Erat  OMERTON  City Council Agenda JUNE 15, 2023 (6:30 p.m.) BUDGET WORKSHOP  Overton City Council Chambers, 1200 S. Commerce Street, Overton, TX 75684 Shane West, Connie Chasteen, Lisa Hemus, Curtis Gilbert, David Stone, April Littlefield, Michael Paul Williams, Bryan Pool, Sharon Stuart, Katherine McCandless,  Present  and Mickey Hamilton.  A. Called to Order @ 6:38 PM B. WORKSHOP  1. Discussion regarding the FY 2022-2023/2024 Municipal Budget Connie Chasteen, Finance, presented the budget figures.  Adjourned Workshop at 6:59 pm.  June 15, 2023 (7:00 p.m.) REGULAR COUNCIL MEETING  Overton City Council Chambers, 1200 S. Commerce Street, Overton, Texas 75684.  AlIl Members Present Çurtis Gilbert - Mayor David Stone Chris Hall April Littlefield Raymond (Tuck) Moon Michael Paul Williams  Members Absent  Other staff present: City Manager Shane West, City Attorney Blake Armstrong, Police Chief Bryan Pool, Connie Chasteen, Sharon Stuart, Katherine McCandlèss, Mickey  Hamilton, Officer McDonald, and Officer Bennett.    I.  Called to Order @ 7:02 pm by Mayor Gilbert A. Invocation by Councilman Stone B. Pledges of Allegiance by Mayor Gilbert Presentations and Proclamations:  II.  1. Presentation of a check to the City of Overton from Gene Keenon with  Republic Services  III. Public Forum  Alesia Anderson with Yummy Yoni Spa introduced herself and her business. A. Consider approval of the following minutes: May 30, 2023.  IV. Consent Agenda  Motion to approve minutes by Councilman Hall; 2nd by Councilman  Wiliams; Passed 5/0  V. Public Hearings:  COMMUNITY DEVELOPMENT CASES PUBLIC HEARING ITEM(S): OPEN PUBLIC HEARING  Council seated as the Zoning Board of Adjustment at 7:08 pm  The City of Overton City Council seated as the Zoning Board of Adjustment will hold a public hearing on June 15, 2023, at7:00 pm at the City Hall Council Chambers located at 1200 South Commerce Street, Overton, Texas, for the consideration of Juan Gonzalez's request for a Replat of Parcel ID 75193 to the City of Overton Zoning Ordinance Regulation. Specifically, the applicant is seeking a Replat in a Single-Family Residential Zoning District (SF) within the boundaries of North Commerce Street, Elm Street, North Rusk Street, and Crews Street. The replat proposal is to take one (1) lot and split it in to sixteen (16) lots. The subject property is a 3.56 acre tract of land legally described as PT LT3 BLK 22 ORIGINAL AB 557 JTMCDANIEL SUR AB 859 O WATERS SUR FROM GEO 3600-1170, in Rusk County Appraisal District, Rusk County, Texas.  a. Applicant presentation by Juna Gonzalez  0. Public comments - two opposed letters received, but no one spoke at meeting.  Council Action CLOSE PUBLIC HEARING  Council reseated as the City Council at 7:16 pm  6-15-2023 Budget Workshop and Council Meeting Minutes  Page 2    VI. Statutory Agenda Items: A. Business  1. Discuss andlor act on the Planning and Zoning Board's recommendation for a replat of the 3.56 acre tract of land legally described as PT LT3BLK 22 ORIGINALAB 557 JTMCDANIEL SUR AB 859 O WATERS SUR FROM GEO 3600-1170, in Rusk County, Motion to approve the replat by Councilman Hall; 2nd by Councilwoman 2. Consider And Act On The Recommendation by Engineering Design Solutions LLC to award the American Rescue Plan (ARP) Water Well No.5-Ground Storage Tank Rehabilitation Project contract to East Motion to approve by Councilman Stone; 2nd by Councilman Hall; 3. Consider and Act For the City's ARPA management, Grantworks is currently contracted (Contract No.ARP-TX-21-177) for the first half of the funds. If the City is agreeable, we could offer a change.order for $10,000 to manage the entire grant. New Total $29,900. Motion to approve by Councilman Williams; 2nd by Councilwoman 4. Consider and Act to approve the emergency purchase of1 Kubota KX057-5R1Amini excavator for approximately $75,000t tobe purchased Motion to. approve by Councilman Williams; 2nd by Counçilman Hall; 5. Consideration and action to approve the Elevated Storage Tank Rehab Project Proposal for Professional Services with Engineering Design Solutions LLC in the amount not to exceed $18,710. Motion to approve by Councilman Williams; 2nd by Councilman Stone; 6. Discuss and tàke action on OMDD's recommendation for Trash Compactor on Billy Moore sewer lift station in the amount of  Texas.  Littlefield; Passed 5/0.  Texas Industrial in the amount of $66,700.  Passed 5/0.  Littlefield; Passed 5/0.  with ARPA funds. Passed 5/0.  Passed 5/0.  $16,363.00.  6-15-2023 Budget Workshop and Council Meeting Minutes  Page 3    Motion to approve funds for the trash compactor/auger. A by Councilman 7. Discuss and take action on OMDD's recommendation to replace 2 inch water line and repair road (patch) on Mercer Street. Local Government Code 12 Section 505.154(2) projects related to water supply facilities Motion to approve the replacement and repair by Councilman Williams; 8. Approve an Ordinance 2023.06.15A ordering a General and Special Election for the election to be held on November 7, 2023. Motion to approve by Councilman Williams; 2nd by Councilman Stone; 9. Consider and approve a Resolution 2023.06.15B authorizing the Mayor to sign a Contract with Rusk County Elections for the November Motion to approve by Councilman Williams/ 2nd by Councilman Hall; 10.Consider and approve a Resolution 2023.06.15C authorizing the Mayor to sign a Contract with Smith County Elections for the November 7, 2023, General and Special Election.  Stone; 2nd by Councilman Williams; Passed 5/0.  and water conservation programs. 2nd by Councilman Hall; Passed 5/0.  Passed 5/0.  7,2023, General and Special Election.  Passed 5/0.  Motion to approve by Councilman Stone; 2nd by Councilman Williams; 11.Consider and/or approve action regarding a single Notice of Election posting in the newspapers (Tyler & Henderson) that would split the Motion to approve by Councilman Williams; 2nd by Councilman Moon; 12.Discuss and take action Council approval to add Montz Cary to the Overton Municipal Development District (OMDD) Board.  Passed 5/0.  costs. Passed 5/0.  Motion to approve Mr. Cary to the OMDD by Councilman Stone; 2nd by 13.Discuss and take action on Utility Billing Proposal concerning water bills that would reduce expenses associated with postage, printing, and other administrative costs, maintain a balanced budget, cover  Councilman Hall; Passed 5/0.  6-15-2023 Budget Workshop and Council Meeting Minutes  Page 4    operational costs, invest in ongoing improvements of our water infrastructure, save customers time, and provide less human error and a. Have customers absorb 3.5% surcharges on credit card and debit card processing transactions. Customers would still be able to pay their bills via check or cash without paying this surcharge. b. Have customers pay 10% rate on late fees instead of $10 flat fee..  paperwork.  C. Eliminate mailing of late water bills.  d. Transition from paper-based billing to email billing and auto-draft inc order to help preserve natural resources and reduce the environmental impact associated with paper production and disposal, and leading to a more efficient billing system. e. Increase the water cut-off fee from $25.00 to $30.00. F Place a QR code on the back of water bill.  Motion to postpone table the question until the next meeting made by Councilman Williams; 2nd by Councilman Hall; Passed 5/0.  B. Request for Excused Absence:  1. Mayor to receive request, if any, for leave of absence from any Council  Member for future meetings.  2. The next scheduled Regular Meeting is July 20, 2023.  VII. City Administration's Monthly Reports  City Council to hear and/or act, if necessary, on the following items:  A.  Administration Monthly Reports 1. City Manager's Report  a 2. Bennett. 3. 4. 5. 6.  Upcoming Projects/Update on future administration building. Police Department Report = introduced Officers McDonald and  Public Works Department Report Christus EMS report Overton Volunteer Fire Department Report Municipal Court Report  B. Finance Monthly Reports  6-15-2023 Budget Workshop and Council Meeting Minutes  Page 5    1. 2. 4.  Income Statement Expense Approval Report 3. Monthly Bank Statement Sales Tax Report  VIII. Convened To Executive Session at 7:56 pm.  A. Interim City Secretary/Finance = Connie Chasteen  IX. Reconvened to Regular Session at 8:02 pm.  1.  Discuss and take action on Connie Chasteen. Littlefield; 2nd by Councilman Moon; Passed 5/0.  Motion to remove "Interim City Secretary" made by Counciwoman  X. Adjournment  Motion to adjourn made by Councilman Hall; 2nd by Councilman Moon; Pàssed  5/0.  Adjourned at 8:04 pm.  lntinllon Curtis Gilbert Mayor  ATTEST: Lisa Hemus Interim City Secretary  dn Homue  6-15-2023 Budget Workshop and Council Meeting Minutes  Page 6