Meadowlakes POA Minutes Annual Meeting: October 8, 2022 10:00 AM at Hidden Falls Bistro & Bar  Meeting called to order at 10:04 AM by Steve Nash Pledge of Allegiance led by Steve Newton Absent: Mike Shaw, Don Wheeler  Present: Steve Nash, Dottie Stueckroth, Bill Raman, Steve Newton, Kathy Kasparek Nicholl Minutes: Dottie Stueckroth moved for the approval of the Minutes for the Annual Meeting held on October 9,2021. The motion was seconded by Steve Newton, and it passed unanimously. Election: Pursuant to Article VIII, Section 3(b), Steve Nash invited nominations for the Board from the floor. No nominations were made from the floor; and Mr. Nash therefore closed nominations and asked that the vote count for the election be finalized. Bill Raman thanked the Nominating Committee (John Aaron, Barbara Bluhm and Judy Gibbs) for its work in identifying and nominating three outstanding candidates (Steve Nash, Dottie Stueckroth, and Johnny Gillen) to run for the two positions that were opening due to expiration of terms. Near the end of the meeting, the volunteers overseeing the election announced that in a close election (in which votes representing over 300 of the lots were cast), Dottie Stueckroth and Steve Nash had received the most votes, and would therefore fill the two open three year terms on the Board. The POA Board thanks those who volunteered their time and assisted in the election - (Dottie, please supply the Member Comments: Georgina Christie thanked the Board Members for their service and time. Streets and Parks: Mike Shaw Mr. Shaw was absent, but provided a written report (attached). The report was covered at the meeting by Steve Nash. Al key point in the report is that, in order to take advantage of the somewhat rare opportunity provided by the lowering of the lake by the LCRA, the POA: is proceeding with the construction ofa retaining wall at Lakeside Park. Treasurer: Dottie Stueckroth - Ms. Stueckroth summarized the financial status ofthe organization RV Storage: Steve Newton - All RV Spaces are currently assigned and the subject of use agreements for the coming year. There are 32 covered spaces and 59 uncovered spaces. Ofthe 32 covered spaces, ten covers were added within the last year. The POA has contracted for the  names).  Board Reports:  as reflected int the financial documents (attached).  covering oft three additional spaces in the coming year.    Mr. Newton further announced that the POA was in the process of revising the RV use agreement to a contract that requires execution only when one isi initially assigned Storage a and is subject to renewallextension by payment oft the then-existing annual Mr. Newton thanked Dottie Stueckroth for all of the assistance that she has Gate Security: Don Wheeler - Mr. Wheeler was absent, but provided a written report The report was covered at the meeting by Bill Raman. A key point was that Mr. (attached). Wheeler welcomes comments, but suggested that the comments be made through the Meadowlakes Events and Celebrations: Kathy Kasparek Nicholl - Ms. Nicholl noted that having successful events required help and assistance from numerous volunteers for each and thanked all of the people who had assisted in making the events in the past year every successful. event, She further stressed that such assistance would continue to be needed and would be appreciated in the The next event is the Christmas Yard Decoration contest. The timing of the judging oft the yards ist typically coordinated with the school holiday break. However, the date on which the schools are scheduled tol break this year provides a timing issue that will be addressed in the next several weeks. A time forj judging the contest will be selected that weighs the likelihood of family travel immediatelyafter the school break with the practicalities ofhaving adequate time toj properlyjudge The Easter Egg hunt was a success with the quantity of eggs distributed by the Easter Bunny At the Memorial Day Picnic, two veterans of greatly advanced years were honored for service. The method ofoffering and selling tickets for the 2023 event will bei modified in their to the experience gained in 2022, with it being likely that most tickets will be sold on the response The Fourth of. July Parade and event was well received and attended. Thanks were given to those who assisted in the judging of the parade entries and the awarding of recognition for  unit space for use fee - subject provided  use  to the terms and conditions of the use:  agreement.  in the  administration and operation ofthel RV Storage facility.  Property Owners page rather than through NextDoor.  and  coming year!  the yards.  exceeding expectations. Expectations will be adjusted for the coming year.  the event.  day of  entries. The KONA Ice was a big hit and will likely be repeated.  outstanding  New Business: Bill Raman indicated that the support for the amendment of the restrictive covenants to set a minimum rental period ofthirty days was extremely strong, with almost 500 lots having been already obtained against very few votes against the signatures amendment. for While a reasonable argument could be made that an overwhelming "majority" of those votes has already favored the amendment, signatures for ai majority ofall privately owned lots casting will  be obtained to conclusively confirm approval oft the amendment.    Steve Nash stated that the next meeting would be held on Wednesday, November 9, given that  Tuesday is the day that the Mid-Term Election is occurring.  Motion to adjourn by Bill Raman. Second by Kathy Nicholl. Unanimous.  At the organizational meeting of the Board that is traditionally held by the Board immediately following the Annual Meeting in order for the Board to meet new Board members select officers, Bill Raman moved that the Board accept his resignation, effective as (ifany) of October 20, 2022, and (pursuant to Article VIII, Section 2 oft the Bylaws) appoint Johnny Gillen to serve as Secretary in his plaçe (effective October 20, 2022). Steve Nash seconded the motion and it  and  as  Sa  Johnny Gillen, Secretary  222  Those in Attendance Other Than Board Members:  Patty Wray Peter & Colleen Goulet Len Fate Bill & Ida Moody Bill Trembly Judy Gibbs Johnny Gillen Florence Schulman Molly Berg Brent & Susan Fisher Barbara Bluhm Dianne Smith Brenda Eubank Livian & Richard Creasy Pamela Woods Mark Bentley Georgina Christy Carolyn Alexander Breck & Loril Hundley Jerrial Wafer    60ctober, 2022  Director of Maintenance Summary for Year 2021-2022  The past budget year has been somewhat of a challenge but there were several  activities that we were able to complete.  1. Streets - The POA's maintenance of our streets remains a primary focus. This year the maintenance efforts included work on Meadowlakes Dr, 2. Fence - Repair of damage following the storm in May. 6 separate locations 3. Parks - After several years of waiting the park on Firestone Dr. was opened to the public. The park on Firestone is a great addition oft to the 4. Storm drainage - The installation of underground storm drainage on Turkey Run was completed. This location was identified as the 2nd area within the community that really needed help by the 3rd party survey that was conducted back in 2016. This is in addition to the underground storm drainage system that was installed on Meadowlakes and Broadmoor in  Stewart, Mahan, Preston Trail, Dove and Marion.  throughout the community.  existing parks that are in our great community.  2019.  Some thing to look forward to this coming yeari is a retaining wall being installed at Lakeside Park. This wall was planned to be installed last year buti it was put on hold. Given the uncertainty of the economy this year the POA had not planned to do any major projects but with the LCRA surprise notification that the lake level would be dropped for three months we felt it prudent to take advantage of the opportunity to move forward with the retaining wall construction.    Meadowlakes POA Annual Report As of August 31, 2022  YTD $487,291 $582,563  Income  Expenses  Total Checking/Savings  $306,466  Income VS Expenses $95,272>  98.05% Budgeted Income Received 95.84% Budgeted Expenses Paid  Dottie Stueckroth Treasurer 10/8/22 Meeting  Notes:  Pool Operations 2021-22 Fiscal Year  <$3385> Loss  Association Fees collected as of September 2022 are down  From September 2021  approx. $4440.    POA 2021-22 BUDGET BYMONTH 2021-22 BUDGET As of AUG2 2022 %  [Fiscal Year Sept- Augl INCOME 4000 Association Fees 4010 Lot Mowing Fee 4020 Late Payment Penalty 4021 Lien Filing Charge 4050 RVI Park Fees 4055 Pool Income 4060 Miscellaneous Income 4080 Park Revenue 4090 Road Impact Fees 4500 Interest Income First United Checking First United MM Other 4500 Return Check Charge TOTAL INCOME EXPENSES Maintenance, / Repairs 5105 LS Park Maintenance 5115 WD Park Maintenance 5118 Veterans $ 1st RSP Park 5119 Firestone Park Maintenance 5120 Supplies/Small 5122 Memorial Tree Program 5135 Fence Repair 5140 Weed Control 5150 Tree Spraying 5151 Tree Trimming 5155 PWD Contract (MUD) Total Grounds Maintenance Insurance 5200 Worker'sComp 5210 Liability 5225 D& OL Liability Total Insurance RV Storage Facilities 5320 Maintenance 5340 Utilities 5350 RV Covers Total Storage Facilities  AUG 2022 2022-23 Month BUDGET $400.00 $412,000.00 $7,700.00 $140.00 $9,000.00 $400.00 $33,000.00 $300.00 $30.00 $0.00 $50.00  YTD $410,942.24 96.69% $7,700.00 116.67% $9,752.50 97.53% $435.00 $33,953.00 109.84% $7,688.63 128.14% $150.00 50.00% $2,450.00 122.50% $24.42 162.80% $2,403.02 30.04%  $425,000.00 $6,600.00 $10,000.00 $100.00 $30,910.00 $8,000.00 $6,000.00 $300.00 $2,000.00 $15.00 $8,000.00 $50.00 $496,975.00  435.00%  $11,791.99 147.40% $2,263.04 $8,500.00  $730.00 $7,000.00 $350.00 $2,000.00 $2.88 $108.57 $5,000.00  0.00%  $487,290.80 98.05% $3,994.49 $484,980.00  $70,000.00 $2,500.00 $6,000.00 $500.00 $1,000.00 $32,000.00 $500.00 $600.00 $6,000.00 $64,000.00 $183,100.00 $3,100.00 $8,000.00 $3,900.00 $15,000.00 $1,300.00 $1,500.00 $40,000.00 $42,800.00  $5,097.01 7.28% $1,353.19! $15,000.00  $2,873.09 114.92% $7,612.99 126.88% $3,086.52 617.30% $1,017.28 $45,979.94 143.69% $635.50 127.10% $3,915.98 65.27%  $2,500.00 $2,500.00 $1,000.00 $25,000.00 $1,000.00 $600.00 $6,000.00  $147.28 $2,500.00  Equipment  0.00%  0.00%  $67,578.60 105.59% $5,645.32 $64,000.00 $137,796.91 75.26% $7,145.79 $120,100.00  $2,984.00 96.26% $7,627.00 95.34% $3,775.00 96.79% $14,386.00 95.91% $648.58 49.89% $2,928.05 195.20% $45,345.00 113.36% $48,921.63 114.30%  $0.00 $3,100.00 $8,000.00 $3,900.00 $0.00 $15,000.00 $186.96 $1,500.00 $117.69 $1,800.00 $304.65 $23,300.00  $20,000.00  1    FUA LULILL DUVUEI DI MIVIVIN 2021-22 BUDGET As of AUG2 2022 %  Operating 5400 Acct/Mgmt Services 5405 Annual Meeting 5410 Audit 5420-01 5420-02 Picnic 5420-03 5425 Legal 5430 Pool Expense 5440 Office Supplies 5445 Other Operating Expense 5450 Communications Total Operating Security 5500 Wages 5510 Payroll Taxes 5515 Maintenance 5530 Supplies/Small Eq 5540 Telephone 5550 Utilities 5560 Misc- Tags, Uniforms Total Security Streets 5600 Repair/Resea/Maint. 5605 Drainage 5620 Signs Total Streets Taxes 5700 Property Taxes Totall Taxes 7009 Bank fees TOTAL EXPENSES Total Income Expenses Income Expenses From Reserves For: EX-POA2 2020-21 Budget byr mo Approved 8/10/21  AUG 2022 2022-23 Month  YTD  BUDGET $1,000.00 $3,400.00 $300.00 $8,000.00 $3,000.00 $5,000.00  $40,000.00 $1,000.00 $3,500.00 $1,000.00 $7,000.00 $2,500.00 $5,000.00 $9,000.00 $2,500.00 $2,300.00 $73,800.00 $135,650.00 $15,048.00 $2,400.00 $5,350.00 $1,380.00 $3,360.00 $1,280.00 $164,468.00 $30,000.00 $95,000.00 $500.00 $125,500.00 $3,150.00 $3,150.00  $42,652.20 106.63% $3,550.51 $40,000.00  0.00%  $3,250.00 92.86% $603.37 60.34% $7,183.60 102.62% $2,111.74 84.47% $390.00 7.80% $1,109.41 48.24%  Welcome Committee Celebrations/luly y4th  $15,176.99 168.63% $3,750.41 $12,000.00 $2,830.49 113.22% $1,018.66 $2,500.00 $75,307.80 102.04% $8,520.79 $76,700.00 $133,001.78 98.05% $9,473.60 $146,502.00 $11,632.02 77.30% $1,026.75 $16,718.00 $4,129.25 77.18% $1,192.69 $3,850.00  $201.21 $1,500.00  $4,027.53 167.81% $1,364.23 98.86% $2,859.53 85.11%  $4,100.00  $94.49 $1,380.00 $242.78 $3,000.00  $600.00  $157,014.34 95.47% $12,030.31 $176,150.00  $52,270.60 174.24% $93,667.33 98.60% $146.47 29.29% $146,084.40 116.40% $3,081.82 97.84% $3,081.82 97.84% -$30.00  $50,000.00 $15,000.00 $500.00  $53.97 $53.97 $65,500.00 $0.00 $3,150.00 $3,150.00  $607,818.00 $496,975.00 ($110,843.00)  $582,562.90 95.84% $28,055.51 $479,900.00  $487,290.80 $582,562.90 -$95,272.10  $3,994.49 $484,980.00 $28,055.51 $479,900.00 -$24,061.02 $5,080.00  WantenanceSirets-Ry Covers $ 110,843.00  Contingency  607,818.00  12th of 12 Mo  2    Meadowlakes POA Monthly Report As of September 30, 2022  Month $348,553 $44,228 $632,746  YTD $348,553 $44,228  Income Expenses  Total Checking/Savings  Income VS Expenses September $ $315,181>  74.11% Budgeted Income Received 9.22% Budgeted Expenses Paid  1of 12 Mo 1of 12 Mo  Dottie Stueckercth Treasurer 10/8/22 Meeting    POA 2021-22 BUDGET BYMONTH  [Fiscal Year Sept- Augl INCOME 4000 Association Fees 4010 Lot Mowing Fee 4020 Late Payment Penalty 4021 Lien Filing Charge 4050 RV Park Fees 4055 Pool Income 4060 Miscellaneous Income 4080 Park Revenue 4090 Road Impact Fees 4500 Interest Income First United Checking First United MM Other 4500 Return Check Charge TOTAL INCOME EXPENSES Maintenance, / Repairs 5105 LS Park Maintenance 5115 WD Park Maintenance 5118 Veterans $ 1st RSP Park 5119 Firestone Park Maintenance 5120 Supplies/Small Equipment 5122 Memorial Tree Program 5135 Fence Repair 5140 Weed Control 5150 Tree Spraying 5151 Tree Trimming 5155 PWD Contract (MUD) Total Grounds Maintenance Insurance 5200 Worker's Comp 5210 Liability 5225 D&OL Liability Total Insurance RV Storage Facilities 5320 Maintenance 5340 Utilities 5350 RV Covers Total Storage Facilities  2022-23 BUDGET $412,000.00 $7,700.00 $9,000.00 $400.00 $33,000.00 $8,500.00 $7,000.00 $300.00 $2,000.00 $30.00 $5,000.00 $0.00 $50.00 $484,980.00  As of SEPT: 2022 % YTD $348,553.36 84.60% $5,400.00 70.13% $4,940.00 54.89% $32.00 8.00% $319.25 -3.76% $275.00 3.93% $350.00 17.50% $4.58 15.27% $173.38 3.47% $359,409.07 74.11%  SEPT 2022 2022-23 Month  BUDGET $412,000.00 $7,700.00 $9,000.00 $400.00 $33,000.00 $8,500.00 $7,000.00 $300.00 $2,000.00 $30.00 $5,000.00 $0.00 $50.00 $484,980.00  0.00% 0.00%  0.00%  $15,000.00 $2,500.00 $2,500.00 $2,500.00 $1,000.00 $25,000.00 $1,000.00 $600.00 $6,000.00 $64,000.00 $120,100.00 $3,100.00 $8,000.00 $3,900.00 $15,000.00 $1,500.00 $1,800.00 $20,000.00 $23,300.00  $149.98 1.00% $367.89 14.72% $73.30 2.93% $215.20 8.61%  $15,000.00 $2,500.00 $2,500.00 $2,500.00 $1,000.00 $25,000.00 $1,000.00 $600.00 $6,000.00 $64,000.00 $0.00 $120,100.00 $0.00 $3,100.00 $8,000.00 $3,900.00 $0.00 $15,000.00  0.00% 0.00% 0.00% 0.00%  $142.96 14.30% $5,645.32 8.82% $6,594.65 5.49%  0.00% 0.00%  $7,627.00 95.34% $7,627.00 50.85%  0.00%  $1,500.00 $1,800.00 $20,000.00 $0.00 $23,300.00  $119.72 6.65% $8,000.00 40.00% $8,119.72 34.85%  1    ruA LULI-LL DUVOEI DI MUIVIM  Operating 5400 Acct/Mgmt Services 5405 Annual Meeting 5410 Audit 5420-01 Welcome Committee 5420-02 Picnic 5420-03 Celebrations/luly. y4th 5425 Legal 5430 Pool Expense 5440 Office Supplies 5445 Other Operating Expense 5450 Communications Total Operating Security 5500 Wages 5510 Payroll Taxes 5515 Maintenance 5530 Supplies/Small Eq 5540 Telephone 5550 Utilities 5560 Misc- Tags, Uniforms Total Security Streets 5600 Repalr/Reseal/Maint: 5605 Drainage 5620 Signs Total Streets Taxes 5700 Property Taxes Total Taxes 7009 Bank fees TOTAL EXPENSES Total Income Expenses Income Expenses From Reserves For: MaintenanceStreet-R Covers EX-POA 2022-23 Budget byr mo Approved 7/17/22  2022-23 BUDGET $40,000.00 $1,000.00 $3,400.00 $300.00 $8,000.00 $3,000.00 $5,000.00 $12,000.00 $2,500.00 $1,500.00 $76,700.00 $146,502.00 $16,718.00 $4,100.00 $3,850.00 $1,380.00 $3,000.00 $600.00 $176,150.00 $50,000.00 $15,000.00 $500.00 $65,500.00 $3,150.00 $3,150.00  As of SEPT2022 % YTD $3,550.51 8.88% $185.32 61.77%  SEPT 2022 2022-23 Month  BUDGET $40,000.00 $1,000.00 $3,400.00 $300.00 $8,000.00 $3,000.00 $5,000.00 $12,000.00 $2,500.00 $1,500.00  0.00% 0.00% 0.00% 0.00% 0.00% 0.00%  $1,247.88 10.40% $169.54 6.78% $5,153.25 6.72% $14,562.24 9.94% $1,247.96 7.46% $567.82 13.85% $19.42 0.50% $104.71 7.59% $231.35 $16,733.50 9.50%  $0.00 $76,700.00  $146,502.00 $16,718.00 $4,100.00 $3,850.00 $1,380.00 $3,000.00 $600.00  7.71%  $0.00 $176,150.00  0.00% 0.00% 0.00% $0.00 0.00%  $50,000.00 $15,000.00 $500.00 $65,500.00 $3,150.00 $0.00 $3,150.00  $0.00  0.00% $0.00 0.00%  $479,900.00 $484,980.00 $479,900.00 $5,080.00 Contingency  $44,228.12 $359,409.07 $44,228.12 $315,180.95  9.22%  $0.00 $479,900.00 $0.00 $484,980.00 $0.00 $479,900.00 $0.00 $5,080.00 Contingency  1st of 12 Mo  2    POA GATE & SECURITY REMARKS FOR ANNUAL MEETING  October 8, 2022  There were 424 Resident Vehicle Decals Issued last fiscal year 9/1/21 through 8/31/22 ofwhich approx. 15 were for replacement decals either from windshield replacement or just really old. 94 Were Leasing resident vehicles the remaining 315 were for property owner vehicles. There were quite a few changes made in the visitor overnight tag and the daily tag policies regarding the submission and guidelines for each type of pass. While not everyone agrees with everything we are doing the majority ofresidents have been very supportive ofthe guidelines Istill welcome comments on NextDoor; but when possible use the Meadowlakes Property On a positive side the 2021 Budget for the Gate was under my original anticipation giving usa small surplus and I was able to even further reduce it a little this year while still providing  andIreally appreciate those that are seeking to make this a better process.  Owners page and, when not, the Meadowlakes site.  appropriate pay increases for the Guards.  Don Wheeler  POA Board Gate & Security Director    o 4 e U l6  - BD  S  d8  pDS  7  3 C -  GD B f u  2 -  b -  a  1  OR    6 655 6  0. 5   90  -  &