New Castle Town Council Regular Meeting Tuesday, June 4, 2024, 7:00 PM  Call to Order  Mayor Art Riddile called the meeting to order at 7:00 p.m.  Pledge of Allegiance Roll Call Present  Councilor Mariscal Councilor Carey Councilor Hazelton Mayor A. Riddile Councilor Copeland Councilor Leland (ZOOM) Councilor G Riddile none  Absent  Also present at the meeting were Town Clerk Mindy Andis, Town Treasurer Viktoriya  Ehlers, Administrator Reynolds, and members of the public.  Meeting Notice resolution TC 2024-1. Conflicts of Interest There were no conflicts of interest Agenda Changes There were no agenda changes There were no Citizen Comments Consultant Reports Consultant Attorney - not present Consultant Engineer - not present Items for Consideration  Clerk Andis verified that her office gave notice of the meeting in accordance with  Citizen Comments on Items not on the Agenda  Consider a Letter of Interest from Nancy Barnes for Appointment to Seat Nancy Barnes, New Castle resident, explained to the council for her interest for being on Climate and Environment Commission (CEC). She said she feels deeply committed to sustainability and environmental stewardship. She is eager to contribute to the community's efforts to address climate change and support the principles of the U.S. Mayors Climate Protection Agreement. She said she would like  on Climate and Environment Commission  Town Council Meeting Tuesday, May 21, 2024  1    to serve her community by educating and engaging the residents and businesses about sustainable practices and the importance of reducing the carbon footprint. Motion: Mayor A. Riddile made a motion to appoint Nancy Barnes to the Climate and Environment Commission. Councilor Carey seconded the Recess the Town Council Meeting, Convene as the Local Liquor Licensing Authority MOTION: Councilor Hazelton made a motion to recess the Town Council Meeting and Convene the Local Liquor Licensing Authority. Councilor Mariscal seconded the motion and it passed unanimously. Consider an Application from the New Castle Chamber of Commerce for a Special Event Liquor License for their Block Party Event on June 28, 2024 Clerk Mindy Andis said her office had received the special event liquor license on May 3, 2024. The event is for the Chamber of Commerce Block Pary. The event will be held on June 28, 2024, from 5:30pm to 9:00pm. The license is from 9:00am - 11:00pm which would give the Chamber of Commerce enough time to set up and tear down. Staff is recommending the last call to be half an hour before the end of the event. New Castle Chamber of Commerce has legal possession of the intended premises through a rental agreement. The event includes one food truck, The Rolling Fork has been approved by Garfield County Health Department. Scott Owens, Siobahn Milholm, Scott Gauldin and Amanda Gauldin are ServSafe certified and will oversee alcohol service. If the Authority's consensus is to approve the attached application fora a special event liquor permit for the New Castle Chamber of Commerce, the Clerk's Office  motion and it passed unanimously.  staff recommends that Authority consider the following conditions:  That a 100% ID check be conducted because only individuals that meet the That 'last call" for service of alcoholic beverages be a half-hour prior to the end of the event to allow patrons to finish their beverages before leaving the venue.  eligible drinking age of 21 should be served alcohol.  The Clerk's Office staff recommends approval of the application.  MOTION: Councilor G. Riddile made a motion to approve a Special Event Liquor License from the New Castle Chamber of Commerce for their Block Party Event on June 28, 2024. Councilor Mariscal seconded the motion and Adjourn the Local Liquor Licensing Authority, Reconvene the Town Council Meeting MOTION: Councilor Hazelton made a motion to recess the Local Liquor Licensing Authority and Convene the Town Council Meeting. Councilor G. Riddile seconded the motion and it passed unanimously.  it passed unanimously.  Town Council Meeting Tuesday, June 4, 2024  2    Consider Tap Fee Agreement for Drifters/Down Valley Brewing Town Administrator Reynolds said during a regular town council meeting held on May 7, 2024, town staff discussed the new location for Drifters Coffee at the old Texaco and reviewed the EQR requirements for the brewery portion of the business as well as the restaurant (coffee shop) portion of the business. Staff presented recommendations for how to adjust the EQR count by allowing for a seasonal count of outdoor seating as well as adjustments for the specialized type of brewing process that Drifters intends to use. Administrator Reynolds reviewed the fees that have been waived for building permits, mechanical permit, plumbing permit and After discussion with the council, the council agreed to waive the 3 percent interest toa 0 percent interest and waive the cost for the second water meter. MOTION: Mayor A. Riddile made a motion to approve Tap Fee Agreement for Drifters/Down Valley Brewing. Amending the agreement to have a 0 percent interest and waiving the cost of the second meter. Councilor Carey  plan review.  seconded the motion and it passed 6/1. Consider Grants to Outside Agencies  Administrative Assistant Rochelle Firth said she was the person who worked on the grants to outside agencies. Admin Asst. Firth had reached out to various organizations that had applied for the town's grant program previously. She said that each year the town distributed $18k to organizations that support the residents of New Castle. The grants were done in two rounds, one in late spring, and one in Admin. Asst Firth said there were three non-profits that requested funding, and there were no new applicants, and that all of them received funding from other Admin. Asst. Firth described each non-profit, what services they provided and how much they had requested, as well as the staff suggestions for awards. Council directed staff to increase Advocate Safehouse from $1,000 to $2,000.00 and increase Lift-Up from $2,500 to $5,000.00. Consider a Motion to Cancel or Reschedule the July 2, 2024, Regular Administrator Reynolds stated staff has been scheduling council agenda items around July 4, 2024 date. Therefore, canceling the meeting would not cause any MOTION: Councilor Carey made a motion to Cancel July 2, 2024, Regular Town Council Meeting. Councilor Mariscal seconded the motion and it  late fall.  entities, other than the town.  Council Meeting issues.  passed unanimously.  Town Council Meeting Tuesday, June 4, 2024  3    Consent Agenda  Items on the consent agenda are routine and non-controversial and will be approved by one motion. There will be no separate discussion of these items unless acouncil member or citizen requests it, in which case the item will be removed  from the consent agenda. May Bills $765,816.84  MOTION: Councilor Hazelton made a motion to approve the Consent Agenda. Councilor Mariscal seconded the motion and it passed  unanimously. Staff Reports  Town Administrator = Administrator Reynolds said he would like to meet with Councilor G. Riddile and Council Copeland for a Capital Committee meeting. The meeting would be to review the current projects and the money the town received for the round-about project and to get an understanding of what the second half of the year would look like. Administrator Reynolds said the 6th Street lot is closing Wednesday, June 5, 2024, at 10am. Administrator Reynolds said on Tuesday, June 11, 2024, from 5:30pm - 7:00pm will be the open house for the round-about landscaping project and what the plans look like for the landscaping. The open house will be at the Community Center. Administrator Reynolds said Thursday, June 13, 2024, town staff will be hosting BINGO for the Chamber of Commerce. Doors open at 6pm. The theme for the BINGO is Redneck Barn Yard. There will be prizes to be given away. Staff will also be doing the concession stand. By making the concessions the money that is raised will be for the town. Staff would like to use the money raised to go towards the employee Christmas party. Administrator Reynolds said staff has been in contact with a company who travels around the state doing casino parties. Staff would like to switch up the Christmas party and have a casino night. Councilor G. Riddile said he would like to have the Christmas party at the Lakota Rec Center. Then, there would be nothing for staff to do. Administrator Reynolds said on Friday, July 12, 2024, from 3pm -5pm is the Ice Cream Social. Currently there are 16 organizations to have a table set up to speak and interact with the community and have ice cream. Administrator Reynolds reminded the council of the CML Conference is June 18-June 21, 2024, in Loveland. He will not be at the next council meeting since he will be at conference. He will try to ZOOM into the meeting. Administrator Reynolds said the PD Bike Rodeo was on Saturday, June 1, 2024, and was a great success. Administrator Reynolds said there was some confusion with the Memorial Day ceremony at the cemetery. He was in contact with the Boy Scout leaders at the last minute and was told there would be no ceremony. Councilor Carey said John Harcourt and her son did the flag ceremony and she officiated. Administrator Reynolds said the council had received an invitation to the Historical Society annual potluck dinner. The potluck is Saturday, June 8, 2024, from 5pm - 7pm. Administrator Reynolds said there is a weekly update from CDOT for the round-about project that residents can sign up  Town Council Meeting Tuesday, June 4, 2024  4    for. Administrator Reynolds said Paula Step with the Colorado River Watershed has announced she is leaving. Staff is working with Ms. Stepp on the Wildfire Mitigation Collaborative. Administrator Reynolds said the window replacement project is underway. His office and Asst. Firth's office have been relocated to the council chambers room for the duration of the project. Administrator Reynolds said staff is off for the July 4th holiday and he is asking council if staff could have Friday, July 5th off as a paid holiday. The council agreed. Administrator Reynolds said Asst. Firth and himself have been brainstorming about the outgoing grants and how they are for non-profits. The thought of going into the 2025 budget season is to see how the town could help the downtown businesses if there is money available. He would like  to have a work session with council to discuss ideas on how to help. Town Clerk - Clerk Andis she said she had nothing to report.  Town Treasurer - Treasurer Viktoriya Ehlers said the town had received additional bags fees for the first quart of 2024. Treasurer Ehlers said there will be a sealed bid for three town vehicles which staff will be able to bid on. Any vehicles that are not bid on will go out to the public for bid. Treasurer Ehlers reviewed the first quarter  financials with the council. Town Planner - not present Public Works Director - not present Commission Reports  Planning & Zoning Commission - have not met Historic Preservation Commission - have not met Climate and Environment Commission = have not met  Senior Program = have not met RFTA - have not met  AGNC - Asst. Firth said AGNC had money left over from their grant cycle, so they opened for another round of first come first serve. The town applied for another grant for a new flashing cross walk signs for 7th Street and a speed limit flashing sign on Castle Valley Boulevard. The town had applied in the first round and received grant for $5,000 for concrete chess table and ping pong table to go into the towns pocket parks. With the order, the company gave the town $3,000 GCE - Councilor Leland said CLEER had sent out a quarterly report on the town's Detox - Councilor Mariscal said Detox had the ribbon cutting and the open house. Councilor Mariscal said she will be at the CML conference will try to ZOOM into the meeting. She would like to meet with Administrator Reynolds to have the round- about updates translated into Spanish. Administrator Reynolds said CDOT already offers the Spanish version. Administrator Reynolds offered to show Councilor  cornhole set to put into another park. energy use on the town's public buildings.  EAB - unable to attend Council Comments  Town Council Meeting Tuesday, June 4, 2024  5    Mariscal where to go for the Spanish version.  Councilor Hazelton said to expect more comments and conversions regarding the green bridge project. Administrator Reynolds said CDOT have been meeting with property owners regarding the project. CDOT is still in the planning stages of the project as far as how much property they will need and what to do with the old bridge. Councilor Hazelton said there are more questions than there are answers. Councilor Hazelton asked if the town's trash service allows for an additional container for yard waste. Administrator Reynolds said not anymore. The residents would need to make a special pick up with Mountain Waste and Recycling. Mayor A. Riddile said he will be out of town from June 13, 2024- June 19, 2024. He also acknowledges how great the turnout was for the bike rodeo.  Items for Future Council Agenda  Councilor G. Riddile said the council should consider a lawn conversion program. Councilor G. Riddile said the council should review the land use application process for Additional Dwelling Unit (ADU), possibly simplifying the process to have it asan administrative review instead of a Condition Use Permit (CUP). MOTION: Mayor A. Riddile made a motion to adjourn. Councilor Hazelton seconded the motion and it passed unanimously.  The meeting adjourned at 8:46p.m. Respectfully submitted;  OF SEAL COUNTY ) GORADO  GR8 Due  Mayor A. Riddile  uodalodis Town ClerkMindy Andis, CMC  Town Council Meeting Tuesday, June 4, 2024  6