QUEENSTOWN COMMISSIONERS  October 26, 2016  PRESENT: Commissioner John M. Bowell, President Thomas B. Willis, Jr. and MEETING CALLED TO ORDER AT 6:03 P.M. - Special Session called to order by President Willis motioned to enter into Closed Session at 6:03 p.m. for the purpose ofobtaining legal advice from our attorney on contract issues. Motion seconded by Commissioner Bowell. President Willis motioned to close the Closed Session at 6:29 p.m. Motion seconded by  Commissioner George L. Plumbo, Jr.  President Willis.  Vote: 3-aye, O-nay  Commissioner Bowell. Vote: 3-aye, 0-nay  REGULAR MEETING CALLED TO ORDER AT 7:00 P.M. PUBLIC HEARING -] PROPOSED ORDINANCE 16-03  AN ORDINANCE OF THE COMMISSIONERS OF QUEENSTOWN TO. APPROVE AND. ADOPT THE PROPOSED CRITICAL AREA MAP FOR THE TOWN OF QUEENSTOWN PROVIDED BY THE DEPARTMENT OF NATURAL RESOURCES AND THE CRITICAL AREA COMMISSION, AS THE OFFICIAL CRITICAL AREA OVERLAY DISTRICT MAP: FOR THE TOWN OF QUEENSTOWN Town. Attorney Brynja Booth advised that statel law requires a Critical Area overlay map with RAC, LDA or IDA designations required. State law updates every 6 years via GIS. The boundary adjustments with this new: mapping are relatively minor. Six properties in town now There being no comments from the public, President Willis motioned to adopt Ordinance 16-03 as introduced. Motion seconded by Commissioner Plumbo. Vote: 3-aye, 0-nay  have morel LDA on their property.  OPEN DISCUSSION:  Di Quynn-Reno - questioned the changes to the slip agreement. She felt it left loopholes. Robin Laird - daughter ofJune Collier, town resident. Has never seen anyone. speed on Dudley. We have a democracy! here, and the change to Dudley came about by 2 people. Completely unfair. Town should worry more about the center oftown. Edward Benton, Jr. - concerned that only one end was closed and the other half closed. Wendy Hampton- - school bus driver and uses Dudley Avenue every day. Very upset  Commissioners explained the changes  Almost had al head on collision. with the road closure.  June Collier - very upset with the: road closure. SWEARING IN OF NEW PLANNING MEMBER: the Queenstown Planning Commission.  Town. Attorney Brynja Booth administered the Oath ofOffice to Matthew Reno, new member of    2  ATTORNEY UPDATES: Brynja Booth  A step int the Wheatland's Farm development project is for the Town to apply the Growth Allocation floating zone district to reclassify Critical Area lands in the Wheatland property itself from Resource Conservation Area to Intensely Developed Area. President Willis introduced Proposed Ordinance 16-04 as follows: PROPOSED ORDINANCE 16-04 - AN ORDINANCEOF THE TOWN OF QUEENSTOWN TO. APPLY THE GROWTH ALLOCATION FLOATING ZONE DISTRICT: TORECLASSIFY 59.70. ACRES OF CRITICAL AREA LANDS WITHIN THE WATERMAN. PROPERTY FROM RESOURCE CONSERVATION AREA (RCA) President Willis motioned to hold al hearing on thej proposed ordinance on December 14, 2016 at 7:00 p.m. Motion seconded by Commissioner Plumbo. Vote: 3-aye, O-nay The generator needed ai time delay set =- was causing the plant to shut down. SHA will help town with signage on Del Rhodes and Main St. Parking space by Charity Lane should be taken care of-town wants to make it no President Willis inquired as to any news on having the lines smoke tested. Mr. Cole will Letter from engineer Bob Rauch regarding drainage concerns at Steamboat Village. Water from the newly constructed homes at Steamboat Village is draining toward the rear lot line causing ponding ofv water and related damage to the adjacent existing lots. Mr. Rauch has inspected the site and original design plans. The site design indicates the water is expected to drain from the rear oft the lots to the street. There is adequate grade for the problem to be corrected. Mr. Rauch suggests town contract developer and direct them to correct the drainage problem. He also recommends that all future applications forl building permits be accompanied with a detailed site and grading plan that clearly shows final grades and related drainage. Lane Cole will follow up on this with the Letter from MDE regarding a follow up to the 2016 Sanitary Survey. The site survey was conducted on September 21, 2016 with Greg Smith ofMiller Environmental. There were several items identified as issues and needed tol be resolved. Two ofthe four items would be done by Miller, with the remaining two completed by the Town and/or the  TOINTENSELY DEVELOPED ARA (IDA)  PUBLIC WORKS: Lane Cole  parking.  follow up as he's not heard anything.  developer.  engineer.  PLANNING: Hogie Schuster  November meeting will be held on Thursday, November 3rd to allow for Bob Rauch to attend, as the GolfCourse will be making their presentation at that meeting.  FINANCE COMMITTEE: Patricia Bowell Received Loss Control Report from LGIT:  ADA! parking should be designated = started working on it Under insured on the playground - looking into Outdoor clock is not insured - do we want to? Noi insurance coverage on contents of courthouse. Having the contents inventoried sO we can determine amount of coverage    3  Administrative should have al Risk Management Program. LGIT has a template that can be used. She spoke with Perry Stutman, former Commissioner and current member ofthe Board ofAppeals, and asked if1 he would be interested in working on a draft. Mr. Stutman has agreed to help ifi requested. Commissioner Bowell motioned to appoint Perry Stutman as editor ofthe Queenstown Risk Management document. Motion' seconded by Commissioner Plumbo. Vote: 3-  aye, O-nay.  MINUTES:  President Willis motioned to adopt the. July 18, 2016 Closed Session meeting minutes as written. President Willis motioned to adopt the September 14, 2016 Regular meeting minutes as written. President Willis motioned to adopt the October 12, 2016 Closed Meeting minutes as written. President Willis motioned to adopt the October 12,2016 Regular meeting minutes as written.  Motion seconded by Commissioner Plumbo. Vote: 3-aye, O-nay Motion seconded by Commissioner Plumbo. Vote: 3-aye, O-nay Motion seconded by Commissioner Plumbo. Vote: 3-aye, O-nay Motion seconded by Commissioner Plumbo. Vote: 3-aye, O-nay  CLERK:  Letter from Shore Christian Fellowship response to Town's offer for purchase of20 ft. wide by 283.33 ft. long parcel ofland. They have proposed two offers: Proposal #1 - $10,000, with Town covering all legal, real estate, transfer, etc. fees, and Town provide sufficient signage demarking new park parking area as well as signage for existing church parking lot denoting parking for only Shore Christian Fellowship events. Proposal #2 $8,000, with Town covering all legal, real estate, transfer, etc. fees; relocation of current church driveway culvert, a second entrance culvert installed to facilitate Park traffic into Park parking area; some manner of fencing, and sufficient signage demarking new entrance to Park parking and denoting parking for Shore Christian Fellowship events. President Willis motioned that the Commissioner table this matter until such time as a study is completed ont the proposals. Motion seconded by Clerk to draft and send letter regarding Dudley Avenue closure of30 days to all residents Clerk advised that All Hardee inquired about water usage by Queenstown Harbor to water flowers at the entrance oft the development. He would like the Town to consider charging just a flat rate each year fori it VS. installing a water meter. They don'ta anticipate much Ballfield - President Willis thinks it would be a good idea for the field to be improved at the team's expense. However, lot ofthings to consider. Still: need to look into further  Commissioner Bowell. Vote: 3-aye, 0-nay  int town.  use. Commissioners will study and consider the request.  before proceeding.  Tracy Gant, Mayor of Edmondson and President ofthe Maryland Municipal League (MML), and Scott Hancock, Executive Director ofMML, were present to present Commissioner Mike Bowell with a Certificate of Appreciation for his service to MML the past several years. Commissioner Bowell was an engaged and committed worker, serving as District VP from 2013-2015, serving    4  ont the Communications Committee, as well as volunteering as ai reader since 2012 for the "IfI Were a Mayor" contest. Mr. Hancock thanked Commissioner Bowell for his past service, and informed the Commissioners that there is a need for more participation in MML. They both There being no further business at this time, President Willis motioned to adjourn the meeting at  would love to see more volunteers from Queenstown.  8:33 p.m. Motion seconded by Commissioner Plumbo 3-aye, O-nay  Respetfullysubmited,  Gnymcllne  Amy W. Moore, Town Clerk    TOWNOF QUEENSTOWN  CLOSED MEETINGEXECUTIVESESSION RECORD  A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social  meetings.  (1) DATEAND' TIME OF PROPOSED CLOSED MEETING OR: EXECUTIVE  SESSION: Date: 1olz6llG  Time: 6'03pM  (2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO EXECUTIVE SESSION (circle the section oft thel law which authorizes the closed Open Meetings Act, Maryland Code Annotated, General Provisions Article, $3-  session): 305(b) (2014) (1) discuss:  () the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation ofappointees, employees, or officials over whom it has  jurisdiction; or individuals;  (ii) any other personnel matter that affects 1 or more specific  (2) protect thej privacy or reputation ofindividuals with respect to ai matter (3) consider the acquisition of real property for aj public purpose and matters (4) consider ai matter that concerns the proposal for a business or industrial organization" to locate, expand, or remain in the State;  that is not related toj public business; directly related thereto;  (5) consider the investment ofj public funds; (6) consider the marketing of public securities;  Closed Session form Rev. 1.15  Page 1    (7) consult with counsel to obtain legal advice;  (8) consult with staff, or other individuals about pending or potential (9) conduct collective bargaining negotiations or consider matters that relate (10) discuss public security, if the public body determines that public  litigation; tot the negotiations;  discussion would constitute ai risk to the public or to the public security, (i) the deployment ofi fire and police services and staff, and (ii) the development and implementation ofemergency plans; (11) prepare, administer, or grade as scholastic, licensing, or qualifying (12) conduct or discuss an investigative proceeding on actual or possible (13) comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding (14) before a contract is awarded or bids are opened, discuss ai matter directly related to a negotiating strategy or the contents ofa bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body toj participate in the competitive bidding or proposal process.  including;  cxamination; criminal conduct; or matter; or  (3) TOWNI BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR  EXECUTIVE SESSION:  CAMAMOALOLI 06 GwotwL.  (Name ofl Board, Agency, Commission, or Committee)  (4) IDENTIFY1 TOPIC(S) PROPOSED: FORI DISCUSSION IN CLOSED SESSION:  ohhA Loul adwicu onundar w dwd2ohutiphala aid lagal chul o pioput MMCIMEaNO  OMEDVCPIMEME DAWL  Closed Session form Rev. 1.15  Page 2    (5) MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE PRESENT ATI PUBLIC MEETING AT WHICH CLOSED SESSION  REQUESTED: Name  Vote on Closure (circle correct vote) Eo/Against For/Against For/Against For/Against For/Against 03pM 6129 - OiM  GingiPwwno TMOMAS Wwin juko Bowell  (6) TIME CLOSED SESSION CONVENED: TIME CLOSED SESSION CONCLUDED: (7) PERSONS PRESENT. AT CLOSED SESSION:  Awy More, Gage Plumbos Mike Bwell,  Twdwllu, Bryiyw Bodan  Closed Session form Rev. 1.15  Page 3    (8) PLACE CLOSED OR EXECUTIVE SESSION HELD:  TOw OAhto  (9) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:  OVEw legal aduc M bowadouy lwe UAL pwputy (IMHVACE MGobbrun  (hbuus lgu adA a pvopu MALAEOMAMO MEACCMMADINE wiatlin  (10) SUMMARY OF ACTIONS TAKEN. AT CLOSED SESSION, IF ANY:  M OEM- dunupwsa  CERTIFICATE OF PRESIDING OFFICER  Ib hereby certify that I am the presiding officer of AcI4bA-GNNwO public board, agency, commission, committce, or other public body of the Town of Queenstown, Maryland. Ifurther certify that by a majority vote on the Lhtday of OCEOAEA 2016 the aforesaid agency, board, committee, or commission voted to hold a closed meeting for the purposes, and to discuss the topics, set forth above, and that no other topics were discussed, and that the foregoing is a true record of the elosed  Closed Session form Rev. 1.15  Page 4    meeting described herein. The Clerk is directed to maintain this document as a public record of the Town of Queenstown, and to append the same to the minutes of the next public meeting oft the aforesaid agency, board, committee, or commission.  1olzhhl   - Signature Printed Name Pvendewt. Title  Date  ly  TamaruAuin,A  Closed Session form Rev. 1.15  Page 5