MINUTES TOWN COUNCIL TOWN OF SHENANDOAH May 28, 2024  CALLTO ORDER: The Shenandoah Town Council held its regular meeting on' Tuesday, May  28, 2024, at' 7:00 p.m., with Mayor Clinton O. Lucas, Jr. presiding.  ATTENDANCE:  Council Members present were: Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Council Members Denise Cave; Lynn Fox; I. Michael Lowe; Richard Pierce; and Christopher  Reisinger.  Council Members absent were: None during this period. Hensley; and Angie Schrimscher, Town Clerk.  Other' Town Officials present were: Charles Jenkins, Town Manager; Lieutenant Rodney Citizen's present were: Brenda Haggett, Brittaney Sutherland, Carol Sue Zirkle, Robert Zirkle, Sharn Richmond, Lauren Hammer, Gary Strickler, Sharon Strickler, Chris Strickler, Jesse  McCoy, Mary Queen, Natalie Strickler-Alt. Media Representatives: None during this period.  AWARD PRESENTATION Council honoring the two men, RECEIVING OF VISITORS None during this period.  The: family of Richard and Owen Strickler received a copy of the Resolution made by Town  May 14, 2024 REGULAR MEETING MINUTES  A motion was made by Councilman Lowe, seconded by Councilman Pierce to approve the  Regular Meeting Minutes held on May 14, 2024, as presented.  Members Vote was as follows: YEA: Vice Mayor Kite  NAY: None  Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger  ABSTAIN: Mayor Clinton 0. Lucas, Jr.  ABSENT: None    2  Regular Meeting Town Council Minutes  May 28, 2024  VOTE: Unanimous in favor of motion APPROVALOE BILLS  A motion was made by Vice Mayor Kite, seconded by Councilwoman Cave, to approve the bills, dated May 14, 2024, in the Combined Accounts Disbursements Warrants #42062-# #42097 in  the amount of $96,963.96.  Members Roll Call Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. VOTE: Unanimous in favor ofmotion TREASURER'S REPORT  NAY: None  ABSENT: None  A motion was made by Councilman Lowe, seconded by Vice Mayor Kite, to approve the May 14,2024 Treasurer's Report, submitted by Treasurer Christl Huddle, in the amount of  $2,571,828.40, as presented. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton 0.1 Lucas, Jr. VOTE: Unanimous in favor ofmotion CORRESPONDENCE  NAY: None  ABSENT: None  #1 -1 Town Manager Charlie Jenkins suggested replacing the portable information signs at the North and South sides ofTown with permanent digital information signs. He noted they would be installed out of the VDOT Right-of-Way and are a long-term planning option.    3  Regular Meeting Town Council Minutes  May 28,2024  #2-Town Manager Charlie Jenkins presented an Invesment Proposal with CivicPlus for the Town Code Recodification, The cost is $15, 524.00 with 25% due up: front and 25% for each remaining goal met. He added additional fee items include $1,000.00 for online code  supplementation and $1,375.00 for the Premium Hosting Bundle.  Town Council decided to table this request until their next meeting sO as to inquire ift the ARPA Town Manager Charlie Jenkins stated Council added$10,000.00: in the budget for this year and #3 -S Smith-Midland Concrete submitted aj proposal for a precast concrete building for the new Well House in the amount of$41,236.00. Town Manager Charlie Jenkins suggested the Town Employees build the base slab with brick and cinder block with ai metal roof, which could potentially save $11,000.00. He noted he will check into the full cost of this fori the next meeting. #4. -At the Sewer Treatment Plant Weir Ditch stating due to the recent upgrade of our PLC Weir Management system, we are required to keep extra sensors on hand in case of failure of the main sensor. The memo noted the items needed would be an LDO1t to LDO2 Sensor adapter for dissolved oxygen at a cost of$51.09; an LDO: 2 dissolved oxygen sensor at a cost of$3,149.00; an HACH Cap kit for LDO: 2 dissolved oxygen sensor at a cost of $357.00, for a total cost of A motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to approve the purchase of these items for the PLC Weir Management System at a total cost of$3,557.09.  funds can be used toj pay forit. next year to cover this expense.  $3,557.09.  Members Roll Call Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. VOTE: Unanimous in favor ofmotion  NAY: None  ABSENT: None  #5-I Received a request for a Congratulations Class of2024 Graduates" sponsorship ad. The Amotion was made by Vice Mayor Kite, seconded by Councilwoman Lowe to approve an ad to congratulate the Class of2024 from the Town of Shenandoah for an ad 9.15"x2.5" at a cost of  size of the ad is 9.15"x2.5" (one fourth of a page) at a cost of $220.00.  $220.00.    4  Regular Meeting Town Council Minutes  May 28, 2024  Members Roll Call Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton 0. Lucas, Jr. ABSENT: None VOTE: Unanimous in favor ofmotion WATER ANDSEWER  NAY: None  (Chair Kite, Councilwoman Cave, and Councilman Lowe  Town Manager Charlie Jenkins stated the Public Works Crew have fixed the Maryland Avenue water leak issue at Third Street. He noted Public Works will be replacing a 10" valve at KVK  and the South side ofTown will be affected.  Councilwoman Cave inquired about trash pickup past 11:00 p.m.  Town Manager Charlie Jenkins stated Updike's trash truck had al leak and they needed another truck. He noted in the contract, 6:00 p.m. is the cut off time and the Town Office is receiving calls regarding missed trash. Town Manager Charlie Jenkins noted these issues have been Vice Mayor Kite noticed al lot oft the lids are not closed when the bin is out on the street. He noted this can cause the bin to be bypassed or damaged when they are dumped. Councilwoman Cave stated they need a consistent trash route. She noted ifthis issue continues,  addressed with Updike.  we will have no choice but to end the contract with Updike. STREETS & PUBLIC PROPERTY (Chair Fox, Vice Mayor Kite, and Councilman Lowe)  Town Manager Charlie Jenkins stated the sidewalk at 504 Virginia Avenue had previously been partially removed due toi it buckling. Hei noted the residents are concerned their children will get injured and they are requesting the sidewalk be fixed. Town Manager Charlie Jenkins added a curb is needed along with replacing about 50' ofs sidewalk. He added the cost for 11'ofs sidewalk  is around $15,000.00 and the cost would be shared with the owner.  Councilman Reisinger stated the new area will need to meet. ADA requirements.  Town Manager Charlie Jenkins noted VDOT has previously stated they will not be involved in  this fix.    5  Regular Meeting Town Council Minutes  May 28, 2024  Councilman Fox suggested using asphalt for the curb and sidewalk.  Town Manager Charlie Jenkins stated he will check on different designs and options and report  back to Council at the next meeting. POLICE,SAFETY & JUDICIAL  (Chair Kite, Councilman Lowe, and Councilman Reisinger)  Councilman Fox stated a group of cyclist were seen riding around Maryland Avenue with no Lieutenant Hensley noted they will check for cyclists and inform them oft the need tol have Town Manager Charlie Jenkins thanked the Police Department for their hard work at the  reflectors at dusk. correct reflectors. Memorial Festival. TAXATION & FINANCE  (Chair Pierce, Vice Mayor Kite, and Councilman Fox)  A motion was made by Councilman Pierce, seconded by Councilman Reisinger to rescind the vote to return the Big Gem Baseball Field CD funds and allowing the' Town to manage the CDs  until a future decision is made. Members Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. VOTE: Unanimous in favor of motion PARKS & RECREATION  NAY: None  ABSENT: None  (Chair Reisinger, Councilman Lowe and Pierce)  Chair Reisinger reported to Council regarding his meeting with Kirk Comer to discuss plans for the Ball Park at Big Gem. He noted he would like to: meet once a month with citizens about ideas oni raising funds. He added these meeting will be planned, and notices sent out to garner interest in the project. Chair Reisinger added any citizen with interest in the project should contact him. Chair Reisinger inquired about the pricing oft thet third tennis court and noted he does not want to  give up looking for funding to: repair or add another court.    6  Regular Meeting Town Council Minutes  May 28, 2024  Councilman Pierce stated the tennis courts have more ofal benefit than the baseball field. Councilwoman Cave suggested repairing the two tennis courts in Town. help raise funds to repair and possibly build a third tennis court. INDUSTRIAL, ECONOMICI DEVELOPMENT & PROCUREMENT  Councilman Fox suggested setting up aj pay to use permit for the tennis and pickle ball courts to  (Chair Cave, Councilmen Lowe and Pierce)  Councilwoman Cave received a newsletter from the Chamber of Commerce regarding their 30 years of operating the Page County Visitors Center. The letter noted the Visitor Center will now Lynn Fox announced after being in business for 45 years, he will be closing his business. Mayor Lucas and Town Council thanked Lynn for his long years of serving the Town.  be operated by the! Page County Economic Development Office.  COMMUNITY SERVICE  (Chair Kite, Councilwoman Cave and Councilman Pierce)  Chair Kite nominated Jimmy Sly for the Community Enhancement Award for improvements to Chair Kite also noted they presented the plaque for the Community Enhancement Award to the  the residence at 110 Quincy Avenue.  Shenandoah Fire Department at their Grand Opening.  PERSONNEL  (Chair Pierce, Councilwoman Cave, Councilmen Lowe and Reisinger)  Town Manager Charlie Jenkins stated he would like to thank the Town Staff for all their hard  work putting on the Memorial Day Festival. UNFINISHED BUSINESS None during this period NEW BUSINESS  Vice Mayor Kite spoke about the expanding hydrilla growth problem in the river near the dam. He stated he would like to get help in having it removed and suggested contacting JMU to seei if Town Manager Charlie Jenkins stated the Vector Security bill will increase to $15.00 for the alarms at the Sewer Treatment Plant and well heads. He added the cost for the phone alert is  they could offer any assistance.    7  Regular Meeting Town Council Minutes  May 28, 2024  $5.00: for each well location. Town Manager Charlie Jenkins also added the phone app will allow Town Manager Charlie Jenkins suggested safety training for Office Staffa and Public Works Crew and will contact the Fire Department and Rescue Squad to see ift they offer training. Councilman Pierce suggested having defibrillators installed in the Town Office, Public Works Town Manager Charlie Jenkins noted he will check on pricing for the defibrillators.  remote monitoring of these locations.  building, and the Museum.  TOWN MANAGER'S REPORT  Town Manager Charlie Jenkins stated he would like the thank the Public Works Crew or their  hard work on Saturday at the Memorial Day Festival.  MAYOR'S REPORT Memorial Festival.  Mayor) Lucas stated he would like to thank all the employees for their hard work and time at the  FORT THE GOOD OFTHETOWN  Brittany Sutherland spoke about the safety and concerns ofher children while playing at home on Maryland Avenue. She noted speeding and reckless driving is becoming an issue and is not to be tolerated. Brittany Sutherland noted at the end oft the Memorial Day Parade, a car drove around the traffic cones on' Third Street with multiple people yelling at them as they came close to a group of pedestrians. She added a Police Officer on First Street was confronted about the incident and turned their head and stated it was not their concern, they were retiring and proceeded toj pick up traffic cones, Brittany Sutherland is asking for an increase in Police patrols Lieutenant Hensley stated they would have the radar trailer put up on Maryland Avenue to Brenda Haggett spoke about the potential Museum Gift Shop and stated she would like to help with: setup of the cash register and advise on what credit card companies to use, She noted this would help save money when compared to getting a dedicated Point of Sale System. Brenda Haggett spoke about the Memorial Day planning for next year and some potential Town Council thanked Brenda Haggett for her work on this year's events.  tol keep an eye on speeding.  monitor speeding and he would investigate the officer's comments.  changes in the location ofs some events.  ADJOURN  There being no further discussion, A motion was made by Vice Mayor Kite, seconded by  Councilman, Reisinger to adjourn the meeting at 8:25 p.m.  Members Vote was as follows:    8  Regular Meeting Town Council Minutes  May 28, 2024  YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger  NAY: None  ABSTAIN: Mayor Clinton O. Lucas, Jr. VOTE: Unanimous in favor of motion  ABSENT: None APPROVED:  ATTESTED:  Czol  Clinton  Oyll Angela Schrimscher, Town Clerk  O.Lucas, Jr., Mayor