OVERTON ECONOMIC  DEVELOPMENT CORPORATION  Meeting Agenda Minutes 111 West North Street, Overton, Texas 75684  6:00 p.m. October 17, 2023 City Hall Council Chambers  Members Present Henry Smith- Board Member DeAnne West- Board Member Curtis Gilbert- Board Member Shane West- City Manager Chris Hall- Chairman "Tuck" Moon- Board Member Matthew Eastwood- Board Member Katherine McCandless- Interim City Secretary  Members Absent  I. II.  Call to Order 6:00 pm Chris Hall Invocation Henry Smith  III. Pledge of Allegiance Matthew Eastwood  U.S. flag  and Texas flag ("Honor the Texas flag. Ipledge allegiance to thee, Texas, one state  under God, one and indivisible")  IV. Public Forum - Each individual will be allowed three (3) minutes.  Anyone wishing to speak on a posted agenda item must complete a speaker card with his/her name and address and must identify the agenda item number for which he/she would like to speak. A speaker card must be presented to Katherine McCandless, Interim City Secretary, prior to the meeting sO that the speaker may be recognized by the Chair at the appropriate time. Speakers will each be allowed a three (3) minute time period to provide comments regarding the posted agenda items for which the request to speak was submitted and may speak before or Please be advised that by law, City Council may not respond to any comments or guestions asked of them by a speaker for items not listed on the Agenda. Any response by a member of City Council or staff is limited by Texas law to a statement of specific factual  during the Council's consideration of the agenda item.    information, a recitation of existing policy, ora proposal to place the subject on the agenda fora  future City Council Meeting. No one to speak  V. Consent Agenda  Any or all items under Consent Agenda may be removed by the President or any Board A. Board to approve the Minutes of the Regular Called Meeting of the Board held on August 15, 2023. Curtis Gilbert made a motion to approve the minutes 2nd by Matthew Eastwood motion  Member for discussion.  passed 5/0  VI. Financial Report (Consider and/or Action) Shane West gave update on financial report, stated the last statement he seen noted 177,000 in the OEDC account, Tuck Moon confirmed Mr. West's statement was correct.  VII. Business (Consider and/or action)  A. Discuss and/or TAKE ACTION to repair HONZELL LANE (street) due to damages caused by the contractors during the LAKE DAM PROJECT (possible cost share with OMDD) Mr. West estimated approx. 61 loads to repair the site, have not received any bids at this time. Curtis B. Discuss and/or TAKE action on installation of a new sidewalk to repair existing safety hazard on East South Street across from the LaMa/Exxon Amount oft the repair $5792.00 DeAnne West made motion to approve 2nd Henry Smith motion passed 5/0 C.D Discuss installation of a sidewalk in front of the snow cone stand on RUSK STREET (Rusk County Health Department has expressed concerns) DeAnne West made a motion to approve 2nd by Matthew Eastwood Motion passed 5/0 (items C&E are one project in the amount of $5618.00 per estimate by D. Discuss andlor TAKE action on A/C replacement at the OVERTON COMMUNITY BUILDING (see attached Bids) Curtis Gilbert made a motion to accept the bid from Klay's A/C Repair 2nd by E. Discuss and or TAKE action on installation of accessibility ramps at the POST OFFICE and a RAMP at the corner of EAST SOUTH STREET and SOUTH RUSK STREET (the corner at Dress 2 Impress). DeAnne West made a motion to approve 2nd by Matthew Eastwood Motion passed 5/0 (items C& Ea are one project in the amount of $5618.00 per estimate by. Jerone Bearden) F. DISCUSS the progress of electricals at the RV Park and the Pavilion DeAnne West gave update, stated Coffey Electrical is finished with the RV connection boxes- total of 22 boxes, will begin the repairs G. Discuss TP&WWalking Trail Grant Matthew Eastwood made a motion to disapprove this item- will  Gilbert made a motion to table item for now 2nd by Tuck Moon. Motion passed 5/0  Jerone Bearden)  Matthew Eastwood motion passed 5/0  on the lights at the pavilion next. $3202.60 remaining in the line item on repairs. not proceed with this project. 2nd Tuck Moon motion passed 5/0  2  10-17-2023 OEDC Minutes.docx    H. DISCUSS AND TAKE ACTION on signing authority with TEXAS BANK & TRUST. They require the signers to be specifically named. ADD Kaylynn Raney, Katherine McCandless, and Shane West. DeAnne West made a motion to approve new signers at bank 2nd by  Matthew Eastwood motion passed 5/0  Future Meetings  A. Chairman to receive request(s), if any, for leave of absence from any Board Member B. The next scheduled Regular meeting is November 21, 2023. Board rescheduled the next  for future meetings.  meeting for November 14, 2023 @6pm due to the Thanksgiving holiday  VIII. Adjournment Curtis Gilbert made a motion to adjoum at 6:37 pm 2nd by Matthew Eastwood motion passed 5/0.  1,K Katherine McCandless, Municipal Clerk of the City of Overton, Texas do hereby certify that notice of the above-named meeting was posted on the City Hall bulletin board of the City of Overton, Texas, a place readily accessible to the public at all times, by October 13, 2023, at 5:00 p.m. and remained continuously posted for at least 72 hours immediately preceding the said meeting and that said notice was posted in accordance with Chapter 551, Texas  Government Code.  chatherine OMcandless Katherine McCandless City dfoenenMameparcee  ChLa Chaifman, Chris Hall  Note: The Overton Economic Development Corporation reserves the right to adjourn into Executive Session at any time during the course of this meetingt to discuss any ofther matters listed above, as authorized! by Texas Government Code Sections 551.071 (Consultation with attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberation. About Security Devices), 551.074 (Personnel), and 551.087 (Deliberations Persons with disabilities who plan to attend this public meeting and who may need auxiliary aid or services are requested to contact the City of Overton forty-eight (48) hours in advance at 903-834-3171, and reasonable accommodation's will be made for assistance. This facility is  regarding Economic Development negotiations).  wheelchair accessible and accessible parking spaces are available.  3  10-17-2023 OEDC Minutes.docx