1  QUEENSTOWN COMMISSIONERS  January 11,2 2017  PRESENT: President Thomas B. Willis, Jr., Commissioner George L. Plumbo, Jr., and  Commissioner Hogie Schuster. MEETING CALLED TO ORDER:  President Willis called the meeting to order at 3:00 p.m. In addition to the Commissioners, Town. Attorney Brynja Booth, Acting Town Manager Mike Bowell, and Town Clerk Amy President Willis motioned to adjourn into a closed session to obtain legal advice related to the Wheatland's Growth Allocation request. Motion was seconded by Commissioner Plumbo. Vote 3-aye, O-nay. The Commissioners adjourned into closed session at 3:02 p.m. The Commissioners resumed the open session at 3:35 p.m. With no further business to discuss until the public hearing, President Willis.motioned to adjourn the meeting until the public hearing commenced. Motion was seconded by Commissioner Schuster. Vote: 3-aye, 0-nay. At4:00 p.m., President Willis called the public meeting to order and announced that the Commissioners would resume the public hearing on Ordinance 16-04, which had been continued  Moore were present.  from the public hearing on December 14, 2016: PROPOSED ORDINANCE 16-04:  AN ORDINANCE OF THE TOWN OF QUEENSTOWN TO APPLY THE GROWTH ALLOCATION FLOATING ZONE DISTRICT TO RECLASSIFY 59.70 ACRES OF CRITICAL AREA LANDS WITHIN THE WATERMAN PROPERTY FROM RESOURCE CONSERVATION AREA (RCA) TO INTENSELY DEVELOPED ARA  (IDA)  President Willis asked for public comment on the Ordinance  Perry Stutman, 7102 Second Avenue - at last meeting, comments were: made about the large parking area proposed at Wheatland's. Town stormwater and State requirements are inj place to address this type ofdevelopment, and the Town's engineer has a track record for seeing requirements are followed. Geese produce an average of5 Ibs. of fecal matter per day, which ultimately goes into the rivers and streams. That is worse than the run offa anticipated from the parking lot. Residents at Sportsman Neck would unwillingly contribute more run offi into the Wye River than Wheatland's will. There being no other public comments, President Willis motion to close the hearing at 4:07 p.m.  Motion seconded by Commissioner Plumbo. Vote: 3-aye, 0-nay REGULAR MEETING CALLED TO ORDER AT 4:07 P.M.  Town Attorney, Brynja Booth stated that she previously provided the Commissioners with the Findings ofFact on the Growth Allocation request from the Waterman family. She advised that    2  the draft Findings were circulated to the Commissioners by email and were posted on the Town's website on December, 21"d and have been available online and at the Town Office for public inspection and review since that date. The Commissioners noted that each had reviewed the President Willis motioned to adopt Ordinance 16-04 as presented. Motion seconded by President Willis motioned to adopt the Growth Allocation Finding of] Fact for the Wheatland property as written. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay  Findings ofFact prepared by Ms. Booth. Commissioner Schuster. Vote: 3-aye, 0-nay.  OPEN DISCUSSION:  There was no public comment PUBLIC WORKS: Lane Cole  Paving on Melvin Avenue should start in the next day or SO. When completed, then will decide on speed bumps. Will be same amount ifnot more than before. Inspection ofnew shop and office resulted in few punch list items to be taken care of. The old building to bet torn down and will run some block to have 4 10' areas to store  Has moved into the new office at the shop  sand, dirt, stone, etc. PLANNING: Phil Snyder  Planning Commission reappointed their current board as follows:  AlHardee - Chairman Matt Reno - Vice Chairman Betty White - Secretary  New owners of5001 Del Rhodes should take ownership in January. Once transfer  complete, they look for plans to come for improvements. Working on contract for the new billing program.  FINANCE COMMITTEE: Patricia Bowell  Working on a $30,000 annual grant from MDE related to the ENR/BNR operation of the Rick Tull, Lank Johnson & Tull, will attend next meeting to review the FYE 6/30/16  plant  Tax set off meeting with County is scheduled for March.  audited financials.  TOWN MANAGER: Mike Bowell  Assisting Commissioners to bring administrative needs Hired Aaron Horney as an administrative assistant in the office.  Working on new: reporting, modification ofwork stations and positions and grants.  TREASURER'S REPORT: General Fund checking Water/Sewer Fund checking WWTP Project Fund checking  $438,160.65 $198,480.43 $ 39,087.57  MINUTES:    3  No minutes presented for approval  CLERK:  Letter received from the Critical Area Commission advising our submittal ofOrdinance 16-03, which updates the town's Critical Ara map in accordance with State Law and the Critical Ara Commission's mapping regulations. They will notify us within 30 days of Reminder that the Queenstown Vol. Fire Dept. is holding their installation ofofficers on Saturday, January 14, 2017 and the Commissioners and staff are invited. Clerk advised that Royal Farms has requested the release oftheir two remaining bonds - $24,061 for landscaping, and $60,793 (reduced from original amount) for roads. Per Lane Cole, he believes the landscaping bond should be released, but recommends holding the road bond for one year following the recent completion ofthe repaving. The paving has not held up for one consecutive year and doesn't feel we should release until it does. Patricia Bowell stated that the dirt pile on/near the property may be under the landscaping bond. Lane Cole and President Willis will check, and ifnot, the landscaping bond can be  any amendments or refinements.  released. OLD BUSINESS:  Perry Stutman gave an update on his progress with the Risk Management Manual. Patricia Bowell advised that it should meet the minimum requirements of1) having ai risk management manual, 2) contain checklist for monthlyquarterly reviews, 3) reviews  insurance coverage, and 4) loss control review.  ATTORNEY UPDATES: Brynja Booth  No updates  Joe Kelkowski, Aker Road - asked ift the town has a drug screening policy. Ifwe don't, then he suggested we should, as other towns and businesses have them. He was advised that we don't There being no further business at this time, President Willis motioned to adjourn the meeting at  currently have aj policy in effect, but our town attorney would look into it. 4:41 p.m. Motion seconded by Commissioner Plumbo 3-aye, 0-nay  Respectfully: submitted, Dyhlou Amy' W. Moore, Town Clerk    TOWNO OF OUEENSTOWN  CLOSED MEETINGEXECUTIVE SESSION RECORD  A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social  meetings.  (1) DATE. AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE  SESSION: Date: lli7  Time: 3:00W  (2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOINGI INTO EXECUTIVE SESSION (circle the section oft the law which authorizes the closed Open Meetings Act, Maryland Code Annotated, General Provisions Article, $3-  session): 305(b) )(2014) (1) discuss:  () the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it! has  jurisdiction; or individuals;  (ii) any other personnel matter that affects 1 or more specific  (2) protect the privacy or reputation ofindividuals with respect to a matter (3) consider the acquisition of real property for aj public purpose and matters (4) consider aj matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State;  that is not related toj public business; directly related thereto;  (5) consider the investment of] public funds; (6) consider the marketing of public securities;  Closed Session form Rev.1.15  Page 1    (7) consult with counsel to obtain legal advice;  (8) consult with staff, or other individuals about pending or potential (9) conduct collective bargaining negotiations or consider matters that relate (10) discuss public security, ift the public body determines that public discussion would constitute ai risk to the public or to the public security, () the deployment ofi fire and police services and staff; and (ii) the development and implementation of emergency plans; (11) prepare, administer, or grade a scholastic, licensing, or qualifying (12) conduct or discuss an investigative proceeding on actual or possible (13) comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about aj particular proceeding (14) before a contract is awarded or bids are opened, discuss ai matter directly related to a negotiating strategy or the contents ofa bid or proposal, if public discussion or disclosure would adversely impact the ability oft the public body toj participate in the competitive bidding or proposal process.  litigation;  tot the negotiations;  including;  examination; criminal conduct;  or matter; or  (3) TOWN BOARD,AGENCY, OR COMMISSION PROPOSING CLOSED OR  EXECUTIVE SESSION:  COIMAMMUDINNED 06 Qwnotw (Name ofBoard, Agency, Commission, or Committee)  (4) IDENTIFYTOPICIS) PROPOSED FOR DISCUSSION IN CLOSED SESSION:  Ggu adre IM Jhehtlando gal Mlerah Lgal aauu lhn   WUT finanyiogw.  Closed Session form Rev. 1.15  Page 2    (5) MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE PRESENT AT: PUBLIC MEETING AT WHICH CLOSED SESSION  REQUESTED: Name  Vote on Closure (circle çorect vote) For/Against Gopinst oyAgainst For/Against For/Against 3:06pm 3:35m  GtngL Puwboo Thmas WilJV. Hdqu Sclmotor  (6) TIME CLOSED SESSION CONVENED: TIME CLOSED SESSION CONCLUDED: (7) PERSONS PRESENT AT CLOSED SESSION:  Tomw Wlin, Hongie fcuwshn, GLAgE Duub, AIMay Moe, Lue Lot, Mule Bwweu,  Bayya BOAA  Closed Session form Rev. 1.15  Page 3    (8) PLACE CLOSED OR EXECUTIVE SESSION HELD:  Ta OfAo  (9) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:  Okww Uqul adu (M guaulin AMLOCAFVA hud WWTP Eomty vowL  (10) SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:  NO Ackw - acown ulg  CERTIFICATE OF PRESIDING OFFICER  Ib hereby certify that I am the presiding officer of (OMIMLPAIMAS 0E ewgam public board, agency, commission, committee, or other public body of the Town of Queenstown, Maryland. Ifurther certify that by a majority vote on1 the nE day of 241) the aforesaid agency, board, committee, or commission voted to no other topics were discussed, and that the foregoing is a true record of the closed  4oowsa a closed meeting for the purposes, and to discuss the topics, set: forth above, and that  Closed Session form Rev. 1.15  Page 4    meeting described herein. The Clerk is directed to maintain this document as a public record of the Town of Queenstown, and to append the same to the minutes of the next public meeting of the aforesaid agency, board, committee, or commission.  Date  z B  TAwaS B.wus,.  Printed Name Pyenidzut. Title  Closed Session form Rev. 1.15  Page 5