Boyce Town Council Meeting March5, 2024  Meeting called to order by Mayor Zack Hudson at 7:00PM  Pledge of Allegiance Moment of Silence  Roll call by Recorder, Whitney Maddox: Berkeley Reynolds, Dennis Hall, Floyd Hudson, Whitney Maddox, and Zack Approval of Minutes from the February 6, 2024, Meeting - Motion to approve minutes as written by Floyd Hudson,  Hudson were present. Carol Coffelt was absent. second by Dennis Hall. No discussion. Passed 4-0  Reports  Town Administrator: Matt Hoff: (see report) Berkeley Reynolds requested follow up on the sidewalk to Boyce Crossing Engineering Study- -I Matt toi follow up with Engineer. RWB has agreed to collect trash for new residents via phone on 3/4/24 with Matt. Whitney Maddox requested this agreement bei in writing - Matt to follow up. Code Enforcer:. Jayson Vance: (see report) Berkeley Reynolds requested deadline to set out trash at 6AM on Mondays be added to the notice being sent to residents - Jayson to add before. sending out. BVFC: Chief Brian Conrad: Not present, no report. Per Zack Hudson - BVFC Free Hotdog event on the first Friday of every month. Zack Hudson to contact the Chief-E Brian Conrad, to ask about his attendance/reports for the Planning Commission: David' Winsatt: (see report) Discussion surrounding flow ofz zoning ordinance updates. TC is ok with. Jeremy Camp reviewing next. Will discuss TC reviewing before sending to Town Attorney- - David Board of Supervisors: Bev McKay: CCSA needs renovations and will need to raise rates. They are looking at possibly applying for grants. The County has contracted with a grant writer. Recent studies show the composite index has gone up which will lead to an increase int taxes. They are awaiting the outcome ofa a senate bill which Parks & Rec: Berkeley Reynolds: The Advisory Board met on January 10, 2024. During the meeting, officers for 2024 were elected. Updates on several ongoing initiatives were provided. Lisa Cooke reported that CCP&R are still in conversations with the Clarke County Soccer League User Group on requested improvements to the soccer fields and surrounding areas. The pool zero depth entry project appears to be on time. Plans are also moving forward for the fenced entry area for the dog park. Lisa went on to highlight budget changes and requests for the 2024/2025 budget cycle. Increases in costs are anticipated in several areas, most of which are related to the expected minimum wage increase in VA in 2025. Capital outlay requests include an. AED replacement at the pool, a continued effort to replace the chairs in the recreation center, a new elliptical int the rec center gym, a new sunshade canopy for the pool, and a new park vehicle to replace the 2008 park van.  Treasurer: Steve Blakeslee: (see report)  monthly meetings.  CCSA: Lee Coffelt: Not present, no report.  Griffin.  may tentatively yield ani increase of $800,000 to Clarke County, above anticipated funds.  Old/Ongoing Business  Short term rentals: Floyd Hudson reflects on the fact that a questionnaire was sent to residents of Whiting Avenue and there were no responses ini favor of short-term rentals. Additionally, there was no one in favor at the public hearing. Floyd Hudson makes a motion to direct the Planning Commission to amend the  Boyce Town Council Meeting = March 2024 page 1of3    Comprehensive Plan and write an ordinance prohibiting Air BnB/short-term rentals less than 30 days in duration within the entirety of the Town of Boyce. Second by Dennis Hall. Discussion- - Dennis Hall expresses concern with "30 day" language and recommends we make it anything less than 90 days. TC agrees we have received Trash pickup and issues update: Open discussion - Floyd Hudson expresses surprise this issue has been "so contentious." Discussed email from RWB requesting 9 months of back pay, but they are not willing to continue picking up trash for new properties without contract amendment. Berkeley Reynolds reflected on the most recent work: session and questions ift they are taking the language/topics personally. She states it is the Town's responsibility to pay them for what they do - all agreed. Floyd Hudson states he is not questioning them being paid. Whitney Maddox requested Matt update the contract template to reflect language needed when new properties are added within the Town. Berkeley Reynolds spoke about "confusion" and "perceived" issues that have arisen. Whitney Maddox requested the email correspondence with RWB bet forwarded to David Griffin to  guidance from David Griffin and he identified 30 days as the limit. Passed 5-0.  ensure he is up to date. Budget input for FY25 by 4/1/24  New Business  Re-appointment of Lee Coffelt to the CCSA Whitney Maddox makes a motion to reappoint Lee Coffelt to the  CCSA. Second by Berkeley Reynolds. No discussion. Passed 5-0.  Any new business:  Floyd Hudson- - Shares a concerned citizen approached him regarding business licenses in Town. Floyd asked if the garage behind Ben's has applied for al business license. Per Matt/Jayson - they have not applied, but have been made aware of the process and agreed to come down to apply. Floyd also discussed parking on sidewalks because it has "gotten really bad." Shared there was ai truck parked along a stone wall on El Main completely blocking the sidewalk. Floyd asks the TCifthis is something we can think about and problem solve since the only time a violation is written is when. Jayson is working. Requested we reach out to David Griffin and continue discussion amongst TC. Dennis Hall suggests we would need to re-write the Town Code, suggesting ifa a cari is on the sidewalk, they are "subject to being Berkeley Reynolds- - Asked if seasonal flags are still up. Per Zack, they are waiting for better weather to take them down. Floyd also shares they hope to align it with at time they have the bucket truck to take  towed." Zack Hudson prompted Matt to reach out to David Griffin.  down Christmas lights on the tree. Work Session' Tuesday March 26"at6PM  Next Regular Meeting Tuesday April 2nd at7PM at the Town Hall- Whitney Maddox and Floyd Hudson willl be  absent. Berkeley Reynolds will record the meeting and type minutes.  Open for Public Comment  David Ferriera - Thank you for shutting down short-term rentals and keeping the Town safe and secure. Reports Viktoriya Startseva - Thank yout for communication. Our house was al bed and breakfast for years before we bought it and was our retirement investment. Viktoriya requests the TC consider the language being used for short-term rentals sO they can move forward with their plan to have al bed and breakfast in thet future. She spoke about the pile of gravel next to the train track andi is will to call whomever needed because iti is as safety Adam Hughes - Thank yout for ally you do. Identifies "complaints" toi include the shed, stop sign - "thank you for addressing." " Spoke about abandoned vehicles sittingi idle, getting dirty. Spoke about branches falling down. Spoke about the shed on the corner of Sharon/Main - "why do we need a rat infested shed when something  hei is helping his neighbor take down the shed in the near future.  issue. Regarding the fallen street sign on Whiting/Main - "we appreciate the update."  Boyce Town Council Meeting - March 2024 page 2of3    could be done per the code. Regarding short-term rentals "lam allf fori it" explaining they had to rent their home  untili it went to closing.  Meeting adjourned at 7:55P PM Resperttulysubmitted,  Whitney Maddox, Town Recorder lmE  34  Boyce Town Council Meeting - March 2024 page 3of3