Planning Board Minutes Regular Meeting Maggie Valley Town Hall Boardroom Tuesday, December 19,2023 5:30pm  Planning Board Members Present: Chairman Eric Helfers, Jeff Lee, Bill Sebastyn, Jim Heffron  Members Absent: Janet Banks  Staff Present: Sam Cullen, Town Planner, Noah Taylor, Assistant Town Planner  Others Present: 1 1. Call to Order said by all.  The meeting was called to order at 5:30 pm by Chairman Helfers. The Pledge of Allegiance was  2. Roll Call/Quorum Determination Four members are present. A quorum was established. 3. Disclosure of Conflicts/Approya. of Agenda  Chairman Helfers asked if there were any conflicts ofi interest on the agenda for anyone. There Mr. Helfers asked if there was any discussion. There was none. He then asked for a motion to Bill Sebastyn made the motion to approve the agenda for the December 19th meeting.  were none. approve the agenda.  Jim Hefferon seconded. The Motion passed with all in favor.  4. Approval of Minutes a. November 21, 2023  Chairman Helfers asked if there were any other corrections to the minutes.  Bill Sebastyn stated some capitalization errors. motion to approve the corrected minutes.  Mr. Helfers asked if there was any more discussion. There was none. He then asked for a AI motion to approve the corrected minutes was made by JeffLee. Bill Sebastyn  seconded. The Motion passed with all in favor.  1    Planning Board Minutes Regular Meeting Maggie Valley Town Hall Boardroom Tuesday, December 19, 2023 5:30pm  5. New Business  a. Request for Final Plat Approval of. J-Creek Development. PIN 8607-27-9452. Planner Cullen gave the report and background information. He stated that this plat was the exact same as what received preliminary approval on October 16th and is now ready for the final He mentioned how a vegetative buffer was not required by the Board of Aldermen (BOA) due to infrastructure restrictions, but they required a 6-foot-tall fence along 276 instead. Planner Cullen stated that the fence was not completely installed due to gaps needed for construction entrances. He stated that the remaining sections of the fence had received He mentioned that the plat is one phase, and the lots may be sold once subdivided. Chairman Helfers mentioned access points and how this property has two, but' Valleyview Planner Cullen stated that the driveway permit for Valleyview has not been submitted to NCDOT but would be at the time of preliminary plat approval and could lead to more access points on Bill Sebastyn mentioned that seeing options for buffering zones being presented from the Planner Cullen stated that the BOA is considering buffering requirements to be reviewed. Jim Heffron stated that the design oft the fence will lead to iti not lasting as long. He asked if the Planner Cullen stated that the POA will maintain it and individual homeowners could install more Jim Heffron stated that a presentation of possible buffers before site plan approval would be Jeff Lee asked if the Lot meets the impervious surface water study for the town standards, as it isr mentioned ini the comprehensive land use plan and if the engineer does any testing. Planner Cullen stated that the County handles stormwater runoff and erosion control. Warren Sugg of CDC stated that they submit plans for erosion control to Haywood County and Jeff Lee stated that impervious water runoff is an issue and gave some examples of issues that  approval.  performance guarantee approval ini the amount of $12,500.  Development has only one.  that property.  beginning could be helpful.  fence will be maintained and by whom.  fencing.  beneficial to make recommendations.  they do factor things such as runoff.  arose from the past.  2    Planning Board Minutes Regular Meeting Maggie Valley Town Hall Boardroom Tuesday, December 19,2023 5:30pm  Chairman Helfers asked how they calculate the study and if the town could impose a tax on Mr. Helfers asked if there was any more discussion. There was none. He then asked for a Bill Sebastyn made the motion to approve the request for final plat approval of J-Creek Development for the parcel known as PIN: 8607-27-9452. Jim Heffron seconded. Motion  square footage ofi impervious surface.  motion to approve the final plat for the subject property.  passed 3-1.  Yay: Bill Sebastyn, Jim Heffron, Eric Helfers. Abstaining: Jeff Lee After the plat was approved, the planning board members had additional comments. The planning board asked if we could investigate a stormwater ordinance at the next meeting. Planner Cullen stated that a stormwater ordinance would be based off State requirements and Planner Cullen stated the requirements for having a stormwater officer and the amount of work Jeff Lee stated that impervious surface studies are good and very essential, and that the Chairman Helfers stated this plat is a good example on what is needed and what should be Planner Cullen stated the State will require Maggie Valley eventually to adopt a stormwater Chairman Helfers stated that it needs to be done before that to get ahead of the requirements. Bill Sebastyn mentioned the impervious surface of the Ghost Town Parking Lot. Warren Sugg stated that he is willing to meet and answer questions related to the subject of Chairman Helfers asked if we could do a workshop for this issue in the late January and Jim Heffron asked the same, Warren Sugg offered to help with the workshop and explain the  Maggie Valley is not currently a regulated community.  to start such a program.  stormwater shouldn't make itt to the creek.  required ini the future. ordinance.  stormwater.  engineering side of stormwater control.  6. Old Business  a. Single Family Residence Design Standards Information Chairman Helfers asked to table Agenda Item #6, Section. A- Single Family Residence Design Standards Information, due to time restraints, until January 16th  3    Planning Board Minutes Regular Meeting Maggie Valley Town Hall Boardroom Tuesday, December 19, 2023 5:30pm  Mr. Helfers asked if there was any more discussion. There was none. He then asked for a motion to approve the tabling of Agenda Item #6, Section A- Single Family Residence Jeff Lee made the motion to table Agenda Item #6, Section A- Single Family Residence Design Standards Information, Jim Heffron seconded. The motion passed with all in favor.  Design Standards Information.  7. Adjourn adjourned at 6:12 pm. 54  Bill Sebastyn made a Motion to adjourn, seconded by Jim Heffron. The Meeting  AE Noah Taylor, Town Planning Assistant  Eric C.  E  4