MINUTE! BOOK 94 145 MOUNTAIN BROOK CITY COUNCIL PRE-MEETING DISCUSSION FEBRUARY26, 2024 [As a convenience, members oft thej public were invited tol listen and observe ini the public meeting by Internet The City Council oft the City of Mountain Brook, Alabama met informally in-person at 6:00 p.m. on the 26th day of February, 2024 (others were allowed to listen tot the meeting by way ofInternet video conference-1 attended). Council President Virginia Smith called the pre-meeting to order and the roll was video conference. There was 1 virtual attendee at the meeting] called with the following results: Present: Virginia C. Smith, Council President William S. Pritchard III, Council President Pro Tempore Graham L. Smith Lloyd C. Shelton Gerald A. Garner Stewart Welch III, Mayor Absent: None Also present were City Attorney Whit Colvin, City Manager Sam Gaston, and City Clerk Heather Richards. 1. AGENDA 1. Street light request at Overton Road at) Knollwood Lane Sam Gaston-City Manager Received a request for a street light Notices were sent out to the surrounding residents Received objections to the street light Virginia Smith-Council President Noti in favor of pursuing the street light Billy Pritchard-Council President Pro Tempore Noti in favor of pursuing the street light Lloyd Shelton-Council Member Not in favor of pursing the street light 2. Thornhill Road drainage issues Norman Jetmundsen-2901 Thornhill Road Have lived on Thornhill for 28 years The drain in front ofhis house overflows several times Installed: al French drain in his front yard This is an ongoing problem The City cleans the drain periodically; however, 61 months later it gets clogged again Wants to work with the City to figure out a solution JMinutes & AsmdaCama101p400.02s Minutes. docx February 26, 2024 146 MINUTE BOOK 93 Virginia Smith-Council President There was a study with Hill Engineering several years ago Red Mountain Gardens said no to1 the easement Another study could be done to see what options are available Ronnie Vaughn-Public Works Director needs an easement That study concluded. an option that required getting an easement from Red Mountain Gardens The path of least resistance is going across the property of Red Mountain Gardens which Will ask Mark Simpson with Schoel Engineering to take another look at options 3. Requests by residents of Caldwell Mill Trace, aj private street, for the City to assume maintenance Billy Pritchard-Council President Pro Tempore Carolyn Jackson-2104 Caldwell Mill Trace Passed out documents (Appendix 1) The residents ofCaldwell Mill Trace are burdened with the extrai taxation of maintaining their There are no visible benefits ofap private road: there are no amenities such as a clubl house, There is a sign at the beginning oft the road that states iti is private but that does not deter Each loti is designated on the plat map as 2 acres; however, they are not 2 acres The original investors established the homeowner's association for the sole purpose of In 19891 the City changed the Ordinance that allowed the developer to extend property lines to There was ai fund that was set up buti it was not put in an escrow and the residents do not have None of the residents knew there was al homeowner's: association and no one told prospective Was told 4 years ago by lawyer and title company that the homeowner's association was road sidewalks, gate, etc. motorists maintaining thei road thei middle of the street SO each lot would add up to 2 acres control oft the money in this fund buyers there was al homeowner's association Michael Reddington-2100 Caldwell Mill Trace defunct and had been for years John Price-2109 Caldwell Mill Trace Was told the same thing regarding the homeowner's association being defunct Discovered there was al homeowner's association at closing Jerry Jackson (Carolyn's husband)-2104 Caldwell Mill Trace Was never informed there was al homeowner's association Purchased home 24 years ago Discovered there was al homeowner's association 3: years ago when they did ai title search Ronnie Vaughn-Public Works Director The road is marked as a private road Virginia Smith-Council President J:Minutes & AsmaaCamsip0,22a2s Minutes.docx February 26, 2024 MINUTE BOOK 94 147 From reading the minutes, it was intended to be aj private road from the beginning Ap private roadi is ai road that is not in aj public domain andi is owned by the property owners An example: Lanel Parke streets are private, even though they are used by the public, until the There is a difference is saying the City has an obligation to accept or maintain something Whit Colvin-City Attorney that have title toi it Public roads do not arise just because of usage City accepts the dedication oft those roads versus the City has the discretion to accept or maintain Billy Pritchard-Council President Pro' Tempore There are other private roads in Mountain. Brook (ex. Shook Hilll Road) Everyone on Caldwell Mill Trace purchased their property with the understanding that it was There is some money (around $16,000) that could be contributed to the City in exchange for ap private road Jerry Jackson the City taking over the street Sam Gaston-City Manager Ronnie Vaughn with) Public Works inspected the road and it was in good shape The roadi is not utilized much and does not require paving often Gerald Garner-Council Member homeowner's donated some land Itw would be ai fair conversation to look into what it takes to make it a public road ifti the The City would need to look into if the road meets the requirements for aj public road Billy Pritchard Virginia Smith The council willi take it under advisement 4. Drainage plans for "The Cut" at Richmar Drive and Mountain Avenue Mark Simpson-Schoel Engineering 2)1 New Storm pipes north of"The Cut" There are two elements to the project: 1) Improvement to the open channel area to "The Cut" This opens upt the open channel by clearing trees and excavating the channel Inc order to improve the channel, it will need tol be cleared out Will stabilize stream and provide some level of flood mitigation Will maintain the pedestrian only access All work will be done on city right-of-way Construction documents will be finalized then it will got to public bid Next steps would bei tol havea a meeting with the residents 5. Review of the other matters tol be considered at the formal (7:00p.m.): meeting 2. EXECUTIVE SESSION ANDADOURNMENT J:Minutes & AgendasiCouncil202420240226 Minutes. docx February: 26, 2024 148 MINUTE BOOK9 93 Council President Pro Tempore made a motion that the City Council convenes ine executive session to discuss matters ofs safety and security and that the City Council shall reconvene upon conclusion oft the executive session to the regular council meeting. The City Attorney certified that the subject matters were allowed to be discussed in executive pursuant to. Alabama Law. The motion was seconded by Council President Virginia Smith. Then, upon the question being put and the roll called, the vote was recorded as follows: Ayes: Virginia C. Smith William S. Pritchard II Graham. L. Smith Lloyd C. Shelton Gerald A. Garner None Nays: There being no further matters for discussion Council President Virginia Smith adjourned the pre-meeting at approximately 6:55 pm. CERTIFICATION 3. I, Heather Richards, City Clerk oft the City of Mountain Brook, Alabama, certify the above is at true and correct synopsis oft the discussion from the regular session ofthe City Council ofthe City ofMountain Brook, Alabama held at City Hall, Pre-Council Room (A-106) on February 26, 2024, and that the meeting was duly called and held in all respects in accordance with the laws oft the State of Alabama and bylaws oft the City and that no: formal action or votes were conducted at said work session. City Clerk, Approved by City Council March 11,2024 J:Minutes & AsmdaCamatu0,A0DA2S Minutes.c docx February 26, 2024 MINUTE BOOK 94 149 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN BROOK FEBRUARY 26, 2024 [As a convenience, members oft the public were invited to listen and observe in the public meeting by Internet The City Council oft the City of] Mountain Brook, Alabama met in person at 7:06 p.m. on1 the 26th day ofF February, 2024 (others were allowed to listen to the meeting by way of Internet video conference-there was 2a attendees). Council President Virginia Smith called the meeting to order, and the roll was called with the video conference. There were 2 virtual attendees at the meeting.] following results: Present: Virginia C. Smith, Council President William S. Pritchard III, Council President Pro Tempore Graham L. Smith Lloyd C. Shelton Gerald. A. Garner Stewart Welch III, Mayor Absent: None Also present were City Attorney Whit Colvin, City Manager Sam Gaston, and City Clerk Heather The Council President Virginia Smith stated that a quorum was present and that the meeting was open Richards. fort the transaction ofbusiness 1. RECOGNITION OF SPECIAL GUESTS-BOY SCOUTS Asher Reddington with Troup 76 out ofLiberty Park Working on Communications Merit Badge 2. LAKITIA HALL-WRIGHT JEFFERSON COUNTY FAMILY COURT JUDGE CANDIDATE TO. ADDRESS COUNCIL Lakitia Hall-Wright Has worked with the. Jefferson County Family court for 16 years Started as aj juvenile probation officer now works in the Clerk's office as a Chief Court Clerk on court administration team Received law degree from Miles Law School Will be empathetic and fair Ask the council for their support THE YEAR: ENDED SEPTEMBER 30, 2023 Jason Harpe-Carr Riggs & Ingram 3. PRESENTATION OF THE. ANNUAL FINANCIAL AUDIT OF THE CITY AS OF. AND FOR The rule of thumb is to have about 90 days in the General Fund Mountain Brook has 185 days ini their General Fund Pension liability (runs 1 year behind)i is based offof2022 activity The net pension liability is 48 million Minutes & AsmasCamcig0,A.DA2S Minutes. docx February 26, 2024 150 MIINUTE BOOK93 Issuing a unmodified opinion when iti is finalized-which is a good thing Rian Turner-Carr Riggs & Ingram Annual report is the same as last year Finding-lack ofs segregation of duties There were noi issues or disagreements No outside opinions were sought CONSENT AGENDA 4. Council President Virginia Smith announced that the following matters will be considered at Approval of the minutes of the February 12, 2024, regular meeting oft the City Council one time on1 the consent agenda provided no one in attendance objects: 2024-026 Ratify the professional service agreement with MAK Exhibit 1, Appendix 1 Exhibit 2, Appendix 2 Exhibit3, Appendix 3 Exhibit4 4, Appendix 4 Exhibit 5, Appendix 5 Exhibit6 6, Appendix 6 Exhibit7 7, Appendix 7 Exhibit 8 Exhibit9 Exhibit 10 Exhibit 11 Engineering with respect to the Mountain. Brook Fire Station with respect to the location of Amplifier and base radio atl Fire the construction materials testing and IBC Special Inspection No. 2 Storm Shelter Peer Review 2024-027 Accept the proposal with Mobile Communications America Station No. 2 2024-028 Accept the proposal with BHATE Geosciences Corporation for 2024-029 Authorize the sale or disposal of certain surplus property 2024-030 Execute a contract agreement between O'Neal Library and Services at Fire Station No. 2 LibraryPass with respect to a digital comic book subscription and lower landing fort the deck project at City Hall service 2024-031 Issue aj purchase order for labor and materials for the cedar trim 2024-032 Establish the advisory Environmental Sustainability committee 2024-033 Appoint Clay Ragsdale as a member to the Environmental 2024-034 Appoint Laney DeJonge as a member to the Environmental 2024-035 Appoint Jeffrey Lisenby as a member to the Environmental 2024-036 Appoint Emily Debuys as a member to the Environmental Sustainability committee Sustainability committee Sustainability committee Sustainability committee J:Minutes & AsmlisCaman00a0a02s. Minutes.docx February 26, 2024 MINUTE BOOK 94 151 2024-037 Appoint Helen Harmon as ai member to the Environmental Exhibit 12 Sustainability committee Thereupon, the foregoing minutes and resolutions (Nos. 2024-026 through 2024-036), were introduced by Council President Virginia Smith and ai motion for their immediate adoption made by Council Member Shelton. The minutes and resolutions were then considered by the City Council. Council President Pro Tempore Pritchard seconded the motion to adopt the foregoing minutes and resolutions. Then, upon the question being put and the roll called, the vote was recorded as follows: Ayes: Virginia C. Smith William S. Pritchard III Graham L. Smith Lloyd C. Shelton Gerald A. Garner None None Nays: Abstained: Council President Virginia Smith thereupon declared that said minutes and resolutions (Nos. 2024-026 through 2024-036) were adopted by a vote of5-Oand as evidence thereofh he signed the same. 5. 6. COMMENTS FROM: RESIDENCES, AND ATTENDEES (There were: no public comments) ANNOUNCEMENT March 11,2024, 7:00p.m. ADJOURNMENT Council President Virginia Smith announced the next regular meeting of the City Council is 7. There being no: further matters for discussion Council President Virginia Smith adjourned the formal meeting at approximately 7:20 pm. 8. CERTIFICATION I,Heather Richards, City Clerk oft the City of Mountain Brook, Alabama, certify the above is at true and correct transcript oft the regular meeting of the City Council of the City ofl Mountain Brook, Alabama held at City Hall, Council Chamber (Room A-108) on February 26, 2024, and that the meeting was duly called and held in all respects in accordance with the laws ofthe State of Alabama and bylaws of the City and that a quorum was present. City Clerk Approved by City Council March 11,2024 EXHIBIT1 RESOLUTION NO. 2024-026 JMinutes & AsmisComalpl00p.023 Minutes.docx February 26, 2024 152 MINUTE: BOOK 93 BE IT RESOLVED by the City Council oft the City of Mountain Brook, Alabama, that the City Council hereby ratifies the professional services agreement submitted by MAK Engineering, Inc., in thei form as attached hereto as Exhibit A, with respect to thel Mountain Brook Fire Station No.2 Storm Shelter Peer Review. APPENDIX1 EXHBIT2 RESOLUTION: NO. 2024-027 BE ITI RESOLVED by the City Council ofthe City of Mountain Brook that the City Council hereby accepts the proposal submitted by Mobile Communications: America, in the form as attached hereto as Exhibit A, withi respect to the approval oft the location of Amplifier and base radio at Fire Station No. 2. APPENDIX2 EXHIBIT3 RESOLUTION: NO. 2024-028 BEI IT RESOLVED by the City Council oft the City of Mountain Brook that the City Council hereby accepts the proposal submitted by BHATE Geosciences Corporation, in the form as attached hereto as Exhibit A, with respect to the construction materials testing and IBC Special Inspection Services at Fire Station No.2 APPENDIX3 EXHIBIT 4 RESOLUTION! NO.2024-029 WHEREAS, the City ofl Mountain Brook, Alabama, has certain items of personal property WHEREAS, Section 11-43-56 of the Alabama Code of1975 authorizes the municipal NOW, THEREFORE, BE ITI RESOLVED by the City Council oft the City of] Mountain Section 1. Itisl hereby established and declared that the following property, as described in the form as attached hereto as. Exhibit A, owned by the City of Mountain Brook, Alabama are no longer needed for public or municipal purposes andi is hereby declared surplus property; and which are no longer needed for public or municipal purposes; and governing body to dispose of unneeded personal property. Brook, as follows: J:Minutes & AsmadaCamai2022.26 Minutes.docx February 26, 2024 MINUTE BOOKS 94 153 Section 2. That the City Manager, or his designated representative, is hereby authorized and directed to sell said property by way of public Internet auction or to dispose ofs said items not sold. APPENDIX4 EXHIBIT5 RESOLUTION: NO. 2024-030 BE: IT RESOLVED by the City Council oft the City of] Mountain Brook, Alabama that the City Council hereby authorizes the execution ofa contract agreement between O'Neal Library and LibraryPass, in the form as attached hereto as Exhibit A, with respect to a subscription service that gives O'Neal Library access to electronic and digital comic books. APPENDIXS EXHIBIT6 RESOLUTION NO.: 2024-031 BE ITI RESOLVED by the City Council of the City of Mountain Brook, Alabama that the City Council hereby authorizes thei issuance ofap purchase order for the following listed services with respect to the Mayor's deck project: Labor and materials to install cedar trim on the bottom of8 pergola post-$3,200.00 Labor and materials to buildout lower landing-$1,400.00 APPENDIX6 EXHIBIT' 7 RESOLUTION. NO.2024-032 BEI ITI RESOLVED by the City Council oft the City of Mountain Brook, Alabama that the City Council hereby establishes the advisory Environmental Sustainability committee, with the purpose, procedures, and duties as outlined in the attached Exhibit A. APPENDIX7 EXHIBIT8 RESOLUTION NO.2024-033 BEI ITI RESOLVED by the City Council of the City ofl Mountain Brook, Alabama, that J:Minutes & AsmaisCam.ip0200a2s Minutes.docx February 26, 2024 154 MINUTE BOOK93 Clay Ragsdale is hereby appointed as a member to thel Environmental Sustainability, to serve without compensation, with the term of office to end February 26, 2027. EXHIBIT9 RESOLUTION NO. 2024-034 BEITRESOLVED by the City Council oft the City of Mountain Brook, Alabama, that Laney DeJonge is hereby appointed as ai member to thel Environmental Sustainability, to serve without compensation, with the term ofoffice to end February 26, 2027 EXHIBIT: 10 RESOLUTION NO. 2024-035 BE ITI RESOLVED by the City Council oft the City of Mountain Brook, Alabama, that Jeffrey Lisenby is hereby appointed as a member to thel Environmental Sustainability, to serve without compensation, with thet term ofofficet to end February 26, 2026. EXHIBIT 11 RESOLUTION NO.2024-036 BEI ITI RESOLVED by the City Council oft the City of Mountain Brook, Alabama, that Emily Debuys is hereby appointed as ai member to the Environmental Sustainability, to serve without compensation, with the term ofofficet to end February 26, 2026. EXHIBIT: 12 RESOLUTION NO. 2024-037 BEI IT RESOLVED by the City Council oft the City ofMountain Brook, Alabama, that Helen Harmon is hereby appointed as a member to the Environmental Sustainability, to serve without compensation, with the term of office to end February 26, 2025. Minutes & AsmasComal.1,A.D.02s Minutes.d docx February 26, 2024 EKBIREERINO may! bes subjecttothe! hourly rates schedulel below. Rates Schedwle Senior Engineer Staff Engineer Drafer/Designer Clerical Authorization and Schedule: be provided priort toc commencement ofv work. MAK willo executedo copyo ofthiso contract. opportunityt toassisty yous andi hopet tol hear fromy yous soon, Sincercly, AP Partner/President MAK engineering,LLC Attachment: Termsa andConditions MINUTE: BOOK,94. hescope ofthep projecto changes! by more than S%ort theb basics services asd defined 155. change, thes above- mentioned feea ands scope of services shall bes subjectt tor renegotiation. Additionals servicesn mayl ben negotiatedor M MOIMEANP Fcbruaryl 14,2 2024 Contract Proposal For: Mr. Steven Boone Cityo ofMountain Brook P.O.E Box! 130009 Mountain Brook, Alabama3 35213 Proiect: Projectl Description: Scope ofServices: $195.00perh hour SI10.0Operhour $85.00perh hour $50.00perh hour scheduling ofthey work uponn receipt ofan Thise contract, whens signeds andn retumed to our office, wills serve as ours authorizationt to proceed witht theb basic services as definedabove. Changestothes scopeo ofwork willbe definedi iny writing anda additionals servicet feesv will Ifthea above" "Scope of Services" andb below "Termsa and Conditions" are acceptable, please signb belows andi initial the" Terms ando Conditions" pagea as acknowledgment ofa acceptance andretumf foro ourr records. Wea appreciate the Mountain) Brook) Fires Station! No.2 25 Storm Shelter Peer Review MAKe engineering. LLCOMAK)apeciatest thec opportunityt tooffert thisp proposalf fors structuralp peerr review servicesir inc conjunctiony withe constructiono ofanews storms shelterf fortheCityo ofM Mountain Brook.. Anews storm shelterv willB bec constructeda as parto ofanew Fires Stationb building project. Peerreviews servicesv willb bep providedfor thes storms shelter designi n accordancev with the2 20201 ICCS 500S Standardfort the Designa andConstructiong afSlorm Shelters. MAKP proposestooffert thef followings scoped ofwork: Review drawings, caiculations, specifications: ando otherp pertinenti information ofthes storm shelterf for conformancet tothen requirementso ofChapter3 ofthe2 20201 ICC: 500.1 Documents forr reviewy willbe providedb byt thec owner's designt team. Preparation ofsigneda ands sealed) lettera attestingt tothep peerr review ando conformance (tot theb bestof MAK'sa ability)w witht the2 202010 ICC500. Thea aboved defineds scopeo ofworks shall beconsideredt the" "Basic Services" providedbyN MAK undert this contract. Servicesn notli listeda aboves shall bec considered" "Additional Services". Anya additionals services performeds shallbe basedu upont thche hourly chargess showni inthe" "Rates Schedule"E below. Servicese excludedf from thes above noteds scopec ofservicesi includet butaren notli limitedtothef following: Structural engineeringa analysisa andd designf forthes storms shelters. Preparation ofd drawings andd details relatedt tothes storms shelters. Shopd drawingreview orotherc construction phases servicesf fort thes storms shelter. MAK proposest top providet theses services for tbef followingl lumps sumf feeo ofs3,500. Acceptedby: ERAbNe Signatare Printed Stevan Name Bonne Anaistant Ciry 2/15/2024 Date Director Fees Structure: 205.4 7912 Ste272, 35406 35406 ENSNIEmNS Conditions: Standarde fCare: Services performedby) consen outoforrsultingf inwritinga underd Payment reflectiveot thisc conductedi corsistety witht that level practicingu nders Anyr demnify nd! oldi froms shercby servicesy basis. voice repared. consideredpastd dueit theu unpaidb days, heclientshallps payt thec costofe collection, includingn reasonables party informations andd dataf saidpartys MAKr duties, ando Third-Part eneficiaries: Nothinge he lient ar MAK. hisa gainst) MAK DECawseR ereunder. The MAK agree reguire provirion nall involvedint thisprgjeriacary intente provision. Reponsibility: shalln notben respansible forthes mems, methods,p norjobsitese safety. resporsiblefort thecontrctor's fuiluret outthev naccontincey witht thec Termination: Thiscontractn terminatedbye eitherp party upons seven( (7)daysw writtenn notices ofsubstantial fnilurebyth the otherparytoperfomis accordancewitht Sucht periods specifiedi ni they ritten Inthee temmination, MAKS bepaid fors services performedte tothe aotice date plus remsonuble terminatione xpenseste too organize MAK filesa anda any reasonablee expenses incurred byN MAKIO coordinatee Disputes: AlClaims. disputesa ando otherm mattersing guestiona arisingor outofthiscoutrncts shallbed mediation accordancew with Constructiont Industry Arbitration RulesandN MediationP Procedurese ofthe American ArbirationA Association. intheperformanceo ofalls serviceu tobep provide putf forthn profesimalellorisioe comply with codes, regolationsa andl lawsin Discoveryot ofConcealedo or Uakeown Conditions: astheremodelinga ertains madeb by MAK: cxistinge and obearal llcasts, losses ande expenses,ir includingth thec OfMAK's services,a arisingf fromd ched discoveryo ofconcealedo Clientagrees unknown sinthee existings ConsequentialD Damages: Nonrihatanding anyo arher provisiong afuhitA andin fllest respect ficers, direcions, mate arye clalm fora ary indirecior agreement voiver afconsequenti lude. egligens. srierliabilioi breachg achg fcanrequentiald lomages all thee mitier named hereini ofLiability: hrecognitiona elather risks andbenefisg fthe ary andai osses, casts, dama anys ahere employees, owners ands swbconsuliantr shall note crcrads_ 54000 whichever greater. Intendedi that thi imitationa apply toanya andalll prohibidhylas. greest bythesole, megligenceofMAK. 205.624.,4220 205.469.7912 351CanyonParkDive. 1490Northba SteB, lham, AL35124 within3 30d layso ofthei nvoice date. mounts unpaida theo ther which informa oanyt thirdparty. nshipw wicho caure foction n/avar for the beneis, fservices comtractors, subcontractors, subconsidronts sequenceso falurehasbeenn remedied contrct, MAK andihec clientagreeto contracté date. structurer requires that assumptions mayr not bev byiaw, neihers he rhall be! liable otheo ther way rojecto prot nchrding endMAKshalireguins wahver withe beena allocared laine from any narmers ee ors rendered an this Prgjiert faction) allegedo waless andi MAK against xcepttoth extentc INITIAL party. thafnhe Clienta agrees, Tothe llest permiedbyh limitt hel liability MAK andh MAK: partert. empleyees, owaers J:Minutes & AsmaaCamcidipdas Minutes. docx February 26, 2024 156 Mobile MGA Communications America 02082MINUTE BOOK93 Mobile Communications America MGAI CustomerT Taske: Finalizea approval foric locatondtAmplfore andbasera radio. Determineh howyouwantthea amplfera andbasen radiom mountod/housed. Wer howtos setup commsins Safe Room. $7105.53 Cost: $20,000 TOTAL: $27,105.53 Regards, Marc St.Amand Service Manager 2055 591-8804X148 Mountain Brook /MCAS Scope OfWork Contractor Responsibilles: -Provide1 120VA ACp powerw wihinéfestdfamplferk location -Runanye conduitrequiredion hangs speekery wiretoin includea echaset tobrings speakery wiref from thes firslfoora andpenctratot thooutsidow wallsfortheo oxteriors spoakers. MCAR Responalbilities: -Acquirea amplfier, speakers, spsakerw wireandanyn requiredh -Unpack, inventorya andchecka allincominge equipment. -Delivere customerk location. Runs speaker wiret moughoutbutangipals speakerk locations. Weintendtou usel leminal blocksk bankso ofspeakersw whichy wila allowfo formoree futurey years. -Installs listedi inseparatea attachment. Speskerse are7 70VV withnol lightinga accommodelions. betweent the2 2X2g grid. mounttothev wall. Speakersl Iistedas" celling" ar2X2d dropin Inspeakerst thato dropintoa a2x2cellinge gridinstaledby thec contractor. Inthec case afthebathrooms, itisas slightyd differents speakar, buttwoulds stilm mount Speakersli listede as" SPT.. "areh homs styles speakersk forthep pation ando outsides aroast thatv would Speakersl listeda as Pendant'a are speakerst thatw wouldh hangd downfr from mecainginmeenphebwy -Installwalln mountedv volumeo controlsi required/3haveb beenp providedf forinthisq quote). Installt amplifier (200Wa ampq quoted)inthea agreedu uponk location (possibly! DayR Room Area). There haven notbeena anyp provisionsr madeforac cabinet orsheifipholdthoa ampifierinthisg quoto. -interfacet theampifiert tothet baser radio (basen radioisr natparto ofthisquate). -Tests systeme andad volume controistoc customers specifcations. -Obtainp projects signo Your email address here Your address here www.callmc.com Your email address here Your address here Location DayR Room Kitchen Hallway Bathroom1 110 Lobby 100 WorkR Room1 129 Ceiling Corr1 109 Office 101 LtOffice 102 Stair 113 Bathroom 126 Dorm 123 Hall114 Bathroom 115/116 Ceiling Shower 117 Study: 118 Dorm: 119 Dorm 120 Dorm 121 Dorm 122 Engine Bay Patio1 144 Outside EngineB Bay SPT15A ExerciseR Room Turn Out Room Corr 135 Showers 136 Decon! Rm1 134 PreD Decon: 131 Storm Room 132 Ceiling Dorm2 210 Dorm: 209 Dorm2 208 Dorm2 207 Study2 206 Bathroom2 205 Showers2 203 TLT204 Corr. 202 Bathroomz 214 Dorm2 211 Hallway Volume Controis Type Quantity Ceiling Celing Celling Ceilling Ceillng Celling Ceiling Celling Celing elling Mobile America 02/05/2024 MGA Communications MCAI beena ac qualifieds hast radios. servicep providerf fort the Cityo of! Mountainbrook fors several years now. Some ofthev workv wec doi includest thef following: Maintain programming, repair ands sales ofp portable andr mobilep publics safety Installation andr maintenance ofv Watchguard cameras Intallation andr maintenancet ofaB BDAS system atl MountainE Brook. JrH High School. (Wev were as subcontractort forE BrasfieldGorrie) Wet thank youf fory yourb business andk lookf forward to doing! business int thef future. systems inp police vehicles. eiling Celing Ceiling Ceiling Ceiling Ceiling Ceiling Celling Celling Celling Ceilng Celing Regards, Marc St.Amand Service Manager 2055 591-8804X148 Your email address here Your address BogenA Amplifier J:Mdimrtes & ApmalaCamaitgi2acm.g2s Minutes.docx PbnuaiyseIST MINUTE BOOK! 94 157 EBHATE BhateG Mnariais, Corporation February 12, 2024 Mr. Steve Boone, Assistant Gity Manager Cityo of Mountain Brook 1027 Tibbett Street Brook, Alabama 35213 Subject: Proposal toF Provide Construction! IBCS SpecialI Inspection Services Proposed Mountain Brook Fires Station #2 Mountain Brook, Alabama BHATEF Proposal Number: 4032-24( (123174) B, PROJECTE EXECUTIONI PLAN B.1BHATES Safety During construction oft theF Fire Station, our personnel willp perform thef following services, In accordancev witht thep project specifications: ands Speciall Inspection Schedule. Jobsites safety Isatopp priority OfBHATEa andwew willf follow establisheds safety protocols assocated with Individualt taskst to bep performed byo our staffa atthes site. Overall jobsites safety associated with construction andt the contractor, subcontractor or other personnel working or visiting the siteisthes soler responsibility oftheg general contractor. B.2Quality Assurance Testing Oversight Quallfied engineers and techniclans working under the direction of our senior staff wili be assignedt tot thep project. Thep program oftesting andi Inspections includes: Participatel Inp preconstructiont meetingsa applicablet to geotechnical and construction materials testings services. Perform observations andt tests ass scheduled byt thec owner tot Prepare appropriate documentation off fleld activities. contractora reportst anda alla appropriate thep projectt partiesr team andr relatedt maintain to chalns ofc communication witht the Promptlyr respondt toa and resolvet technical issues ours and services. recommendations related tos sitew work, Review ofla laboratorya andfield testr reports! by Senior Professionals priort to final Prepares Special Inspection Reports as requiredb byI IBCC Chapter 17fors tothe design team andE Bullding Official, Distribute Unless otherwisel Instructed, wev would perform thef following constructionr inspection services. B.3Earthwork Observation: and1 Testing Farthwork: Conduct laboratory compactions tests onr representative fill solls in general a accordance with ASTM D698 orD1557 whichever is speclfled Subgradee remediationa Conduct In-place as required field density tests compaction achleved byt the grading contractor on compacted fill to measure the relative A B.45 Shallow Foundation Observation andT Testing Observe shallow foundation excavations for size andd depth, and confirm thate exposed foundations soils areir in As applicable, perform periodic observation of reinforcing steel for praject document conformance Mountain Proposed Mountain Brook, Alabama Brook Fires Station #2 BHATE Proposai Page2 Testinga and Dear Mr. Boone: havel Included thef following: Project information Executionp plan Basis ofs scope Basis ofb budget PROJECT INFORMATION We haver Studiow we understand thef following: Bhate Geosciences Corporation (BHATE) appreciatest thec opportunityt tos submit thisp preliminary proposal to provide constructions materials testing and speclal Inspections services during construction oftheM MountalnE BrookF Fire Department Station No.2 2. Wel lookf forwardtow working with youa and continuing ourr relationship witht the Cityo of Mountaln Brook. Int this proposalv we or byt thed designated provide or CMTI Items. versions ofr reportst top project team testinga and - for the bidd drawings dated1 11/10/23 (90%5 Set)! Includingt thes schedule of special Inspections. Based on the drawings and Information provided by Adam Kent with Barrett Construction willo consist of an approximately: 13,00 SF one tot two-story fires station with CMU walls ands shallowo foundations. We expectt thep placement ofar minimala amount offllwill ben requiredt tor reach thef finals subgradee elevation. Weu understandt that certain pavedp portionso of thes sitev willn remaina andb bel incorporated Intot then new fires station development. The praject information revlewed should be considered preliminary, As final design documents, specifications ande construction schedule Is avallable for revlew, BHATE asked fort theo opportunity to re-evaluate thep preliminary scopea andh budget estimate. Observe proofr rolla activities andp provider witht thed design bearings 5217 5thA Avenue South. Birmingham, Alabama 35212 BHATE QuaumY. FRMCF-DETLNG Phone: 205.591.7062. Fax2 www.bhate-geo.com 4032-24( (123174) Gather cores for laboratory testing to Include thickness and bulk gravity We. have assumed the paving contractor will core. the asphaltto then numberofs spedmens. and patch thec cored locations. B.95 Project Coordination, Management &A Coordinatef field and laboratory testing. Communicate with the owner's contractor's supervising personnel andE BHATE's fieldr representatives Reviewl laboratory andf fieldt testr reports Monitor budget and revlew invoices BASIS OFS SERVICE SCOPE their informationp provided, wel havea assumedt thef following: C.1 Mass Grading R Foundations Subgrade Evaluation Two (2)P perlodic visits byaP Praject FleldD Density7 Testing Eight (8)P periodicv visits by anE Engineering One( (1)s standard proctor ands soil classification Shallow Foundations > Eight (8)p periodicv visits byap Praject Professional to observef footing bearing conditions Elght (8) periodicv visits bya an Engineering TechnicianIl II forc concretes sampling Eight (8) setso offive cylinders for shallowf foundations C.20 Cast-in-Place Concrete Slab-on-grade: and Elevateds SlabI Inspections Eight (8)p periodic visits bya aSpeclall Inspector Eight (8) periodic visits by anE Engineering Techniclan! IIf forc concretes sampling Eight (8) sets of seven cylinders fors slab-on-grade Miscellaneous Pours Two (2)! periodic visits byas Special Inspector Representative for rebar observations Two (2) periodic visits by anE Engincering Technician IIforc concrete sampiing Two (2) sets off fivec cylinders C.3.Masonry Masonry walll Inspection, Sampling and7 Testing: o Fifteen (15)p periodicy visits bya Speclall Inspector Representativef forr masonry observations Two (2) periodic visits by anE Englneering Technician Iforn mortar/grouts sampling One (1) set ofsixr mortard One (1) set ofthree grouts specimens One (1) set ofsix CMU's Proposed! Mountain BrookF Fires Station #2 Mountain Brook, BHATE Proposal Number: 4032-24( (123174) Page4 Obtain samples off freshf foundation concrete and perform field tests ando casts specimens forc compressives strengtht testing. Perform compressive: strengtht testing. B.50 Cast-In-Place Concrete Special Inspectiona andN Materials Testing As applicable, perform periodic observation of Installed reinforcing steel for project document conformance As applicable, perform observation of concrete placement for proper conveyance and placement techniques Samplinga andT Testing: Obtain: samples andp tests onp plastic concretei int thef field includings slump, alr content, unit weight and temperature Castc concrete cylinders specimen for compressives strengtht testing Cure, testa andi report concrete cylindert testr results B.6N Masonry Mortar/Grout Mix: Performp periodic observation ofc on-siten mortar andg groutr mixing Masonry Inspection: Performp periodic observation ofr masonry unitsa and checkt the size and location of structurale elements Grout Placement: Provide observation of grout space prior to grout placement and observes groutp Materials Storage: Perform periodic observation ofn materials storage andp protection atthe projects site Sampling and Testing: Obtain fields samples of mortar and grout, preparer mortar and grouts specimens, perform laboratory curinga ando test results. Test compressive strength of masonry CMU's or prisms prepared byt the project masonry contractor. B.75 Structural Steel Material and Personnel Certification: Verlfy material Identification markings as specified and obtain structurals steel, bolta assemblies andy weldf fillerr material Bolts: Inspecti installation andt tighteningo of high-s strength! boits. Verlfy proper tightening sequence. Weld Inspections: Visually Inspect welds. Inspect pre-heat, post-heat and surface preparation! between passes. Verlfy size and! length offi fillety welds. NDTI Testing: Performu ultrasonict testing of 10% ofalln feldw welds B.8 Pavements Subgrade_ Preparation: Observep proofr rollo ofs subgrade ando conduct In-placef fieldd density tests perp projectss specifications Material. Compliance Verification: Samplea aggregate baser materlal andp performt testst to provide ofs specificationc compliance FleldD Density Testing: Performf fleldd densityt testing ofa aggregate basen material Bituminous Payements placement ofb bituminous asphalt Perform nudeard densityt testing ofa asphalta asap prellminary denslty evaluation Proposed Mountaine BrookF Fire Station #2 MountainE Brookl? Alvbimates & ACoumaig0p4gme: BHATE Proposal Number: 4032-24 (123174) Page3 versions ofreports tot thea appropriate projectt teamn During thep preparation oft thisp proposal, we revlewed project drawings provided Adam Kent with Barrett Architectures Studio. Itshouldbea acknowledged! thato ourt testing/Inspection: schedule and corresponding opinion of probable cost belows should alsob bec consideredp preliminary. Based by top performs subgrade evaluation IIf forr nucleard density testing strengtht testing andr report certified mill test reports/certificates of compllance for for rebaro observations February: 26, BHATE 202Lm-SNE-D 158 C.49 Structurals Stee! Structural Fifteen Steell (15)p periodic Inspectiona visitst andT bya Testing: as Senlor Metais Inspectorf fors steelo observations C.5EIF8 Fireproofing EIFI Inspectiona and1 Testing: Ten( (10)! perladicv visits byas Speciall Inspector Representative for EIF Fireproofing Inspection andT Testing: > Ten (10) periodic visits byas Speciall Inspector Representativef forF Fireproofing C.6P Pavement Subgrade Evaluation Five (5) perlodic visits by Project Professionalf for proofr roll Five( (5) continuous visits by Senior CMTT Technicianf fort testinga ando observation Asphalt Binder Course Testing Five (5) periodicv visitb by Engineeringl Technician Ifort testinga ando observation Testing of fivec cores (Wea assumec cores will be cutb byo others) MINUTE BOOK93 PRELIMINARYI BUDGET WORKSHEET Based ont the Information budgeta ass showni int thef followingy worksheet. In Section C, wel have prepareda preliminary hrician Proposed MountainE BrookF Fires Station #2 Mountain Brook, Alabama BHATEP Proposal Page5 Proposed Mountaln BrookF Fires Station #2 Mountaln Brook, Alabama BHATE Proposal Number: 4032-24 (123174) Page6 BHATE BHATE UAT-SRVKT-IXE 4032-24( (123174) Please note that the budgets showna above Is only an estimate and nota GMP. There willl likely bes severalf factors beyond ouro controls sucha as contractor schedule orr non-compliant items that coulda affectt thef final cost. Asa always, we willn make efforts to provide our services ina a cost- efficlent mannera andy wev willle lookf for wayst ton muititaska ands savet thec dientr money. Ouro charges willl bef fora actual services andt tests provided. Thee estimated budget does notir include charges Ours services willl bep provideda ass scheduled by) your designatedf fieldp personnel. An minimum 72- hour noticei is requiredt tos schedule ours services. We willo only provide services defined byt the scope outlined prevlously andv whens scheduled byy yourd designatedr ber responsiblef fort testsr notp performed asar result off falluret tos schedule/request our servicesor damage causeda asar oft thel lack oft testing. NOTE: Fallure to properly schedules services can bea ar major problem with quality assurancea as wellasn managing thec CMTL budget. Wes strongly recommendo thatt these Items bec dearlya discussed during preconstruction meetings witht thec F. ADDITIONAL! SERVICES Wev wll perform onlyt thoses services outlined prevlously. Cllent andE BHATE may subsequently agree in writing to provide additional services under this agreement for additional negotiated compensation. Theb budgety willr nott be exceededv without writtena authorization. G WARRANTY Itis important to acknowledget that the presence ofour fieldr representatives and performing observation and testing services during construction does not relleve the contractor from meeting the project plans, specifications, or other contractual details regarding the project, Services wep providew willb bec consistents witht thee englneerings standards prevallinga atthet timea and Int the area where thes services are performed,. No other warranty, expressed or implled, is Intended. Our testing ando observation services would be providedf for thes sole benefit ofgur clienttoa assistt thes clientinr meetingt theq quality assurancef function. Our proposeds servicesw would notb betoa assist thec contractori Inn meeting his quality controlf functiona ando obligation. Inane effortt top protect ouro clients'f financials security andn mitigatet the risk of checkt thefty viar mail fraud,' we are requesting payments notb bes sent byt theu Uniteds States Postal Service. Electronic payment are preferred.. Our accountings staff will be happy to assist In setting upa an Thea attached Generall Terms and Conditionss should be acknowledgeda as part ofthis proposal. A signed copy ofthea attached Proposal Acceptance Sheet, retumedt to our office wills serve as our authorizationt top proceedy with thep proposeds scope ofs services. Wea appreclatet thec opportunityt to any present questions thisp proposal orr need andy modifications would be happyt to to scope discuss of thep proposeds scopey withy you. Ifyouh have sucho changes. Wel lookf forwardt to workingy ours with services, we would be happyt to conslder forr non-compilant Items orr retests. E. SCHEDULING CMTS SERVICES you. Respectfully: submitted, Bhate SkT Steve Mauldin Staff Engineer Mark Bryant CMTN Manager Corporation Wew willn not fields superintendent. H. AUTHORIZATION/ AND CLOSING electronic paymentr method. Ifitis bes sent viaa ana alternative carrier sucha asF FedEx or UPS. Proposed Mountain BrookF Fire Station #2 BHATE Proposal Page7 tos senda physical check, wez arer requesting they Proposed Mountaln BrookF Fire Station 42 Mountain Brook, Alabama BHATE Proposal Number: 4032-24(123174) Page8 MountainE Brook/AMametes & ArmaN.Comai1202.420.6 RMEX February 26, 2024 BHATE 4032-24 BHATE GEOSCIENCES CORPORATION TESTINGS SERVICESA thep scopec ofsarvices. Mountain Brook Fires Station #2 4032-24 Zip Code BHATE GEOSCIENCES CORPORATION GENERALO CONDITIONSFORC CONSTRUCTIONI MATERIALSE ENOMEERNGATHS9 1.10 Contractor. Thec contractor or contractors, and Includingt thelr subcontractors ofevery ber, to SHEET MINUTE BOOK94 BhateG Geosciance es Corportion (BHATE)p pleasedt toprovidet thes servicesd describedin thea appendedp proposal. Thep puposeofhis sheetis youra authorizationf fort thes services requesteda andtoc confirm thet termsu under whicht theses servicesa are provideda ass shown below ando on the attachedG Generall Terms ando Conditionss sheet(s). Pleasec complete, signe end DEFINITIONS constructionfo fort thep projectb byt thec Cllent, 1.2Day(s). Calendard day(s)u otherwises stated. 1.3 Hazardous Anyb atever formors state, known or suspectedt tol the aterlals but arer limitedt to, thoses locall law, or ordinancec concering! wastes, toxics 1.41 Inspection (or Observation). Visual determination of orasd determinedby Bhate Geosciencesb based ont thelr professional judgment, 1.55 Services. Thep professional services provided by BHATE under this Agreement, incuding alls services described int the SCOPE OF SERVICES InE Exhibit Aenda any written1 Tasko Order or amendment tot this Agreement, 1.6 Testing. 1.7Work.T Thel labor, equipmenta ands serviceso 2.SCOPE OFS SERVICES 2.1 Provided: Independent BHATE will provide construction materials engineering endt testing services as set forth in theP PROPOSAL FOR GEOTEDOIOAL OBSERVATIONA AND CONSTRUCTION MATERIALS BHATEV wilip Itss services undert this Agreementa asani independento 2.2 Limited BHATE will report and test data and distribute the informationa as authorized bythe Client. BHATE hasno authority orn toa alter, approve, certify, accept, refect, or stop ofanya agento directiyo ork indirectiye employedby theClent. 23 BHATE will perform standard tests, inspections and observations Ing general with referenced standards and no representation regarding compllance with any other standards. 24 Varlation of and Conditions. Observations and standardized sampling, Inspection and testing of materials and construction locationa andt time where andv servicesw were performed. Clientn recognizest that measured or observed, that conditions atonek andt time dor notr necessarily Indicatet the conditions ofa apparently identical aterial(s) ato other locations and: times. Services ofE BHATE, eveni performed ona continuous basis, shouid notbel that BHATEIs observing, testing orh Inspecting almaterials ont thep project. s BHATE responsiblec only fort those data, interpretations, and regarcingt thes acualm materials and construction activitles observed, sampled, Inspected orb and is not for other partles' x Interpretations or use oft the developed. BHATE may make certaln inferences based upon the ormation derived from these procedurest to formulate professional oplnions regarding conditions in other a 2.5 Changas in Scopa. Client request In the PROPOSAL CONSTRUCTION- TESTING SERVICES. Such changes changes, Including change_in FORG GEOTECHNICAL BHATE'S compensationo ODSERVATION AND or E time of which are mutually agreed upon by BHATE andc Client, will beIncorporated Inwriten A ments to this Agreement. No change will be Fective unless isin wrting ands signedb by Client and BHATE, orifmadec orally, confirmedbyt thep partiesinw writingy 10days. 2.6 Excludeds Services. BHATE's services under this Agreement incude only thoses servicess specified inthe clalm againstE BHATEr relatingt to anya additionals Servicest thatE BHATE ay orir Instructed BHATEr nottop perform. Proposed MountalnB BrockF Fires Station 2 ez retum this form to PROJECT NAME/LOCATIONE Proposed BHATEP FORF MENTO OFC CHARGES: Charge Firm: Atte ntion: Emall: Purchase Order or Project Number Requiredo onl Invoice: OFC IFthe! Fim: Address Emall: REPORTE DISTRIBUTION: Firm Attn: Email: PAYMENT PROPOSALA Thel Printo Wielch Haye typer representatvesndtme Proposed Fire Stationoz Brook, (123174) Pagel 10f7 radioactivity, pollutants aro ather materlais, in in any way whatsoever. Hazardous defined, designatedo or federal, statear orp pollution. general with project requirements DATE: 12, 2024 examination, performance oft tests, and any other activitiest to determine the someoned cthert thant thea account charges, please Indicatey Zip Code Phone Title by BHATE willl and constructiona activities atother locations Firm Address Attn: Email: orthen maximum amounta allowedby fees, mayb bea addedk Inthee andu thea attechedG Generald Canditionsa are: Attni. Emall: ection ICE: TESTING SERVICES. Cliente expressly releases butthato Cliente either did BHATE BHATE uNuTY. BHATE GEOSCIENCES CORPORATION GENERALO CONDITIONSF FORC CONSTRUCTIONN MATERIALSE ENGINEERING 3.PAYMENTS TOBHATE 3.15 Baslcs Services. BHATE willperforma alis servicess seth forthinthep PROPOSALF FOR GEOTECIMICAL OBSERVATION ANDO MATERJALST TESTINGS ANDUNITFE FEES SCHEDULER fort thea amountfs) setf fortht therein. BHATE will give Client atk least 30 days advance notice ofanys changes to iss standardr rates. Unless Client objectsin writingtot fee within 30d days of andw wills ersede any priorf feest structure. 3.2A Additionals Services. Any servicesp performed under this Agreement, except those services Int the basis unlesso otherwises spedficallya agreedt tolnw byb bothp parties. 3.3 Estimate of Feas. BHATE wil, to the best ofits abllity, perform the Services and accompilsh the that unforeseen circumstances along with changes in scope and schedule can influence the successful within thee Incurf feesa ande expensesir Ine excess ofthee estimate orli limitational amountw withouto obtainingo Client's agreementt to butisnotaguarantet thatt thes servicesw will bec completedf fort thata 3.4R Rates. Clientv willp pay BHATEa atther ratess set forth! Inthe UNITFEES whichk iss subject top periodic asappropriateton BHATE'st then-curent fees structure. Prevalling Wages. covert thep endt theP PROPOSALF FORG GEOTECHNICAL OBSERVATIONA ANDC CONSTRUCTIONM MATERIALST SERVICES entifies as covered by such regulations, Client hereby releases and agrees to relmburse BHATE for costs thep project, indudinga allc costs, anda 3.6 Payment Timing: Charge, BHATE wiI invoices to Client periodically, but no more frequentlyt thane every two (2) weeks. AI involoesa ared due and payableu upon presentation, and anya amounts 300 per month ort then maximum legal ate, whichever Islower. Thef fallure by Clienttop payB BHATEV within thirty daysofdete volcey wilc constitutes BHATE for allt courto costs) incurredir Inconnectionw witho collectinga anyd delinquenta amount." 3.7Payment Disputes. ifCliento objectst toanyp portion ofan Involce, Clientn mustsonotfy BHATE inw wrting 10dayso ofth thel date, identifyt the cause ofd disagreement, andpay when duet thep portion ofthe not In dispute. Thep parties willh Immediatelyn make effortt ton resolve thec disputed portiono oft the wilf firstbea to 4.PERFORMANCE STANDARD 4.1 Professional Standards. BHATE wilip perform thes services consistenty witht that levelofc care andskil ordinarily exercised. by other professionals proyiding similar services in the locale and under similar atthe the are performed. No warranty ors guaranteel Is includedo ori intendedb byt this Agreement ora anyr report, opinion, document, arother service. Sampling, Inspection a Test GEOTECHNICAL OBSERVATIONA precisely Identifyings sampling, orb test ocations depths ore elevations. Sampling, andtest locations, depths ande WIIE be basedo onf fielde estimates and Information fumished by Clienta andts BHATEV will take reasonablep preceutionst o limito damage totheproject: site duetot thep performanceo but Client understands that damage may necessarly occurin the course ofs services, andthis Agreement not includer repair damageu unless spedficallys statedi inthes SCOPEOFS SERVICESI InE Exhlbit 4.3 Sample Disposal, BHATE will dispose ofalls samples after submissiono oft ther report covering those samples. BHATEV will providef furthers storage ort transferofs semples only upono Client's priorv writtenr request and Mountaine w Brook, BHATE GEOSCIENCES CORPORATION FORC 4.44 Utfes a Structures Property Restoration. Ifthe services require borings, test pitsor other invasiv exploratory work, Client will provide BHATE alli locations showns on providedto BHATE bys thec structures, pipelines andi utlities. ground uctures or utilitiest thatz arer not fort thes thep propertyt toits former conditiono orb better, BHATE willprovidet thea additionals servicesa atan additional BHATEIsn notr for contractor's Its wiln nots or direct complete lts work In Client accordance anda that project's persons and! property at bservations by BHATE the! project thec Presence contractor of lts responsiblitya personnelo and duty and to performance fully comply of with testsor the constructiond drawings/contracte documentsir includingn materiels,ir installationa andq quality ofwork. 6.CLIENT'SR Inaddilont top payment fort thes servicesp performed undert thisA Agreement, Clent Grant 6.14 Access. or obtain free accesst to thep projects site for ali equipment andp personneln necessary for BHATEtop this Agreement. 6.2 Designate ar policles and and assist as necessaryi inr matters pertaining to the project and this Agreement. Clientn mayc change Its representativebyw writtenn notice. 631 Information. Supply to BHATE alll informationa and upons such Information without Independently verifying ts possibleh health ors safety hazardr regarding ther composition, relevant MSDS, results, 7.CHANGEDC IFBHATE discovers ors drcumstances thatit ltdidn not contemplate ("Changed Conditions") thet time of this Agreement, E will give Cllent notice oft the changed'c conditions. Client and BHATE will negotiate approprietea amendmentu tothis Agreement Ifthey days after ther notice, BHATE may. terminatet this Agreementa and be compensateda asset in Section "SuspensionaDelay, Termination," B. CERTIFICATIONS Clent will not BHATE to unless: 1)B BHATE bellevest that has performeds suffident's Servicest top provdea asuflcient basis B sue the certification; 2) BHATE that thes services performed andv criterla oft the certification; and 3) BHATE has revlewed anda approved in writing exact form ofs such priort toe professional opinion based upont the guarantee, elther express implied. Client agrees notto conditiont then ofn anyd dispute upon BHATE GENERALO MATERIALSE ENGINEERING In lsp possession regarding BHATEV will contact ana appropriate utilty locator and E ther risko demage agrees to! hold BHATE harmless for any attention aren not correctlys shownon andu Client desires BHATE to techniques or sequences duringthep performanceo of with the plans, work, nor be liable for any fallure ofcontractort to and applicable laws and site. ofB BHATE not hass on solere site responsiblity forthes safetyof agreesto: for notices and information pertalningt to the services, bothes BHATE may willn notify services. BHATE rely beb tested, Its ofa known specifications and literature, Including and any Intended previous upon ana amendment within - regarding services performed ar Work tested observed meet the expression ofa by BHATE, and does nots constitute warrantyer willbel Incorporated intot this Agreement OFS In Exhibit A,wi be provided onat time andr materials cost providedb by Cllent recognizes The use ofan offees that BHATE willn not BHATE ny thatp prevalling wager regulations determinationt thatp prevallingy wage regulations Coe alate chargefr datec ofthel Involce, 1-1/2% fallurec ofc Clientt toperformu Agreement. expenses fees of any attomey, collectiona agency, and/or fromas totheu unpald principala amount. express ande arez approximate. andno Unless speclfically stated otherwise, the PROPOSAL FOR MATERIAIS TESTING does not surveying thesiteor this Agreement. Any certficationb BHATE Inther ona appropriatec compensation. Proposed BHATEP Proposal Number: 4032-24( (123174) Page3of7 Proposed MountainB Brook Fire Station2 Mountaln Alabame BHATEPrOposaI 4032-24(123174) Page4of7 February 26, 20BHAATE QUALTY-SIRVCIN BHATE GEOSCIENCES CORPORATION BHATE GEOSCIENCES CORPORATION GENERAL CONDITIONS FORC CONSTRUCTIONN ATERAISEMGNERAOA TESTING 11.3 Use ofDocuments. aso otherwise agreed toby Client andB BHATE, all Documertsp preparedby BHATEa ares foru useb byc Cllent andw willnotb bep bye elther partytoa anyo other personore entity without BHATE'sp priory consent. 11.3.1 Useb byo Client Client has the right to reuse the Documents for reasonably with this project which the services are provided, Including project. 11.3.2 by BHATE. BHATE ther right of Useb copyrightablen materlais arising froms servicesa andt ther rightto usethe Doauments for anyp purpose. 11.4 Electronle Hedia. BHATE mey agree at Client's request tos provide dacuments and informationin Inan electronic asa courtesy. However, the original BHATE will the final! productof thes BHATE orn now documents 11.5 Unauthorized Use. No perty other than Clientn rely on the documents without BHATE'S prior written consent andr recelpt of Client. Clientw from will theu defend, Indemnifya use or alteration of doruments BHATEI from by and Clent partys clalm, obtalning them through brought by any party to rely andhoidh claiming obtained BHATE'sP priors written consent. 12.5 ADELAV; TERMINATION BHATE 12.15 Suspension may a Delay. Clientr terminate this "Clients thes for more 60 Inv case Client wil pay BHATE as providedins Section 12.4.1 ifClients SHATE's Client end BHATE agree to equitably adjust the time for completion of_thes services and the additional labor, equlpment, and other charges associated with maintaining workforce for Client's benefit during the delay or suspension, and any incurred by BHATE for ands subsequent remobilization. 12.27 for Conyenlence. BHATE and Client may terminatet thisA Agreement for convenience upon 10-days writtenr dellveredo 12.3 Terminationf for Cause. Int thee of mayt terminatet this Agreementi breachings party falls toc curet the breach withini iodays following delivery state ofthe the non-bn basis forthet termination. written The Agreement ofthe breacht may totheb notb bet breachingp terminated party. for causeltheb Theb breaching notice must party curest theb breach within thel 10-day period. 12.4 Payment on Termination. Followingt termination other than for breach afthisA Client willp pay the services performed priort to the termination BHATE's notice date,and fora any Agreement, necessary, s servicesa ande expenses inc witht the terminationo ofthe Project, Including but notli limitedto, X the costs of completing analysis, recards and reports necessary to_d document time af andc costs associatedy with termination Ina job withe then- current UNITFEES accordancew BHATE's 12.5 Force Mafeure. Int the that BHATEIP prevented from completing performance ofits obligations A thisA by weathero orothero BHATE, then BHATEV wibe E excusedf from anyf further performance Its and undertakings. Inthe force delay that does notr resuiti ofthe Agreement, thes schedules wilb adjusted. 13.D DISPUTES 13.1 Medlation.A Alldisputesb between BHATE ando Client ares subject ton medlation. Ekher partyr may demand medlationb bys written notice dispute, the amount oftimeo claimed, ben mediated! 45 dayso ofs serviceo ofn notice. Noa maney the fall to conduct the medlation 45 days service mediation occuredb but did notr resolve the dispute; oras statuteof would elapsel Ifsultw wasn priort to45d days limitationy notfied 13.20 Cholce pfLaw Venue, ThisA Agreementy will bec construedina accordancev andp by ofthes statel Inw whicht thep projectis islocated. witha povemnedt thelaws ProposedM MountainB Brook Fires Station #2 Mountaine Brook, Alabama EBHATE BHATE Proposal Number: 4032-24(123174) UM-ANKI-PeTIINGI Page6ot) a60Lo CONDITONSFORC CONSTRUCTIONE MATERIALSE ENGINEERING TESTING MINUTE BOOK 93 OFF RISK 9.1 Limitationo ofRemedy. Thet llabllity OfBHATE, its subconsultants ands subcontractors, andallof thelrr shareholders, directors, officers, employees andagents (collectively," Entities"? tog arising froms servioesu undert this including attomey's feesd dueu under this Agreement, will note exceedt theg gross compensationre recelvedb byB BHATEL undert this Agreementor $50.000, This to all or actions that allege erors or omissions in BHATES whethera alleged toariseir ntort, contract, warranty, oro other legal theory. Upon Client's and Client may agreeto. Increaset thell limitationt toagreater amount Ine exchange fora negotiated increasein BHATE'S fee, provided that the parties amend this In writing, as in Section 143 "Modificationo ofThisA Agreement." 9.2 of Client Subject to the terms and limitations af this Agreement, BHATE winl Indemnily and hold harmless Client, Its ande anda all thirty party sults, damages, expenses ando other losses (collectively" "Losses")tot thee extent caused by BHATE'sp provenr negligencelr performance ofthisA Agreement. 9.3 No Personal Hablity. Client and BHATE Intend that BHATE's services will not BHATE's officersor directorstoa anyp personall llability. Therefore, and notwithstanding any other provision oft this Agreement, Client asits sole and excluslve tod direct or againstt theb entityl Identifiedas"E antheh firstpageo ofthisA Agreement. 9.4 Consequentiel Neither Client nor BHATE will be lable tot the other for any special, consequential, Incidental or penal losses ard damages indudingb but not limited to losses, damageso or claims related to the ofp property orf shutdowns ors Interruptions, loss afuse, profits, revenue,o orfor use costof capital, or claims ofthe otherp partya and/orl RsC customers. 9.5 Thep ofthis Section Continuing Agreement. provisionso orterminationo Agreement. providess too Client thatt thep parties donot confirm through executiono ofa ana amendmentt tot thisA Agreement,t thep provisions ofthiss Section9wlla applyt tosuchs servicesa asl ana thep parties amendment. 10. INSURANCE 10.16 BHATE'S! Insurance. Ifreasonablya avallabie, BHATE willm maintaint the followingo coverages: 10.1.15 Statutoryy Workers CompenstanyEmplbyers: Llabiityl Insurance; Generall Lablityl Insurancey withacombineds singlen imitaf$1,000,000; Liability Insurance, including! llabily for owned, hired andnon-ownedy vehicles with limits of $1,000,000 for bodily injury per person, $1,00D,000 property damage, and $1,000,000 combineds single! lmitp pero occurrence; and, Lability Insurancein ina amountso ofatleasts $1,000,000p per claim and annuala aggregata. 10.2 Client's Insurance. As appropriate, Clienty wil obtain Bullder's Risk oro other Insurancet protect lt from! Injury or damage tot the project, andv whichy walves all rights ofs subrogation agalnst EA Proceeds suchl insurance wllbeh held by Client ast trustee and will be payablet toB BHATE asitsir interests 10.3 Certificates of Insurancs.. Upan request, BHATE and Client will each provide the other with ofir insurance evidencing the of the policies required Except for Professional Labiftya andv Workers' Insurance,a allpoliciesn requiredu undert this Agreements shallc contalnawaiver ofsubrogation. 11.0 OWNERSHIP AND USE OFD DOCUMENTS 11.1 Documents. Unless otherwise agreedin writing, alld documents and! Informationp prepared by BHATE Including. but not limited to, reports, boring. logs, maps, field data, field notes, test dataa BHATE. BHATE! hast ther right, Inlts soled discretion,t toc disposeo oforr retaint theD Documents. 11.2 Client Allo allsuchd documentst tod Cllent uponr butn mayn coplesf forl itsfles. MountainB Fires Station #2 Mountaine Brook, BHATE Proposal Number: 4032-24(123174) Page5ot7 design and licensing reater. against any any cleim, ownership withr respect to any patentable conceptso or express ori implied, regarding the fitness ors ofany any and all claims against BHATE or againstar actions orp proceeding information oplnions contained without MS having 10d daysv time, suspend BHATE's services, er athers delay charges ofthis Agreement, ther non-breaching party 9, "Allocation ofRiSk,"wls survive thee expiration pther party, and aret thep propertyof BHATE QUALTY ofs (collectively" providedb by Clientw will remain the property ofc Client. BHATE will ofnotice. BHATE GEOSCIENCES CORPORATION GENERALC CONDITIONSF FORC CONSTRUCTIONM MATERAISEMGNERNG: 13.3Statutes ofl Any thee date ofsubstantial completiono ofB BHATE'sS Servicesu under this dalmantk knew, ors shouldh havek known, offactsg givingr risetoitsc ctaims. 14. 14.1 ands minationf for anyn reason, nelther Inpart, for of desirablef for otherst certains services. 14.21 Integration and its terms and closely 14.3A signedb by theo Agroement. walver others documentr regardingB BHATE'ss services. weres its eternity herein, of will bed toc commencer runningon During the oft this Agreement and following its expiration or this Agreementora any rightor claim ofthe party, fora ana ofp proceeds finanding purposes. Anya assignmentt thatf falls.to comply with thisp paragraph wilbe volda ando ofnoe effect. BHATE may obtaining Client's consent H BHATE deems itr necessary or This Agreementr reflects the parties' entire agreementw with respect.to all prior Agreement lsfound voido ory yeidable, such portiony willbes deemeds stricken andt theA Agreementn reformedt thes strickenp aslaw Theset terms thes Servicesu under andu thet terminationo oftheA Agreement, whetherfor causeo orf foro convenlence. ofThisA Agreement. Thls Agreementr mayr notben modifiedoral altered, except byawritten ofbothp parties 14.41 Notices. Any and alin notices, requests, instructions, oro other tou ther prepaid)o orexpressm mell (billedtos sender)a atthea addressesg givenin nt thisA Agreement. 14.5 Headings. Theh headings used In this Agreement aref for convenience only anda arer not parto afthis 14.6 Walver. The waiver of any term, condtion or breach oft this Agreement will not operate as 14.7 Precedence. These GENERAL CONDITONS take precedence over any Inconsistent or contradictory any agreementt term, proposal, purchase order, requisition, noticet toproceed, or 14.8 Incorporation of Provisions Required By Law. Each provision and clause requlredb by lawtobe insertedir this Agreements Included herein, andt the Agreemant shouldb ben reada ande enforcede asth thoughe each orthe dateonwhich wholeor and Iany of this surviveth the specificallyt tot this Agreement. given bye elther partyto byf first-dassm mall (postape term, EndofGeneral Conditions Proposed HATE Number: Page7 AEaCOumIgVAqUAS February 26, 2024 Public Works Vehicles tos surplus as of January 2024 66,397m miles-Runsa andD Drives/vin:2 2FAHP74V68X158200) MINUTE BOOK 94pou Intemationalw watert truck w/dieseln motor 161 54,697n miles, 9129hrs-R Runsa andd drives (vin:1 1HTTSKM1AH216534) 2008 Bluec Crownv Vic 20080 Chevyo Colorado( (oneo oftwo) 66916r miles- Runs andd drives (vin:1 16C539E688201731) 2015F FordF450, extendedcab 59,350miles-Runs: andd drives (vin: 1FDOMA6YSFEAB3124) 20080 Chevy Colorado( (twoo oftwo) 70,642m miles-R Runsa andd drives (vin: 16C539E088201885) Surplus Icel Maker- 1,ford disposal. Ice-O-Matic J:Minutes & AsmaaCamiuoACDAaS Minutes. docx February 26, 2024 PotsandPans fariouss sizes MINUTE BOOK 93ce Cooker- Computers Speakers-2 J:Minutes & AgendaslCouncil202420240226 Minutes. docx February 26, 2024 Comics Plus Customer Onboarding Form Unless) Yous Specify Instructions in the Additional Information Fleld Below. ONLYO Complete thej field related toy your selection above. Allouthentications! listed here usey yourll HSorl Library Card#s structure toa authenticate "Thesed authenticationt typeso donotr required ap patront toregister fora and account. Form more Informations visit:s support. libraryposs. com Comics Plus Customer Onboarding FGMUNUTE BOOK94 Library Name: O'Neal Library 163 Library Name: O'Neal Library PreferredA Admin Username: ONLComicsPlus Customer Information Main Contact: Michelle Cheng Titley YoungA AdultLibrarlan Email:n maheng@onealbanyen Phone Number: 205.445.1157 Address: 50OAKSTREET. MTNBROOK,A AL 35213 Demo Account Information Emall: 1: gardnergemesilrayeg Library Financel Information Library Finance Name: Vridianal Herrera Distributor: LibraryPass Distributor Sales Person: Email: taansgvagp.soN Phone Number: 314.485.5607 Subscription information Library Type: PublicLibrary Pricing: $1350 Terms Start Date: 03/01/2024 Access Package: Children," Teen&Full Library Collection! Acess/Subseription' Notes: Password: e0l8790459 Library Website: MPHhwwamailbryoy Techs Support Contact Name: JustinN Morrison TechE Emall: monsengersallsary.sy TechP Phone: 205.445.1103 Only Choose One Authentication Choice ands Setup: Patron API SIP2Setup Pleusew Whtelistthef following/PA ApprovedActivel TestPatonCardNember: APDMdAGNTAEPMPR SIP25 Serverl IPA Address: Port: SIPU Username: SIPP Password: Requirements: Prefix Setup Approvedp patronlibrarycardf format Vouc canh havea smanya Uibrary Patron HomeF API Fleld/Coden representingt thet 130 URL! (URLt Require No EtSS.wN 23.21.186.28- IDI Info- AOField- lfrequired InstitutioniDI Info- -Msg63A AQField- lfrequired Location Codelr Info- -CPField-I IfRequired Validp patroninfo- BLField- IFRequired Uses screenr messagel Info- AFF Field- IFRequired Usef feet thresholdinfo- BVField- IfRequired Pleasell list thee emaila addresses associated witht thec Comics PlusD Demo Accountsf fort thist Library Emailz 2: mcheng@onalbaryon Email: Mhemenagoneallaaryen Email LibraryCardFormat (4): UbanyCardFomatpy Library CardR Format (3): Libraryo CardFormat (4): againstAuthx XMLI result) Currency: USD ILS Vendor: Catalogl Integration' Method: None ginstUbrany/sPatron) APLE Replacethe user bar code with" "username" TestPatronCard:: 21405019473129 TestPatronPIN: 1688 LibraryPass! has permissiont tot usel libraryl logof fori marketinga andi informationg purposes: V usots sapportelbompas.om EADALLI THE COMICSI READALLI THECOMICSI mmasus LIBRARY LIBRABY AGREEMENT Terms & Conditions TheseT Termso ofUse( (Terms ofUse"ar" "Apreemenf)area abindingo contractb bebwveent thelibrary andL LibraryPass. TheT Terms ofUsea applys toalls Serviceso ownedo oro operatedb byl LibraryPass, includingw withoutli limiteltionv websiteso ownedoro operatedbyL LibraryPass, including Comics Pluse Bysi signingt thec tneLibrarya agreest totheT Terms ando Conditionsa andthea attachedE Exhibitsw whichr makeu up thee entireA Agreement. Incased ofaconict,t theo ordero ofprecedencels is, (1)T TERMS BCONDITIONS, (2)PRIVACY CHANGESM INLIBRARYPASS'F PRODUCTS ORS SERVICESA MAYCHANGE THESE TERMSO OFUSE. Thes Servicesc changeft frequently, andtheirk forma andt functionality may change withoutp priorn notice. LibraryPassn may aisos suspondo ord discontinuea anyofthes Services, ora anyp parto ofanyo ofthes Services, atany timea andw withoutr notice, includingw withoutlin limitationt thes avallabilty ofanyp product, feature, database ora any Content( (as dofinodb below). Similarly, LibraryPassr mays changet theseT Termso ofUsea atany time. ltheT Termso ofu Usea are changed,t thelbrary wilbep provideda advancen noticed fsame, whichr may bep providedt throughas statement onthew website orthrough email. Incertains situations, however( (fore example, Wachanget totheT Terms ofUseit necessaryto toc comply with legal requirements), LibraryPassn mayr notbea ablet togivea advancen notice butwillp provider notice ass soon as practicableir inanys event. Then mosto currenty version ofthesete termsn may ber reviewedb byo clickingo ont the" "Termsof Use" link locateds atthet bottom oftheL LibraryPassv webp pages. TheL Library Isresponsiblet for reviewingt these Terms. Nos sucho changest tolhel Termss shallgointoe effect untila aftert thee expirationo ofthe currentt terma andn renewal ofanew lem.A Allc changesto totheF Privacy Pollcyy will beprovidedi inadvance, ass setforthintheF Privacy Policy. ItheL Libraryd doesr nota agreet toanye changes, LibraryPassw willp provides apro-ratedn refund. Fheit initialtermo ofthis Agreementisf ford one( (1)y yeara andp pricings shallnotin increased duringthei nitialt term. willn notir pricingb byn moret than3 3%2 eftert thel initialt term. Nonoticetote Isrequiredas the Agreements shalla automaticallyt terminateu upone expirationo ofthe nitlait term( (the"7 Termination Date"), unlesst the Librarye electstore renewt thea agreementa atanyt timee eitherp priorto,o orwithint thirty (30)d daysa after,t the Termination CERTAINO CONTENTA ANDA ACTIVITIESA AREF "Content"r referstoallin information, data, text, software, music, sound, photographs, graphics, illustrations. animations, video, messages,t tags, logos, writtenp posts, repliesa ando comments, or other orforms ofcreativee providedbyL LibraryPassa andits licensorsa andd displayedo onthes Sites. Asc contextuallya appropriate, thet term "Content" alsoir includest toois, software, scripts andexecutablet files. Userso ofthe Servicesm may bes subjecti regulatingt thep privacy ands security ofpersonali thec customer'sd data. andp proceduress surrounding! thep control, manage, or protecta any PPIC data. LibraryPasss shalibe1 100% datav Wllbec collected, users account NOC UNDERN Milleniumo CopyrightA Act7 Takedown Policy. IV. RULES GOVERNING USE OF CONTENT. Limited Use: Allcopyrighta ando otheri intellectualg property rightsinthe Contento onthe Servicesare ownedby! LibraryPasso oritst third-party licensors, unlesso othenwiseir indicated. AII Contento onthe Servicesis sp protectedb byo copyright, trademark, patent, trade secreta andotherls laws. LibraryPass andlorh st third-partyli licensors own andn retaina allrightsir insuch Content. LibraryPassg grants Users alimited, revocable, non-s sublicensable licensetov vlew andu useasinglec copy ofthel LibraryPass Content( (excludings anys softwarec code) soielyf forp personal, noncommercial use. Otherwise, no LibraryPass Contentn maybec copied, reproduced, republished, uploaded, posted, transmited,or Ownershipo ofCopyrights, Trademarks, Patentsa andT Trades Secrets: LibraryPass Contentis protectedu under U.S. andf foreigno copyright, trademark, patenta andior trades secretlaws, witht title toLibraryPass Contentheldbyl LibraryPassa andlorit itsl licensors. Theld looks andfeeld ofcolor combinations, buttons shapes, andotherg graphicaie elementso onLi LibraryPass arel LibraryPass trademarks. Thenameso ofendlogosa associatedw withu LibraryPass's Services arec ownedby LibraryPass anda arep protectedby US. and foreignt trademark laws. Thes Servicesa alsoc contain Contento owned byo otherc copyrighta andt trademarkh holders.E Exceptfor Contento createds solelybyu Users (User Content), Usersn mayn notcopy, modify, translate, publish, broadcast,t transmit, distribute, perfor, display, orsellanyo Contentt that appearso on,pris accessiblet through,t thes Services. Anyu use, thei intellectualp propertyo ofothers, Isal breacho ofthisA Agreement. Theuseo ofany Contentonany otherw websiteo orn computere environmentis expresslyp prohibited. LibraryPassd doesn noto claim ownershipo ofany User Contenth however, byp postingo ort transmiting sucht Userc Contenl, Usersg grantlbraryPass isa affliates, tss successors, ando othersv withy whom Ithasa agreements, anon- exclusive, transferable, host,s store, cache, display (publicly ando otherwise), perform, modely, distribute, adapta and reformat (eachl Inordertoc conformit ittothen medial throughs whichth thes Services ares avallable). aggregate,t transmit.t translate, create compilations, displayp publlcly. performp publiclya ando explot( (ncludingb butnotli limitedto overt thel Internetoranyo other usssorm media)s sucho Anya anda alintellectualp propertyr rightst thataren note expresslys granted aren LibraryPassa anditsii licensors. LibraryPass't retainst ther right,! Initsa solec discretion, todisablea andiort terminatet theA Accountsof Usersv whoir infringe (or, inu LibraryPass' discretion, whon repeatedlyi infringe)o onLibratyPassor others' copyrightso orotherir intellectualg property rights. POLICY. Theuse of User informationk Is9 govemedbyt thel LibraryPass! Privacy Policyy whichise expressiyir incorporatedin thesel Termso ofUse andmayb bes accessedbyu Users through useo ofalinka atthel botiom ofLibraryPassw webp pages. LTHSISACONTIRACT. (collectively," "Sites"). POLICY. POLCY. distributed. USEF POLICY, (4)USE OF POLICY, and (5)DMCAT TAKEDOWN copyingo joflbraryPass Content, or Contentt thatc constiltutes woridwider righttouse, copy, ofanyn networks, devices, services,or Dale. whetherp publiclyp postedo orp privatelytr transmitted- federal, statea andic locallaws," includingb butn notl limited tol laws Laws"). Asthec controllera andp processorof andfora allws CPPI). Theu Libraryis fore what froma users asp parto ofthe 929 0246 VERRSt docx the forprotectiono ofall theirri rights, andforo 2024 26, February Forit itself, theLibrarya agreest witht theA Acceptablel Use Pollcy, thel Useo Software Policy, andthe Digital VI. LIBRARYE6SS NOTF RESPONSIBLE; FORC CONTENTO ONT THIRDPARTYWEBSITESG OR MINUTE BOOK 933on), Thepartys seekingtoir initiatem mediations shalldosobys submitingatomal, writlen other Agreementt toli oflegalp proceedingst litigate partiesh heretoy with othern matters, oralor withn respecttothe priorw DEALINGS WITHA ADVERTISERS. controlt thoses sites. Itis froms suchs fora from VII. THISA toas" "Services." Invoicesf for Services. D. Agreement, anyo party. This obligationsir inthiss sections shafsurvivec compieionorltminusione ofthea agreement, requesttotheo butu underr no circumstances shalle eltherg party requestm mediatione ofanyc claimordi dispules arisingoutofthisA thatis requiredh hereunders afters suchp periodo oftimea asy wouldn normally bartheinitiationa such Dispute undert thel lawso afthes Stateo ofAlabama. G. Complete Agreement This agreemento containst thee entirea betweent the respectlot then matters coveredh herein. Noothera agreements, representalions, warrantieso oro written, purportedly agreedtoorn representedbyo oronb behalfo ofLibraryPassby: anyo ofitse employeeso oragents, or containedir na anys salesr materials orbrochures, shallbed deemedt tobindthep partiesh herelo matter hereof. Assignment: ThisA Agreementn mayn notbea assignedt by eitherp party withoutt thep writtend consent ofthe party. Termination: ThisA Agreementn mayb bet terminateda atanyt timeb bye either partyb byg givingw writtenn noticet tothe other. lfthe Agreementiste terminated, LibraryPasss shallbep paidf forallworkp performedp priortothen notice. IfLibrary make timelyp payments, itisc causef fors suspension ofservices. Waiver Damages. Exceptf for Claims byt theL Librarya arisingf fromL LibraryPass's! breachof service warranty, each partyv waives allo Claims against the otherp partyt fora anys special, incidental, consequentialori indirectd damagesv whatsoevero ofany description (ncluding. withouti limitation, damagesf forlost business, profit, advantage, losto opportunity. loss ofsavings orrevenues. lostp productivityo orfori increasedo costof operations)a arisingo outoforr relatedtot thef failureb bye eithero ofthemtoperformt thelrn respective atheru undert thisa agreement Applicablel Law," Then meaning. legale effect, andenforcemento oftermsa andp provisions shallbeg governedb byt thel laws ofthes Stateo conficl-of-lawp Immigrationl Lawo Compliance. LibraryPassn representsa andwarrantst that (a)it itdoes notk knowinglye employ, hiref fore employment, orc toemploya an" unauthorizeda allen," asc defined by: theE Beason- HammonA Alabama Taxpayera and Citizen Protection Act, ActNo. 2011-535( (H.B. 56).a as amendedf from timetoti time (the" "Acr)and that, duringthep performance ofthis Agreement, tshallp Act; (b)itwillc comply with alla applicabley provislons ofthe Actw withn respecttoit itscontractors by entering a intos ement orby obtaininga ana afidavitf froms e witht the Actv withr respectto theirp participationi intheE E-verify program; and( (c)its shalln nothire, retaino any contractort thatit knowsis notino comply witht thel ImmigrationR Reforma ando Control Actof1 1986, asa amendedbyt thel immigration Actof and employmentp andthatif receivesa actualk knowiedge oftheL unauthorizeds status d inthes State ofAlabama, eachofitss subcontractors, orotherp parties withw whom thasa contract, toactina violates any termo afthisp paragraph, this willbes subject toimmediate byt Library. Tothef extent permittedbyl law, LibraryP Passs shalld defend, lindemnifya andhold thel Libraryf from any anda alllosses, consequentiald damages, (ncluding, butnotimitedto, attorneys' fees), ciaims, sults," fines, penalties, andany other costs amtingoutoforinany wayre relatedto LibraryPass Sitesr mayi includel linkstot third-party websites. LibraryPassd doesn notpublishor possiblet thats some oftheses shtesn may, fromt timetotime, contain materialst thatareo objectionable, uniawful, ori inaccurate. LibraryPassd doesn note endorse, andis notr responsibleo orli liable, fora anyo content, advertising. products, services orothern materialso onor availablefr sites. TheL Librarya acknowledgesa andagreest thatu LibararyPassisn not responsiblef anyc contentoro olherm materials, orthep privacy policiesa andp practiceso afthirdparty websites. Byu usingthes Services, Librarye expresslyv waivess anyri rights, claimso orli liability against the useo ofanyt third-p partyv websitea anda acknowiedgess and agreesthat LibraryPass isnotliablef fors anyk losso ord claims against ana advertiser. ALSOC CONTAINSV WARRANTY DISCLAIMER, RELEASE OFLI LIABILITY, OF LIABILITY, CHOICE OFL LAW, DISPUTER RESOLUTION, Services: LibraryPass agréestop providel Libraryt thes servicesli listed. Suchs servicesa areh referred Performance:! LibraryPassn representst toLibraryt thatthes serviceste tobed deliveredo orrenderedhereunder wlbethek andqualityd designated. LibraryPassn makesnoo otherre representations arwaranties, whethere ex- pressedori implied, withn respectt tothes servicesn renderedh hereunder. C. Paymentfors Services: Librarya agreest top payl LibraryPassa amountsa agreedtou uponn receipto ofproper Confidentiall Information:E Eachp partytothisA Agreements shallnotd discloset toanyr non-partyt tothe informationofsuche atherp party. Confidentiallr Informationisi Informationy whichr relatesto sucho otherp parly'sn research, development, trades secretso arb businessa affairs, buto doesr noti includel informationy which is.generallyk knowno ore easilya ascertainable! byr non-partieso ofordinarys skill. LibraryPass herebya acknowledgest that duringthep performanced ofthis contract, LibraryPassn mayk leamoforre receive confidentiall Libraryl informationa and therefore LibraryPassh hercby confirmst thatalls suchi informationr relalingtot Librarysb businessw wilbekept confidentialb byl LibraryPass.1 Thiss section shalln nota applyt toinformationir inwhateverf formt thato comesi intothe publc domain, nors shallit restrictl LibraryPassf fromg giving noticesn requiredbyk laword complyingw witha anordert toprovide informationo ord datav sucho orderis issuedbya court, administrative agency oro othera authorityy withp proper jurisdiction, orifitisr reasonablyr necessaryf forL LibraryPasstod defendi itselff from any suitord claim. Indemnification: LibraryPassa agrees toindemnifys andholdL ibrary, anditso officers, employees, and agents, froma anda against liablity forallclaims, iosses, damages, andexpenses, includingr reasoneble attomey" fees (collectively" Claims"), tothes such arec caused! by LibraryPass' negligenta acts, errors, ord omissionsin performingitss Servicest fort Project. Thisi negigenceorwiliuin misconducto ofLibrary andils employeeso ors agents. F. DisputeR Resolution: Ther falthe effortst anyo dispute, controversyo claimb betweent them arising from! their interpretation,e enforcement, orfailureo either perform theirn respectived obligationst thereunder ("Dispute). ifthoser representativesare toamicablen resoive itwilbee escalatedto tothes managerioficiall levelofeachp partyf for Ithe Disputed anyo claimb thep partiess shallb bei ligatedina courtofcompetent) jurisdictiont thatis slocatedin inJ County, Notwithstanding, priartothein initiationofanyle legalp proceedingsc concemingaD Disputek forwhich! thea amountin controversye exceeds Suchr mediations shall bec conductedin Jefferson County utilizingt thes serviceso ofar mutually agreedr mediator( (ora mediators selectedu undert then rules oftheA AmericanA AND obligationstothe excepttot thee extento otherwiser requiredbya ofthea applicable agreement theE- Verify programa asre requiredu underthe 3 providingt thats such contractorsa arein withtheA Act. Providert furthera andwarants M agreesa thate employeet from theF Project, jobsitec orp premiseso of E. obligationd doesnotextemdibCwimar resullingf fiomthe ofeschp party whos administert this agreementw wifl uset theirg good atthes seniarc officialk level,t thed disputer mechanismfor value,t thep parties agreet tos submit such controversyt tonon- binding mediation. the ands ashion. UibraryPass'sf failure fulfillit itso obligationsi inthisp paragraph. lfihep parties areu unablet toagreeo onsuch ACCEPTABLE! USE POLICY Effective date: April1, 2022 enteredonthis day,b byandb between,t thef followingparties: LibraryPass, Inc. Cus", "we,or" "ourloperatest the LibraryPass ando Comics Pluse websites, andthel LibraryPassr mobile applications! (the Service"). Remember thaty youru usec ofLibraryPass Services isatalltimess subjectt tot thel Terms. &Conditions whichi incorporatest thisA Acceptablet User Policy. Anyt termsv we usel here without defining them havet thec definitionsg givenint thel Termso ofService. Your represent, warrant, anda agreet thaty youw willn not contributea any Contento or User Submissiono or otherwise uset thes Serviceso ori interacty witht thes Servicesi inar manner Infringes orv violatest their intellectualp property rights ora anyo otherr rights ofanyone elset (including LibraryPass andit itsl licensors!: Violatesa anyl lawo orr regulation; Isharmful, fraudulent, deceptive, threatening. abusive, harassing. defamatory, vulgar, obscene, ord otherwised objectionable; jeopardizest thes security ofy your LibraryPassa accounto ora anyones eise's (suchas allowing someone elset tolog-ina as youo ont thes Services); Attempts, inanyn manner, toc obtain thep password, account, or others security information froma any other user; Violatest thes security ofa any computer network, ord cracks anyp passwords ors security encryption codes; Runs Maillist, Listserv, anyf formo ofa auto-r responder or" "spam" ont thes Services, or anyp processest thatr rund ora area activatedv whiles youa aren notk loggedi intot thes Services, ort thato otherwisei interferev witht thep properv working ofthes Services placinga anu unreasonable! loadond thes Services' infrastructure); "Crawls," "scrapes." or"spiders" any pageo orp portiond ofthes Services (throughu useof manual ora automatedn means); Copies ors stores anys significantportionc ofthec Content: 10. Decompiles, reverse engineers, ord otherwise attemptst to obtaint thes sourcec codeo of thes Services. 11. Youwilln notu usea anyl log-inc credentials thaty youlren nota authorizedt touse. 12. Fora anys Services (or any portions ofthes Services)t thatu usep passwords, yovagreeto keepy yourp password(s) privatea andy yous agreen noto disciose anyp passwordst toa any individualnota authorizedt tor receives such pasbruary. 26, 3036t passwordsin any publicy wayt (including on anyw widely-a accessiblel internet pagec orinh hardo copyo on LIBRARYPASS. Inc. M (Binding Signature) lans Singer (Print Name) PresidentaCEO (Title) O'NEALF PUBLICLIBRARY (Bindings Signature) Name) (Print (Title) that: (Date) (Date) (includings by J:Minutes & AsmasCamsi00DAusA Minutes. docx abulletin board, etc.). MINUTE: BOOK 94 165 browser. Theya allowl LibraryPasst torecognizey youro device orv webb browserv whenyou Data Controllerr meanst then naturald ork legal persons whofeithera alone orj jointiy orin commons with otherp persons) determines thep purposesf forv whicha andther mannerin whicha any personali informationa are, ora aretobe, processed. Fort thep purposed ofthis PrivacyP Policy, we area aData Controller ofyourp PersonalData. Data Processors (ors Service Providers) Datal Processor (ors Servicer Provider) meansa anyr naturalor legal persony who processest thed datao onb behaif ofthe Datac Controller. Wen mays uset thes servicesof variouss ServiceF Providersi ind order top processy yourd datar more effectively. Datas Subject (oru User) Datas Subjectisa anyl livingi individualv whois using our Service andisthes subjectof PersonalData. Information Collection And Youcanuser mosto ofthes Services withouts submitting muchi informationto LibraryPass. Avalidli library cardo ors schooll Services. Wec collect severald different types ofi informationf for variousp purposest toprovide andi improve ours Servicetoy you. Types of Data Collected Personal Data While using ours Servicew wea asko only foravalide emaila address. Incertain circumstances, wed dor notr require event this,i ie, Googles SAML,S SIP2, oro others single signs service instances. We don not collect names, age. gender ord anyp personalo datd. Usage Data Wen may: also callecti informationt thaty yourt browser sends whenever youv visito our Serviceo orv wheny youa accesst thes Serviceb byort througha amobile device (Usage Data"). This Usage Datan mayi includei informations sucha asy youro computer'si Internet Protocol address (e.g. IPa address), browsert type, browserv version, thep pageso ofour Service thaty youv visit, theti timea ando datec ofy youry visit,t theti times spento onth those pages, unique When: youa access thes Serviceb byort througha mobilec device,t this Usage! Datan may includei informations sucha ast thet type ofr mobiled devicey youu use,) yourn mobile device uniquel ID, thel IPaddress ofy yourr mobiled device, yourr mobilec operatings system, the PRIVACY POLICY Effective date:) june3 30, 2023 visito oru uset thes Services. Data Controller LibraryPass, inc. fus", "we', or' "our)operatest theL LibraryPassa andComics Pluse websites, andtheL LibraryPassn mobilea applicationst (the" "Service"7. LibraryPassr respectsy yourp privacy. The purpose ofthis Privacy Policyl iston makey you aware of howy wec collect, manage, protect, use, and/ors shareh informationa andv what choicesa area availablet toy youregardingt thec collection, usea andd distributiond ofyour Personall Informationa andn non-p personallyi identifiablei informations ("non-P -PIr). Becauser manyu userso ofthes Service areu undert thea ageo of1 13. this policya alsop presents howa andw whatir informationl LibraryPass collectsf from childrenv whoa areu under 13 yearso old. Thisp page informs youo ofourp policies regardingt thec collection, use, andd disclosureof personald datav wheny youu usec ours Service andthed choices) youl havea associatedv with thato data. usey Weu yourd datat top provide andi improvet thes Service. Byu usingt thes Service, you agreet tot thec collectiona andu useo ofinformation ina accordance witht thisp policy. Unless definedir int thisP Privacy Policy,t terms usedi inthis Privacy Policy havet the samer meaningsa asi inourT Terms ando Conditions. Definitions Service: Servicer meanst theo comicsplus.appy website, library.librarypass. com website, theL LibraryPass mobilea applications anda anya anda allwebsites anda apps operated byl LibraryPass, inc Personal Data Datalsinformationt thato canbe usedo onit itsownt tol identifya aspecific person. Fore example, Personal Datac canb beafulln name, homea address, email address, phoner number, oric login details. Itisd dataa abouta livingi individual who can beic identifiedf froms suchi informationt (orf fromt those ando otherir informatione eitherin ourp possessionor likelyt to comei intoc our possession). Usage Datais iso datac collecteda automaticallye eitherg generatedbyt theu useo ofthe Servicec orf fromt thes Servicei infrastructurei itself (fore example, the durationo ofapage Cookiesa ares small dataf filei identifiers thata aret transferredtoy your deviceorw web Use IDisally your needto usen mosto ofthe Usage Data visit). Cookies devicel identifiersa ando other diagnostice data. typec ofmobilel Internetb browsers youu use, unique devicel identifiers ando other Weu usec cookiesa ands similart trackingt technologiest tot trackt thea activityo onours Service Cookies aref flesy withs smalla amounts ofdataw which mayi include ana anonymous uniquei identifier. Cookiesa ares senttoy yourb browserf froma websitea ands stored on yourd device. Trackingt technologies alsou useda areb beacons, tags, ands seriptsto collect andt tracki informationa andtoir improve anda analyzeo ours Service. Youd cani instructy yourb browsert torefuse allc cookleso ort toindicatev whenad cookieis being sent. However,i ifyoud dor nota accepto cookies, youmayr notb bea ablet touses some Sessiono or Required Cookies. Weu uses Session Cookiest to operatec our usesf firstp partyo cookies (le. cookies set directly byL LibraryPasst toy your device)that ares strictly necessary. Thesea ares essential cookiest thatle lety your movea aroundt the Servicesa anduset theirf features.) Withoutt thesec cookies, coref functionalityo cannotb be provided. Youc cannoto object tot thesed cooklesa aso otherwiset thes Services cannot be Preference andR Reliability Cookies.) WeuseP Preference Cookiest toremember your preferences andv variouss settings. Thesec cookies allowu ustom monitora andi improve thes Service'sp performance andn reliability. Theya alertL LibraryPass whent thes Serviceis notp performinga ate expectedk levels. These cookies alsoh helpy usu understand user behavior withint thes Services, sucha as whichf features ofthes Servicesa aren most popular. Thisi informationh helps LibraryPass designa better experience. Securityc Cookies. Weu uses Security Cookiesf fors security purposes. Use of Data LibraryPass usest thec collected dataf forvarlousp purposes: Toprovide andn maintain ours Service; Tonotifyy youa abouto changestoo ours Service; doso; Tomonitort theu usage ofours Service; Todetect, preventa anda addresst technicalissues: Determinings yourl library carda authentications status; Detectingy yourv webb browser language;: Displayings youri indicatedf fontp preference: Keepings youk loggedi inasyoun navigater relatedv webpages and Determiningh hown manya activei installations ofServicese exist GDRP Compliance The General DataP ProtectionF Regulation (GDPR)isac datap protectionl lawt thatwent intoe effect on: 25 May2 2018. Itappliest toa allo organizationst thatc collect and/or process personal datac ofindividuals locatedi intheE Europeanl Union. The GDPRa appliest tol LibraryPass because wes servel library patrons ands studentsin the EU.L LibraryPassis Is committedt to GDPRC compliance. LibraryPass functions asthed Controllero ofp personal datab becausev wec determine the purposesa andn means ofdatap processingf ford datac collectedb byo our Service. Wedo notr requesta any personald data, sucha asane emaila address. Other personald data, sucha asaccokiei identifier ord device identifier, mayb be collectedbyo our Service duringau user's interactionv witht thes Service. LibraryPass determinest thep purpase andl legall basisf fors suchd dataib beingo collectedbyi its Service. Itisin importantto recognizet thatL LibraryPass' Services are designedt toc collect andp processt ther minimal personaldata necessaryt top providet thes Servicest totheu user. Additionally, asn requiredo ofControilers! byG GDPR, userso cand contactl LibraryPass directly to exerciset their rightst top personal data access, rectification, portability, objection, ande erasure (seeb belowf forr morei information). LibraryPassv willr respond toa alln requests withint the GDPR- required: 30-dayt timeframe. LibraryPass' serversa arel located! Inthel Uniteds States. Asthel US-EUP Privacy Shield Framework hasb beenc declaredi invalid byt thes European Courto hasa adopteds StandardContractual. Clauses (SCCs)tos safeguardi internationald data transfers, includingt transferso ofp personaid dataf fromt theEU,S Switzerland, andthel UK, totheus. Pleaser notet thatv we dor notr requesto orrequirea anyp personald dataf for your Ifyoua area aresidento oftheE EuropeanE Economic Area( (EEA) youl havec certaino data protectionrights. LibraryPass aimst tot taker reasonables stepst toa allowy yout to correct, amend, delete, orl limitt theu usec ofy your Personal Data. Ifyouv wisht tobeis informed whatP Personal Dataw wel holda abouty youa andif ifyouv wanti ittober removedf fromo our systems, please contactusa atotsellapebiBaly: 26, 2024 Incertain circumstances,) youh havet thef followinge datap protectionri rights: diagnostic data. Tracking: & Cookies Data andh hold certaini information. portions ofours Service. Examples ofCookiesv we use: Service. LibraryPass: provided. ofjustice,. LibraryPass usec ofthes Services. Toa allowy yout top participatei ini interactivef features ofour Servicev wheny youc chooseto Toprovide Mar.Agendas.Coum1.20242024026 Minutes. docx Togathera analysis orv valuablei informations sothatw wec canimproved ours Service; 166 MINOTE BOOK Therl righttoa access, update ortod delete thei information weh havec ony you. Whenever madep possible.) youd cana access, update orrequesto deletiono ofy your Personal Data directlyy withiny youra accounts settingss section. lfyoua are unablet top performt these actions) yourself, pleasec contact ustoa assist) you. Then rightofrectification. Youh haveti ther righttoh havey youri informationrectimedif thati informationisi inaccurate ori incomplete. Ther righttoobject.) Youh havet ther rightto objectt too ourp processing ofyourP Personal Data. Theri rightofrestriction. Youl havet ther rightb torequestt thatv wer restrict thep processing ofyourp personali information. Ther rightto datap portability. Youl havet ther righttobep providedv witha ac copy ofthe informationv weh ony havec youl inastructured, machine-readable andc commonly used format. Ther righttow withdrawo consent. Youa alsoh havet ther rightt tov withdrawy your consentat anyt timev wherel LibraryPass reliedo ony youro consentt toprocessy yourp personal information. Pleasér notet thatv wer maya asky youtov verifyy youri identityt beforer respondingtos such requests. Youh havet theri rightt to complaint toal Data Protection Authority abouto ouro collection andu useo ofyour Personal Data. Forn morei information, please contacty yourl local data protectiona authorityi int the Europeans EconomicA Areal (EEA). LibraryPass wilic continuet tor monitora ande evaluate GDPRO compliances guidance supplied byr regulatory bodiesa ando others, andn maya adjusti its GDPRC compliance effortsi fnecessary. Ifyour havec questions regarding this GDPR page, ora about LibraryPass' GDPRO compliance, please emaili nfo@librarypass.com. LibraryPassy willl retainF Personal Datac only fora asi long asisn necessaryf fort the purposess seto outi inthisP Privacy Policy. Wew willr retaina andu usey yourP Personal Datato thee extentr necessary toc comply with ourl legald obligations (fore example, Ifwea are requiredtor retainy yourd datat toc complyy witha applicable laws), resoive disputes, and enforce ouri legala agreements andp policies. LibraryPassv willa alson retain Usage Dataf fori internal analysisp purposes. Usage Datais generally retainedf fora shorter period oftime, excepty whent thiso dataisu usedto strengthen thes security ort toir improve thef functionality ofours Service, orweare legally obligatedt tor retainthis dataf forle longert timep periods. LibraryPassv willd de-i identifya andr removea alla accounto dataf fora anyn non-renewing accountt thatr requires ustod doso. 9Pransfer Of Data Youri information, including Personal Data, mayb bet transferredt to- andm maintained on-C computersl locatedo outsidec ofy yours state, province, countryor other governmental) jurisdictions where thec datap protectionl lawsn mayd differt thanti those fromy yourj jurisdiction. Ifyoua arel locatedo outsidet thel Uniteds States ando chooset top providei informationto Us, please notet thatw wet transfert the data, indudingp Personal Data,t tothel United States andp processitthere. Youro consentt tot thisF Privacy Policyf followedbyy submissionofs suchinformation represents) youra agreement tothartr transfer. yours LibraryPassv willtake alls stepsr reasonablyn necessarytoe ensure thaty your datais treateds securelya andir ina accordancey witht this Privacy Policya andr not transferc PersonalD Datav willt takep placet toa and organization ora acountry unlesst therea are adequate controlsi inj placei including thes security ofy youro dataa ando otherp personal Business Transaction: lfLibraryPassisin involvedinamerger,: acquisition ora asset sale.y your Personal Datan may! bet transferred. Wev willp provider notice beforey your Personal Datai istransferred andb becomess subjectt toad different PrivacyP Policy. Disclosure for LawE Enforcement: Under certain circumstances, UbraryPassmay ber requiredtod discioses your Personal Dataif requiredtodoso bylaworin responset tov validr requestsb byp publica authorities (e.ga acourto torag government LegalF Requirements: LibraryPass mayo discloses your Personal Datair int theg good falthi beliefthats sucha actionis isr necessaryto: Tocomply witha a legald obligation; ofyour information. Disclosure Of Data agency). Retention of Data Toprotect: andd defendt ther rights orp properyoflibrayPass" Inc Toprevento ori investigate possiblev wrongdoingi inconnection witht the Toprotectt thep personals safetyo ofu users ofthes Serviceort thep publiça and Service; Toprotecta againsti legall liability. Security Of Data youp providet tolibraryPass. information. ThelibraryPass Privacy Policyisi incorporatedhereint byr reference. TheF Federal Trade Commission's Children's Onliner Privacy Protection Act("COPPA requires ustoir informp parents about howv we collect, use, ando disclose Personal Under COPPA," "Personall Information"is defineda asi individuallyi identifiable information, andi includes: fulln name( (firsta andk lasta ahome ord otherp physical addressi including streetn name andcityo ort town: online contactir informations suchas ane emaila address ors screenn name:a phone number; aSocials Securityr number;a photograph, video ora audiof filec containinga achild'si image orv voice;a apersistent identifiert that can bei usedt tor recognize achildo over time anda acrosso different websiteso ord onlines services: geolocationi informations sufficientt toi identifys street name andr name ofcity ort town; orinformation collectedt thatisc combinedv witht the individuallyi identifiablei information! listeda above. Wec don not knowingly collect personallyi identifiablei informationf froma anyone- includingthose undert thea agec of18. Ifyoua area parento ors guardiana andy youa are aware thaty your Childrenhave provided us wich Personal Data, pleasei immediately contact us. Ifweb become aware thatw weh havec collectedF PersonalD Dataf fromo children without verification ofp parental consent, wewillt takei immediates stepst tor remove LibraryPass Services arei intendedo only fors students andp patrons ofeithera aK1Zor Public: Library. Assuch, students andp patronsh have access tot thes Servicest through studenti IDr numbert toa accesst thes Service. Ourr request fors suchi identificationis solelyf for thep purpose ofvalidating thes statuso ofthei identificationr number. Wed do notn request, access, orr retrieve anya additionall information. Alli information, includingi identificationt numbers, isprotectedf from unautharized disclosure. LibraryPass maya alsod collecti informationa abouta childs online activity, digital contents selections, interactionsv witho digital contents sucha as bookmarks, aswella asIP address, devicet type, unique deviced datas sucha as device ID, ando operating system. LibraryPass collectsi informationt througha activep participation oft thec childa and passivelyt through theu use of"cookies" ands similar technologies. LibraryPass collects informationf fromac childino order to: (. Supportt their internalo operations ofthes Services, including butr not limitedto supportf fora activities necessaryt tor maintainora analyzet thes Services, network activities necessaryt top perform authorizeds ERSBAed Weta takeo commerciallyr reasonables security measurest top protecta against unauthgrizeda accesst to,orn modificationor: alterationo of,t thep personali information Wed dot thist through, amongo cther methods, theu useo ofpasswords, firewalls, internal reviewso ofourd datac collectiong process, encryptiont technologiesa ando other physicai securityr measurest tog guarda againsta anyunauthorized disclosure ofy yourp personal Despitet thesen measures, wer recognizet thatt thirdp partiesr mayu unlawfullys obtain access tothisir information andt thereforec dor notg guaranteet thaty youri information willa always remaing private. Inthee eventw wec discover ora arer notifiedo ofa security breachy where personaii informationisa atr risk, tothee extenty youl have provided personalir informations sufficient toc contacty you, wev willn notifys you: ass soona as reasonably possiblei inther manner andti timep periodsr requiredb byk law. Further, ifyouh haver reasont tob bellevet thata thirdp partyh hasg gainedu unauthorized accesst toy youri information, pleased contactu usi immediately ati intoelbrarypasscon. Wed dor nots support DoN NotT Track ("DNT"). DON NotT Track isapreference: youcanset inyoury webb browsert toir informy websitest thaty youo don notw wantt tobet tracked. Youcanenable oro disable Do Not Trackb byvi visitingt thep Preferenceso or Settings page Wen maye employt thirdp party companies andir individuals tof facilitate ours Service ("Service Providers"), top providet the Servicec onour behalf,t top performs Service- related servicesort toa assistu usi ina analyzingh howo our Servicei isused. Theset thirdp parties havea accesst toy yourp Personal Datac onlyt top performt theset tasks onourb behalfa anda areo obligated nott tod disclosed or useit itfora anyo otherp purpose. Ours Service mayo contain! linkst toothers sitest thata are noto operated byus. Ifyouc dlick onat third party links youv willb bec directedb toth thatt thirdp partyss site. Wes strongly advise youtor reviewt the Privacy Policyo ofe everys sitey youy visit. Weh haver noc controld overa and assumer no responsibility fort thec content, privacy policies orp practiceso ofanyt third chldrensPiwaysmaemaaCamanapaa2s Minutes. docx Ifyoua areu under 18a anda are readingt this. pleaset bes suret tor readu this PrivacyP Policy forc Children withy your parentfs)a and/or legalg guardlami).colectivelyr referredtoas "narenteland: askt them nuestione ahnurs whars v dan nnt understand Informationfrom children. "DON NotT Track": Signals ofyourwebb browser. Service Providers thati variousa from ours servers. methods thatr mayn requiret themt to entera alibraryo cardor Links to Other Sites partysiteso or services. usera security ofu users; ofu users orp personal content, purposes, and (i). Determinet thec child's currentg geographic! locations sot thaty wer mayp provide MINUTE BOOK 94 To This Wer mayu update our Privacy Policyf fromt timet totime. Wey willr notify youofany changesb byp postingt then newF Privacy Policy ont thisp page. We willl lety youk know viae emaila and/ora prominent notice ond ours Service, priorto thec change becoming effective andu updatet the" "effective date"a atthet topo ofthis PrivacyP Policy. Youa area advised toreviewt this Privacyp Policyp periodicallyf fora tot thisF Privacy Policya aree effectives whent theya USE OF SOFTWARE POLICY Effective date:A April1 1,2022 Forb brevity, thel Usec ofSoftware Policyiss sometimes referredtoa asthe USP. Remembert thaty youru useofL LibraryPass Servicesis isata alltimes subjectt to our Terms &Conditions whichi incorporatesthist USP. Anyt terms weu useir intheu USP withouto defining them havet thec definitions givent to1 themir intheT Terms ofService. Defaultli licenset terms. To uset thes Services, youn mayb ber requiredt tod download software, services, ord othere executables ("Software"). Wer maya alsor make other Softwarea availablef fory youtod download oru use. SuchSoftware will bes subjecttothe terms ofthel licensea agreement thata accompaniesit. iftherei isnoli license agreement presentedt toy youw witht thes Software, thenthef following! license, in additiontot the other LibraryPass Terms andPolicies, governs) youru usec ofsuch Weg granty youa apersonal, non- exclusive, non-transferable, limitedi licenset toi install anda access thes Software ona anys singlec computer, tableto orr mobilec Thes Softwareis sp protected byc copyrighta ando otheri intellectual property! lawsa and treaties andiso ownedbyu us orourli licensors; Your mayr nots sello orr redistributet thes Software; Youmayn noti incorporatet thes Software or anyp portionc ofitintoa another product; Youmayr notr reverse engineer, decompile, or disassemblet thes Softwareor otherwise attemptt to derive thes source code (excepty where expressiy permittedb by law, andthens solelya asp permitted); Youmayr notn modify,a adapt, or create derivativev worksf fromt thes Software inany way orr remove proprietaryr noticesir int thes Software; Youa agreet toa abidet byal allla lawsa andr regulationsi ine effectregardingy youru useo ofthe Software; 167 localized contenta ands Services: and Changes Privacy Policy (imo Complyv witht then requirements ofourp publishera andi library partners; (i,. Integratev witha additionals service providersf foru useo ofthes Services; M. Personaiizec our Serviceste tob betterr reflect particular interests andp preferences; (vi). Generallyi improve the usere experience. LibraryPassr nevers sellsa child'si information. Wer mays sharea anonymized informationin ina aggregatedf formy witht thirdp partiesino ordert toanalyzes Service usage, improvet thes Services andu usere experience, orford cthers similarp purposes. Theu use andd disciosured ofsucha anonymous informationis isnot subjectt toa anyn restrictions under thisP Privacy Policyf for Children, Achildsi informationi isonlyr retained by UbraryPassf fort theti timep periodr necessarytos supportt thea authorizeds schoold or Whati ifa childs sharesi information witho others while using thes Services? Whileu using thel librarys Services, childrenn maye enjoy opportunitiest top postn reviews ands share digitalo contenti informationy witho othersing publicf forumsa ando ons social networkingy websitess suchas Facebook, Twitter, etc. Whenac childs sharess such information, itisn made public andisn nots subjectt tot thisP Privacy Policyf ford Children. Wea aren notr responsible fora anyt thirdp party's usec ofinformationa achildp publicly displayso ord disclosest througho ours Services. Parentsr maye emaili infoelibrarypass.comt toi inquirei iftheird childhass submitted Personall Informationt toL LibraryPass andto torequestt ther review, correction, and/or removalo ofa anys such Personall Informationf from ours system. Ifyouz areat teacherora administrator: atane educationali institutionu usingthes schoal Services. please emaill intoelibrarypass.comt tor requestt ther review, correction, and/orr removai ofa student's Personall Information, andv wew willf facilitatey your accesst toa andc correctiono ofs suchF Personall Information promptly upony yourr request. Parentsa andg guardians aree encouragedt tor monitort theiro child's digitalo content checkoutsf fromt theirp publici library. Changest tot this Privacy Policyf for Children This Privacy Policyf for Childreny wasl lastu updatedi inA April2 2022. Pleasec checkt this PrivacyP Policyf for Childreng periodicallyf foru updates. Youro continuedu useo ofthe Servicesa aftert thep postingo ofanyc changest tot this Privacy Policyf for Childrenmeans thaty youa agreet to beb boundb bys suchc changes. Inthee evento ofachangec ofcontrol(i (ie.s saled ofsalec orr merger ofl LibraryPass, Inc.) thes successore entityy willb bes subjectt tot theses samep privacy commitments. anyo changes. Changes arep postedo onthisp page. educationalp purposes. Software: device; Youmayr nota authorize, assist, orp posti informationo calculatedtoe enable anyt third partyt to doa anyo ofthet thingsp prohibitedint this Sectionl. M.A AdditionalT Terms ando Conditions. Thes Servicec or Software mayn require agreementy witha additionalt terms andc conditions, ie.,T Third-Partys Software ("Additional Termsa and Conditions"). Such Additionall Terms and Conditions are herebyi incorporatedb by referencei intot thisA Agreement unlesso otherwiser noted. In thee evento ofaconfictt betweens suchA Additionall Terms ando Conditionsa andthis Agreement, theA AdditionalT Terms ando Conditions shallg govern, Il. Automaticu updates; risks ofprematures shutdown. Wer maya automatically check versiono ofthes Software, yourv orp protecti itfromu unauthorized use. Your understandt thati ifyous shutd downt the Softwarec during anautomatic update ord otherwisei interferev witht their installationof theu update,t thes Softwarer mayb bed damageda and/or ceaset too operate, andt thisn may affecto others software youh have. IV.T Thes Softwarek isac commerciall item. Thes Software isa" "commerciali item," ast that termis is definedir in480 CFR. 2.101, consisting of"commercial computers software" and"commercialc computers software documentation." ass sucht termsa areu usedi in48 CFR.1 12.212/Sept.1 1995). V.Applicableo onlyit ifyoui import and/ore exportt thes Software: Youa agreetof fuily comply witha alli importa ande export laws, regulations, rulesa ando orderso ofthel United States, ora anyf foreigng governmenta agencys ora authority, andt thaty youv will notd directly orindirectlye export, re-export, transfera and/orr releaset thes Software, related technology. ora any productt thereof, fora anyp proscribede end-use, ortoany proscribed country, entity orp person( (wherever located), withoutp proper fromt theu U.S. and/orf foreigng government. Youb bearr responsibility for anda assumea alle expensesr relatingt toy yourd compliancey witht thec describedl laws, regulations, rulesa ando orders, andfor obtaininga allr necessary authorizations and VL.A Applicablec onlyt toemployees, agentsa ande end-users oftheUS Government: Consistentv with 48C.F.R. 12.212 and4 48CF.R. 27,405b)2)dune 1998) and48C.FR.: 227,7 7202, allu U.S. Governmente end usersa acquiret the Software with onlyt those rights ass setf forthh herein STATEMAENteOFAOMAPUIAINOA202402261 Minutes. docx LibraryPass' productsa ares compliant withs Section 5080 oftheA Americans with Disabilities ACtTADA). Users witho disabilities aree encouragedt tou use: screenr readers orothert thirdp partyt tooist toa assistv withu useo ofLibraryPass' interfaces. Comics Plusis" "Compliant withE Exceptions" tol LevelA AAofthev Webo Content Accessibility Guidelinev version 2.0. Click heref fora acopyo ofour ACB/VPAI. DIGITAL MILLENNIUM COPYRIGHT TAKEDOWN POLICY Effectivec date:A April1, 2022 Your useo ofu LibraryPass"S Servicesi isa atallt timess subjecttot theT Termso ofService, whichi incorporates thisD DMCAT TakedownPolicy.. Anyt terms we useh herev without definingt them! have thed definitions givent tot themi inthel Terms ofService. L.DigitalN Millenium CopyrightA Act. Inaccordancer witht the Digital Millenium CopyrightA Act, LibraryPass hasa adoptedt theg generalp policy belowt toward copyright infringement. Thea address ofLibraryPass" DesignatedA Agentb to Receive Notification ofClaimed ntragementDesgnated, Agent)is is listeda atthee endo ofthis Policy. II.P Protectiono ofi intellectual propertyr rights. LibraryPassr respectst thei intellectual propertyr rights of others ande expectsy youtod doti the same. Wer reservet therightto: (1)block accessto, or remove, materialt thatv we believeing goodf faithtobe copyrightedn materialthat hasb beenil illegally copieda andd distributedb bya anyo ofour advertisers, affiliates, content providers, members orl Users;a and(2)n remove and discontinue servicet tor repeato offenders. ILF Procedure for Reporting Copyright) Infringements Noticesa andP Proceduref form Making Claims ofCopyrighti Infringement Pursuantt to Title 17, Uniteds States Code, Sections 512(c)12), notificationso of claimed copyright infringements should bes sentt toL LibraryPass Designated/ Agent: lans Singer, %1 Holland, Johns &Penny, LLP, 306W. Sevenths St, Ste,5 500F Fortv Worth, Pursuantto1 Title1 17, United States Code, Section5 512(CM3), anotificationof claimed infringementr relatedt toa anyo ofL LibraryPass servicesr mustb bea awritten communication: addressedt tot thed designated agenta assetf fortha above, andr must includes substantiallys allofthef following: February 26, 2024 () Aphysicalo ore electronics signature ofthec owner (orp persona authorizedtoacton behalfo ofthe owner)ofa ane exclusiver rightt thatisa allegedly infringed; WCAG ACT updatei ittoir improvei its performance ando capabilities, clearances. TX7 76102: (512)400-4318 ADA Compliance Statement ()s Sperin/bRukacono ofthe copyrighted worko claimedt tot have beeni infringed,or MINUTE BOOK93 ifmultiple copyrightedy worksa are coveredbya asingler notification, alistofeach copyrightedy work claimed tohaveb beenir infringed; (M)Informationr relatedt tot thev workis)r reasonablys sufficientf forL LibraryPassto promptly locatet thev work (e.g. titleo ofwork, locationv withinl LibraryPass, etc (Mvir Informationn reasonablys sufficientt top permitl LibraryPasst toc directiyo contact the complaining party, sucha asacompleter namea anda address, telephoner number,a and (VAS statementt thatt thec complaining partyh hasa goodf faithb belieft thatu used ofthe workis)ir inther mannerc compiainedofis nota authorized byti thec copyrighto cwner,i its (vi)A statementr requestingt thatL LibraryPasst takea aspecific act withr respecttothe allegedi infringement(e.g. removal, accessn restrictedo orc disabled); and (VI)A statementt thatt their informationir int the notificationis isa accurate, andu under penalty ofp perjury. thatti thec complainingparty: is authorizedtoa acto onb behalfo ofthe owner ofane exclusiver rightt thatisa allegedlyi infringed. ane emaila address; agent, ort thela law; J:Minutes & Agmaas/Couma1n20242024026Mimuesdaex February 26, 2024 MINUTE BOOK94 169 S JMinutes & AgendaslCouncil202420240226 Minutes. .docx February 26, 2024 170 Environmental Sustainability Committee Intent andp purpose. Thei intenti istoe establish the Environmental Sustainability committee oft thec cityo of Mountain Brook sucht thati ty will maker recommendationsi tot thec city councilt thatp promoteg good stewardshipa ande environmentali integrityo ofpublicp property. Established; membership; terms. AnE Environmental Sustainability committeei isk hereby established ("committee"). Thec committee shallo consist offiver members whos shallb bea appointed by thec cityc councilf fort termso oft threey years; exceptt that, ofthei initialn memberso ofthec committee,t twos shallb bes appointedt tot termso ofthree years, twos shallb bea appointedt tot terms oftwoy years ando ones shallb bea appointedt toat termo ofone year. Meetings, procedure, andr records. (a) Thec committees shall: (1)Annually electf froma amongt themselvesa chairmana andav vice-chairmant tos serveinthe absence ofthec chairmans ands such othero officers, ifany, whicht then memberss shall considerr necessary or appropriate; (2)Sclectat timef forn regularlys scheduledp publicr meetings; (3)Adopts suchr rules andregulationsf forti thec conducto ofitsn meetingse andt thco operation ofthe board ast them members considern necessary anda appropriate; and (4)Conducts sucho other business withn respectt tot theo organization ando operation oftheb board whichi itsm members considers appropriate. (b) Attendanced ofthreer memberso ofthec committeca ata anyr meetings shallo constitutea quorum for transacting! business. Alln meetings ofthe committees shall bec opent tot thep public andn noticed ofeachm meetings shall beg givenb byp postingr notices within thec citya att thes samep placesv where ordinancesa adopted by thec city council arep posted. Thec committees shallk keept ther minutes ofitsn meetings andt the committee'sr ruleso ofp procedures shall beF Robert's Ruleso of Order. (a) Ina additiont toi itsr regularlys scheduledr mectings, theb board'sr rulesa andn regulations shall providet thats specialn meetings oftheb boardn may bec called by thec chairman oft theb board orby thep presidento ofthec cityo councilu uponr notle lesst thant threed days' priorn notice tothen members oftheb board ofthet time, places andp purpose ofsuchs special meeting. Anyr membery whof failst to attend atl leastt three (3)regularly scheduledn meetings ofthe committeev withina twelve-monthy period, withoutr reasonablej justification tother memberso of thec committee, will,u upona majority voted ofthec committee, be deemedt tol havev vacated his/her appointment, whichy vacancys willb bef filledbyt thec cityo council, fort theu unexpired MINUTE BOOK93 EXHIBITA Duties. Thec committee shall: (I) Maker recommendationst tot thec cityo council top promotea ande enhance 19 quiet, clean, and healthy environment onp publicy property fort thel Mountain Brook community; (2) Identify andr recommendr methods resourcest implementation ofe environmentallys andr sustainable toa assistt thec cityi int thep promotion and (3) Identify andi inventory property thatis isc ownedmaintained by the City ofMountain Brook's realp property thatc canbee enhancedv with pollinator-friendly) plantings; (4) Serve ast theN Mountain Brook Bce City Committee; (5) Strive ton maintain Bee USAa affiliate (6) Strive ton maintain American Green City Alliance (AGZA)cerification: status; (7) Strive ton maintain! Mayor's) Monarchl Pledgea affiliates status; (8) Strivet tor maintain National Wildlifel Federation! Monarch Waystations affiliates status; (9) Strivet tor maintain participationi in! Homegrown! National Park; (10) Coordinate witho otherc city boards andc committeest tos strategizea andi implement cohesive programs andi initiativest tos supports sound environmental practices on city ownedmaintained, property; (11) Make recommendationst tot the city council ono othern matters concemingt theu useo of nativep plants andt thes supportf forp pollinator! habitatso onp publicp property; (12) Makes studies andr recommendations tot thec city council on other matters concerning environmentally sustainable practices for properties owned/maintained byt thec City. practices onp public property; City status; term. :Minutes & Agendas/Councii202420240226 Minutes. docx February 26, 2024