1  QUEENSTOWN COMMISSIONERS  May 22, 2019  PRESENT: President Thomas B. Willis, Jr., Commissioner Al Hardee, Commissioner Holger Schuster, Town Attorney Lyndsey Ryan, and Amy Moore, Town Manager/Clerk. -  WORK SESSION CALLED TO ORDER AT 6:00 P.M.  The purpose oft the work session was to: meet with members oft the fire department, as well as the policing agencies, to discuss traffic concerns in emergency situations. Attending were Lonnie Anthony, QVFD, Deputy Meil, QAC Sheriff's Dept., Charles Coppage, SHA, and First Sergeant Brian Due to a fatal accident on May 1st, traffic was backed up along Rt. 50 and Rt. 301. This caused gridlocked traffic in town as people sought other routes to get around it. Should there have been a need to get a fire truck or ambulance out, the fire department would have been unable to do SO. Lonnie Commissioner Hardee stated he respects the job law enforcement does. Hei noticed ai resident almost get hit by a frustrated driver. He called for service and wasn't able to get anyone here. He was told by FS Gill advised they are unable to block any roads. Deputy Meil advised that when they are on traffic detail on Kent Island on peak traffic days, they do not stop anyone from exiting Rt. 50. However exposure does keep some from leaving Rt. 50. By law, neither agency is permitted to block exit from Sheriff's Dept. provided reports on the speed wagon that has been in town. There was discussion on getting an electronic speed limit sign of our own. Per Charles Coppage, it can bej put in SHA right of way, but not on any oft their signs. Ifit's going to be aj permanent thing, we will need to obtain a  Gill, MSP.  Anthony stated it's a serious concern and matter of public safety.  MSP that there was: nothing they could do. That is a concern for the town.  state: road.  permit from their utility department.  Tor recap:  Roads cannot bel blocked they will try tol help best they can  Iftherei is a fire/ambulance call and traffic is gridlocked, call Sheriff's Dept. and/or MSP and  Could write al letter to SHA Secretary ofTransportation Pete Ryan  REGULAR MEETING CALLED TO ORDER AT 7:00 P.M.  GUESTS:  Matt Reno and Di Quynn-Reno -  Proposed al bonfire and movie event at the golfcourse. The golf course would supply the screen and movie, and was hoping the town would provide supplies for s'mores. It would be a free event for the community. President Willis motioned to partner with the golfcourse on the bonfire and movie event and will donate towards costs. Motion seconded by Commissioner  Hardee. Vote: 3-aye, 0-nay    2  They also proposed a micro-triathlon; a short version oft the Ironman. It would be considered a fun event, and not an official competition run. People can dress up, make it fun. It would be a town sanctioned event. Registration and a waiver would bei required. Mr. Reno will look into legalities and logistics ofholding the event. He will contact DNR and Coast Guard. Commissioners are in favor provided Mr. Reno can get the details worked out.  PUBLIC WORKS - Amy Moore take al look at the area. Town will look into.  President Willis suggested shoulders be installed on Maryland Ave. He and Lane Cole will Clerk advised Pat DiVitto has concerns about erosion ofhis property with the dredging work to be done. Asked ift the town would consideri installing rocks at both corners of the property. Clerk advised town did not qualify for the $30K BRF operations grant for FY20 as we did not meet the 12 consecutive months of] ENR standards due to thei membrane and flow issues at the MDE did not offer any grants for the I&Irepairs. Weranked #67 on the project list out of1 100 for loan. Bob Rauch will check to seel how far down MDE is funding and what the terms may Bob Rauch inquired as to where things stand with the water tower. Commissioners determined would be a good idea tol have a workshop. Clerk will set it up with Bob Rauch and Lyndsey Commissioner Hardee advised that there needs to be work done to the ditch that runs behind Lennie Anthony. Similar problem to what was going on behind Queenstown Village. Lane  plant. be. Ryan.  Cole advised it can be cleaned out and regraded.  PLANNING - No Update  FINANCE COMMITTEE - Pat Bowell TOWN MANAGERCLERK-TREASURER  Budget draft is complete. Commissioners need to prioritize capital projects  Treasurer's Report-  General Fund checking Water/Sewer Fund checking WWTP Project checking  $119,238.87 $ 8 83,939.21 $ 9,259.86  Minutes-  President Willis motioned to accept the April 17,2019 Special Session minutes as written. Motion President Willis motioned to accept the April 24, 2019 Regular Meeting minutes as written. Motion President Willis motioned to accept the April 24, 2019 Closed Session minutes as written. Motion  seconded by Commissioner Hardee. Vote: 3-aye, 0-nay seconded by Commissioner Schuster. Vote: 3-aye, 0-nay seconded by Commissioner Hardee. Vote: 3-aye, 0-nay    3  President Willis motioned to accept the May 7,2019 Special Session minutes as written. Motion  seconded by Commissioner Schuster. Vote: 3-aye, O-nay  CorrespondenccOther: - Clerk  Letter from Tereza Hagerstrom regarding the Town'st tree between the Town Office and her apartment building next door. They havel been having problems with squirrels getting into their building and causing damage. There is ai nest in the tree, and the squirrels have easy access to the building due to the tree limbs. Would like the' Town to have it topped off, as they don't want to see the tree removed. She was advised she is within her rights to trim what is hanging over her property, however, she doesn't want toj pay fori it as they'vei incurred enough cost due Email from Ms. Jo Cunningham with a report on the number ofvisitors at the Courthouse during the countywide tour on May 4th. She also wanted toj pass on that Frank Philip, adjacent property owner, did some: minor: repairs to the outside oft the courthouse and brick building. The Commissioners are appreciative ofboth their services and a thank you letter will be sent to Letter from Betty Carson regarding the speeding on Dudley. Ave. Town tried in the past to rectify the problem with closing off one end ofthe street. We will ask the Sheriff's Dept. to patrol again. Will also ask ift the speed trailer can be placed on Dudley and gather data. The road is wide, and the town may consider putting in sidewalks or other traffic calming devices. R&DI Electric -1 proposal for electric at the park. Underground would cost approximately $3,500. Overhead with aj pole would cost approximately $2,200. Underground would bei more aesthetically pleasing. Commissioners discussed and decided tol hold offo on installing permanent electric at this time. R&I D will install temporary electric prior to each event, and if turnout to the summer events is good, Commissioners will decide which route to take.  to the damages.  each.  OLD BUSINESS-  Commissioner Hardee wanted to clarify that he was not opposed to the boardwalk or floating dock, as long as they do not count towards us using state money at the boat launch. Thel boat ramp ist the only water access for Queenstown residents. The other Commissioners were in agreement at this time, and would rather see the remaining funds used to stabilize the other slope and extend the living shoreline over. Clerk will check with Rauch to see ifouri initial Ordinance 18-05 - AN ORDINANCE OF THE TOWN OF QUBENSTOWN TO: REPEALIN THE ENTIRETY AND REENACT THE QUEENSTOWN ZONING MAP - No action to be  grant submittal could be modified. taken on this Ordinance.  NEW BUSINESS =  Ordinance 19-01 - ANORDINANCE OF THE TOWN OF QUEENSTOWN TO REPEALIN THE ENTIRETY AND REENACT THE QUEENSTOWN ZONING MAP. President Willis motioned toi introduce Ordinance 19-01 and schedule aj public hearing for June 19th. Motion seconded by Commissioner Hardee. Commissioner Hardee noted that there was a lot of concern with zoning on the previous map that had been presented, specifically to what the golf course may have been able to do with their property along the water. The new mapi reflects a Commissioner Hardee advised he'd been approached by Kim Keiler about the Town sponsoring a community garden next year. This could be aj project for thel local Boy Scouts to  change in the boundary proposed.    4  do. Would need tol look for sites tol have it -L behind town office, at the Town Park, Charity Lane property, etc. Would be easier with water access. Pat Bowell, who manages one on Kent Island, said that someone will have to manage the project. Need to get some facts, figures, Commissioner Hardee stated he feels that our building permit time limits need tol be addressed. There appears to be a conflict with the: start time and completion dates. These conflicts should bei resolved sO that people know what is expected oft them ini terms ofbuilding completion. Ms. Ryan advised that she and the Clerk can look into what her other towns, and the county, do.  determine who will manage, etc.  ATTORNEYUPDATES - Lyndsey Ryan  C Gob back to court on. June 3rd for property maintenance issue  PUBLIC COMMENT-  Claire Leocha - Main St.  Advised she is in support for clarifying the process of permit timelines  President Willis motioned to adjourn the regular meeting and enter into Closed Session with our town attorney at 8:32 p.m. in order to obtain legal advice. Motion seconded by Commissioner Schuster. President Willis motioned to adjourn the Closed Session and reopen the regular meeting at 9:08 p.m. There being no further business at this time, President Willis motioned to adjourn the regular meeting  Motion seconded by Commissioner Hardee.  at 9:09 p.m. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay  Respectfully submitted,  Iny-AuLL  Amy W.Moore Town Manager/Clerk    TOWNO OF QUEENSTOWN  CLOSED MEETING/EXECUTIVE SESSION RECORD  Aj public body that meets in closed session may: not discuss or act on any matter: not permitted under thel Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social  meetings.  (1) DATE. AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE  SESSION: Date: 520119  Time: 832  (2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO EXECUTIVE SESSION (circle the section oft the law which authorizes the closed Open Meetings Act, Maryland Code. Annotated, State Government Article, $10-  session):  508(a), 2004 Repl. Vol. (1) discuss:  (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has  jurisdiction; or individuals;  (ii) any other personnel matter that affects 1 or more, specific  (2) protect the privacy or reputation ofindividuals with respect to a matter (3) consider the acquisition oft real property for aj public purpose and matters (4) consider ai matter that concerns the proposal for a business or industrial  that is not: related toj public business; directly related thereto;  organization to locate, expand, or remain in the State;  (5) consider the investment of public funds; (6) consider the marketing of public securities;    consult with counsel to obtain legal advice;  (8) consult with staff, or other individuals about pending or potential  litigation;  (9) conduct collective bargaining negotiations or consider matters that relate (10) discuss public security, ifthe public body determines that public  tot the negotiations;  discussion would constitute a: risk to the public or to the public security, () the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans; (11) prepare, administer, or grade a scholastic, licensing, or qualifying (12) conduct or discuss an investigative proceeding on actual or possible (13) comply with a specific constitutional, statutory, orj judicially imposed requirement that prevents public disclosures about aj particular proceeding  including;  examination; criminal conduct;  or matter; or  (14) before a contract is awarded or bids are opened, discuss a matter directly related to ai negotiating strategy or the contents ofa bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.  (3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR  EXECUTIVE SESSION:  Comissionexs of QueensDlw (Name of Board, Agency, Commission, or Committee)  (4) IDENTIFYT TOPICS)PROPOSED FOR DISCUSSION IN CLOSED SESSION:  lagal aduce ve ongong buildins  peNraNt volaiwas    (5) MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION  REQUESTED: Name  Vote on Closure (circle correct vote) o/Against Foy/Against €oy/Against For/Against For/Against 832 908  Honqu Schuster Towwuis AL Havder  (6) TIME CLOSED SESSION CONVENED: TIME CLOSED SESSION CONCLUDED: (7) PERSONS PRESENT AT CLOSED SESSION:  ToM Wwis, Al Hardee, Hoagy  Schuster, Awy Moove, uyndsey Ryan    meeting described herein. The Clerk or Secretary is directed to maintain this document as aj public record ofthe Town of Queenstown, and to append the same to the minutes of the next public meeting oft the aforesaid agency, board, committee, or commission.  5-22-19 Date  sel Bbly  Signature TOMA Wws Printed Name Besident Title