QUEENSTOWN COMMISSIONERS SPECIAL MEETNG March 8, 2019  On March 8, 2019 the Commissioners of Queenstown convened a special meeting. President Willis called the meeting to order at 1:33 p.m. at the Town Office. Persons present were President Thomas B. Willis, Jr., Commissioner Alton Hardee, and Town Manager/Clerk  Amy Moore.  After calling the meeting to order, President Willis motioned to enter into a Closed Session at 1:34 p.m. for the purpose of meeting with landowner Peter Dudley to discuss the acquisition ofi real property for a new water tower. Motion seconded by Commissioner Hardee.  Vote: 2-aye, 0-nay.  At 2:06 p.m., President Willis motioned to adjourn the Closed Session. Motion was Aftera a short break, President Willis reconvened the special meeting at 2:22 p.m. Al Miller, Northern District Manager for Tidewater Utilities (White Marsh) and Paul Peris, Director ofMaintenance, Tidewater Utilities (White Marsh), were present at the request of the Town Commissioners to discuss several issues concerning the water and wastewater  seconded by Commissioner Hardee. Vote: 2-aye, 0-nay  treatment plants.  Commissioner Hardee asked why they rotate their operators every three months. The Town feels that just as an operator gets to know our systems, it's time to move them out. Mr. Miller advised that it is hard for them to set just one operator to a facility. They have ten operators within their company and they are set on a three month rotation. The operators that come here mainly operate and report. They do not make any decisions. He advised that a membrane plant usually runs itself. They have two senior operators who look online on how things are running and they are the ones who make decisions to make any changes to operations. The Commissioners asked if we could have an operator designated here for six months at a time. Mr. Miller advised he would take under consideration and look into things before giving us an answer. Mr. Peris stated that the more training and exposure their employees can get is key, but  certainly not at the detriment of our plants.  The second concern is the lack of any prevemativemainterance program. Wel have never had one, even with our prior operator. Mr. Miller advised that they have taken some action in maintaining certain pieces of equipment, but agreed that not all are under any program. Mr. Peris advised that they can set up a PMP for the Town. They have a work and asset management program they can use to list all ofthe town equipment to be serviced on a regular basis, enter into their system, and generate a work order. They will get all the assets together and all information will be made available to us. They will provide an original schedule and then provide a report as we request. They may need to do some evaluations and maintenance on equipment now before it even gets on a schedule. They have a large area of maintenance expertise. All licensed  employees are licensed in both Maryland and Delaware.    Mr. Miller advised that they have on-call employees that cover holidays, weekends, nights, etc. These people will not always be the actual operator of our plants. Because the town has concerns with one specific employee, they have not been able to send him here for coverage. This puts al burden on their staff, especially Vern Vonville, who has to essentially be on call for  two weeks straight.  President Willis motioned to enter into a Closed Session 3:04 p.m. for the purpose of discussing a personnel issue and contract matter. Motion seconded by Commissioner Hardee.  Vote: 2-aye, 0-nay  President Willis motioned to adjourn the Closed Session at 3:48 p.m. and reconvene the There being no further matters to consider, President Willis made ai motion to adjourn the meeting at 3:49 pm, which was seconded by Commissioner Hardee, which was unanimously  special meeting. Motion seconded by Commissioner Hardee. Vote: 2-aye, O-nay  carried.  Respectfully submitted,  Any-null Amy W.Moore Town ManagerCletk-Treasuret    TOWN OF QUEENSTOWN  CLOSED MEETINGEXECUTIVE SESSION RECORD  A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social  meetings.  (1) DATE. AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE  SESSION: Date: 318/19  33pm 1 Time: 3:D4pm  (2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOINGINTO EXECUTIVE SESSION (circle the section oft the law which authorizes the closed Open Meetings Act, Maryland Code Annotated, General Provisions Article, $3-  session): 305(b)(2014) (1) discuss:  (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has  jurisdiction; or individuals;  (ii) any other personnel matter that affects 1 or more specific  (2) protect the privacy or reputation ofindividuals with: respect to ai matter (3) consider the acquisition oft real property for a public purpose and: matters (4) consider a matter that concerns the proposal for al business or industrial organization to locate, expand, or remain in the State;  that is not related to public business; directly related thereto;  (5) consider the investment of public funds; (6) consider the marketing of public securities;  Closed Session form Rev.1 1.15  Page 1    (7) consult with counsel to obtain legal advice;  (8) consult with staff, or other individuals about pending or potential (9) conduct collective bargaining negotiations or consider matters that relate (10) discuss public security, ifthe public body determines that public  litigation;  tot the negotiations;  discussion would constitute ai risk to the public ort to the public security, () the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans; (11) prepare, administer, or grade a scholastic, licensing, or qualifying (12) conduct or discuss an investigative proceeding on actual or possible (13) comply with a specific constitutional, statutory, orj judicially imposed requirement that prevents public disclosures about aj particular proceeding (14) before a contract is awarded or bids are opened, discuss ai matter directly related to a negotiating strategy or the contents ofa bid or proposal, if public discussion or disclosure would adversely impact the ability oft the public body to participate in the competitive bidding or proposal process.  including;  examination; criminal conduct;  or matter; or  (3) TOWN BOARD, AGENCY, OR COMMISSION, PROPOSING CLOSED OR  EXECUTIVE SESSION:  Aponipl.uslasd (Name of Board, Agency, Commission, or Committee)  (4) IDENTIFYTOPICS)PROPOSED FORI DISCUSSION IN CLOSED SESSION:  AaApueLaw  Shnt  operatunes  A Cochact  ductiya,  Closed Session form Rev. 1.15  Page 2    (5) MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE PRESENT. ATI PUBLIC MEETING AT WHICH CLOSED SESSION  REQUESTED: Name  Vote on Closure (cirçle corect vote) Fbt/Against Eor/Against For/Against For/Against For/Against  Mmus b.illisep. Dosladee  (6) TIME CLOSED SESSION CONVENED: TIME CLOSED SESSION CONCLUDED: PERSONS PRESENT AT CLOSED SESSION: Jhmns Waly aclad Yuu Qoculles  :3Dpm 3of0m :0lopm 348,om  ALASE  Closed Session form Rev. 1.15  Page3    (8) PLACE CLOSED OR EXECUTIVE SESSION HELD:  Quenstou, ),  Jonhbue  (9) PURPOSE OF ANDTOPICS! DISCUSSED AT CLOSED SESSION:  Appa Quti Mbasoatz pLSIA  (10) SUMMARY OF. ACTIONS TAKEN AT CLOSED SESSION, IF. ANY:  7o actewA duscusd  hy  CERTIFICATE OF PRESIDING OFFICER  Ihereby certify that I am the presiding officer ofloninusimusA Auustoy public board, agency, commission, committee, or other public body of the Town of Queenstown, Maryland. Ifurther certify that by a majority vote on the &h day of hAchpl4 the aforesaid agency, board, committee, or commission voted to hold a closed meeting for the purposes, and to discuss the topics, set forth above, and that no other topics were discussed, and that the foregoing is a true record of the closed  Closed Session form Rev. 1.15  Page4    meeting described herein. The Clerk or Secretary is directed to maintain this document as a public record oft the Town of Queenstown, and to append the same to the minutes of the next public meeting oft the aforesaid agency, board, committee, or commission.  3/8119 Date  l Phomas BMilsuk.  Printed Name Presideut Title  Closed Session form Rev.1 1.15  Page 5