STEPHENVILLE TEXAS  REGULAR CITY COUNCIL MEETING City Hall Council Chambers, 298 West Washington Street Tuesday, June 04, 2024 at 5:30P PM  MINUTES  The City Council of the City of Stephenville, Texas, convened on Tuesday, June 04, 2024, in the City Hall Council Chambers, 298 West Washington Street, for the purpose of a Regular City Council Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following  members present, to wit: COUNCIL PRESENT:  Mayor Doug Svien Council Member LeAnn Durfey Council Member Lonn Reisman Council Member Dean Parr Council Member Maddie Smith Council Member David Baskett Council Member Brandon Greenhaw Council Member Alan Nix Council Member Gerald Cook Jason M. King, City Manager Randy Thomas, City Attorney Sarah Lockenour, City Secretary  COUNCIL ABSENT: OTHERS ATTENDING:  CALL TO ORDER  Mayor Svien called the Regular City Council Meeting to order at 5:30 PM.  PLEDGES OF ALLEGIANCE INVOCATION  Council Member Alan Nix led the pledges to the flags of the United States and the State of Texas.  Invocation voiced by Jarrod Brown with Grace Fellowship Church.  PRESENTATIONS AND RECOGNITIONS Proclamation Recognizing Dr. O.H. "Bud" Frazier  The following proclamation was read and presented to Dr. Frazier.  Regular City Council Meeting Minutes - June 04, 2024  Page /1    WHEREAS, Dr. O.H. "Bud" Frazier was born in Stephenville, Texas and attended Tarleton. State University before earning his bachelor's degree from the Universityo of Texas andi medical degree from Baylor College WHEREAS, his surgical training was interrupted by the Vietnam War, where he served as a U.S. Army flight surgeon. from 1968 to 1970, trading the halls of Baylor for an assault helicopter company. For his bravery and exceptional service, he received the Combat Flight Medal, the Vietnamese Navy Medal, and WHEREAS, forj five decades, Dr. Frazier has been dedicated to improving the treatment of severe heart failure and advancing heart transplantation and artificial devices that substitute or assist with the WHEREAS, throughout the 1970s and 1980s, Dr. Frazier conducted experimental work toward developing an implantable! LVAD. In2011, hei implanted the iatsucesslulconthuousowlotolorfdal heart by using twos second-generation HeartMate IILVADS to replace a patient's) failing heart; and WHEREAS, Dr. Frazier has performed over 1,200 heart transplants and implanted more than 900 left ventricular assist devices, more than any other surgeon in the world. As a result of his work, Dr. Frazier is one oft the world's top transplantation and mechanical circulatory. support surgeons; and WHEREAS, Dr. Frazier served on the NIH National Heart Lung and Blood Institute Advisory Committee and chaired the original committee that initiated the first federal allocation system to distribute hearts WHEREAS, Dr. Frazier is a true living legend and is celebrated for his contributions to the field of mechanical circulatory support and pioneering treatments for patients suffering. from heart failure; and WHEREAS, Dr. Frazier's impact on patients and the specialty is immeasurable, and his dedication to improving patient outcomes and advancing medclichnoyeemlres thes spirito ofAmericonSociety WHEREAS, the City of Stephenville congratulates Dr. O.H. Frazier on receiving the inaugural Pushpa and Kewal Krishan Gupta Lifetime Achievement Award in Development of Therapies for Cardiovascular and NOW, THEREFORE, 1 Doug Svien, Mayor of the City of Stephenville, do hereby issue this Proclamation  ofMedicine; and  the Vietnamese Distinguished Service Medal; and  pumping action of the human heart; and  for transplantation; and  for Artificial Internal Organs (ASAIO); and Pulmonary Diseases from the ASAIO;  recognizing the work and lifetime achievements of DR. O.H. "BUD" FRAZIER.  Proclamation Recognizing Men's Health Month  The following proclamation was read and presented to Dr. Dana Worrell with Texas Health Resources.  WHEREAS, Good Health is one of life's greatest blessings. Unfortunately, many men take their health for granted. We want to encourage men to maintain and improve their health by taking simple, manageable steps, such as getting regular checkups, being active, eating a healthy diet, and refraining from smoking; WHEREAS, Legislation creating June as National Men's Health month was signed into law in 1994, and this annual observance provides us with the opportunity to renew our efforts toward addressing this issue. Among the significant risk menj face are high blood pressure, high cholesterol, diabetes, stress, and  and  several types of cancer, including prostate, lung, and colon cancer; and  Regular City Council Meeting Minutes-J June 04, 2024  Page 12    WHEREAS, as we prepare for Father's Day, I encourage all Texas Men to recognize the importance of seeking preventive, timely and appropriate medical care. Let all of us both men and women - remain mindful of the important role preventive medical and mental health care can have in our lives and the NOW, THEREFORE, 1, Doug Svien, Mayor of the City of Stephenville, do hereby proclaim. June as MEN'S HEALTH AWARENESS MONTH throughout the City of Stephenville and encourage all our citizens to  lives of our loved ones. Together we can make a difference.  support the cause of raising awareness of Men's Health.  Oath of Office for New Stephenville Police Officer  City Secretary Sarah Lockenour administered the Oath of Office to the new Stephenville Police Officer  Natasha Smith. CITIZENS GENERAL DISCUSSION  No one addressed the Council at this time.  Mayor Svien recessed the Regular City Council Meeting at 5:47 PM and convened the Executive Session at 5:49  PM.  EXECUTIVE SESSION  Inc compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's 24. Section 551.072 Deliberation Regarding Real Property- to deliberate the purchase, exchange, lease, 25. Section 551.071 Consultation with Attorney- to Consult Over al Pending or Contemplated Litigation Mayor Svien adjourned the Executive Session at 6:12 PM and reconvened the Regular City Council Meeting at 6:14  Texas Codes, Annotated, in accordance with  orvalue of real property, to wit: real property located in $2600 CITY ADDITION  PM.  ACTION TAKEN ON ITEMS DISCUSSED IN EXECUTIVE SESSION, IF NECESSARY 1. Consider Approval of Appointments to Council Committees  REGULAR AGENDA  The Mayor presented the following appointments to Council Committees:  Finance Parks/Leis Personnel Developm Public Nominatio Public Tourism &  ure  ent 1 1 1 1  Health &Safety 1 1 1 1  ns 1 1 1  Works 1 1 1 1  Visitors 1 1 1  Durfey Cook Reisman Parr Smith Baskett Greenh aw Nix  1 1 1 1  1 1 1 1  1 1 1 1  1  1  Regular City Council Meeting Minutes - June 04, 2024  Page /3    MOTION by Alann Nix, second by Brandon Greenhaw, to approve the Committee appointmentsas  presented. MOTION CARRIED unanimously. 2. Consider Appointment of Voting Member for TEX-21  MOTION BY Maddie Smith, second by Alan Nix, to appoint Doug Svien as the voting member for  TEX-21. MOTION CARRIED unanimously.  3. Consider Approval of Budget Amendments for Fiscal Year Ending September 30, 2024  Finance Director Monica Harris presented the budgetamendments: for Fiscal Year Ending September: 30, MOTION by David Baskett, second by LeAnn Durfey, to approve Ordinance 2024-0-13 for Budget Amendments for Fiscal Year Ending September 30, 2024, as presented. MOTION CARRIED  2024.  unanimously.  4. Consider Award of Annual Street Maintenance Project  Director of Public Works Nick Williams presented thisi item to Council.  On May 21, 2024, the City of Stephenville opened bids for the above referenced project. Two bids were received. The low bid of $391,245.00 was received from Inter-Mountain Slurry Seal of Lewisville, Texas and the second bid of $399,376.00 was received from Jay Mills Contracting of The project includes the application of emulsified asphalt, cover coat aggregate, and a micro- surfacing seal to Frey Street from Ollie Avenue to Roland Street. The project also includes a section of Cage Street from Lillian to Sixth Avenue and Sixth Avenue from Cage Street to Groesbeck Street. Project funding was appropriated in the adopted FY23-24 budget. The Finance Department has confirmed ample funds exist to perform the full project scope with over $600,000 in funds remaining fora annual pavement maintenance./ A copy of the bid tabi is shown below. The difference between the two bids is $8,131.00 or 2.08%. The purchasing manual contains a local vendor preference clause that would allow the project to be awarded the local vendor ift the bid difference islesst than five percent. An excerpt from the Purchasing Manual is enclosed below. "AI municipality with a population of 200,000 or less and a county with a population of 400,000 or less may award the bid to the lowest bidder or the bidder whose principal place of business is in the local government and whose bid is within five (5) per cent of the lowest bid price received from al bidder who is not a resident of the local government and if the governing body of the local government determines in writing that the local bidder offers the local government the best combination of contract price and additional economic development opportunities for the local government Saffrecommendsaward ofthe annual pavement maintenance project to. Jay Mills Contracting, Inc. int the amount of $399,376.00 under the Local Vendor Preference provision of the adopted MOTION by Alan Nix, second by David Baskett, to award the Annual Street Maintenance Project to Jay Mills Contracting, Inc. int the amount of $399,376.00. MOTION CARRIED unanimously.  Stephenville, Texas.  created byt the contract award."  Purchasing Manual.  5. Consider Approval of Purchase of Budgeted Utility' Vacuum Truck Director of Public Works Nick Williams presented this item to Council.  Regular City Council Meeting Minutes- -J June 04, 2024  Page 14    The city utilizes a vacuum truck as a core piece of equipment to routinely maintain, clean, and unstop sewer and stormwater lines. The truck also provides the ability to safely hydro-excavate water and sewer lines and for potholing or performing repairs adjacent to sensitive or dangerous buried utilities such as fiber optic, electric, or gaslines. On October 11, 2022, approval was received to purchase a Utility Vacuum Truck from Lonestar Municipal Equipment. The truck delivery has been delayed multiple times and the vendor estimates the truck may not be delivered until, two Staff received a quote received from Houston Freightliner for the purchase of a vacuum truck constructed by Industrial Disposal Supply (IDS) in the amount of $549,988. The utility department tested and operated the IDS truck on city streets, storm lines, and sewer lines and has requested the IDS truck be purchased for this critical piece of equipment. The IDS truck is currently being constructed and has an anticipated delivery date oft the first week of August 2024. Additionally, the utility staff has stated a preference for the IDS's analog components allowing, not only the regular The FY22-23 adopted budget included $550,000 for the vacuum truck. These funds were encumbered and are still available. The total purchase cost of the machine is under budget at $549,988. The Purchasing Manager has confirmed the city is able to purchase this equipment through the HGACBuy cooperative purchasing agency and adheres to all purchasing requirements. Lonestar Municipal Equipment Company has been contacted and indicated there is no problem Staff recommends approval to purchase a Utility Vacuum Truck from Houston Freightliner with MOTION by! David Baskett, second byl LeAnn Durfey, to approve the purchase oft the budgeted utility vacuum truck from Houston Freightliner as presented. MOTION CARRIED unanimously. Director of Parks and Leisure Services Daron Trussell presented this item to the Council.  years later now, in late September of 2024.  operator, but oncall staff, to operate the truck with minimal training.  withdrawing the purchase order as there is a backlog of production orders.  funds approved in the adopted FY22-23 budget.  Consider Award of RFP for Senior Center  Proposals from Bosque Construction and Century Construction were submitted in response to the After thorough evaluation and consideration of all proposals submitted, staff recommend Bosque Construction, as they are al local smaller firm, may be al better fit for this project due to the budget, size, and scope. Both firms presented compelling proposals, making the decision challenging. However, Bosque Construction emerged as the preferred choice due to their commitment to providing a Guaranteed Maximum Price (GMP), with a detailed breakdown of construction costs for this project that is within the approximate 1.5 million project construction budget. Bosque Construction's proposed timeline of 10 months for the Stephenville Senior Center project, compared to Century Construction's timeline of 12 months, was another contributing factor in the selection decision. This shorter construction duration aligns with the City'sg goals for timely project MOTION by Lonn Reisman, second by LeAnn Durfey, to award the RFP for the Stephenville Senior Center project to Bosque Construction as presented. MOTION CARRIED unanimously.  Request for Proposal for the Stephenville Senior Center project.  completion.  PLANNING AND: ZONING COMMISSION Steve Killen, Director of Development: Services 7. CASE NO.:RZ2024-005  Applicant Bret Flory, Representing Caliber Collision and NPH Ventures, LLC, is Requesting a Rezone of Property Located at 902 Wolfe Nursery Rd., being Parcel R72994 Block 1, Lot 3 of the Phase III Doss  Regular City Council Meeting Minutes - June 04, 2024  Page 15    Addition of the City of Stephenville, Erath County, Texas from Retail and Commercial District (B-2)to  Industrial District (1)  Director of Development Services Steve Killen presented this item to the Council.  The property is currently zoned B-2, retail and commercial. The Future Land Use is designated as Planned Development. Although B-2 allows multiple uses for automobile repair and storage, auto body shops are limited to the Industrial District. Multiple body shops currently operate within the The Planning and Zoning Commission convened May 15, 2024, for a public hearing and by Mike Lyssy, 1255 W. 15th street, Plano, representing the architect for Caliber Collision addressed  B-2 district as legal, non-conforming uses.  unanimous vote, recommended the City Council approve the rezone request.  Council regarding the rezone. 8. PUBLICI HEARING CASE NO.: RZ2024-005  Mayor Svien opened the Public Hearing at 6:43 pm.  Donna' Wesson, 1325 Lydia, Stephenville, spoke in opposition to the rezone presented. Rolland Feemster, 3069 US 67, Stephenville, representing Discount Wheel and Tire, spoke in  opposition to the rezone.  Mayor Svien closed and reopened the Public Hearing at 6:50 pm.  Mike Lyssy addressed the Council again in favor of the rezone and to address concerns brought by  Ms. Wesson and Mr. Feemster. Mayor Svien closed the Public Hearing at 6:53 pm.  9. Consider Approval of an Ordinance Rezoning the Property Located at 902 Wolfe Nursery Rd., being Parcel R72994 Block 1, Lot 3 of the Phase III Doss Addition of the City of Stephenville, Erath County, MOTION by Alan Nix, second by Dean Parr, to deny the rezone request for 902 Wolfe Nursery Rd.  Texas from Retail and Commercial District (B-2) tol Industrial District (1)  as presented. MOTION CARRIED unanimously.  10. CASE NO.RZ2024-006  Owner Travis Truss is Requesting a Rezone of Property Located at 3084 W. Washington, being Parcel R23847 of the Pearson Henry A0613 Survey, House and Commercial Bldg., of the City of Stephenville, Erath County, Texas from Retail and Commercial District (B-2) to Industrial District (1) Director of Development Services Steve Killen presented this item to the Council.  The property is currently zoned B-2, retail and commercial. The Future Land Use is designated as Commercial. Although B-2 allows multiple uses for automobile repair and storage, auto storage The Planning and Zoning Commission convened on May 15, 2024, for a public hearing and by  facilities are limited to the Industrial District.  unanimous vote, recommended the City Council approve the rezone request.  11. PUBLIC HEARING CASEI NO.: RZ2024-006  Mayor Svien opened the Public Hearing at 7:00 pm. No one addressed the Council.  Regular City Council Meeting Minutes - June 04, 2024  Page 16    Mayor Svien closed the Public Hearing at 7:00 pm.  12. Consider Approval of an Ordinance Rezoning the Property Located at 3084 W. Washington, being Parcel R23847 of the Pearson Henry A0613 Survey, House and Commercial Bldg., of the City of Stephenville, Erath County, Texas from Retail and Commercial District (B-2) to Industrial District (1) MOTION by David Baskett, second by Alan Nix, to approve Ordnance No. 2024-0-14 rezoning property located at 3084 W. Washington from Retail and Commercial District (B-2) to Industrial  District (1) as presented. MOTION CARRIED unanimously.  13. CASE NO.:RZ2024-007  Applicant Paxton' Wooley, Representing JPW Consulting Company, is Requesting al Rezone of Property Located at 1020 Paddock, Parcel R28770, being BLOCK 2, Lot 12 of the Butler Addition to the City of Stephenville, Erath County, Texas from Single-Family Residential (R-1) to One- and Two-Family  Residential District (R-2)  Director of Development Services Steve Killen presented this item to the Council.  The property has current zoning of Single Family. Future Land Use is designated as Single Family. The requested rezoning is to allow the construction of one single family home on the front half of The Planning and Zoning Commission convened on May 15, 2024, for a public hearing and by  the property and one duplex on the rear half of the property (replat required). unanimous vote, recommended the City Council approve the rezone request.  14. PUBLICI HEARING CASE NO.:RZ2024-007  Mayor Svien opened the Public Hearing at 7:04 pm. No one addressed the Council. Mayor Svien closed the Public Hearing at 7:04 pm.  15. Consider Approval of an Ordinance Rezoning the Property Located at 1020 Paddock, Parcel R28770, being BLOCK 2, Lot 12 of the Butler Addition to the City of Stephenville, Erath County, Texas from MOTION by Lonn Reisman, second by Alan Nix, to approve Ordinance No. 2024-0-15 rezoning property located at 1020 Paddock from Single-Family Residential (R-1) to One- and Two-Family  Single-Family Residential (R-1) to One- and Two-Family Residential District (R-2)  Residential District (R-2) as presented. MOTION CARRIED unanimously.  FINANCIAL REPORTS Monica Harris, Director of Finance  16. Monthly Budget Report for the Period Ending April 30th,2024  Director of Finance Monica Harris presented the monthly budget report as follows:  In reviewing the financial statements ending April 30, 2024, the financial indicators are overall as Property Tax Collections: We received $50K in property taxes in the month of April, resulting in a $270K increase over the funds collected last fiscal year to date. The amount collected is almost  or better than anticipated.  100% of the $7.3 million budget, which is $78K more than anticipated.  Regular City Council Meeting Minutes - June 04, 2024  Page 17    Sales and Use Tax: We received $705K ins sales taxi in April, resulting in $155K or 3% more than the funds collected last fiscal year to date. The amount collected is 61% of the $9.4 million budget, Revenue (byj fund): Oft the $31.3 million revenue received to date, 59% was received in the General Fund, 23% was received in the Water/Wastewater Fund, 8% was received in the Capital Projects Revenue (budget VS. actual): We received 70% of the total budgeted revenues through April, which is-$3.1 million more thana anticipated due to taxes, building permits, ntepvemmemayugestber Revenue (prior year comparison): We received $1.3 million less revenue through April than last Expenditures (by fund): Of the $30.5 million spent to date, 44% was expended in the Water/Wastewater Fund, 42% was expended int the General Fund, 5% was expended in the Capital Projects Fund, 3% was expended int the Debt Service Fund, 3% was expended in the Storm Fund and Expenditures (budget VS. actual): We have expended 37% of the total budgeted expenditures through April, which is $16.6 million less than anticipated due to personnel, contractual, Expenditures (prior year comparison): We spent $5.1r million less in expenditures through April than last fiscal year to date due to capital outlay, grant disbursements, and transfers. SEDA Revenue Comparison: SEDA has received an overall 65% of budgeted revenue through April, which is $18K more than last fiscal year to date and $77K more than anticipated due to taxes and SEDA Expenditure Comparison: SEDA has spent an overall 21% of budgeted expenditures through April, which is $68K less than last fiscal year to date due to grant disbursements and $650K less  which is $512K higher than anticipated.  Fund and 3% was received in the Landfill Fund.  services, and interest income.  fiscal year to date due to debt proceeds received in the prior year.  2% was expended in the Landfill Fund.  maintenance, grant disbursements, capital outlay, and transfers.  interest income.  than anticipated due to contractual, capital outlay, and grant disbursements.  STEPHENVILLE ECONOMIC DEVELOPMENT AUTHORITY REPORT  Jeff Sandford, Executive Director SEDA did not give a report at this time. CONSENT AGENDA  17. Consider Approval of Minutes - May7,2024 18. Consider Approval of Minutes May 14, 2024 19. Consider Approval of Minutes May 28, 2024  20. Consider Approval of Second Annual Payment on Contract with Microsoft 21. Consider Approval of Disposition of City Property Sale of 2015 Landfill Compactor  22. Consider Approval of the Annual Expenditures for AXON All-Inclusive Camera, Evidence Storage and  Management and Automated License Plate Reader Service (ALPR)  Regular City Council Meeting Minutes - June 04, 2024  Page 18    23. Consider Approval of Arbitrage Rebate Compliance Services Agreement with Hilltop Securities Asset  Management, LLC  MOTION by David Baskett, second by Maddie Smith, to approve Consent Agenda items as presented.  MOTION CARRIEDU unanimously.  COMMENTS BY CITY MANAGER  Moola Fest was very successful. Thanks to all staff. This Friday, Ricky Staggs willl bei int the Park. Committee meetings will be held. June 18. Budget Workshops willl be scheduled soon.  COMMENTS BY COUNCIL MEMBERS LeAnn Durfey  Thanks to all staff to for a great Moola Fest. Congratulations to Stephenville Baseball on a great season.  Lonn Reisman Maddie Smith  Thank you to staff for a great Moola Fest.  Thanks to Parks and Leisure team for the Moms & Mayhem event in May  Splashville opens Thursday!  David Baskett  Echo thanks to staff for a great Moola event and Moms & Mayhem event. Shout out to the Streets Department for their work after the storm.  Congratulations to the new officer.  Brandon Greenhaw Alan Nix ADJOURN  Great job on Moola fest.  Thanks to alls staff as we move forward.  The Mayor adjourned the Regular City Council meeting at 7:13 PM.  Note: The Stephenville City Council may convene into Executive Session on any matter related to any of the above agenda items for a purpose, such closed: session allowed under Chapter 551, Texas Government Code.  OF STEPA  DayBaskett, Mayor Pro Tem  ATTEST:  Satall mwna Sarghl Lockenour, dity Secretary  OAPORAT  Regular City Council Meeting Minutes- - June 04, 2024  Page 19