MINUTES TOWN COUNCIL TOWN OF SHENANDOAH May 14,2024  CALLTOORDER: The Shenandoah Town Council held its regular meeting on' Tuesday, May  14, 2024, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr. presiding.  ATTENDANCE:  Council Members present were: Mayor Clinton 0. Lucas, Jr.; Vice Mayor William Kite; Lynn  Fox; I. Michael Lowe; Richard Pierce; and Christopher Reisinger. Council Members absent were: Counciwoman, Cave  Other' Town Officials present were: Charles Jenkins, Town Manager; Paul Davis, Police Chief; Citizen's present were: Robert Zirkle, Carol Zirkle, Mac Sullivan, Courtney Nelson, and  and Angie Schrimscher, Town Clerk.  Brenda Haggett.  Media Representatives: None AWARD PRESENTATION None at this period RECEIVING OF VISITORS  Courtney Nelson, Daughter of the Stars Farmers Market, spoke to the Council and thanked them for their continued support. She stated they are, going into their third year and she highlighted some oftheir accomplishments over this time. Courtney Nelson also informed Council of some Mac Sullivan spoke to Council about his past accomplishments as well as his family's past ties to the Town by serving on Council. He voiced his objections over a letter he received regarding an abandoned vehicle on their property and how the letter was written by a "paid employee". Mac Sullivan noted he took offense at being ordered to remove the vehicle and stated he would have  ofh her goals for the coming year.  preferred to receive a phone call regarding the issue. April 23, 2024 REGULAR MEETING MINUTES Meeting Minutes held on April 23, 2024 as presented.  Amotion was made by Councilman Fox, seconded by Councilman Lowe to approve the Regular    2  Regular Meeting Council Minutes  May 14,2024  Members Vote was as follows: YEA: Vice Mayor Kite Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Councilwoman Cave VOTE: Unanimous in favor ofmotion APPROVALOF BILLS  NAY: None  Amotion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated May 14, 2024, in the Combined Accounts Disbursements Warrants #42018 #42061 in  the amount of$176,800.20 as presented. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite Councilman Fox CouncilmanLowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Counciwoman Cave VOTE: Unanimous in favor ofmotion TREASURER'S REPORT  NAY: None  Amotion was made by Vice Mayor Kite, seconded by Councilman Fox to approve the April 23, 2024 Treasurer's Report, submitted by" Treasurer Christl Huddle, in the amount of $2,406,480.41,  as presented.  Members Roll Call Vote was as follows: YEA: Councilman Fox Vice Mayor Kite Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton 0. Lucas, Jr. ABSENT: Councilwoman Cave VOTE: Unanimous in favor of motion  NAY: None    3  Regular Meeting Council Minutes  May 14, 2024  CORRESPONDENCE  #1-7 The Town Shenandoah Museum Welcome Center was nominated and won Luray Page County Chamber of Congress Hospitality Business oft the year award. It made the next round of voting for the Daily News Record best in the Valley ini the top 5 May 8th-16h winner will be #2-The Town of Shenandoah Museum and Welcome Center Curator, Lora Jenkins, stated she would like to add a gift shop to the Museum. She noted there is as system called "Square Point of Sale" and it retails at $89.00 per month or $1,068.00 per year. Lora Jenkins also stated the processing rates are two and a half percent plus ten cents per transaction and ifa card has to be entered ini manually, the charge is three and a half! percent plus 15f and does not include the cash drawer of$129.00. She added the Clover Point of Sale system is a standard $135.00 per month for 36 months or you can purchase the cash drawer for $1,799 plus $59.95 per month. Lora Jenkins noted the processing fees for the Clover System is 2.3% plus 10f or 3.5% plus 10p for cards entered: manually. She included the inventory would start small with items such as t-shirts, magnets, hats and stickers. Lora. Jenkins informed Council the budget is $1,000 to set up an #3- The Council decided to rescind the motion made April 23, 2024 regarding cancelling the CDs for the ball field and tennis courts and returning the money to the Shenandoah Indians. The Brenda Haggett stated she spoke to Kirk Comer and stated Kirk Comer has no objections leaving the funds ini the account and just allowing the funds to roll over and to wait to see ifother funds or grant opportunities become available in the future to assist with these projects. Brenda Haggett suggested leaving the $5,000.00 for the tennis courts and looking for grant money to Councilman Reisinger and Vice Mayor Bill Kite agreed to just leave the funds in the CDs for Amotion was made by Councilman Lowe, seconded by Vice Mayor Kite to leave the money on both CDs and see ifany funding or grant opportunities arise within the next year. #4-Heard. Alice Pence is retiring on July 1,2024. She has worked for the Town of Shenandoah for 21 years. You have ai motion and vote here. What was the motion?Id don't think they need to vote, unless they voted on accepting her retirement. Ifso, you would need to put the motion part on separate line and then put the vote below. A motion was made by Councilman, Pierces second #5-Heard Bill Harouff will be at the' Town of Shenandoah Museum and Welcome Center on June 1, 2024 at 2:00 p.m. performing his "Train Songs". The Town of Shenandoah Museum and  announced in June.  online account for sales tax to be paid each month.  Council agreed the Town would continue to maintain the CDs.  help with the development of Big Gem Park.  another year.  by Vice Mayor, Kite    4  Regular Meeting Council Minutes  May 14,2024  Welcome Center is located at 5071 First St., Shenandoah, VA 22849.  #6-Heard the Cruz-Ins were starting up: for the 2024 season with the first one being on May 24, 2024. This first Cruz-In is taking place rain or shine as it is part of the. Annual Town of Shenandoah Memorial Festival. The Cruz-In is located along First Street. The dates for the remaining Cruz-Ins are. June 7,2024 (rain date June 14, 2024), July 12, 2024 (rain date July 19), and August 2, 2024 (rain date August 9), and September 13, 2024 (rain date September 20). For #7-The Proposed Budget for the FY: 2024-25 is $3,434,308.00 A motion was made by Councilman Fox, seconded by Vice Mayor Kite, to accept the Proposed Budget for FY2024-25  more information, contact Nancy Karnes at (540)742-1141.  ini the amount of$3,434,308.00.  #8-Received aj memo for an ordinance defining the basis for tax assessment and establishing the tax rate for 2024. It states Shenandoah Corporation Taxes, be it ordained, per Virginia State Code $58.1-3010, 46.2-752, and by the Council ofthe Town of Shenandoah, that the dollar assessment values established by the Commissioner oft the Revenue of Page County, Virginia for tangible Personal Property and Machinery and Tools owned by January 1, 2024 shall be used by the Town of Shenandoah for 2024 Corporation Tax purposes. The Tax Rate assessed for 2024 will be unexempt tangible personal property is $0.60/$100. Personal Use Vehicles valued at $1,001.00 or less will be for 100% tax relief. Personal Use Vehicles valued at $1,001.00 to $20,000.00 will be eligible for a tax relief at aj percentage rate which will be decided by the Town Manager and Treasurer after vehicle totals are assessed by the Commissioner ofthe Revenue and edited to see what percentage rate will apply. Personal Use Vehicles valued at $20,001 or more shall only be eligible for a tax reliefat a percentage rate which will be decided by the Town Manager and' Treasurer after vehicle totals are assessed by the Commissioner oft the Revenue and edited to see what percentage rate will apply on the first $20,000 of value. Machinery and tools will be at a rate of $0.60/$100. Vehicle License fees for cars, trucks, trailers and campers are $25.00 each and Vehicle License fees for motorcycles are $15.00 each. A motion was made by Councilman Pierce, seconded by Vice Mayor Kite to approve the tax rate #9- Received al Resolution to establish ai fee for zoning appeals. This Resolution is to establish and authorize the collection of an appeal fee, filing an appeal ofa denied zoning permit, special use permit, rezoning request, or Business License; and Town Code Section 50-184 allows for the Town to set an appeal fee; and State Code 15.2-2311 states: the fee for filing an appeal shall not exceed the cost of advertising the appeal for a Public Hearing and reasonable cost, and the Town currently does not have a fee inj place for filing such an appeal; therefore, ai non-refundable fee of $500 shall be required to file all zoning appeals requiring a Public Hearing. This fee covers the cost ofadvertising for said Public Hearing as well as the cost of notifying all adjacent property A motion was made by Vice Mayor Kite, seconded by Councilman Fox, to approve this  for 2024.  owners of the zoning appeal. resolution as proposed.    5  Regular Meeting Council Minutes  May14,2024  Members Vote was as follows: YEA: Vice Mayor Kite Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton 0. Lucas, Jr. ABSENT: Councilwoman Cave VOTE: Unanimous in favor ofr motion  NAY: None  #10-Received a memo for Resolution of Respect for Owen M. Strickler, Jr. April 5, 1923-April 17,2024 God in his infinite wisdom has called from our midst Owen M. Strickler, Jr. April 17, 2024. He graduated from Shenandoah High School in 1941 and he served in the United States Army Air Corps, and he owned businesses in the' Town of Shenandoah, and he was an active community member involved in many organizations, and was a lifetime member of Fields Methodist Church, now, be it resolved, that the sympathy of the Mayor and the Town Council is Amotion was made by Vice Mayor Kite, seconded by Councilman Lowe to approve this  extended to his family in their great loss.  resolution as proposed. Members Vote was as follows: YEA: Vice Mayor Kite Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Councilwoman Cave VOTE: Unanimous in favor of motion  NAY: None  #1l-Received a memo for Resolution of Respect for Richard P. Strickler November 6, 1929- December 10, 2023 God in His Infinite Wisdom, has called from our midst Richard P. Strickler on December 10, 2023. He graduated from Shenandoah High School in 1948 and he served in the United States Air Force, and he owned and operated businesses in the Town of Shenandoah and he was an active community member involved in many organizations, and was a member involved in many organizations, and was ai member of] Page County Planning Commission for 20 years, now, be it resolved, that the sympathy ofl Mayor and' Town Council is extended tol his  family in their great loss.    6  Regular Meeting Council Minutes  May 14, 2024  A motion was made by Councilman Lowe seconded by Councilman Reisinger to approve this  resolution as proposed. Members Vote was as follows: YEA: Vice Mayor Kite Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Councilwoman Cave VOTE: Unanimous in favor of motion WATER AND SEWER  NAY: None  (Chair Kite, Councilwoman Cave, and Councilman Lowe  Town Manager Charlie Jenkins noted that the Maryland. Avenue sewer line repair is mostly done Town Manager Charlie Jenkins noted that a water leak was repaired on 600 block of First Street  except for the pressure testing. with about 80 feet of new line laid. STREETS & PUBLIC: PROPERTY (Chair Fox, Vice Mayor Kite, and Councilman Lowe) was complete and the cost oft the concrete was $2,500.00.  Town Manager Charlie Jenkins noted the sidewalk repair on the North side of Virginia Avenue Council noted they thought the sidewalk turned out very well and to thank the Town Crew. Town Manager Charlie Jenkins noted VDOT is currently working on Pennsylvania Avenue to Councilman Fox noted the need for VDOT to trim trees overhanging Maryland Avenue past  prep: it for paving. Tenth Street.  POLICE, SAFETY &. JUDICIAL  (Chair Kite, Councilman Lowe, and Councilman Reisinger)  Adopted a proclamation to recognize National Police Week 2024. National Police Week will be held May 12 -1 18, 2024 tol honor the service and sacrifice of those law enforcement officers killed in the line of duty. May 151 is designated as Peace Officers Memorial Day and U.S. flags should be flown atl half-staff to honor the fallen officers. Take this week to thank your local officers for their service as you see them and let them know that you appreciate all oftheir hard    7  Regular Meeting Council Minutes  May1 14,2024  work to protect our community. For more information visit www.nleomf.org.  TAXATION & FINANCE None during this period PARKS & RECREATION  (Chair Pierce, Vice Mayor Kite, and Councilman Fox)  (Chair Reisinger, Councilman Lowe and Pierce)  Councilman Fox noted the need for VDOT to trim trees overhanging Maryland Avenue past  Tenth Street.  INDUSTRIAL, ECONOMICDEVELOPMENT & PROCUREMENT  (Chair Cave, Councilmen Lowe and Pierce)  None during this period COMMUNITY: SERVICE  (Chair Kite, Councilwoman Cave and Councilman Pierce)  Vice Mayor Kite nominated the Shenandoah Baptist Church for Community Enhancement  Plaque. PERSONNEL  (Chair Pierce, Councilwoman Cave, Councilmen Lowe and Reisinger)  None during this period UNFINISHED BUSINESS None during this period NEW BUSINESS  Town Manager Charlie Jenkins noted there were repairs to two of the Town vehicles. He noted the 2003 Explorer was in need ofai radiator and the 1994 Chevrolet 3500 was in need of a heater Town Manager Charlie Jenkins noted that the charges to the Town Charter and code have been  core.  sent in for review.  Town. Manager Charlie Jenkins noted for permission for Town Manager Charlie Jenkins to attend  a' VDOT conference in Roanoke in September.    8  Regular Meeting Council Minutes  May 14, 2024  Amotion wasi made by Councilman Fox second by Councilman Lowe to approve Town Manager Charlie Jenkins attending the VDOT conference in Roanoke in September.  Members Vote was as follows: YEA: Vice Mayor Kite Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton 0.1 Lucas, Jr. ABSENT: Councilwoman Cave VOTE: Unanimous in favor of motion TOWNMANAGER'S REPORT  NAY: None  Town Manager Charlie Jenkins asked Council's permission to bid on concrete forms and a Amotion was made by Councilman Fox, seconded by Councilman Reisinger to approve Town  bucket truck at the Mountain Valley Spring Auction.  Manager Charlie Jenkins to bid on concrete forms up to $500 at the auction.  Members Roll Call Vote was as follows: YEA: Vice Mayor Kite Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Councilwoman Cave VOTE: Unanimous in favor ofmotion MAYOR'S REPORT to 8:30p.m.  NAY: None  Flag Retirement will be at the Shenandoah Veterans Park on Friday May 24, 2024 from 7:00p.m.  FOR' THE GOOD OFTHETOWN None during this period.    9  Regular Meeting Council Minutes  May 14, 2024  ADJOURN  There being no further discussion, A motion was made by Vice Mayor, Kite seconded by  Councilman, Lowe to adjourn the meeting at 8:33 p.m.  Members vote was as follows: YEA: Vice Mayor Kite Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton 0, Lucas, Jr. ABSENT: Councilwoman Cave VOTE: Unanimous in favor of motion  NAY: None  APPROVED:  ATTESTED:  Clinton O. Lucas, Jr., Mayor  Angela Schrimscher, Town Clerk