1  QUEENSTOWN COMMISSIONERS  February 27,2019  PRESENT: President Thomas B. Willis, Jr., Commissioner Al Hardee, Commissioner Holger Schuster, Town Attorney Brynja Booth and Lyndsey Ryan, and. Amy Moore, Town Manager/Clerk. -  REGULAR MEETING CALLED TO ORDER AT 7:00 P.M.  GUESTS:  Bob Rauch - Town Engineer  Prepared bid documents and solicited three bidders for the two streets with the worse infiltration. No one bid and cited that the job is too small. Advised that Video Pipe and Dredging may be ablei to work something out with their sister company. Given the circumstances and limited bids, we may bel better seeking a sole source. Mr. Rauch submitted a grant application for the full project through the State Revolving Loan program. At this time, there is no pressure for the Town to spend its own money. He doesn'ti feel we are facing a crisis like we did this time last year. At that time, the membranes were failing. They are in good shape. He will keep discussions going with Video Pipe. We should hear a decision on the funding in May or June for the FY2020 cycle. He has an application ready to submit to USDA, but they advised tol hold off until hearing from MDE. President Willis motioned to I&Irepairs until we: receive more information from Mr. Rauch. Motion seconded by  table the  Commissioner Schuster. Vote: 3-aye, O-nay Plant is running good. No issues to report  PUBLIC WORKS - Amy Moore PLANNING-1 Philip Snyder  Approved ai new home on Queenstown Harbor lot Matt Reno has begun looking into trails and paths  Paul Cain was sworn: in FINANCE COMMITTEE- =  Amy Moore: reported the budget process is starting  TOWN MANAGERCLERK-TREASURER  Treasurer's Report -  General Fund checking Water/Sewer Fund checking WWTP Project checking  $181,877.28 $ 81,094.28 9,259.86  Minutes- =  President Willis motioned to accept the January 23, 2019 Closed Session minutes as written. Motion President Willis motioned to accept the. January 23, 2019 Regular Meeting minutes as written. Motion  seconded by Commissioner Hardee. Vote: 3-aye, 0-nay seconded by Commissioner Schuster. Vote: 3-aye, O-nay    2  President Willis motioned to accept the February 19, 2019 Special Session minutes as written. Motion President Willis motioned to accept the February 19, 2019 Closed Session minutes as written. Motion  seconded by Commissioner Hardee. Vote: 3-aye, O-nay seconded by Commissioner Schuster. Vote: 3-aye, 0-nay  Correspondenc/Olher: - Clerk  Ms. Moore advised that Queenstown Harbor Golfis proposing ai road extension at the cottages totaling 644 ft. in length. The 9-ft wide paved roadi is proposed between where the existing cottage road terminates and the River House driveway to the northeast. The project area has been identified as 0.64 acres with a total newi impervious cover of0.14 acres. Two stormwater management practices are proposed tol be implemented to address the Environmental Site Design (ESD) standards outlined in the' Town's Code. A portion oft the road will be treated by al bio swale and another section will be treated by nonrooftop disconnection. Based on the size ofthe project, DMS & Associates, who provided engineering review ofthe project, recommends the Town grant a combined concept, preliminary and final stormwater management plan approval once the applicant adjusts the proposed grading on the north side of the road between Sta. 0+00 and 1+25 to ensure the area identified as the drainage area will reach the proposed bios wale. Bob Rauch advised that this is a modification oft the cottage stormwater plan and believes there was a Stormwater Management Agreement entered into at the start oft the project. President Willis motioned to approve the road extension project subject to the completion oft the recommendations by DMS & Associates, as well as a Stormwater Management Agreement. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay Original community meeting, scheduled for February 20, 2019, was cancelled due to weather. Commissioners discussed and rescheduled the meeting for Tuesday, March 19th at 7:00 p.m. Members of the Planning Commission and the Sheriff'sl Dept. will also attend.  OLD BUSINESS-  Proposed Ordinance 18-05 AN ORDINANCE OF THE TOWN OF QUEENSTOWN: TO REPEAL IN THE ENTIRETY AND REENACT THE QUEENSTOWN: ZONING MAPi is eligible for adoption. The public hearing was held on January 23, 2019. President Willis motioned to table adoption of the recommended zoning mapi until more information to justify the changes is available. Motion seconded by Commissioner Hardee. Vote: 3-aye, O-nay. Bob Rauch advised the new: zoning proposed set the framework for development at the golf course without having to come back to the' Town. President Willis advised that the Commissioners and citizens were concerned with development on the creek. John Anderes, property manager oft the golf course, advised that the Brick Company wants to be continue to be good neighbors and will approach the' Town with any plans when and ift they come to  fruition.  NEW BUSINESS - No new business to introduce ATTORNEY UPDATES - Brynja Booth  Go back to court on property maintenance issue on March 7th. Paul Cain asked ifMs. Booth was able to locate any regulations in our ordinances about the lighting. Ms. Booth advised that there is nothing ini the ordinance, however, it can be considered a common law nuisance and he  has a cause of action himselfifhe wishes to pursue.    3  PUBLIC COMMENT -  Paul Cain - Steamboat Ave- property maintenance issues. Di Quynn-Reno - 6740 Main St. -  Suggested the Commissioners put in the newsletter that the Town will be going after  thanked the Commissioners for the "no smoking" sign at the park the 6th Annual Egg Tappin' Contest is at the crack of noon on Saturday, April 20th. Asked the Town to obtain the ROFO gift cards for the chicken dinner prizes.  President Willis motioned to close the regular meeting at 7:47 p.m. for the purpose of entering into a Closed Session to discuss personnel matters. Motion seconded by Commissioner Schuster. Vote: 3- President Willis motioned to adjourn the Closed Session and reconvene the regular meeting at' 7:57 President Willis motioned to appoint Heather Comegys to the Board of Appeals as an Alternate member. Her term will expire February 28, 2021. Motion seconded by Commissioner Hardee. Vote: President Willis motioned to accept the Contract for Services with Lane Cole, with ai revision to include an annual consultant fee of$700. Motion seconded by Commissioner Schuster. Vote: 3-aye, There being no: further business at this time, President Willis motioned to adjourn the meeting at 7:58  aye, O-nay.  p.m., motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay  3-aye, 0-nay  0-nay  p.m. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay  Respectfully submitted, nynLne Amyw. Moore Town Manager/Clerk        TOWN OF QUEENSTOWN  CLOSED MEETING/EXECUTIVE SESSION RECORD  A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social  meetings.  (1) DATE. AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE  SESSION: Date: 2779  Time: 7147pmu  (2) LEGAL. AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO EXECUTIVE SESSION (circle the section of the law which authorizes the closed Open Meetings Act, Maryland Code Annotated, General Provisions Article, $3-  session): 305(b) (2014) (1) discuss: 1)  the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has  jurisdiction; or individuals;  (ii) any other personnel matter that affects 1 or more specific  (2) protect thej privacy or reputation ofindividuals with respect to ai matter (3) consider the acquisition ofr real property for aj public purpose and matters (4) consider ai matter that concerns the proposal for a business or industrial organization tol locate, expand, or remain in the State;  that is not related to public business; directly related thereto;  (5) consider the investment of public funds; (6) consider the marketing of public securities;  Closed Session forml Rev.1 1.15  Page 1    (7) consult with counsel to obtain legal advice;  (8) consult with staff, or other individuals about pending or potential (9) conduct collective bargaining negotiations or consider matters that relate (10) discuss public security, ifthej public body determines that public discussion would constitute ai risk to the public or to the public security, @) the deployment oft fire and police services and staff; and (ii) the development and implementation of emergency plans; (11) prepare, administer, or grade as scholastic, licensing, or qualifying (12) conduct or discuss an investigative proceeding on actual or possible (13) comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about aj particular proceeding (14) before a contract is awarded or bids are opened, discuss ai matter directly related to ai negotiating strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability oft the public body to participate in the competitive bidding or proposal process.  litigation;  tot the negotiations;  including;  examination; criminal conduct;  or matter; or  (3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR  EXECUTIVE SESSION:  CMMMUDIANOA 06 GUOONA EM (Name of Board, Agency, Commission, or Committee)  (4) DSNTNYIONCSPROROSED FORI DISCUSSION IN CLOSED SESSION: Dincune lholudval appaw-wato AN Bam.petAIoh GuLL CAMLIOD  lagaladua (M C Cvack  Closed Session forml Rev. 1.15  Page2    (5) MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE PRESENT. ATI PUBLIC MEETING AT WHICH CLOSED SESSION  REQUESTED: Name  Vote on Closure (circle correct vote) For/Against (fo/Against Eoy/Against For/Against For/Against 7147p 7157pW  Thmaslnlh 4v. dqou Sunen AL'adon  (6) TIME CLOSED SESSION CONVENED: TIME CLOSED SESSION CONCLUDED: (7) PERSONS PRESENT. ATC CLOSED SESSION:  Thmas Wrlha, Haguu Sdnoty  ALHandol uyudne  N, huypb    Closed Session form] Rev. 1.15  Page3    (8) PLACE CLOSED OR: EXECUTIVE SESSION HELD: Quewata Taw 0660  (9) PURPOSE OF. AND TOPICS DISCUSSED. AT CLOSED SESSION: DUcoA dudualofy Boad apwwuNto. laqul adum  cwtvad.  (10) SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:  ND aohm doduoukag  CERTIFICATE OF PRESIDING OFFICER  Ih hereby certify that I am the presiding officer of  CAMUDUWM 06 Quoovc  public board, agency, commission, committee, or other public body of the Town of Queenstown, Maryland. Ifurther certify that by a majority vote on the Lth day of olMlp114 the aforesaid agency, board, committee, or commission voted to hold a closed meeting for the purposes, and to discuss the topics, set forth above, and that no other topics were discussed, and that the foregoing is a true record of the closed  Closed Session form] Rev. 1.15  Page 4    meeting described herein. The Clerk or Secretary is directed to maintain this document as a public record oft the Town of Queenstown, and to append the same to the minutes of the next public meeting of the aforesaid agency, board, committee, or commission.  2lalig Date  Signature Printed Name Pvendenk Title  aadlly  TMeO B. JulloAv  Closed Session form Rev. 1.15  Page 5