Board and thej public, Borchard thanked Ayres Associates: for coming and that thel Board is looking forward  to seeing them in May. PUBLIC! HEARING None.    RECORD OF PROCEEDINGS  Regular Meeting oft the Town of Meeker- April2,2024  NEW: BUSINESS  Presentation byl Meeker. Mustang. Makeover committee andi requestj fors sponsorship. Deirdre Macnab was present representing the Meeker Mustang Makeover (MMM) along with JH Sheridan and Sabine Murray. Macnab started off by thanking the Town of Meeker for their support in thej past, stating that the MMMi is going into its 6th year with the goal ofi matching horses with trainers and working with the Bureau ofLand Management (BLM) to get herds down to manageable levels. Macnab shared a power point presentation with information on last year's event, stating this year's event is scheduled for August 24th. This year the MMM has submitted a significant federal grant application for funding for a part time executive director but are still requesting support from the Town in the amount of five-thousand dollars to be utilized for marketing purposes. Administrator Etheridge pointed out the status of Board discretionary funds reflecting first quarter of 2024, and support in 2022 and 2023 in the amount of five thousand dollars to the MMM. Trustee. Day inquired about taking the donation out oft the marketing budget with Etheridge stating that this line item is for any unanticipated opportunities for economic development or marketing related projects. Trustee Nielsen stated he would like to see the MMM getting away from asking for tax dollar donations and eventually get the organization to be more self-supporting. Trustee Kindall said there are also times Mayor Borchard called for a motion. Trustee Nielsen moved to donate two thousand five-hundred dollars to the Meeker Mustang Makeover to be taken out of the marketing budget. Hearing no second Borchard called for another motion. Trustee Kindall moved to donate five-thousand dollars to the Meeker Mustang Makeover to be taken out oft the marketing budget. Second by Trustee Day. Aye: Trustees Day, Gutierrez, Jehorek, Kindall andl Lockwood. Nay by Trustee Nielsen. Motion carried. Ms. Macnabi took thisc opportunity to thank Trustee Kindall for being on the founding committee, served as the secretary, energy catalyst, is very knowledgeable about the mustangs and is very important to the success oft thel MMM. Consideration of donation request from Range Call. Travis Goodwin was present representing thel Range Call Committee requesting one-thousand tive-hundred dollars for help with the usage fees of the fairgrounds, wrist bands and stage rental. Starting in 2025 the Meeker Firel District will nol longer help fund the fireworks for the fourth ofJuly, Range Call will have that expense as well. Rio Blanco County is now charging to use the Fairgrounds for this event. Goodwin shared that this year's entertainment will be Clay Walker. After some discussion Mayor Borchard called for a motion. Trustee Gutierrez moved to donate five-thousand dollars to be taken out of Community Development. Second by Trustee Jehorek. All ayes. Motion carried. The Board requested that one-thousand five-hundred dollars be specifically tagged for the  when in-kind support from the Town doesn't show up as ai number on paper.  fireworks display. OLD BUSINESS  Update on Circle Park. River project.  Administrator Etheridge stated on March 4th the Town received the Technical Memo from GEI, and their recommendation is mostly summarized on1 thei first page of what specific tasks need to be completed before wel have construction ready designs. Etheridge pointed out ai few oft the major points that Michael Scurlock, Section iij page 2 regarding stormwater and drainage = would consider redesigning the location, size and use oft the stormwater drain to be less intrusive to the parking area and drain into green instead Section iii page 3 regarding the ADA Riverbank access = would consider doing a surface level ramp instead of an overhang that requires subsurface Geotech engineering. This could be where we. might Section iv on page 31 regarding changing thel bank: stabilization: methods - would consider using boulder toe and natural grading and vegetation instead offull soil lifts to stabilize the bank, this is less intrusive to the river, offers greater stability during ice season, and will be consistent with the north side oft the  project engineer noticed during his walk-through:  ofp piped to the river.  see some cost savings if we go with this alternative design.  riverbank.  2    RECORD OF PROCEEDINGS  Regular Meeting ofthe Town of Meeker-A April2 2, 2024  Section 6.0 goes into estimates fort thet tasks laid out, Etheridge provideda ar more side-by-sidel breakdown ofthose estimates been inserted after page 7: showing an estimated cost of$74,3801 to certify the design as intended by SWCA and an estimated cost of $48,060 to certify a re-design with an alternate ADA Section 7.0 pm pages 8 and 9 go into more detail about estimated costs of each task and where some Etheridge created al list oft three options for thej project which are: start over, salvage, or stick with what we have. The sub-committee met on March 11th to weigh these options and discuss the recommendations and estimates from GEI and unanimously felt that we should continue with GEI for the recommended changes, including the alternate design for the. ADA access at Circle Park, and allow their engineer to work with our contractor to find the most efficient construction methods available to achieve the desired outcome. In summary, Administrator Etheridge recommended the Board approve the Professional Services addendum as presented, conditional upon receiving the Scope of Work and] Fee Schedule intended for Exhibit Ai int the Trustee Gutierrez asked ifthel Recreation Center has signed offo on thej project, Etheridge stated as oftonight they had not. Etheridge talked to Tom Smrdel today making sure everything was still in line and ready to move forward, Mr. Smrdel assured her it was. Trustee. Jehorek pointed out the permitting fees from page 6 of the technical memo are not included in the addendum. After a lengthy discussion Mayor Borchard confirmed that this addendum was not to exceed fifty-thousand dollars for the scope of work; Borchard then called for a motion to approve the Addendum to the Professional Services Agreement with GEI Consulting conditional on the inclusion of permitting review int the scope of work and receipt of the scope of work and fee schedule from GEI. Moved by Trustee Kindall. Second by Trustee Jehorek. All ayes. Administrator Etheridge stated that she has spoken with Brian from Diggin It Riverworks (DIR) regarding the Circle Park Meekerl Riverfront Construction Contract. Etheridge was ablei toi negotiate some ofthet terms Liquidated damages should not bes seen as aj punishment, but an incentive to get thej project done in due time. DIR stated they could do the five-hundred-dollar liquidated damages with the extended deadline  access plan.  savings and where some additional costs could occur.  addendum.  Motion carried.  ofthe agreement as previously directed by the Board, including:  ofJune 26th.  DIR did agree to a seventy percent survivability rate for thej plants.  Trustee Lockwood asked how much contingency money would be left. Etheridge stated ift the contract for $1,541,610 is approved there would be a remaining balance of$131,030 to cover contingency: and change orders but that did not reflect any additional funds from the Rec District or the Town that the Board previously agreed to add as necessary. Trustee Lockwood suggested downsizing the landscaping to allow for more contingency budget as any landscaping could potentially be done inl house in partnership with the Rec District. Trustee Day expressed concerns with GEI's access rampj proposal and discrepancies with DIR original bid proposal for riprap to protect the ramp, meaning there will be a change order and the pricing will go up. Trustee Gutierrez pointed out there is also the committee that will make sure this project is Mayor Borchard called for a motion. Trustee Jehorek: moved to approve the Circle Park Meeker Riverfront Construction Contract as written. Second by' Trustee Gutierrez. Ayes: Nielsen, Gutierrez, Kindall, Jehorek.  staying on track.  Nays: Lockwood, Day. Motion carried. MANAGERS REPORT  Etheridge stated as a co-operating agency, we are privy to the quarterly report from the BLM on the Wolf Creek Reservoir project which has been included ati the end ofeach Board packet. Heather Sauls shared the reminder that the BLM has moved to quarterly updates rather than monthly meetings while USACE and  3    RECORD OF PROCEEDINGS  Regular Meeting of the Town of Meeker - April2, 2024  RBWCD are working through the purpose and need discussions and the next planned update will be in June. Trustee Day stated the RBWCD is still including the Town of Meeker logo in the Wolf Creek Reservoir Project presentation and Day asked Etheridge to contact them as a1 reminderi the' Town is a neutral  party. MAYORS REMARKS None.  ELECTION. RESULTS (unofficial) by TOWN CLERK  Town Clerk Cook stated there were four hundred seventy-two ballots counted and the unofficial results  were as follows:  Mayor Travis Day - 356 votes. Trustees Kathleen Sizemore - 366 votes Jessica Browning -275 votes Charles Day Trishia Granahan - 152 votes Aubree Perry  -224 votes -74 votes  Cook stated the official results willl be posted next Thursday.  OTHER BOARD BUSINESS  Trustee Day attended a White-Water. Alliance meeting with ai representative from American White-Water Assn (AWWA). AWWA trains boaters on river ethics and wants to work with the landowners from tenth Day also inquired how the Chamber Welcome Banner project was going and Etheridge stated it will be up  street bridge down river to Shults bridge where there is already an existing boat ramp.  in May, with WREA installing the poles this week.  EXECUTIVE SESSION  At9:09 pm Mayor Borchard called for ai motion to move into Executive Session pursuant to C.R.S. $24-6- 402(4)(b) to conference with attorney for the purpose ofreceiving legal advice on specific legal questions.  Moved by Trustee. Jehorek. Seconded by Trustee Nielsen.. All ayes. Motion carried.  ADJOURNMENT  The Board reconvened from Executive Session at 9:34 pm by ai motion from Trustee Nielsen and a second by Trustee Lockwood.. All ayes. Motion carried. Mayor Borchard adjourned the meeting.  H 1 26 Kent Borchard, Mayor  Attest: eh  Paku Admin Asst  4