RECORD OF PROCEEDINGS  Thel Regular Meeting of the Meeker' Town Board was held Tuesday, March 19, 2024, at Town Hall.  Members Present  Mayor  Borchard Day Gutierrez Jehorek Lockwood Nielsen Cook Pakuer Massih  Town Staff] Present  Town Clerk Admin Asst Attorney  Comm. Dev./Planner Thomson  CALLTO ORDER ROLLCALL  Mayor Borchard called thei meeting to order at 7:00 p.m. and led the Pledge ofA Allegiance.  All Board members were present except for Trustee Kindall.  APPROVALOFTHE, AGENDA  Mayor Borchard asked for changes to the agenda. A motion was made by Trustee Gutierrez to accept the AI motion was made by" Trustee Nielsen to approve the minutes of March 5, 2024 as submitted. Second by  agenda as submitted. Second by Trustee Nielsen.. All ayes. Motion carried.  APPROVALOFTHE PREVIOUS MINUTES Trustee Gutierrez. All ayes. Motion carried. APPROVAL OF MONTHLY DISBURSEMENTS Trustee Nielsen. All ayes. Motion carried. PUBLIC PARTICIPATION  Ar motion was made by Trustee Lockwood to approve the disbursements dated March 19, 2024. Second by  Update from Matt Solomon, from thel Northwest Colorado Energy Initiative. Town Clerk Cook introduced Mr. Solomon representing the NW Colorado Energy Initiative (NCEI). Solomon stated he is helping with NW Energy Initiative program, which is operating under the umbrella of Associated Governments of Northwest Colorado (AGNC). Two years ago, Senator Rankin began this initiative with the idea of doing af feasibility study, including the cooperative effort oft the effected communities that will be preparing for the transition away from oil and coal. The State has now decided to do the feasibility study on their own, stating they are not sure what to survey and educate thej public on. Solomon stated NCEI decided toj pursue federal funding, which will include doing surveys and educational outreach within the region. Inl February the NCEI received one hundred thousand dollars from the Department of Energy (DOE) to go towards the survey process setting al baseline for where the public is on basic knowledge. There is an application in to thel DOE: fora a second grant which will include working with' Tri-State and' Trapper Mine, helping thej public to see what issues the communities willl bei facing. Solomon stated NCEI wants to include Meeker int these surveys because Meeker will be affected too. Solomon willl be the grant navigator for AGNC, commenting that the fact is the state has shut down NCEI as far as receiving any Energy Initiative money; the funding will now come from the DOE. To paint a true picture for the DOE, NCEI needs to know what projects    RECORD OF PROCEEDINGS  Regular Meeting of the Town ofMeeker- March 19, 2024  Meeker currently has and will have in the future, Administrator Etheridge will be working on this with Solomon. Mayor Borchard requested that the Town of Meeker be on the NCEI involvement list. Mr. Solomon stated that of the sixteen million dollars allocated to spending for communities, more than ten percent of that is being spent on administrative costs. The Board thanked Mr. Solomon for coming and is Community Development Director/Planner Thomson reported each Trustee had the project list in their packet. Thomson: attended the Building Better Places training in Glenwood Springs which included al loto of brainstorming and planning to get the' Town to some achievable goals in the near future. Town Clerk Cook said the election ballots were mailed, there were 1,512 mailed out and so far, 158 have been returned, voters have until April 2ndt toi return completed ballots. The overseas ballots went out the first Town Attorney Massih stated she has been working on Ordinances and Agreements. There is no court in  looking forward to working with NCEI.  STAFF UPDATES  part of February. March.  PUBLICHEARING Consideration of:  Resolution #02-2024. Adopting Findings of Fact for the. Annexation ofa Portion of Area. Sometimes Ordinance #02-2024. Annexing a Portion of Area. Sometime Known as the Conrado. Property. #03-2024 Approving a Map Amendment to the Town of Meeker Zoning Map. for the Conrado Mayor Borchard opened the public hearing at 7:18 pm and thanked Dan and Ellen Conrado for being present. Comm Dev./Planner Thomson stated a Petition for Annexation for the Conrado Annexation has been submitted to the Town of Meeker. The Petition was submitted by Daniel and Ellen Conrado and Joe The Petition includes approximately 0.15 acres, including public right-of-way. The subject property contains area within two separate lots and both are currently zoned. Agricultural by Riol Blanco County. No additional uses or significant changes to the existing uses are being proposed at this time. Onl February 6, 2024 the' Town of] Meeker Board ofTrustees approved Resolution #01-2024 finding that the Petition for Annexation of the Conrado. Annexation was in substantial compliance with CRS $31-12-109 and other provisions oft the Municipal Annexation. Act of1 1965. Upon finding substantial compliance, staff has completed the following review and notifications as required by the Annexation. Act:  Known as the Conrado. Property and Ordinance  Annexation.  and Kelly Conrado. The applicants are being represented by Betty Kracht.  Notification oft the public hearings was posted in thel Rio. Blanco! Herald Times on February 15,22, Notification was sent tol Rio Blanco County and other special districts on February 14, 2024  29, 2024 and March 7, 2024  Notices were: mailed to adjacent property owners on. February 14, 2024  The property was posted on February 29, 2024  An Annexation Impact Report is not required according to CRS $331-12-108.5(1) because the No comments were: received from Rio Blanco County, special taxing districts, adjacent property owners or  property is under ten acres.  the general public regarding this application.  2    RECORD OF PROCEEDINGS  Regular Meeting of the Town of Meeker- March 19, 2024 compliance with the provisions oft the Annexation Act.  Town staff has reviewed the petition and other submitted materials and believe the application to be in As outlined in the Annexation Act, al Petition for Annexation must meet thei following criteria:  Being submitted by a minimum of 50% of property owners owning more than 50% of the area This. Petition for Annexation received. 100% ofthe property owners owning 100% ofthe area to be annexed. An Annexation Map was submitted with the Petition, for Annexation and appears to be in compliance with  petitioned to be annexed and have applicable contact information. Submit an. Annexation Map containing the required information.  the criteria, asummary was included in the board packet.  The property must be eligible to be annexed to the Town by meeting the following criteria: Not less than one-sixth of the perimeter of the area proposed to be annexed is contiguous Ac community of interest exists between the area being proposed for annexation and the  to the annexing municipality.  Town.  The property exceeds this minimum ofcontiguous perimeter to the Town of1 Meeker as demonstrated on the The intention of the subject area is to be consolidated with the Meeker Highland Cemetery and creates a Staff, including the Planning Department, Administration, and Town. Attorney, do not foresee the need for an Annexation Agreement as there are no special provisions, allowances, terms or conditions related to the Ifthe annexation is approved the property willl be located within the Town's) jurisdiction and initial zoning must be applied to the property. Town ofMeeker zone district that is most compatible with thei intended lot line consolidated is the Community Facilities zone. Granting an initial zoning oft the Community Facilities would be most consistent and efficient while transitioning the property from Rio Blanco County to the Town ofMeeker. This zoning classification and existing uses are consistent with thel Future Land' Use Plan  contiguity table on the Annexation. Map community ofi interest with the Town of Meeker:  project.  within the Town's Comprehensive Plan.  Thel Board of Trustees will provide action on the following items:  Resolution #02-2024: Adopting Certain Findings of Fact that the Annexation for a Portion of Area Ordinance #02-2024: Annexing a Portion ofArea Sometimes Known as the Conrado. Property Ordinance #03-2024: Approving a Map Amendment to the Town of Meeker Zoning Map. for the Conrado The Planning Commission voted unanimously, by a vote of five (5) in favor and zero (0) against, for the  Sometimes Known as the Conrado. Property  Annexation  following recommendations:  Annexation: Recommend approval of the Petition for Annexation to the Town Board ofTrustees.  3    RECORD OF PROCEEDINGS  Regular Meeting ofthe Town of Meeker- - March 19, 2024  Initial Zoning: Recommend approval of the Community Facilities zoning to the Town Board of Town staff concurs with the recommendation, and Betty Kracht is present representing Conrados. Mayor Borchard asked: for comments or questions. Hearing none he closed thej public hearing at 7:23 pm and called Approval of Resolution #02-2024 Adopting Findings ofl Fact for the Annexation ofa Portion of Area Sometimes Known as the Conrado Property and Ordinance. Moved by Trustee Nielsen. Seconded by Approval of Ordinance #02-2024 Annexing a Portion of Area Sometime Known as the Conrado Property. Moved by Trustee Jehorek. Seconded by Trustee Lockwood. All ayes. Motion carried. Approval ofOrdinance #03-2024 Approving a Map Amendment to the Town of Meeker Zoning Map for the Conrado Annexation. Moved by Trustee Lockwood. Seconded by Trustee Nielsen. All ayes. Consideration of Ordinance #04-2024 Disconnecting Certain Real Property. for a Portion of Territory Sometimes Known as the. Meeker. Highland Cemetery. Mayor Borchard opened thej public hearing at 7:25 pm. Comm. Dev/Planner Thomson stated the Meeker Cemetery District has submitted an application to disconnect aj portion oft the Meeker Highland Cemetery from the Town ofl Meeker jurisdiction. The subject Following thej procedures outlinedi in CRS $31-12-501,1 notice ofthe application was provided tol Riol Blanco County Board of County Commissioners. The Board of County Commissioners reviewed the application If disconnect is granted the intention for the property is to be consolidated following Rio Blanco County  Trustees.  for motions on:  Trustee Gutierrez. All ayes. Motion carried.  Motion carried.  property is approximately 1.16 acres.  and did not request ai meeting with the applicant or Town of Meeker.  regulations.  Thel Board ofTrustees provide action oft the following items:  Ordinance #04-2024: Disconnecting Certain Real Property for a Portion ofTerritory Sometimes Known as Town staff recommends approving the disconnection oft the subject area and foresees no negative impacts Mayor Borchard asked for any questions or comments. Hearing none he closed the public hearing at 7:27 pm and called for a motion to approve Ordinance #04-2024 Disconnecting Certain Real Property for a Portion of Territory Sometimes Known as the Meeker Highland Cemetery. Moved by Trustee Nielsen. Consideration of Ordinance #05-2024 Amending the Municipal Code Title 18 = Subdivisions and Zoning. Mayor Borchard opened the public hearing at 7:28 pm. Comm. Dev/Planner Thomson stated that on March 5th the Board discussed amendments to the Meeker Municipal Code' Title 18 - Subdivision and Zoning. Included in thej packet is the red line version So1 the Board can seet the changes being recommended. Ina addition, stafff found one more: mistake that needed to be fixed in the Minor Subdivision section. Mayor Borchard asked for any questions or concerns. Hearing none he closed the public hearing at 7:30 pm and  the Meeker Highland Cemetery  on the Town and Betty Kracht is present representing thel Meeker Highland Cemetery.  Seconded by Trustee Lockwood. All ayes. Motion carried.  4    RECORD OF PROCEEDINGS  Regular Meeting oft the Town of Meeker- = March 19, 2024  called for a motion to approve Ordinance #05-2024 Amending the Municipal Code Title 18-Subdivisions and Zoning. Moved by Trustee Nielsen. Seconded by Trustee Gutierrez. All ayes. Motion carried. Bidawardj for Crack Fill. Street Project. Town Clerk Cook stated at the March 5th meeting two bids were opened: Sealco in the amount of $68,000.00 and Rocky Mountain Asphalt in the amount of $45,000.00. Specs were all met and staff's recommendation is to award the bid to Rocky Mountain Asphalt in the amount of$45,000.00. Mayor Borchard called for a motion to award the Crack Fill Street Project to Rocky Mountain Asphalt in the amount of $45,000.00. Moved by Trustee Lockwood. Seconded by Trustee  NEWI BUSINESS  Nielsen. All ayes. Motion carried. MANAGER'S REPORT None. MAYOR'SI REMARKS None. OTHER BOARD BUSINESS  Trustee Lockwood stated that the Colorado River District is having a State of the River meeting next Tuesday and it would be a great meeting to attend, but reservations are required. Town Clerk Cook suggested aj posting of Board quorum in case three or more. Board members choose to attend. Trustee Gutierrez stated a street sign at Pioneers Medical Center is misspelled. Iti is currently called Wall Bridge and it shouid be Walbridge. Trustee Day requested a street sign off Highway 13 for Curtis Creek  Road. Town Clerk Cook will look into both ofthese requests. Mayor Borchard adjourned the meeting at 7:36 pm.  ADJOURNMENT  e nekep Kent Borchard, Mayor  Attest: CA  Balur Pakuer, Admin Asst  5