FINO  AGENDA  Fincastle Town Council Meeting Thursday, July 11, 2024 at 7:00 p.m.  Fincastle VolunteerFire Department Training Room - (0512) Call to Orderand determination of quorum by Mayor 7:00  p.m.  1. 2. 3.  Reading/approval of minutes of the. June 13, 20241 meeting Additions to Agenda and approval of Agenda  PublicHearing 35 East Main Street  a. Consideration oft the application for Special Use Permit for b. Consideration oft the addition to the Town'sZoning Ordinance of related to the placement and disposal of old solar Planning Commission/ Addition to Zoning Definitions and Allowable Planning Commission proposali for adoption of new definition for Uses: Present Grocery to be added to the A-12 zoning within the Overlay District Specialty and this as an allowable use in A-1z zoning within the Overlay approved by Councili then it can move to aj joint Audit Presentation - Corbins Stone  property located at specifications  panels.  4.  addition of  District. (If this is publichearing: at the August  meeting.)  5. 6.  Reports a) Financial  i. Approval of monthly bills for July 2024 ii. Review of Treasurer's Reports for. June 2024  b) Management  i. Big Spring Park update - Ed Bordett ii. Fourth of July update - Paige Ware iii. Mayor's Report iv. Town Manager's Report a. VDOTupdates b. Pond updates    7.  Citizen comments  8. Othermatter/lisausion items from Council  9.  Adjournment  Next Meeting - August8, 2024-7:00p p.m.    Town of Fincastle  June13.2024  Town CouncilMinutes  This meeting took place at the Fincastle Fire  VA.  Department located at 25 Vine Street Fincastle,  Members Present: Mayor Mary Bess Smith, Ed Bordett, Bill Gaul,  Thomas,Jim Reynolds Members Absent: none  Paige Ware, Pam Binns,John  Staff Present: Morgan Keith, Melanie McFadyen Call to Order and determination of quorum byl Mayor 1. Approval oft the Budget- Town of Fincastle Budget FY2025  7:00pm  month) Projected Revenues General Fund Water/Sewer Fund Projected Expenditures General Fund Water/Sewer Fund  (public hearing held last  $190,000.00 $355.000.00 $545,000.00 $190,000.00 $355.000.00 $545,000.00  The Mayor asked if any members of Council had any questions Jim Reynolds made a motion to approve the FY2025 budget. Yes: Mayor Smith, EdE Bordett, Pam Binns, Paige Ware, Jim  were none.  about the budget. There  Paige Ware seconded the motion.  No: none Abstain: none  Reynolds, John Thomas, Bill Gaul  The FY2025 Budget was approved.  2. Reading/approval of minutes oft the May 9, 2024 meeting. The minutes were approved as submitted. 3. Addition to the Agenda and approval of the Agenda request for Council to approve holding aj joint Public  Mayor Smith asked to add a new item to the agenda. This will be item 5. This  item isa  Hearing for a special exception permit    for a Bed and Breakfast at a property located at 35E. Main After addition of thisitem, the Agenda was approved.  regulations related to solar panels.  Street, along with adopting  4. Reports  a. Financial  Approval of the monthly bills for. June 2024 John Thomas asked about the Gentry Locke bill from Smith explained that these bills related to discussed, in detail, at last month's meeting.  2024. May Mayor  expenses incurred in March and  Aprilr relatedt to a project to expend AARPA funds. This item had been Mayor Smith also pointed out the Robinson, Farmer, Cox bill fort the annual  financial statement audit.  The town also paid fori its yearlyinsurance.  Mayor Smith noted a few bills that were once a year expenses., like annual financial statement audit and the insurance bills.  the  Bill Gaul made a motion to approve the monthly bills of June 2024. Yes: Mayor Smith. Ed Bordett, Paige Ware, Pam Binns. Jim Reynolds, Bill  Pam Binns seconded the motion.  Gaul, John Thomas No:none Abstain:none The bills were approved.  ii. Review oft the Treasurer's Reports for May 2024  Paige Ware made a motion to approve the Treasurer's Reports for the General Fund, Water and Sewer Fund, Virginia Outdoors Foundation Grant  andi the Socieity to Keep Fincastle Lit. Jim Reynolds seconded the motion.  Yes: Mayor Smith. Ed Bordett, Paige Ware, Pam Binns. Jim Reynolds, Bill  Gaul, John Thomas No:r none    Abstain:none  The Treasurer's Reports were approved.  b. Management  Big Spring Park Update- Ed Bordett  The whiteboard for the outdoor classroom was installed. There is now asphalt connecting the trail to the track at Signage fori the park is still being developed.  Elementary School.  Breckenridge  Plans to update the monument are inj place and work will  beginsoon.  ii. Town Manager's Report 1. Sidewalk Update  Mayor Smith and Melanie McFadyen did a drive around with a representative from VDOT to decide what sidewalks needed work. Ity was determined that Hancockt to Monroe Street, Main WMain Street will be the primary focus. VDOT owns these sidewalks sO they will be responsible for the  Street, and  expenses.  2. CDBG Design Workshop Update  The workshop consisted of 2 days of brainstorming on what could be done to help revitalize Fincastle with the focus on the Historic Apresentationt was made byh HillStudios of ideas for the future. Once Melanie is given the slides, a copy will be made available fort the  District.  public.  Members of the public who attendedthe workshop how Hill Studios understood the importance and saidtheyenjoyed history of the town. Citizens also enjoyed the significance of the  rebranding ideas.  3. 4thofJuly    Melanieinformedthed councilthatall: the details for the fireworks are completed. She --- The VFWcompleted everything ont their end to be able to sell hotdogs, drinks, and chips at thei fireworks.  property.  4. Yard Waste Update  Melaniel has contimadmutpletimeawan Kelly's will pick upy yard waste. Soft waste such leaves needt to be bagged. Branches as grass clippings and  Garbage that they  sections. the bill already.  needt to be bundled in 51 feet  There is no extra charge from Kelly's for yard waste, it is includedi in  5. Western Virginia Water Authority Contract Renewal The WWWA has sent the town a new contract. This contract has andi increasedi fees. The total fees will be around $14,000 Jim Reynolds sasked ift the Townshould consider  new dollarsa  month.  cover the increase in cost.  raisingrates tol help  Mayor Smith included a workup comparing if the town took over wastewater plant versus the cost of paying WVWA to run the the The council concluded it was worth the cost of WVWA  plant. continuing  management of the plant.  The Mayorwilla askthe townattorney to review the contract andi then the town will proceedi in signing and agreeingt to the contract, with  Council's approval.  Bill Gaul motioned to approve the contract. Jim Reynolds seconded the motion. Bill Gaul, John Thomas No:none Abstain:none  Yes: Mayor Smith. EdBordett, Paige Ware, Pam Binns. Jim Reynolds,    5. Joint Public Hearings-Bowmans and Solar Panels  Mitchell and Bobbie Bowman put ina a Special Use Application to hold short  35E. Mains Street. The Bowmans compatible with the surrounding properties.  term rentals at  will bei in Bobbie's mother's alreadyhave an Airbnb that they run. The short-term rental  house. The planning commission determined this would  be on  The Planning Commission proposed an ordinance that will provide information The Planning Commission is asking the council to approve aj joint public  placement and disposal of solar panels within the town. Bowmans SUP and the Solar Panel Ordinance Commission at 6pm and Town Ed Bordett seconded the motion.  hearing for the  on July 11,2024 with the Planning  Council at 7pm.  Jim Reynolds motioned to approve the joint public hearing.  Yes: Mayor Smith. Ed Bordett, Paige Ware, Pam Binns. Jim Reynolds, Bill  Gaul, John Thomas No:none Abstain: :none The motion was approved.  The Planning Commission also has a demolitionapplication for the from Post Office). The property has been deemed  Madine House (across  demolition  dangerous and unfit and therefore the  permit was approved.  6. Other matters/discussion items from Council  John Thomasissuil.comeemed about the pond at Big Spring Park. He still believes would benefit from more water flow. He says the pond should be made smaller the pond the flow from the spring. He also mentioned the town could drain the  to increase pond and make the  creek deeper.  Melanie McFadyen said she would speak to David Hill to see if he had holistic  improvements that could be made to the pond.  any  ideas of  John Thomas askediftherehas been anyVDOT updates, Melainie  her with any updates.  says they will get backto    John was also worried about the vacant buildings that would be  ---- explainedi that the town will approach the use for any properties that become  available once the county construction; project. Mayor Smith  Courthouse  County and work with them to determin the best  grant workshop discussed this vacant. She also explainedi that the CDBG  issue in detail.  planning  Adjournment  Next Meeting-July11,2024  RespecthulySubmited  Mayor Smith  Morgan Keith, Town Clerk    Town of Fincastle CDs  as of June 30, 2024 General Fund CD# 104177 104182 104187 111 GFSavings Bobby Waid Fund Fireworks Water-Sewer CD# 104185 104184 W/S Savings  Balance $ 42,407.58 44,096.19 $2 242,016.97 $1 101,008.22 $ 6,422.64 $ 3,830.00 Balance  Interest 4% 4% 4% 4%  $ 3,984.00 as ofJ July 3, 2024  Interest  $212,016.97 $165,360.73 $ 894.22  4% 4%    TOWN OF FINCASTLE  Check Listing by Bank Account  10:31AM 06/13/2024 Accrual Basis Amount  June 2024  Type 1-1040 GF Checking Check Check Liability Che 06/10/2024 Check Check Check Check Check Check Check Check Check Check Check Check Check  Date 06/03/2024  Num  Name  Memo  Country Breeze Heating and Robinson, Farmer, Cox E-pay United States Treasury  10195 Cooling  Replaced leaking valve on ac half-2023 audit financials Federal Tax State Tax framing of DAR resolution May Mowing town office power adf for budget-May professional services Cleaning of Town Office Power fro street lights heating internet postage,office supplies asphalt paving for Paint Fincastle Signs 2024-2025 insurance renewal one half Salary Salary Salary Salary prevent dormancy whiteboard installation hardware  -178.50 -4,400.00 -990.08 -90.00 -80.00 -690.00 -65.69 -390.00 -155.00] -120.00 -404.98 -42.56 -122.15 -39.79 -6,400.00 -150.00 -4,050.00 -543.04 -1,179.77 -543.04 -1,179.76 -25.00 -21,839.36 -300.00 -15.23 -315.23 -14,294.75 -506.75 -4,400.00 -13,679.55 -505.00 -17.25 -1,054.00 -520.00 Page 1 of2  06/03/2024 10196 Associates 06/13/2024 10197 Art Images 06/13/2024 10198 Crowder's Lawncare 06/13/2024 10200 Virginia Media Inc. 06/13/2024 10201 Gentry Locke 06/13/2024 10202 06/13/2024 10203 Appalachian Power Co 06/13/2024 10204 06/13/2024 10205 Lumos 06/13/2024 10206 06/13/2024 10207 Lucas Paving 06/13/2024 10208 OPen 06/13/2024 10209 VRSA  Liability Che 06/10/2024 E-pay Dept of Taxation  06/13/2024  10199 Appalachian Power Co  Amy's Cleaning Services Roanoke Gas Card Services  Park Big Spring  Studio's Botetourt  Paycheck 06/13/2024 10210 Keith, Morgan N Paycheck 06/13/2024 10211 McFadyen, Melanie A Paycheck 06/13/2024 10212 Keith, Morgan N Paycheck 06/13/2024 10213 McFadyen, Melanie. A Journal Entr 06/30/2024 transfer GF- Sidewalk  Total 1-1040 GF Checking 1-1050. Town of Fincastle Grant Check Check Total 1-1050 Town of Fincastle Grant 2-1050 W/S Checking Check Check Check Check Check Check Check Check  06/13/2024 1265 Crowder's Lawncare 06/13/2024 1266 Card Services  06/03/2024 11459 Western Va Water Authority w/s services  06/03/2024 11460 City of Covington 06/03/2024 11461 Associates 06/13/2024 11463 DH Service, INC 06/13/2024 11464 VUPS 06/13/2024 11465 Gentry Locke 06/13/2024 11466  sludge landfill charge half-2023 audit financials chemicals misc utility ARPA/professional services May Mowing  Robinson, Farmer, Cox  06/13/2024 11462 Western Va Water Authority w/s services  Crowder's Lawncare    Type Check Check Check Total 2-1050 W/S Checking  Date 06/13/2024 11467 06/13/2024 11468 Appalachian Power Co 06/13/2024 11469 VRSA  Num  Name Appalachian Power Co  Memo  Amount -4,429.78 -57.86 -4,050.00 -43,514.94 -65,669.53  Waterplant power power 2024/2025 insurance revewal one half payment  TOTAL  Page 2 of2    TOWN OF FINCASTLE  Deposit Listing by Bank Account  8:34AM 07/01/2024 Accrual Basis Amount 25.00 25.00 440.13 1,245.00 200.00 10.00 1,842.22 962.25 480.00 15,000.00 157.47 20,337.07 147.72 147.72 3,000.00 24,087.77 6,530.86 33,618.63 54,128.42  June 2024  Type Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit  Date  Name  1-1000 Sidewalk Project Checking Total 1-1000 Sidewalk Project Checking 1-1040 GF Checking  Memo  Split  06/30/2024 Town of Fincastle  Deposit Deposit for Dormancy Deposit Consumer Tax Deposit Refund Deposit Zoning Permits Deposit BPOL Deposit Revenue Sharing Deposit Meals Tax Deposit Donations Deposit Fire programs Deposit Communications Tax Interest Interest income Deposit Refund Deposit Water/Sewer Revenue Deposit Water/Sewer Revenue  06/10/2024 APCO 06/17/2024 06/17/2024 Town Business 06/17/2024 06/17/2024 Botetourt County 06/17/2024 06/17/2024 Donations 06/24/2024 06/24/2024 COVA 06/30/2024  Display Sales Town Business TownRestaurant COVA  Total 1-1040 GF Checking 1-1050. Town of Fincastle Grant Total 1-1050 Town of Fincastle Grant 2-1050 WIS Checking  06/17/2024 WVWA 06/17/2024 06/17/2024 WWWA  WVWA  Total 2-1050 WIS Checking  TOTAL  Page 1 of1    June 2024  T.R General Fund  Balance of May 31, 2024 Deposits for. June 2024 Disbursements for June 2024 Interest paid (Grant/Project) Balance of June 30, 2024  $ 218,573.04 $ - 20,337.07 $( (21,839.36)  $217,070.75    June 2024  T.R Water-Sewer  Balance of May 31, 2024 Deposits for June 2024 Disbursements for June 2024 Interest paid (Grant/Project) Balance of June 30, 2024  $465,081.76 $3 33,618.63 $ (43,514.94)  $455,185.45    June 2024  T.R  Society to Keep Fincastle Lit  Balance of May 31, 2024 Deposits for June 2024 Dsibursements for June 2024 Interest paid Grant/Project) Balance of June 30, 2024  $7,413.00  $7,413.00    June 2024  T.R Sidewalks  Balance of May 31, 2024 Deposits for. June 2024 Disbursements for June 2024 Interest paid (Grant/Project) Balance of June 30, 2024  $14,822.73 $ 25.00  $14,847.73    June 2024  T.R Projects/Grants  Balance of May 31, 2024 Deposits for. June 2024 Disbursements for June 2024 Interest paid (Grant/Project) Balance of. June 30, 2024  $39,490.70  9 (315.23) $ 147.72 $39,323.19