WORKSHOP SESSION TUESDAY, APRIL2,2024  TIFT COUNTY BOARD OF COMMISSIONERS  The scheduled Workshop Session of the Tift County Board of Commissioners was called to order by Chairman Tony McBrayer on Tuesday, April2, 2024 at 6:00 pm ini the Commissioner's Meeting Room of the Charles Kent Administration Building. Members of the Commission present in addition to Chairman McBrayer were Commissioners Paul Webb, Donnie Hester, Fred "Buck" Rigdon, Stan Stalnaker and  Melissa Hughes. Commissioner Greg Wood was absent. Chairman Tony McBrayer led in Prayer. PUBLIC COMMENTS:  Clyde Leonard, 3121 6th Ave, asked that speed bumps be installed on Short Street. Public' Works Director Jason. Jordan stated that a stop sign could bei installed at Short Street and 4th Avenue to help  slow traffic. APPOINTMENTS:  3.1 Chairman Tony McBrayer presented to Wesley Chambless, Chairman of the Child Abuse Council, ap proclamation proclaiming April 2024 as Child Abuse Prevention and Awareness Month.  PUBLICHEARINGS:  4.1 TC-TA-24-01: Petition for a Text Amendment to Chapter 4 "Site Design Standards", Section 4.03.00 Supplemental Standards for Specific Uses',Subsection: 4.03.01 "Kennels and Animal Community Development Director Chris Davis stated that there are minimal changes and went through the proposed changes with the Board. The Planning Commission heard this request on March 14, 2024 and recommends approval with two (2) changes: (1). Amend (A) to read' 'Keeping Animals shall be considered a kennel when one or more of the following conditions exist; and  Boarding Facilities" of the Unified Development Code  (2) Amend (A)(3) by removing the word 'commercial". ITEMS TO BE DISCUSSED AT REGULAR SESSION, APRIL 8, 2024:  5.1 Georgia Emergency Management and Homeland Security Agency Statewide Mutual Aid and Assistance Agreement: Public Safety Director. Joey Fowler stated that this agreement provides a framework to support mutual assistance in managing an emergency or disaster. Director Fowler stated that this in no way obligates the County to use their resources if those resources are needed int the County. He also stated there is no cost to participate. The Board indicated its  desire to place this item on the Consent Agenda.  5.2 Vehicle Purchase - Emergency Medical Services with ARPA Interest Funds: Item was removed 5.3 Eaton UPS Maintenance Contract: IT Director Al Stephenson stated that one of the critical pieces ofe equipment that protects from electrical outages at the EOC and radio tower is an  from the agenda.  Page 1of5    WORKSHOP SESSION TUESDAY, APRIL2, 2024  TIFT COUNTY BOARD OF COMMISSIONERS  Eaton 93PM UPS. This equipment provides online battery support for the E911 operations room as well ast the data server room. Int the event of a power outage, the UPS provides power for these functions to continue until the building's! backup generator starts up and begins providing power to the building. The cost of the maintenance agreement is $10,891. The Board indicated  its desire to place this item on the Consent Agenda.  5.4 Canon Copier for Sheriff's Office: IT Director AI Stephenson stated that the lease for the Canon copier located in Booking at the Law Enforcement Center will expire this month. This device provides printing, copying and scanning functions. Ashley's has quoted a replacement model based on the department's current needs. Pricing reflects purchasing the device rather than leasing. By purchasing, the County would save $13,610 over four (4) years. The cost to purchase is $19,750. The Board indicated its desire to place this item on the Consent Agenda. 5.5 Addendum to' Watkins and Associates Contract for Engineering Services for the Hunt Road Project: Public Works Director. Jason. Jordan stated that this addendum will allow Watkins to prepare bid documents for the Hunt Road project. A hole has opened up on the right-of-way between the County cross drain and the Hunt and Williams property. This project would allow for the replacement of two (2) lines of 48-inch pipe and the construction ofab boxt to replace the rusted out metal pipe that we have now replacing the metal pipe with concrete pipe and providing a proper. junction box between the County's right-of-way andi the other landowners' pipe. The cost of construction is estimated to be $300,000 and engineering will be $29,800 all of which will be paid from T-SPLOST/TIA. The Board indicated its desire to place thisi item on the  Consent Agenda.  5.6 Addendum to' Watkins and Associates Contract for Engineering Services for1 the! Supplemental LMIG Project: Public' Works Director. Jason Jordan stated that the County will be receiving additional LMIG money from GDOT in the amount of $1,006,041.13. This addendum will allow Watkins to prepare bid documents for this project. The cost of engineering is $25,050 and will be paid from SPLOSTVI. The Board indicated its desire to place this item on the Consent  Agenda.  5.7 Application for 2024 Supplemental LMIG Project: Public Works Director. Jason. Jordan. stated that GDOT has awarded supplemental LMIG monies that require no match. Staffi is asking for the following roads be submitted for widening and resurfacing: (1) Chula Brookfield Rdi from Hwy 41 to Tift Irwin County line; and (2) Brighton Rd from I-751 to Hwy 125. The cost of construction is estimated to be $1.8 million. Any overage on the project willl be funded from SPLOSTVI. The Board indicated its desire to place this item on the Consent Agenda. 5.8 Addendum to' Watkins and Associates Contract for Engineering Services for a SAP Project: Public Works Director. Jason. Jordan stated that GDOTi is offering a Safety Action Plan (SAP) grant. This addendum would allow' Watkins to prepare the bid documents. The cost ofe engineering is $10,800a and will bei funded from SPLOSTVI. The Board indicated its desire to place thisi item on  the Consent Agenda.  Page 2of5    WORKSHOP SESSION TUESDAY, APRIL2, 2024  TIFT COUNTY BOARD OF COMMISSIONERS  5.9 Apply for Safety Action Plan with GDOT: Public Works Director. Jason. Jordan stated that the Safety Action Plan allows the County funding for striping roads and installing raised pavement markers. The County will receive approximately $240,000 to use on a list of roads that GDOT provided which indicate, according to their data, safety hazards. Staff is asking that the following roads be considered for striping and raised pavement markers from GDOT's list of roads: (1) Lower Brookfield Road from Chula-Brookfield Road to Tifton-Eldorado Road; and (2) UpperTyTy Rdi from Whiddon Mill Road to Inman Street. The cost is estimated to be $235,193.92. There are other roads that staff continually receive complaints about that staffi is asking for funding to stripe and install markers- - (1) Old Ocilla Road from 20th Street to' Wiley Branch Road; (2) Mt. Olive Church Road from Old Ocilla Road to Hwy 319; and (3) Ray Taylor Road from US 821 to Upper TyTy Road. The cost for these roads is estimated to be $219,689. Funding would come from GDOT and SPLOSTV VI. Staff asks thati if there is any funding remaining after these roads are complete that Fletcher Road and some roads in South Tifton be striped as well. The Board indicated its desire to place this item on the Consent Agenda. 5.10 Replacement of Two (2) Bridges over Little River on Ty1 Ty' Whiddonmill Road and One (1)on Ferry Lake Road at the Alapahal River: Public Works Director. Jason. Jordan stated that GDOT has asked the County to identify bridges in the County that need to be replaced. Staff recommends the following: (1) Two (2) bridges on TyTy Whiddonmil Road over Little River; and (2) A bridge on Ferry Lake Road over the Alapaha River. The Board indicated its desire to place this item on  the Consent Agenda.  5.11 Certification of Work and Final Acceptance of TSPLOST/TIA Bridge Projects: Public Works Director. Jason. Jordan stated that two (2) of the bridges have been completed- - Salem Church Road Bridge over Little Creek and Mitchell Store Road Bridge over Arnold Creek. GDOT asks that the County certify the work and confirm that the County will assume full responsibility for the continued operation and maintenance of the two (2) bridges. The Board indicated its desire to  place this item on the Consent Agenda.  5.12 Purchase of al Motorgrader with Ditching Armi for Public Works: Public Works Director. Jason Jordan stated that staff has properly advertised to accept bids for a motorgrader with ditching arm. This would replace the machine currently on lease. Two (2) bids were received -(1) Yancey CAT- $381,004 and (2) Dobbs Equipment- $414,580.42. A1 third bid was received after the deadline but was for an amount over $600,000. Staff recommends purchasing from the low bidder. Funding to come from TSPLOST/TIA. The Board indicated its desire to place this time on  the Consent Agenda.  5.13 Purchase of Wheeled Excavator for Public' Works: Public Works Director Jason. Jordan stated that staff has property advertised to accept bids fora a wheeled excavator. This would replace the machine currently on lease. Two (2) bids were received-(1) Yancey CAT- $284,252 and (2) Dobbs Equipment $337,630.04. Staff recommends purchasing from the low bidder. Funding to come from TSPLOST/TIA. The Board indicated its desire to place thisi item on the Consent  Agenda.  Page 3 of5    WORKSHOP SESSION TUESDAY, ,APRIL2,2024  TIFT COUNTY BOARD OF COMMISSIONERS  5.14 Ordinance No. 2024-01, Prevention of Damage on Rights-of-Way: County Attorney Anthony Rowell stated that this ordinance would regulate any activity in the Countysrightsofway. He asked the Board to take note of Sections 90-6 and 90-7. These sections outline the prohibitions ofactivity in rights-of-way and also penalties for any violations. Some concerns were raised about the wording in Section 90-7 regarding the penalty ofa a first offense whether it isa written warning or a fine. Staff to clarify. The Board indicated its desire to place this item on the  Consent Agenda.  5.15 Resolution No. 2024-05, Surplus Vehicles: County Clerk Miriam. Jordan stated that since the Board had purchased a new van for Extension the old one needs to be surplussed. The Board  indicated its desire to place this item on the Consent Agenda.  5.16 Appointment to' Tift County Board of Health: County Clerk Miriam. Jordan stated that Charlotte Bedell is no longer ablei to serve on the Board of Health. Board of Health member Dr. Raymond Moreno has asked that the Board consider appointing Filiberto Hernandez to fill the unexpired term. Term will expire on December 31, 2028. The Board indicated its desire to place this item  ont the Regular Agenda. ITEMS FOR DISCUSSION ONLY: There was nothing to report. COUNTY MANAGER'S COMMENTS: There were none to report. COUNTYA ATORNEYSCOMMENTS: There were none to report. COMMISSIONERS COMMENTS:  Commissioner Melissa Hughes asked for the visit to the Wastewater Treatment Facility get planned. She also asked that the County have some conversations with the City about replacing water lines in South Commissioner Donnie Hester stated that the funeral for Grady Thompson's father will be Friday.  Tifton. Lastly, she thanked everyone for the prayers for her daughter-in-love.  EXECUTIVE SESSION: There were none to report.  There being no further discussion, the Work Session was adjourned.  [SIGNATURES TO FOLLOW ON THE NEXT PAGE]  Page 4 of5    WORKSHOP SESSION TUESDAV,APALLZ,2024  TIFT COUNTY BOARD OF COMMISSIONERS  AAbh Commissioner: Stan Stalnaker, District4  Hosent  Commissioner Dohnie-Hester, District1  Commissioner Fred "Buck" Rigdon, District5 Vice Chairman Greg Wood, District 6 ATTEST: MmwAgordaw  *  Apset  Absent  Commissioner Melissa Hughes, District2  Apanue Commissioner Paul Webb, District3 3  May 13, 2024  Page 5of5