316  MINUTE BOOK93  MOUNTAIN BROOK CITY COUNCIL PRE-MEETING DISCUSSION MAY28,2024  [Asa.convenience, members ofthe public were invited tol listen and observe int thej public meeting by Internet The City Council oft the City ofl Mountain Brook, Alabama met informally in-person at 6:151 p.m. on the 2gth day of May, 2024 (others were allowed tol listen to1 the meeting by way of Internet video conference, four virtual attendees). Council President Virginia Smith called thej pre-meeting to order and the roll was  video conference-4 virtual attendees.]  called with the following results:  Present: Virginia C. Smith, Council President  William S. Pritchard III, Council President Pro Tempore  Graham L. Smith Gerald. A. Garner Stewart Welch III, Mayor  Absent: Lloyd C. Shelton  Also present were City Attorney Whit Colvin, Assistant City Manager Steve Boone, and City Clerk  Heather Richards. 1. AGENDA  1. Bids for sidewalk extension on North Woodridge Road from Robin Drive to Locksley Drive  Alicial Bailey-Sain. Associates 6bids were received The lowest bid was CB&A Construction Virginia Smith-Council President  Item added to thei formal agenda (Resolution 2024-081) 2. Transfer of ROW agreement with ALDOT for the roundabout project  Alicia Bailey-Sain Associates  This is tot transfer ROW that is owned by ALDOT tot the City and) Lane Park Road at the SR-38 (US-280) ramp Item added to the formal agenda (Resolution 2024-083) 3. Village Design Review Committee reappointment Steve Boone-Finance Director/Assistant City Manager This is for ai reappointment Cleo Kathryn Gorman Shei filled an unexpired term, this would reappoint her to ai full term Item added to the formal agenda (Resolution 2024-082)  This is as small triangular piece of property near thei intersection of Cahaba Road, Culver) Road  Virginia Smith-Council President  Virginia Smith  JMinutes & Agendas/Council2024120240528 Minutes.docx  May 28, 2024    MINUTE BOOK 94  317  4. Changing out scoreboards at the Athletic Complex Shanda Williams-Parks and Recreation Superintendent  Thes scoreboards that had' "Coke" on them was removed andi replaced with new scoreboards MBA wants a new wireless option that can only put on the "Coke" scoreboards that were As part oft the contract Coke willj perform all oft the work and pay fort the new scoreboards  removed  This would be to allow Coke to install the new: scoreboards The old scoreboards will be marked as surplus  Virginia Smith  Item added to the: formal agenda (Resolution No. 2024-083) 5. Halbrook and Arundel traffic calming recommendations Richard Caudle-s Skipper Consultants  This is for 3 speed humps on Halbrook Lane, 3 speed humps on Asbury Road, and the installation of two chicanes on Arundel Drive and Halbrook Lane The speed humps will probably be installed in. June, the materials will need tol be ordered for  the chicanes Gerald Garner-Council Member Ronald Vaughn-Public Works Director There is minimal damage to the road  Inquired ift the chicanes will do damage to the road if they have tol bei removed The cost for the chicanes will be around $15-18 thousand for the parts The cost fort the speed humps willl be around $30-35 thousand  Virginia Smith-Council President  Ifthe council goes through the process of closing the: road, there may be opposition Need to try to reduce the traffic with alternative means to justify ifthe road should be closed Received numerous emails from Vestavia residents referring to litigation ift the City closed  Steward Welch-Mayor the road Gerald Garner  The prudent measure is to go through these traffic calming measures  Isnoti in favor oft the chicanes  Cannot support almost 50' long plastic dividers in front of residents houses  Agreeable to the speed humps but not the chicanes  Richard Caudle  Recommendation is to install these measures over the summer and measure thei impact in  August when school is back in session Virginia Smith-Council President  Item added to the formal agenda (Resolution 2024-078)  JMinutes & AsmdasCoumad1pACA033 Minutes.docx  May 28, 2024    318  MINUTE BOOK93  6. Support for an application fors sidewalk(s) selected by the City Council for Transportation  Alternative Program (TAP): funding Virginia Smith-Council President (not both)  This isa a' TAP grant that could be used for Brookwood Road or aj portion of Old Leeds Lane  The City cannot do bothl because it would be over the grant amount Thel Brookwood Road sidewalk would provide al loop Ini favor ofselecting Brookwood Road for the' TAP: funding work ift the residents raise the funds for the materials  The Council committed to the Brookwood Road residents, two years ago, that they would be Would bel happy to put Old Leeds Lane in line for when the City is able to do another' TAP An alternate option to utilizing the' TAP grant is tol have the Public Works department do the (The residents ofOld Leeds Lane expressed their concerns for the need ofas sidewalk) Isinf favor ofkeeping with the plan and selecting Brookwood Road for the TAP funding Isinf favor of! keeping with the plan and selecting Brookwood Road for the' TAP: funding Isi in favor ofl keeping with the plan and selecting Brookwood Road for the TAP: funding  next for sidewalks grant  Graham Smith-Council Member  Billy Pritchard-Council President Pro Tempore  Gerald Garner Virginia Smith  Item is on the formal agenda (Resolution No. 2024-077)  7. Review oft the other matters to be considered ati the formal (7:00p.m.)meeting  2.  ADJOURNMENT  There being no further matters for discussion Council President Virginia Smith adjourned the  pre-meeting at approximately 7:15 pm. CERTIFICATION  3.  I,H Heather Richards, City Clerk oft the City of Mountain Brook, Alabama, certify the above is ai true and correct synopsis oft the discussion from the regular session oft the City Council of the City of Mountain Brook, Alabama held at City Hall, Pre-Council Room (A-106) on May 28, 2024, and that the meeting was duly called andl held in all respects in accordance with the laws oft the State of Alabama and bylaws ofthe City and  that no: formal action or votes were conducted at said work session.  City Clerk, Approved by City Council June 24, 2024  J:Minutes & AsmasCama.1ACDA033 Minutes.docx  May 28,2024    MINUTE BOOK 94  319  MINUTES OF' THE: REGULAR MEETING OFTHE CITY COUNCIL OF THE CITY OF MOUNTAIN BROOK  MAY28,2024  [Asaconvenience, members oft thej public werei invited tol listen and observe in the public meeting by Internet The City Council oft the City ofl Mountain Brook, Alabama meti inj person at 7:17 p.m. on the 28th day ofMay, 2024 (others were allowed tol listen to the meeting by way of Internet video conference-two virtual attendees). Council President Virginia Smith called thei meeting to order, and the roll was called with the  video conference-2 virtual attendees.]  following results:  Present: Virginia C. Smith, Council President  William S.1 Pritchard III, Council President Pro Tempore  Graham L. Smith Gerald. A. Garner Stewart Welch III, Mayor  Absent: Lloyd C. Shelton  Also present were City Attorney Whit Colvin, Assistant City Manager Steve Boone, and City Clerk The Council President Virginia Smith stated that a quorum was present and that the meeting was open  Heather Richards.  for thet transaction of business CONSENT AGENDA  1.  Council President Virginia Smith announced that the following matters will be considered at one time on the consent agenda provided no one in attendance objects (Council Member Garner agreed to the traffic calming measures but objected to the chicanes for 2024-078): 2024-077 Support the' TAP application for thei installation ofs sidewalk 2024-078 Approve the traffic calming recommendations for Halbrook  Exhibit 1, Appendix 1 Exhibit2, Appendix2 Exhibit3 3, Exhibit 4, Appendix 4 Exhibit5, Appendix 5  along Brookwood Road the use ofc chicanes)  Lane and Arundel Drive (Council Member Garner objected to  2024-079 Ratify the execution ofa contractor agreement with Lower Bros 2024-080 Execute an agreement with the City of Homewood for the 2024-081 Award the bid B-20240424-928) to CB&A for thel North  Tennis Courts for the repair and resurface oft tennis courts at the Appendix 3  Mountain Brook High School whenever the necessity arises Woodridge Road sidewalk project  lending of fire trucks and other firefighting equipment  J:Minutes & AEmarcCamcanpipA.DAOsA Minutes.docx  May 28, 2024    320  MINUTE BOOK93  2024-082 Reappoint Cleo Kathryn Gorman to the Village Design Review 2024-083 Agreement with the State of Alabama Department of  Exhibit 6, Appendix 6 Exhibit7, Appendix7 Exhibit 8, Appendix 8  Committee, the term of which will end onl May 29, 2027 Transportation fort the transfer ofRight-of-Way on Cahaba  Road  2024-084 Approve thei improvements to the scoreboards on Fields 3-6at  the Athletic Complex  Thereupon, the foregoing resolutions (Nos. 2024-077 through 2024-084), were introduced by Council President Virginia Smith and a motion for their immediate adoption made by Council President Pro Tempore Pritchard. The resolutions were then considered by the City Council. Council President Virginia Smith seconded the motion to adopt the foregoing resolutions. Then, upon the  question being put and the roll called, the vote was recorded as follows:  Ayes:  Virginia C. Smith William S. Pritchard III Graham L. Smith Gerald. A. Garner None None  Nays: Abstained:  Council President Virginia Smith thereupon declared that saidi resolutions (Nos. 2024-077 through. 2024-084) were adopted by a vote of4-0 and as evidence thereofhe signed the same.  2. 3.  COMMENTS FROM: RESIDENCES, AND. ATTENDEES  (There were no public comments) ANNOUNCEMENT June 10, 2024, 7:00p.m.  Council President Virginia Smith announced the next regular meeting of the City Council is  4.  EXECUTIVE SESSION AND. ADJOURNMENT  Council President Virginia Smith made ai motion that the City Council convenes in executive session to discuss matters of pending litigation and that the City Council shall not reconvene upon conclusion of1 the executive session. The City Attorney certified that the subject matters were allowed to be discussed ine executive pursuant to Alabama Law. The motion was seconded by Council President Pro Tempore Pritchard. Then, upon the question being put and the roll called, the vote was  recorded as follows:  Ayes:  Virginia C. Smith William S. Pritchard III Graham L. Smith Gerald A. Garner  JMinutes & AsmaisCamciguo0DA03s Minutes.docx  May 28, 2024    MINUTE BOOK 94  321  Nays:  None  There being no further matters for discussion Council President Virginia Smith adjourned the  formal meeting at approximately 7:19 pm.  5.  CERTIFICATION  I, Heather Richards, City Clerk oft the City of Mountain Brook, Alabama, certify the above is at true and correct transcript of thei regular meeting oft the City Council oft the City ofl Mountain Brook, Alabama held at City Hall, Council Chamber (Room. A-108) on May 28, 2024, and that the meeting was duly called and held in all respects in accordance with the laws ofthe State of Alabama and  bylaws of the City and that a quorum was present.  City Clerk Approved by City Council June 24, 2024  EXHIBIT1 RESOLUTION NO. 2024-077  BE ITI RESOLVED by the City Council oft the City of Mountain Brook, Alabama, that the City Council hereby supports the TAP application for thei installation of sidewalk along Brookwood Road from 36291 Brookwood Road to. 36651 Brookwood Road, as authorized inl Resolution 2024-073. Thet total estimated project cost is $849,200.00 with 80%1 to bej paid by the Federal government and BE IT FURTHER RESOLVED the City hereby commits to funding mentioned above and any non-  20%1 tol be paid by the City and; federal costs incurred.  APPENDIXI EXHIBIT2 RESOLUTION NO. 2024-078  BEI IT RESOLVED by the City Council oft the City of Mountain Brook, Alabama, that the City Council hereby approves thet traffic calming recommendations for Halbrook Lane and Arundel  Drive.  APPENDIX2 EXHIBIT3 RESOLUTION NO. 2024-079  BEI ITI RESOLVED by the City Council oft the City of Mountain Brook, Alabama, that the City Council hereby ratifying the execution ofa contractor agreement with Lower Bros Tennis Courts with respect to the repair andi resurface of six tennis courts at the Mountain Brook High School.  J:Minutes & AsmdaCamsidIAC0A033 Minutes.docx  May 28, 2024    322  MINUTE BOOK9 93  APPENDIX3 EXHIBIT4 4 RESOLUTION NO.2024-080  BEI ITI RESOLVED by the City Council oft the City ofl Mountain Brook, Alabama, that City Council hereby authorizes the execution of an agreement between the City and' The City of Homewood, int the form as attached hereto as Exhibit A, with respect to lending firet trucks and other firefighting equipment to the CityofHomewood: Fire Department (and Homewood Fire Department lending tol Mountain! Brook) whenever the necessity arises during any emergency resulting from fire  or other public disaster.  APPENDIX4 EXHIBIT5 RESOLUTION NO. 2024-081  BEI IT RESOLVED by the City Council oft the City of] Mountain Brook, Alabama, that the City Council hereby awards the bid to CB&A Construction, LLC in the amount of $407,129.00 fort the  North Woodridge Road Sidewalk project.  APPENDIX5 EXHIBIT6 RESOLUTION: NO.: 2024-082  BE ITI RESOLVED by the City Council oft the City of Mountain Brook, Alabama, that Cleo Kathryn Gorman is hereby reappointed as ai regular member to the Village Design Review Committee, the term  ofwhich will end onl May 29, 2027.  APPENDIX7 EXHIBIT8 RESOLUTION NO. 2024-083  BE ITRESOLVED by the City Council of the City ofl Mountain Brook, Alabama, that the City enter into an. Agreement with the State of Alabama Department ofTransportation (ALDOT) for: The transfer of ownership and maintenance of a portion of right-of-way near thei intersection of Cahaba Road, Culver Road and Lane Park Road at the SR-38 (US-280) ramp under Project No. U- 214(12) from ALDOT to the City as stated int the Agreement; legally described as follows:  J:Minutes &A AsmasCamsipuadtp033 Minutes. docx  May 28, 2024    MINUTE BOOK9 94  323  A part of SW  of1 the NE Y of Section 8, Township 18-S, Range 2-W, Identified on Project No. U- 214(12) in. Jefferson County, Alabama and being more fully described as follows: Commencing on thej present north R/W line of an Alley and at ai found carved' "X" at the SW corner of property described in DB 1541, PG8 808 as recorded in the Office oft the. Judge of Probate in Jefferson thence northerly along the west line ofs said property a distance of111 feet, more or less, to a point on the west line oft the City ofl Mountain Brook (point also on the present south R/W line ofUS-280 thence N 0°9'53" E: and along said city boundary a distance of27.40: feet to aj point on the present thence S 3304'51"E E and along said present R/W line a distance of35.83 feet to a point on the present thence N 82°23'30" W and along said present R/W taper a distance of19.81 feet to the point and which Agreement is before this Council, and that the agreement be executed in thei name of the City, by either the Mayor or the City Manager for and on its behalfa and that it be attested to by the City  County, Alabama;  Ramp), which is the point OfBEGINNING; west R/WI line ofCahabal Road; SWI R/W taper to US-280 Ramp;  place OfBEGINNING, containing 0.01 acre(s), more or less.  Clerk and the seal oft the City affixed thereto.  BEI IT FURTHER RESOLVED, that upon completion oft the execution oft the. Agreement by  all parties, that a copy of such Agreement be kept ofrecord by the City Clerk.  APPENDIX8 EXHIBIT9 RESOLUTION NO. 2024-084  BEI ITI RESOLVED by the City Council of the City of Mountain Brook, Alabama, that the City Council hereby approves the improvements to the scoreboards on Fields 3-6 at the Athletic Complex.  APPENDIX9  JMinutes & AsmdsComsiopd2033 Minutes. docx  May 28, 2024    MINUTE BOOK93  Dj  :Minutes & Agendas/Council202420240528 Minutes.docx  May 28, 2024    MINUTE BOOK94  325    SKIPPERO Cotmlting.  SKIPPER  DEVCE  -  docx  May 28, 2024    CONTRACTOR/ AGREEMENT  TheCityy willy payt the Contract Priced on thisl Projectasf follows: Within ten (10) days following the successful completion of the Project, Contractor wills submit to City Project Representative ani invoice for the Contract Price (as adjusted bya anyr mutually agreed change orders signed by both parties). With such invoice Contractor shall submit records reasonably supportingi itsp payment. Within five (5)d daysf following receipt ofthati invoice, City! Project Representative willr review same, consulty with Contractor andr makes anyn mutually agreed modificationst toit, certifyt thatthe invoicei is duet to be paid, andf forwardt thato certifiedi invoicet to the City Clerk. The City Clerk willr remit tot the Contractor thes amount certified forp payment within twenty (20) 6. Warranties of Contractor. The Contractor warrants each of thef following (a) thatit ite expeditiously willp performi its Work inag gooda andy workmanike manner thati is consistent with level ofs skill and care that would be providedb byo otherc contractors performing operations undert thes similaro conditions, andi ina accordance witht theF Projects schedule; (b) thatit it, ands allo ofitse employees or anys subcontractors (fa authorized), will complete the Work in compliance with all codes, laws and regulationst thata area applicablet tot theP Project; (e) that before commencingt the Work, atitso owne expense, the Contractor will obtain all licenses, permits or other govemmental authorizations needed to complete the Project, including without limitation, a businessl license andb building permit issued byt the City (collectively, "Licensing"). Contractor further agrees tor maintain that Licensing throughoutt thep performanceoftheP Project; (d)t thati it hasi inspected thes Site anda any otherl locations at which it will perform theV Work, and, based ont thati inspections andi its expertise, that ithasd determined thate eacho oft thosel locationsi ist reasonably suitablef for Contractort toc completet thev Work; (e)t thatt the Contractor shallb ber responsiblet tor removea andp properly dispose ofa any debris related toi its completion of the Project, andt thati its will leave eachl location wheret the Worki is performedi in reasonably clean condition; (D thatd the Workv will bef freeo ofanyn material defectsi inv workmanship and materiaisf fora period ofone (1), ycar thats shall commence on the date ofcompletion oft thel Project; and (g) thata alla actions requiredt tobet taken byoro on behalfofthe Contractorto to enter or executet this Agreement, andt to perform its obligations and agreements hereunder, have boen dulyt taken, and the person signing below onb behalfo ofContractori isa authorizedt toc executet thisA Agreement.  326  MINUTE: BOOK93  Lower Bros Tennis Courts, an Alabamal limited liability company (hereinafter the* "Contractor") enters this Contractor Agreement "Agreement") with the City of Mountain Brook, Alabama, municipal corporation "City), effective asoft thed date last executed bya party below (the" "Effective Date"). Contractor and City may be individually referencedh hereina as" "Party"orc collectivelya as" "Parties." 1. Project. Unless otherwise stated on the attached Exhibit A- Specifications (whichisi incorporated by reference), Contractor, atitse expense, willf furnish alld thel labor, materials, supplies, supervision, ande equipment neededto to perform they work, services and operations (collectively, the" "Work") at thes site designated below (the' "Site") ont the Namec ofProject: Repair andR Resurfaces six! Highs schoolt tennis courts Siteo ofProject: 3650 Bethune) Dr. Mountain Brook A135223 2.Scope afWork. The Scopec of is.setf forth onl ExhibitA A (whichi includes the May 14, 2024 Contractor Proposal andt the Project Plans) that is attached and 3. Undertaking of Parties. Contractor agrees to perform the Work in accordance witht thet terms, conditionsa ands specificationi int this Agreement andonE Exhibit A. City agrees to compensate Contractor 8S set forth herein and performi its other Term/Termination. Thet term oft this Agreement shall commence ont the Effectivel Datea andt thereafter continuei ine effectu upt tof four (4)months (the" "Term"). The periodi ins whicht the Contractor willo completet thel Projecti iss set fortho onl ExhibitA. Notwithstanding thep provisioni immediately above or any other language hercin, City may terminate this Agreement before the expiration ofi its Term at the time designatedi ina written noticet to Contractori ifeach ofthef following have occurred: (a) Contractor has defaultedo onar material obligationt tot the Cityh hereunder (a" "Default"); and (b) following the City's provision of written notice of Default to Contractor, the Contractorf failst toc correct orr remedyt that Default within fifteen (15) days afterr receipto of thatn notice. Thef failure oft the Contractort tot timely performt the Work shall bec considered ane evento ofD Default. Thisr remedyi isi in additiont to anyo otherp providedi int the Agreement 5. Contract Prieivaie-Cerufieatin. Unless otherwises statedi int thes Special Conditions on Exhibit A or agreed ina a writing signed by the Parties, City will pay Contractor the lump sum amount of Fifty One Thousand, Eight Hundred Dollars and Zero Cents ($51,800.00) as compensation for performing the Work (the "Contract Price"). Unless agreedi in av writing or amendment to this Agreement thati iss signedb by dulys authorizedr representatives ofbothP Parties, theto totala amount payabletothe Contractor  days afteri itI receivest thato certification. withr respectt toi its Work:  understated project (the" "Project"):  Work  samear  incorporated! herein.  responsibilities setf forthi int the Contractl Documents.  ora availablet to Cityunder lawo orine equity.  forth thev Works shalln note exceede the Contract Price.  perform the Work ori its (or their) responsibilities under this Agreement; provided that nothingl hercin shall obligatet the Contractor toi indemnify anyo ofthel Indemnitees fora any claims resultingf fromt the negligento conducto ort thes willfulz misconduct ofthel Indemnitees. (@). Limitation afLiabiliy Inr noc cventr may Contractor recoverf fromt the City anys special, incidental, consequential or any other indirect damages whatsoever ofany description (including, withoutl limitation, damages for lost profits, lost advantage, lost opportunity, loss of savings orn revenues or fori increased cost of operations) or amount arisingf fromt the City'sbreach ofitso obligations hercunder. 8.F Project! Representative. EachP Partys shalla appoint andi indicated onE ExhibitAits representative who shall coordinate with thec other Party on all matters related to the performance of the Work and the administration of this Agreement (the "Project Representative"). Anyr noticer requiredl hereunder shall bes sufficiently givens whens sentto the appropriate Project Representative via United States certified mail, retum receipt requested, or via ovemighto couriery withr receipty verificationt tothea addresss set forth) herein, orbyp personally delivering suchn noticetot thep party! tobei in receiptt thereof. 9. Miscellaneous) Provisions. a. This Agreement which is comprised of this instrument, the April 16, 2024 Contractor Proposal and theP Project Plans (collectively, the "Contract Documents") sets forth thee entire understanding! between thel Parties concerning ther matters herein, andall oral representations, prior negotiations, understandings, agreements, conditions, and terms discussed between them priort to acceptance and signing of this deemed tob baver mergedh hercin. b.ThisA Agreementr may be executedi inc counterparts each ofy whichy whene executed bythep partiess shallb be deemedt tobeac complete original. Ane clectronic or facsimile oft the executed contract or counterparts shall be decmed, ands shall have thes same copy legal forcea ande effecta as, ano original document. c.Anyf forbearance ord delay ont thep parto ofCityi ine enforcing anyo ofitsr rightsu under this Agreement shall not be construed asav waiver ofs such rights. Not terms oft this Agreements shallb bes waivedt unlesse expresslyv waivediny writing. d. Contractor may not assign its rights, obligations or the benefits oft this Agreement to anyt thirdy partys withoutt thev writteno consent ofCity, which consent mayb be e.7 This Agreementi is made onlyf fort the benefit ofthe Parties. Itisn noti intended, nors shalli itbe construed, to grant or bestow anyb benefit, right or privilege to anyt third f. Contractor is an independent contractor of City. This Agreement does not create any partnership, joint venture or principal-agent relationship between the Parties. Further, City retains no control or authority with respect to its means and methodsi in which Contractor (ora anyo ofitse employeeso or representatives) performst the Work.  7. aasioplasmafatan  (a) Insurance. Fort the duration of this Agreement andf for limits notl less than stated below, Contractor, atitss solee expense, shall maintain thef followingi insurancev with acompany(ies)! lewfullya authorizedt tod dol businessi in Alabama andr reasonably acceptable () Comprehensive General Liability: Seven Hundred Fifty Thousand Dollars ($750,000.0 00), combineds singlel limita anda aggregatef forb bodily injurya andp propertyd damage. This Comprehensive GeneralI Liability policy shalli include coverage forp premisesloperations; products'completed operations, assumedo contractualo obligations, independento contractors, and broadi fomp propertyd damage; (i) Automobile Liability: Automobile Liability covering owned and rentedy vehicles operated withy policyl limits ofnotlessti thans Seven) Hundred Fifty Thousand Dollars ($750,000.00) combined single limit and aggregatef forb bodilyi injury andp property damage; (in) Workers Compmstiowfmployers, Liability: Workers' Compensation: as required by statute andE Employer's Liability withl limits ofFivel Hundred" Thousand Dollars ($500,000.00) perc occurrence. Thec Contractorr may satisfyi itsi insurance obligations hercundert througha a combination of and excess policies. Before the execution oft this Agreement, the Contractor shallp provide Citya certificate(s) ofi insurancee evidencing compliance with the requirementsi int thiss section." The certificate shall name City as ana additional insured on the Comprehensive General Liability, Automobile Liability, anda anys applicabie umbrella (b). Safety. Contractor agrees thati it (a)hast thes soler responsibility toi identify any condition orh hazard: at thes Sitec orother) locations on Cityp propertyt thaty willy preventit ti from safely performingt the Work, and (b)ise exclusively responsiblef for performing the Work inasafen manner that does not put at risk thes safety of persons or endanger property. Contractor shall take all reasonable precautions fort thes safety of, ands shall provide all reasonablep protection top prevent damage, injury or losst to: ()its employees anda allo other persons who may he affected by the Work; (i)a all the Work and all materials and equipment to bei incorporatedt therein, whetheri ins storage on oro offt thes Site, or under the care, custody or control oft the Contractor or any ofit itsr representatives; and Gi) other Citya andit its agents, employees ando officials (hereinafter collectively, the" Indemnitees") from and against all demands, actions, liabilities, expenses (including reasonable attomey's fees) orc claims for damages by any third parties (including any employce, subcontractor or representative of the Contractor, hereafter a "Contractor Representative"?: thata ariseo outo of, relate to or arec caused by anyr negligent act, omission or conduct SyMntatts & geds.entwAUDESASMIANENStbON  toCity:  are Agreement  umbrella primary, excess ande policies.  withheldf fora anyr reason. party.  property att the Works Siteo ora adjacentt thereto. (C). Indemnification.  agrees to defend, indemnify, and hold harmless  May 28,2024    & Immigration Law Compliance. Contractor represents andv warrantst tot the City. Alabama, an "unauthorized alien," as defined by the Beason-1 Hammon Alabama Taxpayer and Citizen Protection Act, $31-13-1, et seq., Code of Alabama 1975, as amended (the" "Act"); (i)it ity wille enrolli int theE E-Verify program priort toy performing any work ont theE Projecti in Alabama ands shall provide documentation establisbing thati itis enrolled in the E-Verify program. During the performance of this Agrecment, the Contractor shall participatei int the E-Verify program as required undert thet terms ofthe Acta ands shall verify every employeei inA Alabama thati is required tobe verifieda according tothe applicable federal rules andr regulations; (i) it will comply with all applicable provisions ofthe Acty respectt tos subcontractors, ifany,t thatite engages ont thel Project bye enteringi intoa an agreement withorb byo obtaining an affidavitf froms suchs subcontractors providing work ont the Project inA Alabama that such subcontractors arei in compliance with the Actv with respect to their participation int thel E-verify program. Contractor further represents and warrants that it shall not hire, retain or contract with any subcontractor to work ont theP Project in Alabama whichi it knowsi is not in compliance with the Act; and (v) bys signing this Agreement, it affirms, fort the duration oft the Agreement, thatit ity willr not violatef federali immigration lawo or knowinglye employ, hiref for employment, or continuet to employ an unauthorized alien withint the State of Alabama. Furthermore, ifContractori isf foundtobeiny violation ofthisp provision, itshallb bed deemed inb breach ofthe Agreements ands shallbere responsiblef forall damages resultingt therefrom. h.1 Neither this Agreement nors any of the provisions herein (including, without limitation,t thosec concemingt theP Project Schedule and Contract Price) mayl be amendedor modifiede excepti in accordance witht the terms ofav writteni instrument (or change order) i. Neither Partys shallb beli liabletot the other fora anyf failuret top performi its respective obligations (including payment obligations) under this Agreement during any periodi in whichi itsp performancei is delayed byc circumstances! beyondi itsr reasonablec control, suchas fire,f flood,) war,e embargo, strike, riot, ort thei intervention ofs anyg govemmental authority (a "Force Majeure Event"). However, the delayed Party must promptly provide the other withy writtenn noticed oftheF Force! Majeure) Event, thed delayed Party'st timef forp performance willb bee excused onlyf fort thed duration ofthat Event, and, ifthat Eventl lastsl Jongert than3 30 days,t thent thec other Partyr mayi immediatelyt terminate, inv whole ori inpart,t this Agreement - This Agreement shall beg governed by, and construedi in accordance with, the  that: ()it doesn not) knowingly employ, hiref for employment, or continue to employ, MINUTE BOOK! 94 Whercas, theu undersigned, duly authorized representatives oft the3fyes execute  thisA Agreemento onb behalfoftheirr respective organization ont the date(s)s shownb below.  CITYOFMOUNTAINI BROOK, ALABAMA Vayar Date: 5-28-2024 Lowerl Bros Tennis Courts By: Its: Date:  withz  signed byb bothP Parties.  byg givingy writtenr noticet tot thed delayedParty. lawso ofthe! State ofA Alabama.  (Signature) Pagel Follows)  Project: High Schooll Tennis Courts Repaira andF Resurface  Proposal  EXHIBITA A-SPECIFICATIONS   15243-002:  1.ScopeofWork Scca attachedN Mayl 14,2024 Contractor) Proposal.  LOWERI BRès TENNIS COURTS Mountain Brook Parks and Recreation 3698 Bethune Drive Mountaln Brook, AL 35223 Attn: Shandal Williams RESURFACE Cleant thes surfacey withah Fillarges CourtP Patchp patchingn mix. (Effectivenesso Sandt thes areav Resurfacer witha power sandert tor removes small imperfections. Apply Acrylic Applya anewo coloreda acrylicp playings surface. Colorst tobes selectedb byt thec owner. Paintn neww whitep playing! lines, Reinstallt then MLE Brook! HSI logos (stenciip providedb by school) Sand&re repaintr netp posts asneeded. CRACKI REPAIRN Estimatedo cost: 720feet@s $17.00 perf foot-$12,240 Includesk Instalingaiexblec crackr repairs sysiemo overe existing structural crackstohelpp prevento openc crackst from reappearing. (Somes surface crackingiss stillpossible alongt thee edges.) NOTES: Grass& vegetationt tobep peisoned andr removedbyo owner priorto toresurfacing. Waters providedh byo ownern neart thec courts (forc cleaninga WARRANTY: andmaterialsa areg guaranteedfora aperiodofoney yeart fromt thed Any existings cracks note coveredb bythec crackn membrane systom wiln reappeara dalan aftera time anda aren noto coveredu thisv warranty.  IfContractor desires oris requiredt top perform services ont theF Projectt thatf fallo outsidet the Scope ("Additional Operations"), the Contractor shall advise the City Project Representative oft the needf for Additional Operations before undertaking thoses services, thep parties shall reach agreement on thee expense of any Additional Operations and the City Project Representative shall approve any such Additional Operations before the 2. Project Schedule. The Contractor will complete this project by) July 30, 2024 unless an extensioni isr requestedi ins writing? by the Contractor anda approvedi in writing! by  205.438.2776 WAILE cell May 14,2 2024 Mlamsan@minbookory JENANE: Repaira Resurface sixT Tennis Courts ISBLOCATION Mountain Brook Highs SchoolT Tennis Faclity HS. $39,560.00 They work to be donei includest thef following: washera asr necessaryt stains anddir. with crackf filling compounda andk lowa areasv whicht holdv water deepert than 1/Binchw with asr neodedt ton reducet thes surfacep porosity andp provide uniformt textureds surface.  Contractorp performs same. theCity. 3. Project] Representatives. City Project Representative: Sam Harris 3698E Bethunel Drive Birmingham,. AL 35223 Email: haris.@mbnhrokorg Day7 Tl#:2 205-438-5506 4.; Special Conditions: Lower Brosv willr repair andr resurface6 Stennisc courts. Thew workt tob be donei includest thef following: Cleant thes surfacev witha ahigh-p pressurev washera asn necessaryt tore removes stainsa andd dirt. Filll larges structural cracksv witbe crackf fillingo compound andi low areas which! holdv water deepert thanl 18i inch with Court Patchp patchingn mix. (Effectiveness ofp patching willb bed determined! byt thee existing slope8 &y planarity oft thec court.) Sandt thearcav with apowers sandert ton removes smalli imperfections. ApplyA Acrylic Resurfacera asn neededt toreducet thes surface porositya andp providea uniformt textureds surface. Applya anewo coloreda acrylic playings surface. Colorst tob bes selectedb byth thec owner. Paintn newv whitep playing! lines. Reinstallt the? ML. Brook HSI logos (stencil providedby school) Sanda & repainti net postsa asD needed. CRACK REPAIRI MEMBRANE- $17.00perf foot Estimatedo costi isi includedi inl lumps sum: 720f foet@ @$17.00 perf foot- $12,240, Priceto bea adjustede either upord downi ifquantities differf from thate estimated. Includesi installingaf flexiblec crack repairs systemo over existings structural crackstoh help prevent openc cracksf fromr reappearing. (Somes surfacec crackingi iss still possiblea alongt the edges.) J:Minutes & AgmasCama12u,02034 Minutes.o .docx  Repair &r resurfaces sixt tennis courts at Mountain Brookh Dimensions: 3A Areas, each 120'X120  Contractor Project Representative: Linnl L.I Lower P.O. Box4 43026 Birmingham, AL35243 Email: linn@lowebros.com DayTel#: 205-967-3901  thee existingslope planarityofthed court.)  -$17.00p perfoot  Fifly-a onet thousande eighth hundreda and 00/100 Paymentt metil toben madei infull upon completion ofthep project. Acceptance of Proposal: Theabove spacis  Dollars:(S 51,800.00  rMay 92024    STATEOFA AL3EAMA JEFFERSONCOUNTY  MINUTE BOOK 93-ans thes soled discretion tod determinev whether its firet trucks oro otherf firefightinge equipment shall  bea available fori useb by Homewood undert thisA Agreement andm mayd denys arequestt tob borrow equipments whenit itd determinest thats sames arer neededf foro operational ore emergency usev within1 the Cityo ort their useb by Homewood would otherwise compromise thea abilityo ofMountain Brook to 3. HOMEWOODASI BORROWER: Ifthe Cityo ofHomewood] FireD Department borrowsf froma andu usest thef firet trucksa ando other firefighting equipment ownedb by theC City of Mountain Brook, theni ins suche eventt thec cityo of Homewoodl Firel Departments shall, whent thef fire isextinguisheda andt thec emergency ended, promptly delivert thes saidf firet truckss ando other firefightinge equipment backt tothe City of Mountain] Brook ing goodr repair ando condition, cleaned, andn resuppliedt backt tothec conditioni ity wasinw whenb borrowed, reasonable weara andt tear excepted. Shouldt thes saidf fireb trucksa and/or otherf firefighting equipment bed damagedor destroyed during such use,t theni ins suche eventt the City of Homewood FireD Department shallb be solely responsible fort ther repairo or replacement thercof. HOMEWOODASI LENDER: The Cityo of Homewoodi FireD Departmenti is! hereby authorizedtol lendi itsf firet trucks ando otherf firefightinge equipment lot the City ofMountain Brook FireD Department whenever ther necessitys arisesd during anye emergency resulting fromf firec or other public disaster. The City ofH Homewood FireD Department shallr retain thes soled discretiont to determine whetheri its firet trucks or otherf firefightinge equipment shall be availablef foru useb by Mountain Brook undert thisA Agreementa andr may denya requestt tob borrowe equipment whenit determinest thats samea arer neededf forc operational ore emergency use withini the Cityo or their useb by Mountain Brook wouldo otherwisec compromiset thea ability ofH Homewoodt top providef fire MOUNTAINE BROOKASE BORROWER: Department! borrows froma andu usest thef firet trucks ando otherf Ifthe City ofMountain Fire Cityo ofHomewood, theni ins suche eventt thec cityo of Mountain firefightinge Brook equipment ownedb byt the thefireise extinguished andt thee emergencye ended, promptly delivert Fire thes saidf Departments firetr trucksa shall, ando when other 4 firefightinge equipment backt tot the Cityo of! Homewoodi ing goodr repair andc condition, cleaned, and X resupplied! backt tothec conditioni it wasi inv whenb borrowed, reasonable wears andt teare excepted. Shouldt thes saidf firet trucks and/or otherf firefightinge equipment bec damagedord destroyed during suchu use, theni ins suche eventt the Cityo ofN Mountain Brook FireD Departments shallbes solely A. NON- WAIVER: Thef failure ofMountain Brook or Homewood toi insist, in anyo onec or morei instances, uponastrictp performance ofanyo ofthec covenants oft this contract, ortoe exercisea anyo option! hereino contained, shallr notbec construed asav waiver,or arelinquishment! fort thef futured ofsuchc covenant or option, buttl thes same shallc continue B. WAIVER ORI MODIFICATION: Anyv waiver, alterationo orr modificationc of anyo ofthey provisions ofthisA Agreemento or cancellation or replacement ofthisc contract  AGREEMENT  providef firep protection withini its ownj jurisdiction.  THISA AGREEMENT, madea ande enteredi intoo ont thist the_ day ofMay, 2024, bya andb between theC CITYOFI MOUNTAINE BROOK,ALABAMA,8 municipalc corporation, (hereinafterr referred toas"Mountain) Brook"), andt the CITYO OFI HOMEWOOD, ALABAMA, amunicipal corporation (hereinafter referredt toas" Homewood"). WHEREAS, the Cityo ofMountainl Brook, Alabamai isar municipal corporation, organized, existinga ando operatingaFire Department pursuant tot thea authorityo ofAla Codes 11-43-140 WHEREAS, the Cityof! Homewood, Alabamai isar municipal corporation, organized, existing ando operatinga FireD Department pursuant tot thea authority ofAla Codes 9 11-43-140 WHEREAS, Ala Code $11-43-141 (1975)authorizesr municipalf firep personnel toa assistin emergencies beyondt thec corporatec city! limits; and WHEREAS,A Ala Code $11-102-1 (1975)authorizes municipalities toe enteri intov written contracts witho countieso ord othern municipalities fore emergency aids services; and WHEREAS, the FireD Departments oftheC Cities of Mountain Brook, Alabama and Homewood, Alabamac desiref fort theirr respectiver municipalitiest toc enteri intoa writtena agreement, whichy willp provide, among othert things, thatt thet twoF FireD Departments mayl lenda andb borrowi fire trucksa ando otherf firefightinge equipmenty whenn needed;a and WHEREAS, the City Councils ofboth! Mountain Brook and Homewooda agreet that lending and borrowingf firet trucks andf firefightinge equipment betweent thec citiesv wille enhance public safetya andt the welfarec ofther residents ofbothc cities. NOW, THEREFORE, inc consideration ofthen mutualo covenants, promises andp premises contained! herein ando otherg gooda andv valuablec consideration, ther receipt ofv whichi ishereby acknowledged! bye eacho oft thep partiesh hereto, the City ofMountainE Brook, Alabamaa andt theCity ofHomewood,/ Alabamal herebyr mutually agreea asf follows: 1. RECITALS: Ther recitalss setf forthi int thep premises above arel hereby incorporated intot thisA Agreement! byr reference ast thoughs seto out fullyh hercin. 2. MOUNTAINE BROOK ASLENDER: The Cityo ofM Mountain Brook Fire Departmenti ish hereby authorizedto tol lendi itsf firet trucks and otherf firefightinge equipmentt tot the Cityo ofHomewoodl FireI Department whenevert ther necessitya arisesd during any emergency resultingf fromf fireoro other public disaster. TheCity ofMountain Brook FireI Department shal)  RECITALS:  (1975); and (1975); and  protection withini itso ownj jurisdiction.  Brook  responsiblef fort ther repair orn replacement thereof, MISCELLANEOUS andn remaini inf fullf forces ande effect.  shallr notb bey validu unlessi iny writinga ands signed byt the Cities ofMountain Brook and Homewood. Thisa agreement mayb bea amendeda atanyt timeb byv writtens agreemento ofthe C. NOTICES: Anya anda allr notices required orp permitted tob beg given under thisa agreement willb bes sufficient iffumishedin in writing ands sentb byB Registered? Mailt to: Iftol Mountain Brook: Sam Gaston, City Manager Ifiol Homewood: Patrick McClusky, Mayor  TERMINATION: ThisA Agreement mayb bet terminateda ata anyti timeby either party upony writtenn notice totheo otherp party. ENTIRE AGREEMENT: Thisw written Agreement containst thee entire agreement betweent the Cities ofMountain Brooks and! Homewood, Alabama. INWITNESSI WHEREOF, the Cityo ofMountain) Brook, Alabama, municipal corporation, andt the City ofHomewood, Alabama, municipalc corporation, haveh hereunto causedt this Agreementt tol bee executed byt their dulya authorizedo officers on thisti the_ dayo of May, 2024.  partiess signatoryk hereto.  Mountain Brook Cityl Hall 56Church Street Mountain Brook, Alabama3 35213 Telephone! No. 205-802-3 3803 E-Mail: Homewood Cityl Hall 28501 19th Street South Homewood, Alabama3 35209 Telephone No.2 205- 746-4695 E-Mail: patrick.r medlsyghomeoalalog  smtbrook.org  CITYO By:  AS  Stewart Welch, Its! Mayor Sam Gaston, ItsCity Manager  D. CONSTRUCTION OF1 TERMS: The Cities ofMountain Brooka and Homewoodr negotiated thet terms, provisionsa andc conditions ofthisa agreement andb both parties hadt thee equalo opportunityf forir inputf fort thed drafting ofthis agreement. Therefore, anya ambiguitics ofthisa agreements shall bec construedf fairly ande equitably regardlesso ofthe participationc ofeitherp partyi ind draftingt thisa agreement. GOVERNINGI LAW: Thisa agreements shall bei interpreted, construeds and governedt tot thel laws ofthes Stateo ofAlabama. Thej jurisdictiona andy venuef fort the resolution ofanyd disputes shall bei inJ Jefferson County, Alabama. ARTICLEA ANDS SECTION HEADINGS: Thea article ands section! headings andc captions contained hereins arei includedf ford convenience onlya ands shallr notb be considereda apart! hereofo or affecti ina anyr mannert thec construction ori interpretationh hereof. G. EXECUTIONI IN COUNTERPARTS: Thea agreementr may bee executedin several counterparts, eacho ofwhichs shallb bea and originala anda all ofw whichs shallc constitute H. BINDINGI EFFECT: Thea agreements shalli inuret tot theb benefito ofands shall beb binding upont the Cities ofMountain Brooka and! Homewood, andt theirs successors and SEVERABILITY Int thee eventa any provisiono ofthisa agreements shallbe heldi invalido oru unenforceable! by anyo courto ofo competent jurisdiction, suchh holdings shall noti invalidatec or render unenforceables anyo other provision! hereof. J:Minutes & AEmadaCamsiu,A0DA0s3 Minutes.docx  By:  Bk  CITYOF HOMEWOOD, ALABAMA By: Patrick McClusky, Its Mayor  ATTESTED By:  buto onea andt thes samei instrument. assigns.  May 28, 2024    orth  Prolect  SAIN  MINUTE BOOK94  Exhibit A- Contractor BldE Response Form 329 construct thel North WoodridgeB Romds Sidewalk Projectatthe  Belowisthef fimbidoftheu price indicatedbelow. Theumdersigneds submits thisl Formin responseb totho Invitationf farBids Project. TheCityn mays uset thea ddressa contacti theundersigned! bidder. y submitting bid, theu underigned the Documentst thats thel Project ando comtamplatedOntnad: and,e excepts aS may bel listod ins exceptions sbect,a agreesto accordancev witht ther requirementsi intheC Contract Documents. TOTALLUMP SUMA AMOUNTT TOC CONSTRUCT PROJECTS_ 407,129.00 CBRAC Construction, LG NameafFimmor Companys Submiting/ Bid 44l Invemess Center Pariway SiredA Address Hoover Cily LoB4 Signanne@fBladerk Repfesetathve Tylers Sample Printedl Name Representativel Erecutingfork Bidder ViceP Presidento of Construction Te Swom -2-y Shus. CMsi otary PAB Commission) Expire Date SEAL Notes: theirB Responses  belowf  ications with Worki in  M5 NC G  0521/2024 DateafBid Web SlegfBidder 205-995-6169 OfficePh. #Bidder 470-808-1870 CellPk Contact Sampmedappandaon Email Adress Bidder Rep  35242 Zp  5392471 510000 88,616 56400  1. Biddersa alson musto complete, sign, notarizen andretumt the BidderA Affidavita andv Warrantyb below witb  ExhBitA-Contracter) BldR Response Form BIDDERA ANDW WARRANTY The undersignedy warunts, represents andagrees thate eacho ofthef followingistrueande correctin ectiony withit its Contractor BidResponsef fortheContractie obea awardedf fort this Project: () ithasnoto calludedw witha anyo otherb bidders; () ithasnol, direetlyo ori indirectly, induceda anyo otherb bidderto tos submit sham bido reflainf fromm makinga abid; (c) ithasn notp paido agreedtopay any party,e either directly orir indirectly, any moneyor other thingo of value for essistance ora aidr renderedt toartoben renderedi in attemptingto procuret thec contracte contemplatedin inthisbid; () ifthes subjecto isa awardediotheh hidder, moemplayeearo officer ofthe Cityhasan eitherd directorin indirect, initorisab beneficiaryo ofthec contractuals arangementn maded the basist thercof. (e). allthei informationc containedinther responset tothebidistnueande correct; and ( theCityn mayn relyonin informations submittedinswardingt thes subjecte contract. CB&AC Construction,l LLC Namec afFimerCompanys uhmitingB Bid By: BidgaR Representative Printed Name:. Tyler Sample ViceF esident Construction Tule 05/21/24 Date: Swom ands SA CHayjas Notary SEAL  Exhibit B- -Bidder Qualification) Form SHEET(S) THAT YOU ATTACHT TO1 THISE FORM AND  NOTE: THISF FORMI MUSTE BEC COMPLETED ANDRETURNEDV WITH) YOUR CONTRACTORI BID RESPONSEFORM. IFA ADDITIONAL: SPACEI NEEDED, PLEASESTATETHAT INDICATEON THEM7 THE1 NUMBER ANDITEMT TOV WHICH1 THEN 1.Nameo ofBusiness: CB8AC Construction, LLC Principal 44 lnweress Business Center Address: Parkway! Hoover, AL 35242 2.Business Contact(s) Conferenec.) Tyler Sample Name: DayPhone: Email: (b)Other Business Contact(s) conference( (ifany). 3. BusinessH History  (a).Primary0 Contact (Note:l IfaPre-nidConfernce: sheld, theF Primary Contacts shoulda attendt that Tilleo orPositiony witho Company: Vica Presidento ofConstruction StreetM MailingA Address ofContact: 44b Inverness Center Parkway  470-808-1870 Sampleto@ cba-projectmgt com Hoover, Alabama3 35242  Listthename, pasition, telephonen number,e email andst streeta addresseso ofpersonso ont theb bidder's staffo other thantheP Primary Contactw whocana answeri inquiries andw whom maya aitendt tbepre-bid (a) Hown manyy yearsh has) your orgunization! beenintheg generale contractingh business? (b) Statcthef ands sttach writtend documentatione evidencingy youro organization's experiencet to Construcionhass and continues tnscpassfullyo demolilion Sitewprk.  ccessfullyp performt theProject.  me "a2y.Mai Detal 132024 Expiration Date SHERRICGRFFS  and project experience inthe  throughout the for  ze and  (C) Howm manys yearsh has youro organization operatedu underi its presentt businessn name?. 7  JMinutes & AsmaaCkemaiptodpa03: Minutes.docx  May 28, 2024    330 ExhibitB- Bidder Qualification! Form (d)T Typeo ofOrganiration: (I)fyouro organizationis acorporation, answern the following:  Datec State orporation: (WE (My a(s): () Secretary's name: (vi)7 name: (2) fyouro partnership, thef following 0 Datec 06/01/2018 0 Typeo ofp partnership (ifapplic.): () Name(s)ofg general partner(s) Wiliam AlenaChrisCoggin (3)lFyour ogamaisatonisindvibalye owned, answerthefc following: (Dated ofo organization: (Numeo ofowner: (e)A Administrationa ofBusiness. Pleased ingeneralh howy youc operate anda administery yourb business. Inthis description, pleases statee eacho ofthef following: @ thetotaln numbero ofemployees; 38 (i) thenumber ofworkersw dedicatedto tof fieldo 30 ()then names (iv)ther number ofe emplayeesd dedicatedio administratives ando officen matters.8 Tyler Sample- ViceP Presidento ofConstruction Travis Smith- ConstructionN Manager Juans Govea- Sherri Griffis- Olice administrator RobF Paul-Accounting  MINUTE BOOK93  Exhibit B- -Bidder Qualification) Form contract: Name Entity: CityofCalera Contactat Entity: Chris Pappas Titleof lain Celera Courtyard Phaseone Phone 205-796-7650 6/16/23 Name Fatity: CityofChelsea Contact Entity: Titleof Chelsea BC Warehouse Phone Number: B3/2022. Service: NameE Entity: City ofJ Jemison Contact Entiry: Shannony Welch Titleof Contract: OldT Town Streetscape Phone! 205-287-1412 Typet)afComtnet() Datesc 3/10/2023 Jemison AL Name Entity: CityofHomewood Contactat Entity: Cales Smith Titleo Mecca Avenue Sidewelk Phone! Number: 05-332-6827 12/2022 Locaiomi)ofServie: AL 6.1 ListQualificattonse ofProject7 Team. *jobtitle  within the last five (S)years. Please providet thef followingi informationastoeach: suchp projectand TypelsofContast(): Demolition, Sitework, Storms Sewera andFine Grading  Type(s) ofContruct(s): Clear and 3rub, Sitework. Slorm Sewer. Asphall Paving. Guardgil  Sidewalk, Retaining Walis, Asphall Paving. Roadway lighting  generals supervisoroff field serviceoperations;: and  Typel)ofCota() Demalition. Sitework. Slorm Sewer. Concrete Sidewalk. Cuba andGuttero Onaseparatep page, plcasel lista andfumisht thef followingi informatione concermingeacho ofthe employeesoro others representatives whomy youy will mppointic loperformt the Project: "areasofezperiences andthel lengtho oftimef for eacha area "specialt trining. licensing, ando certification fore eache employee 7. Assurancese ofCapability andR ResourcestoT Timely Complete Praject. Pleasea attachy youri fimm's last financials statement (auditedoru un-audited). Also, pleasef fumish below (ors stateonana attachmentto this evidencei indicatingt thatit hast (includinga adequatei insurance) totimely obtain (he Equipment andi installs same on-heepedirdPrejei schedulea ando complyy widat the Projectr requirements.  4. Liceasing. Listanda attachto tothisF Forma allli licensesa andcertificationst thaty youro arganization currently boldst thata authorizeit ttop performatt ther requiredy Work, includingt thef following  Stateo ofAlabame GeneralC Contractor License- Pleueir indicate this Cityo ofMountain BrookB Business License" ("Nole: Ifpoteurrentyheld, Contractorn musta acquirea aCityE Business Lioensep prirtacommencingw work.)  LicenseN No5 53197  5. Others SimilarP Projects Performedb by Contractor for Goveramentalor CommercialE Entities. Bclow please providei information ofallprojectso ofas scope andtypec comparabletothis Project thaty your orpanization! hasp performedf forg govemmentale entitieso orc commerciale entitesinthes Stateo ofAlabama  standing. personnel and othert resources  19  ExhibitB- -Bidder Qualification! Form  ExhibitB B- -Bidder Qualification) Form  (e) Are tbere any) judgments against your organization, or agninsta any of your officers or owners individually, thata arisef froms anyl litigationo ormrbitrationt thatk havel beerenteredb buturenots satisfied? Yes_No.X. Ifyes,pleasep providea alld detailsr relatedtos suchr matter: (Withinthek lastf fivey years,h hasa anys officer, principalo or owner ofyouro organizatione everb beens ano officer orprincipalofa another organizationw whenitf failedto completea contract? (Farpurposeso ofthisq question, an" owner" ofthel bidderi isany person whoh holds 10%orn more ofthestocko ori interestintheb bidder.) Yes_NoX lFyes, pleasep providealld details relatedtos suchr matter:  8. Insurance. Ifavailableatt thistime, plcaseu uttacha certificatei issuedbys yourc eurrent Insurence Carrier(s)i indicatingt thee existencea andlimitsofyouro coverager requiredin nA Article3 37oftheG Gencral ()Withind thel lastf five( (5)y years,h has theb bidder, ora any oflicer, director, mernber or owner ofit, beena withr regard loas claim, dispute, ord disagreement arising from theb bidder's (ors anyo officer's, director's, member's sucho *)performance ort performit obligations underana agreementh toprovide servicesa ando conduct operations? (Forp purposeso oft this question, an" 'owner" oftheb bidderi is any person holds1 10%orr ofthes stocko ori interesti biddero organization.) Yes No_ X Ifyes, for eachs suchc contracto projecl, explain fullyt tenamreofthepnejet, Jocation,o circumstances, yourn role, aod, (b)v Withint thel lasif five( (5), years, hasanyo owmer, clicnto customero ofyourd organizationn made, assertedor claima againsta Surety thati issuedaP PerformanceB Bondona that was being performed bythebidderar arose fromitsp performanceorf failuret operformobligationse undera anagreementw with that top provide services? Yes_ No x lfyes, fore each suchp project,e explain fullythe nature of the matter, location, circumstances, your role, and, ifn resolved, ther manneri inv which any (c)V Withint thel lastf five (5)> ycars, havea anyo ofyoure clientsorc customers formallyd declaredu thatt theb bidderis ind defauito orbasb breacheda materialo obligationinanys agreement provides serviceso oro operations? Yes NoX. Ifyes, fore each suchp project, explainf fullythen nature ofthep project,! location, circumstances, (d) Hasy youro organizatione ever filedtocompletea any work,c contracio orprojecta awardedtoit? Y_NoX lfyes, pleasep providea alld delailsn relatedtos suchm matter.  oftheContract. 10. ClaimsE History. partytoanyla lawsuit,s anys  7- dagpuereuhriompsocess  ifresolved,t thew waya anys such claimord dispute wasn resolved:  CERTIFICATION Nameo ofBidder CB8AC Construction,! LLC Cypeerpany By:. ohh gnatun Tylefs Sample rined/Name Vice ofConstruction dyof.Mayzox DtalukB224 CommissionE ExpirationD Date  Theu undersignedr representative ofthe Biddere certifiest thath ubchmdutiadusignk belowa andsubmit thisE Bidder Qualification Formonits! behalf, andthattbein submittedise current, accuraté, true  ands sufficientlye completes soa asnottoben  PerformanceE Bonde claim  yourn role, and,  then mannert inwhichanys suchd defnulto orb breach wasr resolved:  s CHala Public SEAL  JMinutes & AsmadaCAmaindi,40a033 Minutes. docx  May 28,2024    MINUTE BOOK 94  331 2024 then names ando corporate  ExhibitC-Bid BondF Form BIDE BOND  ExhibitC-1 BidB Bond Form  INWITNESS WHEREOF, thes above-bonded; particst bavee exeoutedd thisi instrumentu undert their severals seals,t thisth the 17h dayo of Msy scalo ofcache corporatep party being! hereton affixeda andu these presentsd dulys signedbyits undersignedn representative, pursuantt toa authority ofitsg governingb body. CONTRACTOR (Sign &1 Print FullName) Business Name: CBSAC Construction, LC Signabure:. 7ah Namea andT Title: Tua SAAPIE WPCstaas Address: 4invemessCenterP Perkwey, Hoover,AL35242 Witness:, nlhsk Jihn Carduall SURETY (Sign &E Print FullName) Companyy Agent: Ym7t Attomein-Fact: ChurfssE. Carper.W (Attach certifiede copyo yofPowero ofAttorey) Address: 5300C CanabaRMerR4.Sla. 150,B Birmingham, A135243 Attest: Attomey forCorporate Suretyr mustb ben attached.  KNOW ALLN MENE BY1 THESEP PRESENTS, thatw we, theu undersigned, CBBA Construction. LLC NGMI Insurence Company; 4801T Touchton Road, Sule 3400, Jacksonvile FL32246, as Surety, are herebyl helda and firmly boundu untod theCityo of MountainE Brook, asobligee, hereinafter calledt the City, inthes sumo of 5%0 olTheA AttachedB Bid, NottoExoeeds $10,000.00 Dollars ($5% fort thepaymento ofwhichs sum, well andt trulyte tob bemade, thest saidP Principal ands Suretyh hercby jointly ands severally bindo ourselves, ourh heirs,e executors, administrators, successors, ands assigns. Thec conditiono ofthea aboved obligationi issucht thatw whereast theP Principalh hass submittedt totheCity acertain Bid (Proposal), attachedh heretoa andm madea aparth bereof, toenteri intoecontractin writingy witht theciiy, fort thef followingp projecto orp portiont thercof Project: North Woodridge Roads Sidewelk Project Location: Mountein Brook. Alabame Engineer: SainA Associates NOW, THEREFORE, () Ifsaid Bid shalit ber rejected, orint thea altomate,  44Inverness Cenler Parkway, Hoover, AL3 35242  Principal; and.  (b) IFsaid Bid: shallb bes awarded: undt theP Principal shalle exccutes andd delivera acontractinthe Formo ofA Agreements asi includedi inthec Contract! Documents fortheP Project, ands shalle executea and deliver] Performance Bonda andL Labora andi MaterialE Bondint the Fomms asa attachedtoth theContract Documentse executed byas suretys company suthorizeds andg qualifiedton makes suchb bondsinthe Stated ofA Alabamaa andintl thes amounts asrequiredbyt thel Instructions toB Bidders ands submitt the certificationsa asrequiredb byt theb bido documents andf fulfill allotherg qualificationsa and requirements ofthe Contract Documents andb bids specifications( (allp properly completedin sccordancev withs saidB Bid), ands shalli ina allo othern respects perform thea agreemente createdbythe scceptanceo ofsid Bidw withinf fifteen (15)d daysa aftert thep prescribed formsh haveb beenp presentedto Then,t thiso obligations shallb bey void,o otherwise,t thes sames shallr remaini inf fullf forces ande effectit beinge expressly understooda anda agreedt thatt thel liability ofthes Suretyf for anys anda alld defaultof Thes Surety, forv valuen received, herebys stipulatesa anda agreesti thatt theol obligations ofsaids Surety andit itsbonds shalli innowaybein impairedo ora affoctedbya anye extensionoft theti timev withiny which theCityn mays accepts suchE Bid;a ands saids Surety doesh hereby waiven noticeo ofanys suche extension.  4c  Bidderf for cxccution; thePrincipal  NOTE:Surety: mustbeq qualifieds andd dulya authorizedton makeb bondsi inthes state. AIIBonds and Suretiesa ares subjectton review anda approval bythe CityA Attomey. Valido current! Powerof  shallbethea amounto ofthiso obligationa ashereins stated.  Travis Smith CB&A Construction, LL.C manner Create Ensure puriodic ProjectA Assignments: Commercial  POWER OFA ATTORNEY  Handie onsto Incidents and emergencies n proedtive  KNOWA ALLI MENE BY THESEF PRESENTS:1 ThatN NGMI Insurance Company,a Floridac corporationh havingitsp principal officen theCity of Jacksonville, Stateo ofFlorids, pursuantio Articlel IV, Section2 2ofthel By-Lawso ofsaid Company, towit: "Articlel IV, Section2 2.7 Theb boardo ofd directors, thep president, any vicep president, secretary, or tremsurer shal!l havet thep power anda authorityt toappoints attameys-in-facta andtos Euthorizet them toexecutec onb behalfof thec company anda aflix thes scal of the company thereto, bonds, recognizances, contracts ofi indemnity or writingso obligetoryl inther natureo ofabond, recognizanceo ord conditional undertakingandior remove anys such sttorneys-in-fa factal anyti timea andn revoket thep powera andau authoritye giventothem." doesh herebyn make, constitutea anda appoint CharlesE Carper, IV, Hannehl Hughes, George W.1 Thompson, m, JamesA Gunn, Kimberly A. Spence, RobbieD.D Dupcan, SabrinaD Domaldson- tstruea andlawful Attomeys-in-fact, tomake,e execute,s sesla anddeliverf fora endonitsbehalf,s andasitsacta andd deed, bonds, undertakings, recogniznces, contraciso ofir indemnity, oro othery writingso obligatoryi innatured ofabonds subjecttothef following 1. Noonek bond toexceed Twenty) Fiven Milion Dollars ($25,000,000.00) andtobind NGMI Insurance Companyt thereby asfillyandiothes extenta asifsuchi instrumentsv weres signedbyt thed duly authorizedo officers OfNGMI Insurance Company;t thea actsofsaidA Attomeys areh herebyr ratifieds endc confirmed, Thisp power ofsttomey issigneda andse sealedbyf facsimileu undera andbyt thes suthoritys ofthef followingn resolutiona edoptedby theD Directorse NGMI Insurance Comparya atameetingd dulyo Voted: Thate thes signatureo ofanyo officer suthorizedb the and thec scalmay bea affixedbyf facsimileso any power ofs attomey ors special power ofa attorey r recognizanceo pro others written by theo company Etheo originals signaturea andh inding upont theo companyw withth thesamef forcear andeffectast thoughr manuallys affixed. INW WITNESSI WHEREO5, NGMI Insurance Company) hascausedt thesey presentst tobesi signedbyi its Assistants Secretarya and itscorporates sealtobe! hercloa affixedi this2 24th dayofA August.2 2023. NGMI INSURANCE COMPANYBy: 4P of August, 2023, before thes subseribera Notery Public ofState ofv  reletionships tmoly a proper storage of  thet  limitation:  91408.10.0921: Capablitiess far Salatylo for Handia dudies job and delapste lasks to orker ande ensure that themo and cleared a any prior the beginning dfBc constuction project dailyt tasks needk lobe carried constructione endiracke constructione a thecrew ofmaintenence. thatthe crewep performancek b ofhec consiruction pracess" to supplies, tools and are la that proper ved. the  2nddayo ofDecember 1977. ofei either givenf fort the execution ofany bond, then nature! hereof, such gnatures ndse theor originalsea LurenK.P Powe!l ViceP President, Corporates Secretary" Countyo Oath and fort the County ofDane duly beingb fully swom, deposed and thatd lot precedingi instrumen corporates scal ofsaid ompa affixed ands saidi instrumentb IV, INV WITNESSV haveh ffixed myo officinls seala Wisconsint this2 24th day ofA Expires May? 21,2027 Vice INWITNESSY MHEREOF, havel Madison, Wisconsi 17h day DakRc Rov, VisPrmideal  Speclallzed  and qualified,e camel Lauren K.F Powell of NGMI Company, ton me persanallyk knowntobeth theo officer described  dally Ralay  AMinus.Armda.Caumain2042124028 Minutes. docx  May 28, 2024    332 Education: 010  Tylor Owen Sample CB&A Construction, LLC. Aubum Prier Expariencec Cont'd:  MINUTE BOOK93Rb  CERTIFICATE OF LIABILITY INSURANCE  /122024  OF SURED,  ONLY EXTEND AND CONFERS OR ALTER MORIQHTS THE UPONT THEC CERTIRICATE HOLDER HE S A CONTRACT BETWEEN THE ISSUING INBURERISL AUTHORIZED  WUMBER:  728279 6725380 00G714664  Prior  302023  CB&A Construction, LLC MANCIALSTATIMENTS YEARI ENDEDI DECEMBER31,2023  May 28, 2024    HUGHETT SANDERS CPAS and. Advisors  DavidA. Hughelt, CPA, CFE Sanders, CPA RW.B Barber CynthisE. Rogers, CPA WendyD.E Hellings, CPA  MINUTE BOOK  CB&A Construction, LLC Table ofContents  BORZADPRTACOINTANTENNVEVAERT  TotheN Member CB&A Construction, LLC Birmingham, Alabama  PageNamber  Independent Accountants' Review Report.. Balance Sheet... Statementso ofIncomea andN Member's Capital.. Statemento ofCash Flows.. Notest tol Financial Statements..  Wehayerevicwedt thea accompanyingf financial statements oftheCB&A Construction, LLC(Alabamal limited liability company), which comprise oftheb balances sheeta asof December3 31,2 2023 andther relateds statement ofincomes andn member's capital ando cash flowsf fort thes yeard thene ended. Areviewi includes primarily applying analytical procedurest ton management'sf financial dataa andn makingi inquiriesof company management. Aréviewi iss substantiallyl lessins scopet thana ana audit, theo objectived ofwhich isthee expression ofanopinionn regardingt thef financials statementsa asawhole. Accordingly, we don not express suchano opinion. Management's) Responsiblityi fort the Financial Statements Managementi isresponsiblef ford theg preparations andf fairp presentation ofthef financial statementsi ina accordancey witba accountingp principles generally Bcceptedi int theU United States of! America;t thisi includes the design, implementation, andr maintenanced ofinteral 3 controln relevantt tot thep preparation andf fairp presentationo offinanciala statementst fhetare freef fromr materialr misstatement whether duetof fraudore error. Accountants'] Responsiblity Ourn responsibilityi istoc conduct ther review engagementi ina accordence withs Statements on Standardsf for Accounting andR Review Seryioesi issued! byt theA American) Instituteof Cértified) Public. Accountants. Thoses standardsi requiret ustoperform procedurest toc obtain limited assurance asabasisf forr reporting whether weares awareo ofany material modificationst thats shouldben madotothef financials statementsf fort themb tobein accordances witha accounting principles generallye acceptedi inthel United Stateso of America, Web believet thatd ther results ofourp procedures providea areasonable! basis ford our Wearen réquiredt tobei independento OfCB&A Construction,! LLCandtor mecto ouro other ethical responsibilities, ine accordancev witht therelevantr requirements relatedte toour 2100P Providencel Park, Suitel 100. Birmingham, Alabama3 35242-7711 phone (205)995-2720. cpabhm.com  conclusion. review.  CB&A Construction," LLC BALANCESHEET as ofDecember31,2 2023  Accountants' Conelnsion  Based ond ourn review wes ares nota awarec ofanyn materialn modificationst thats shouldbem made tothes accompanyingf financials statomentsi ino orderf fort themtob beina accordancev with accounting principles generally acceptedi inthel Unitod States ofA Amerioa. Kugky Sanples, LLC Birmingham, Alabame April23,2024  ASSETS CURRENT ASSETS Cashando cashe equivalents Trade accountsn receivable Prepaide expenses PROPERTYANDE EQUIPMENT,ne LIABILITIES ANDI MEMBER'S CAPITAL CURRENTI LIABILITIES Currentp portiono oflong-term debt Credit cards, linesc oferedit Accounts payable Açcryeds expenses Payrollt taxes LONG-TERMDEBT MEMBERSCAPITAL  1,131,705 644,383 4,962 1,781,050 2,486517 $4267,567  ASSETS TOTALASSETS  509,978 23,147 393,148 38,595 15,655 980,523 1,251,794 2,232,317 2,035,250 $4267,567  TOTALCURRENTI LIABILITTES TOTALLIABILITES  TOTALLIABIITIES, ANDN MEMBERSCAPTTAL  J:Minutes & AFmdwCAmadgtpAcm.0s3 Minutes.docx  May 28,2024    334  MINUTE BOOK93  CB&A Construction, LLC STATEMENT OF CASHE FLOWS Vearl Endedl December 31,2023  CB&A Construction,' LLC STATEMENTSOFI INCOME ANDN MEMBERSCAPITAL YearE EndedD December3 31,2023  REVENUES Cohstrictionn revenves Interest Other COSTS Materials Subcontractors Labor Tooisandsupplies Engineeringa landscaping Other EXPENSES Automobiles andbids Depreciation Dues sndsubecriptions Bmployeeb benefits raining Fuel Insurance rials, other Office Professionalf foes Renteda andl leesede equipment Repairsandm nance Saleriese andw wages Subcontractor openses Taxes andi icenses Travel andmeals Telephonoa andu utilities Other MEMBERIS CAPITAL, beginingoftheyear Membersd MEMBER'S CAPITAL  CASHE FLOWS USEDI INOPERATING ACTIVITTES Neti income Adjustmentst tor reconcile neti income tonét cashp providedb byo operatinga aotivities: Depreciation Loss ond disposal ofvehiclesa ande equipment Decreagei int trades accoints receivable (ncrease)inp prepaid expenses. (Decrease) inc credite cards payable (Decrease)i ina açcounts! payable (Docroase)i ina accruede expenses Increasei inp payrollt tax liabilities (Decrease)i ink billingsin ine excesso ofcosta ande estimated cstimatede eamings CASHI FLOWS USEDE BYI INVESTINGA ACTIVITTES Acquisition ofvchiciesa ando equipment CASHI FLOWSI FROMF FINANCINGA ACTIVITIES Notep principal payments Member'sd distribuitons CAFANDCAEQIVAINT ASFANDCABFRQINAININA endofyear Cashp paidf fori interest Noncasht transactions  $11,302,966 4,249 11,309,949 2,734 3,481,572 1,121,161 409,189 123,981 52,192 39,935 5,228,030 6,081,919 99,767 45,011 347,826 10,983 342,353 19,051 221,824 3,236 45,449 21,311 41,938 1,262,520 39,864 1,749,642 440,908 168,283 7,865 36,475 38,951 4,943,257 1,138,662 1,633,240 (736,652) $2,035,250  1,138,662 347,826 5,216 2,526,697 (4,962) (11,275) (1,315,111) (209) 15,655 (651,621) 2,050,878 (413,448) @15,290), (36,652)0 (951,942) 685,488 a 446,217 $ 1,131,705 A 3,236 None  GROSSPROFIT  NET CASHUSEDI INOPERATING/ ACTIVITES  NETO CASHPROVIDEDE BYI FINANCING/ ACTIVITIES NETI INCREASEI INCASH beginningo ofyear  NETI INCOME  Seeh Independenta accountante'r reviewr report  Sceir independenta accounts' reviewreport  CB&A Construction, LLC NOTEST TOF FINANCIAL! STATEMENTS Year) Ended December 31,2 2023  CB&A Constrnction, LLC NOTEST TOI HIRANCIALSTATEMENTS Year Ended December 31,2 2023  NoteA A-Summary ofSignificant Accounting! Policles Natureo ofOperations: CB&A Construction,l LLC("he Company"isanA Alabamal limited! liability company, wholly owned by CB&AE Pruject Mmnagements Services, LLC, ando operatesa ase commerciald constructione enterprisep primarilyi inthes Statec ofA Alebama. Basiso ofA Accounting: Thef financials statements ofthe Companys arep preparedi ine accordances withg generally accepteds accounting principles, anda accordingly, have boenp prepared ont thes accruait basis ofaccounting. Undert thisb basiso ofaccounting, revemes arer recognizod andn recorded whene eamed, ando costse ande expensesa aren recordedy whent theo obligationi isi incurred. Dateo ofManagement Review: Management! hase evaluateds subsequent eventst through April2 23, 2024,t thed dateo on which thef financials statementsv weres availablet tobeis issued. Casha and CashE Equivnlents: Forp purposes ofthes Statemento ofCashF Flows,t the Company considerss ascashe equivalents allhighlyl liquidi investments, whicho canbec convertodir intok knowna amountso ofcash,a and haveamaturity ofninety dayso orl less stthet time ofpurohase. TradeA Accountants Receivable: Trade accountsn receivableis iss stateda att thea amount managemente expects toc collectf from outstandingb balanices. The Company uses the direct write offn methodf forb badd debts, which doesn notdi differ materiallyf fromu using thea allowance method. Property and Equipment: Equipmenti isc carried atoost. Purchaseso ofequipment costing overs $500a arec capitalized, ands smallerp piarchases arec chargedt toe expense. Whene equipmentisn retired,o or otherwise disposed, ther related costs aren removedf fromt ther respectives anda anyg gainorloss ont thec dispositioni isc areditedoro chargedt toi income.. The Company providesf for depreciationy using thes straight-linen method, amortizing costs overf fivet tot ten years, which isconsideredt thee estimatedy usefull life. Depreciatione expensef fort theyeare ended Usee Management ofEstimates: usese estimates anda assumptionsi inp preparing financial statements. Those estimates anda assumptions affectt then reported amountso ofassets andli liabilities,t the disclosure ofo contingente assets and! liabilitiesa andt thei reportedrevemuest ande expenses. J:Minutes & AsmdaCéainot,AcA03a Minutes.docx  Actual results couldd differf fromt thosee estimates. Eamingsonj jobsi inp processa aty year-end are calculatedb basedt uponc catimates ofthet totale expected çosto ofthej jobs andthe estimatedo costst to completet them, Itisatle leastr réasonably possiblet thata actualc costs which arei incurredint then nearte termn mayd differf fromt thea amountse estimatedi int these TradeA Accounts Receivables asofDecember 31,2 20230 consisto ofthef following:  financials statements. NoteB-T TradeA Accounts Reccivahle Project Cityo ofOneonta, Alabama Cityof Arab, Alabama Cityo ofMountain Brook, Alabama City ofJ Jemison, Alabama Rise General Contractors Note C-I Property and Equipment classifications asf follows: Vehicles Equipment Lessa accimulated depreciation ande Propertye equipment, net,  Amount $ 12,803 38,053 66,630 171,748 355.142 $644382  Property ande equipmenta ares summarizedf forti they yeare endedI December 31, 2023 byn major  $786,828 2,392,618 (692.929) $2.486.517  December 31;2 20231 totaled $347,826  May 28,2024    MINUTE BOOK 94  335  CB&A Construction, LLC NOTESTOFINANCIALSTATEMENTS Yearl Ended December 31,2023  NoteD-I Long-Term) Debt obligations: Note Payable Ally Bank Guardian Redstone) FCU CATF Financial Lesso currentp portion  Long-termd debta aso ofDecember: 31,2 2023 consistso ofthef followingr notes payable Pirst Commonwiealth Machinery & equipment 409,727 John Deere Financial Machinery &e equipment 1.182.755  Collateral Servicet trucks Servicet truck Servicet truck Machinery & equipment 117,044  Balance $ 14,997 21,979 15,270 1,761,772 (509.978) $L.251.794  J:Minutes & AsmaaCumaiot,dpa3s Minutes.docx  May 28, 2024    336  MINUTE BOOK93  Alabama3 35213 879.6913  DATE: May2 28,2024 TO: Mayor, City Council & City Manager FROM: Tyler Slaten, City Planner REV Village Design) Review Committee Reappointment Kleo Cathryn Gormany wasa appointedtoti the Villagel Designn review Committeec on March 1"toserve theremaindero ofGeorgel Israel'stermy whichw was vacated prior toitsc completion. Thatte terme endsc on May2 29". Pleasec consider! Ms. Gormanf forn reappointment: forafi ful13 yeart term.  J:Minutes & AsmhatComadi,AC.033 Minutes. docx  May 28,2024    AGREEMENTE BETWEENT THE TRANSPORTATION AND. CITYOFM BROOK FORT THE1 OFE ThisA ismadea andenteredi intob byandh between thes Suateof Alabama, AlabamaD Departmento oft Tranepartation,h TheCityo ofMountainE Brook, hereinaferr referredte WHEREAS, tisint hep pablici interest for ALDOTA ccoperatei inthet transfer ofownershipm andm thei intersectiono of Cahaba Road, Culver Road, andLaneP Park Roadat (US- 280)rampu under Project No. U21412sahownonl ExhibitAa aparth Al Parto of SWy Mofthe NE %ofs Section 8, Township 18-S, Range 2-W, Identified on Projeet No. U-214(12) in Jefferson County, Alabama and beiag moret fully describeda asi follows: Commencing on thep present north R/WI line ofan Alley: and ata found carved' "X"atthes SWe cormero ofproperty deseribed inl DB1 1541,PG808as recorded in the Office of the Judge of Probate in Jefferson County, Alabama; thence northerlys alongt the west! lineo ofs smid propertya ac distance of1 1116 feet, more or less, toa point on the west line of the City of! Mountain Brook (point alsoo on the present south RWI line of US-280 Ramp), whichi is the pointofE BEGINNING; thenceNO 0*9'53"E Eanda alongs saide cityb boundarya distanceo of27.40f feetton pointont thep presenty west R/WI line ofCahabal Road; thences S3 33*4'51" Eand along saidy present R/WI linead distance of35.83f feet tosy pointo ont thep present SWF RWt tapert toUS-2 280F Ramp; thence N8 82"23'30" Wa ands alongs saidp present! R/Wt taperad distanceo of19.81 feettothep pointa andp place ofE BEGINNING, containingo 0.01 acre(s), moreor NOW1 THEREFORE,A ALDOTA ANDhecryfo,andin considerationo ofthe" "ruadway"s statedberein,d dohereby nutually promisen andagreess  MINUTE BOOK 94  ALDOTA agreesto remove thea Highway Systeme andto remove allU.S. State  Bon  ALDOT agreest to transfer itsp possession and owaershipo ofthe above-deseribed ROADWAY andtoexecutet theq quitclaimd ded, attacbed bereton aE ExhbBwtcmy transferring any anda all rights, tite, and interest ALDOT may possess inthe above- The CrTYa agreest be responsiblef for any buriald disturbunces thato opcur along the Cahaba Roadine accordances with Alabama'sE Burial Lawit ifany unmarkedg gravesare discoveredt throughn maintenanceo developmenta activities. TheCITY agroest toa assume ownenhip andmaintenanceo ofthes above- desribedR ROADWAY upone executions andd delivery oftheq quitclaim deedatachedas Subjecttotheli limitationso on dameges applicablet tomunicipalc corporationsu under Ala. Codes 11-47-190( (1975), theCitys shaili andboldharmlestt theStateof ofTranpurtation, iuofficers, agents, ande employeesf froma andaginst()elaimse damages,k losses, andexpenses, includingb butnotli imited attoreys' feesarisingo outof, connectedy with,m resultingf from orrelatedtothey workp performedbyt theC City,oritso officers, employees,e comtracts, agents orassigns()thep provisionc ofany serviceso expenditureo offunds requird, suthorized, orundertakenb by theCity pursuantto othete termso ofthis Agreement,a ar()myd demage, loss, expense,b bodilyi injury,ord death,ori injuryo rd destructiono oftangibley property (other thant itselD, inchudingk lossofuset therefion,a andincludingbutnst: limitedto attomeys" fees, causedby thenegligent, careless orunstillfitectso ofbeCiy itsagents, servants, representativesc employees, orthemisuse, misappropriation, misapplication, rmisexpenditured ofanys sourceo offunding. yswrmtahmoww byt theCiy, isagents, representatives oremployees, oranyoneforw whosen nctstheCityr may The CITY agrees hatt the ROADWAY werec constructedw with publie funds and ronds. Itisexpressly understooda anda sgredu upoabyb bothp partiest  deseribedR ROADWAY.  ofsportionofrighto ofway near  ExhibitB. Alabama, the AlabamaD Departmento  fullyd TamferofReaieWar  officials,  7 a  beliable.  less. follows:  theCITY  ROADWAY ssapublier roador. ALDOT determines, aferthe  uanafer, thatt theR ROADWAY arer requirdforthess safeandp propero operatian ofthes stale highways system,t titetotheR ROADWAY shalla automaticallyr revertto ALDOT. Uponn notipe andrequest thec CITY shalle executea quitelaimd deedtoALDOT. Bye enteringi intot thisA employees, agentsorassigns. inthisA AGREEMENTO createsa anagencyn relationshipb betweenth thep parties. INWITNESS WHEREOF, thepartiesh beretoh havec causedt thisA AGREEMENTI beexecutedbyt thoseo officers, oflicialsa andpersonst thereuntod dulym muthorized,a andthis AGREEMENTIS deemedtob effectiveu eponitsexesutioaby: alltheparties. (THISS SECTIONI INTENTIONALLYI LEFTI BLANKI SIGNATUREL LINESE FOLLOW ONN NEXTI PAGE)  w  theCrTY isnotanegento ofthe State, itsofficers, undn nothing entiy fomt the-Statew  welch SKa D.5-28-2024  TheCrrYi isani independente  RK  EASTO CENTRALE REGIONENGINEER ALABAMAI MENT OF TRANSPORTATION EDWARDN.A AUSTIN CHIEFI ALABAMAI THISA AGREEMENTH HASE BEENLEGALLYI REVIEWED AND APPROVEDA AST TOFORM: LEGAL COUNSELF FOR ALABAMAI DEPARTMENTOPT TRANSPORTATION APPROVED: ALABAMA DEPARTMENTOF TRANSPORTATION JOHNRO COOPER Date:  JMinutes &. Asmadscomai100A00.033 Minutes.docx  May 28, 2024    EXHIBITA  BY: 6110  Rightol  338  MNUTEI BOOK93  STATE OF ALABAMA COUNTYO OFJ  OUITCLAIM DEED KNOW ALLI MENBYT THESEI PRESENTS THAT, thes StateofA fAlabama, Alabama Dypansmtdffmparsioat (hercinafer Grantor), forandino considerationo sumo fImamdoy10.SIDOOI Dollar,e cashir inhand paidtotbe-Grantorb by Cityof Mountain Brook (hereinafter Grantee),t thereiptw wherofish sherby acknowiedged, does herebyr remise, release, quitclaina andconveyu unto" "Grantes," allofitright,t tite, interest, ande tothe followingd describedn reale estate, subjecttoe easements, rightso ofway, restrictions: andn reservationso ofrecord;a alsos suhjectto tothecovenmntse containedh herein and therightso ofany utilitiesy whicha mayb beon,o over,orunders saidreale estate, situatedin lefferson County, Alabeme: Andass showno ofther righto ofvaya mapsafProjectN No. U- 214(12)ofrecordi inthe AlabamaD DepartmentofT Transportation,a acopyo ofwhichisalso depositedint thec officed ofthe) Juigeo ofProbateo oflefferson County, Alabarns, asana aidto persona interested thereina shownontheP Property Plats attachedh heretoa and PartofsW Kofthe NEKo ofSection 8,1 Township 18-S, Range 2-W, Identified on Project No. U-214(12) in Jefferson County, Alabama and being more fully Commencing on the present north RWI lineo ofan Alley and ataf found aryed "X"atti the SW corner of property describedi in DB1 1541, PG8 808. as recor  the Office oftheJ Judge ofl Probatei inJ Jefferson County, Alabama; thence northerly alongt thew west lineo ofsaidp propertya a distance of111 feetmpre orless,t toa point ont the west linec ofthe Cityo ofMountain) Brook (point also rjbe presents south) R/WI lineo ofUS-280 Ramp), whichi isthep palatafBEGINNINC thence N09'53"3 Eands alongs said city boundaryad distanceo of27.40feet ont thep presenty west! RWI lineo ofCahabal Road; thences S3 33-4'51" Eand along said present R/WI linea distance of 35.83 feetton pointont the present SWI RWI taper toUS-280R Ramp; thence N82-23'30" Wanda alongs the pointa andj placeo of BEGINNING, containing 0.01 acre(s), moreo orl less. itisf fully understooda anda agreedu upon by bothp partiesti thate titet tothea aboved described propertys shalln revertto Grantori inthee event property ceasestob beu usedf for publics and non-proprietary purposes.  POC  nades aparthereof: deseribedasf follows:  Transfer ofRicht-of-Way  3  Tract NA Grantoris): Stateof Alabama Departmentof Transportation County: Jefferson TotalB Before: N/A Total Transfer: 0.01AC CPMS#: N/A Total Remainder: N/A THISI ISNOTAE BOUNDARYSURVEY Sketch: 1of1  Scale: 1'=50 State: Alabama Project: U-214/12) Date: 13-Mey-24  saidp presentR RWE taperad distanceo of19.81 feetto  CERTIFICATION STATEOFA OFM MONTGOMERY TO: Honorable) Kayl Ivey, Governoro ofthes Stated ofA Alabama: 1JohnR. Cooper Directoro ofthe Alabamal Departmentof Transportation, dohereby certify thatth the Alabamal Departmentof Transportation, actingbya andt throught negotiated withT The Cityo ofMountain! Brooki inthe Quitclaim! Deed attached, ford theb transferc ofcertaing property! bythes Statec ofAlabama, whichp property islocatedi inJ Jefferson propertyi isbetterd describedins said Quitelaim Deed, anddof furthere certify thatal allrequirements oflawy withn respecttos sucht transferk haveb been compliedy with. Thisti the_  TOHAVEA AND1 TOH HOLD, thes sameu untoG Grantec, theirs successors andas astignsf foreverns  apublicroed. APPROVED: COOPER TANONTATOADIICTOR FORM: By:, LEGALCOUNSEL FOR ALABAMA OF1 TRANSPORTATION ATTEST: By:. WESALLEN SECRETARYO OFSTATEOFT THE STATE OF ALABAMA  vestedinitbyl law, thepowersy has County, Alabama, andw which  THIS DEEDE HAS BEENL LEGALLYE REVIEWED ANDA APPROVED AS TO  dayof_  20_  THES STATEOFA ALABAMA  JOHNI R. COOPER TRANSPORTATIONT  KAYIVEY GOVERNOROFA ALABAMA  J:Minutes & ApmdaCamaindi2400.033 Minutes. docx  May 28, 2024    BEITRESOLV theCity Council ofthe City ofMountinE Brook, Alabama, thattheC Citye enterit Agreementy witbu thes StateofA Alaba Transportationf for: 339 Thet transfer andn ofapartion ofright way Culver) Roadat SR-38 (US-280)n under ProjectNo. U-214012) fromA ALDOTIo Agreement;) legallyd follows: pari the NE: %0 of Section 8,7 Township 18-5, Range2 2-W, Identified on ProjeetN No. Jefferson County,A and beingn moref fullyd deseribed as fallows: Commencingont thepresentn north RWB lineo ofan Alley aodata founde earved" "X"s atthe SW corner ofp property describedi in DBI 1541, PG808. asr recordedi int the Office ofthe thencer northerly along tbew west lineo propertya distance of1l! feet, less, toapointo Broek (points alsoon!! thep prescats south RWI bep poiute OfBEGINNING; thenceN0953"E Eanda mlongsmidci city boundarya distance of27.40 feettoapointonts the presenty RWI tbences 33"4'51" present RWI linen of35.831 fecttospointen thep present SWR R/W tapert US-2 280R Ramp; thence! along sRid preseat RWE taper adistance af19.81 feettothe pointa contsiningD .01 acre(s), moreork less. which Agreementi sbeforet andthatt the City) Clerk City affixed  MINNTE BOOK94  Jefferson County, Alabama;  POC  thename City  Tract# #: N/A Grantor(s): State ofA Alabama Départmento of Transportation County Jefferson TotalE Before: N/A Totall Transfer: 0.01AC CPMS# NIA TotalR Remainder: N/A THISISNOTAB BOUNDARYS SURVEY Sketch: 1of1  Scale: "=50' State: Alabama Project: U-214/12) Date: 13-May-24  RESOLVED, thatu uponc completiono ofthee executionofthe  Agreementz byallparties,t thatacopyo ofsuch Agreementb bek keptofrecordbyt Clerk. Passed, adopteda anda approvedthis ATTESTED: CiyClerk-H Heather Richards herebye certify thes City  Ciyh Manager- Sens. Gaston Alabara, do copyo oferesolutionl lawfully passed City erein, days theMinuteh booko ofthe-Ciy. INV WITNESSV WHEREOF, lhaveh setmyh handanda aflixedtheoflicial dayo  Ciyc Cletk-HeatherR Richards  SEAL  J:Minutes & AsmasCama0a00a033 Minutes. docx  May 28, 2024    340  TIME GUEST HOME INAIE  To:City Council From: Shandav Williams, Parka andR RecreationE Board Date: May2 21, 2024 Subject: Changingthes Scoreboards: atthe Athletic Complex MBAH hasr requestedt thatthes  QUEST HOME H INNING BALL STRIKE OUT  onF  Fields3 3-6bec changedb backt tothes scoreboardst thato Coke  provided! beforet ther renovation. Cokeh has agreedtodot thisa asp partofthea agreementt theyh havev with MBA. They) justn needo oura approvals sincev wep purchasedt ther news scoreboardst thata aret theren now. Thes scoreboardst thatc Cokev willputu uparea generationa aheadoftheo onesy wel haven now andw willbe retrofittedw witha new wirelessr remoted optiont too operatet them byanappo onacellp phone. Wew willnot haveto top pluginac controllert tobea ablet touset them. Theo onest thata aret theren now canr not ben retrofitted. Theyw willn needtom mountad device onthec concessions standt thatw willcommunicate witht thes scoreboards Maintenanceis alsoa anissue. Thankfullyv wel haven noth hadte toom mucht troubleo out ofthesea afterg getting themc correctlyi installed, butifandw whens something happens,f findingat techniciana andp parts wilbe difficult. Cokev wilhandien mosta allofthen Ididaskt themtop paintt theo olds scoreboardsa andm maketi themk looks goods sincev weh havea abrandn new complexr now. Theya agreedtod dothat. Anotherp positivea aboutt the Cokes scoreboardsisthatt theyh havea clockf fort timingt theg gamesv wheret thec currento oneso don not. TheP ParkB Board wasinf favorc ofchangingt them. Idonoth havea anagreementy witht thec contractorf fort thisw works sincet theyl havea anagreementv withM MBA. Oura agreementw with MBAO covers themn makingi improvementstother property withy writtenc citya approval. Theyw want todot thisri righta aftert thes seasone endsinlune.  andp phones.  witht thes  theyp provide.  Wec Current Scoreboard  fort thec current scoreboardsa andb believet theys shouldbed declareds surplus.  Cokes Scoreboard: beforer removed  340  MINUTE BOOK93