Board of Aldermen Agenda Setting Meeting Town Hall Board Room, Maggie Valley Town Hall Wednesday May 8, 2024, 10:00am  Members Present: Staff Present: Others Present: Media Present:  Mayor Mike Eveland, Mayor Pro-Tem. Jim Owens, Alderman John Hinton, Alderman Phillip Town Manager Vickie Best, Town Clerk Kathy Johnson, Town Planner Sam Cullen, PW Director Mike Mehaffey, Assistant Planner Noah Taylor, Finance Director Misty Hagood.  Wight, Alderman Tim Wise  No others present.  Brionna Dellara, Waynesville Mountaineer  Meeting Called to Order  Mayor Mike Eveland called the meeting to order at 9:58 am on Wednesday May 8, 2024, int the Maggie Valley" Town Hall Boardroom 3987 Soco Road, Maggie Valley, NC: 28751. Presentation by Shannon Young regarding Fly Fishing in Maggie Valley and the impact of losing the Town Manager Vickie Best said Shannon' Young, owner of Maggie Valley's Fly-Fishing Guides will address Council about stocking of fish in Jonathan Creek. Over the next three years, approximately seventy-five percent of the stocking of fish will be lost due to Davidson River Hatchery being rebuilt after flooding damage. She said MVi is known fori its Heritage Trout Fishing, 5o this may bes something HCTDA could help Mayor Eveland asked if there is a time limit for a speaker when they are on the agenda to give a presentation. Ms. Best said there was no time limit on someone that is on the agenda presenting to the aldermen. Mayor Eveland suggested reviewing the rules fort time limits fori future meetings.. AldermanJ Jim Owens suggested asking the presenter in the future how long their presentation would be. Public Hearing for the annexation and initial zoning of Harold and Pamela Mabry, PIN7 7696-49-4548, 320 Manager Best said the Public Hearing is to consider annexation andi initial zoning of 320 Cedar Drive. The property owners would like to be annexed. They had a failing septic tank and have connected to Town sewer at an out-of-town rate. Adopting Ordinance 1081 will annex 320 Cedar Drive into the corporate Ms. Best saidi if the property is annexed, the parcel will need initial zoning. Ordinance 1082 is zoning the property as Residential 2 zoning. The consistency and reasonableness statement for Ordinance 1082 will  Davidson River Hatchery.  with buying fish from other hatcheries.  Cedar Drive  limits.  also need to be approved. Town of Maggie Valley May 8, 2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting    Public! Hearing: Text Amendment for Revised Rules and Regulations for the Zoning Board of Adjustments. Manager Best said Ordinance 1084 is for at text amendment to the UDO for Zoning Board of Adjustment members" term modifications. Shes said after Mr. Cullen gives his presentation: and aftert the publichearing is opened and closed, if the Board agrees withi the adjustments, resolution 24-09 will need to be adopted. Planner Sam Cullen said if the text amendment is approved, he will reach out to the Zoning Board members and notify them of the adjusted term. He has spoken to every member except one, and they are all willing to serve their extension. No-one's term will be lessened, some will be extended by a few months and some extended a little longer. Mr. Cullen said the Town has a full zoning Board for the first Mr. Cullen answered questions from the Board ands said the text amendment would change the language about the ETJ and tighten up the attendance requirements. Alderman Jim Owens confirmed with Mr. Cullen, if the changes were made to the zoning Board term limits, it would be a year before there would  time in av while.  be another appointment.  Approval oft the 2025 Events at the Maggie Valley Festival Grounds  Mayor Eveland asked ift the Board willl be receiving al list of all festivals. Manager Best said the Board Ms. Best reminded Board members the daily rental of the Festival Ground is now $700 per day. Ifallt the  would receive a copy ofe eachi festival application.  forty-eight days are approved, it will bringi in approximately $33,600.  Request for out-of-Town Sewer Service: Dellwood Baptist Church Classroom Project  Manager Best said Dellwood Baptist Church as petitioned for sewer. She said the Town receives no taxes from nonprofits/churches. She recommended leaving the project out of the corporate limits and this will allow the church tol build classrooms without goingt through the Planning Board and Zoning Board. Mr. Cullen said the property owned by thel Dellwood Baptist Church andi is adjacent from the church. They want to put three modular classroom units ont the property. He said modular units would be allowed ifit was ini town. Three units would trigger a conditional zoning district and would require public notices and al lot of meetings that the Town will not recoup any of the cost because the church would not be paying taxes if they were brought into the Town. He said the Town asked the church to hire an engineer to confirm that the existing sewer line could handle the additional flow from the purposed units. The engineer provided certification in writing included in the agenda packet. Staff recommended, giving them Mayor Eveland asked ift the Church was currently serviced with out-of-town sewer. Public Works Director Mike Mehaffey said the church is int town. He said the property where the classrooms will goi is across the road from the church. The classrooms will be the equivalent of 390 gallons each per day. They will need to pay the capacity feet for each oft the classrooms at an out-of-town rate. He: saidt the capacity for all three  sewer at and out-of-town rate.  classrooms is al little less than 1100 gallons a day.  Town of Maggie Valley May 8, 2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting    Alderman Tim Wise said if the church is inside the Town limits, why would the Town not annex this property? Mr. Mehaffey reiterated it is because the Town would not receive any tax revenue and it is easiera and less expensive tog got throughi the processofoutoftown: sewerwithout the Town goingt through the zoning, meetings, and public notices. Alderman Phillip Wight confirmed with Mr. Cullen that the  property is not contiguous.  Budget Amendment: Ordinance 1076: to finish the Sweet Briar Parking Lot $65,000 Manager Best introduced Misty Hagood as the new Finance Director.  Ms. Best said Budget Amendment 1076 to complete the Sweet Briar Parking Lot project for at total of $65,000. Whent the project was approved, it was approved for the contract cost only. Mr. Mehaffey: said the contracted price did not include landscaping and drainage. This included 860 feet ofwoven fabric, 480 feet of geogrid and tenl loads of 3" of stone to fix the places where the bad dirt was at. He said 50 loads of dirt had to be removed and 30 loads oft that was bad dirt. Mr. Owen asked if we were on: schedule to submit the paperwork to the HCTDA1 for reimbursement. Ms. Best said the Town has Transfer Funds from Street Maintenance to Capital Outlay Building $31,800 for Town Hall Upgrades Mr. Mehaffey said the Bid for upgrades toi the Town Hall cafeteria includes hallway, doors on both ends oft the cafeteria and new carpet but does not include the windows. Alderman Owens asked what the cost oft the windows willl be. Mr. Mehaffey said the estimate he has right nowi fort the windows will be $16,000  top pay fori it completely, then submit the paperwork to HCTDA.  Approve Bid for Festival Ground Sign  fori insulated and sealed windows. Approve Bid for Festival Ground Sign  Ms. Best said she would like to get this item done int this year's budget.  Budget Amendment: Ordinance 1085:Transfer $26,775 from Administration to Festival Ground's Capital Manager Best said If the bidi for the sign is approved then Budget Amendment Ordinance 1085 will need to be approved to transfer $26,775 from Administration to Festival Ground's Capital Outlay Land Mr. Mehaffey said the fans for the dressing rooms at the festival grounds are being put in now. Any projects that the Town has funds fori int this year's budget will be done nowa and noti in next year's! budget. Alderman Phillip Wight questioned about paving at the Festival Grounds. Mr. Mehaffey said that would Mr. Cullen said there were two quotes fori the Festival Ground Sign. He said staff would be recommending to taking the lower bid which will bet from the same company that installed the signi in front of Town Hall. The same technology used for the Town Hall sign will be used for the Festival Ground sign. Staff will no longer need to go to the Festival Groundi to change the sign, the sign willl be ablet to be changed remotely.  Outlay Land Improvements  Improvements.  be upt to the Board.  Town of Maggie Valley May 8, 2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting    Approyalot2024.AditContract  Ms. Best said the 2024 Audit contract will need to be approved and the amount will not exceed  $30,620.  Economic Development Grant (Façade Grant)  Manager Best said Alderman Hinton asked for discussion of the Façade Grant.  Mr. Cullen said Staff needs clarification of the façade grant as to what will be considered eligible projects and eligible recipients. Before he became the planner, this was put on hold because there was a question as to what would be considered. Two applications for projects that put this on hold was an: application for signs and one with paint. Mayor Eveland said the Boards direction at that time were that some things Alderman Jim Owens said according to the existing guidelines, paint is allowed. Mr. Cullen said that is correct, so are signs. Mr. Owens said the purpose of the grant is to clean up things that were visually not good fort the Town. The Boards hope was that this grant would assist the businesses in cleaning up. There wasi nothing wrong withi the sign on Moody Farm except they wanted to change the color ofi it. The motel that applied wanted to change the name of the motel and wanted the Town tol buy the new: sign. He said Alderman Phillip Wight said BearWaters was not granted what they applied for. Mr. Owens said they were redoing thei front of the building wherei thet truck hiti it, not replacing as sign. Alderman Owens said! he does not see anything wrong with the program the way it exists. The decisions made on the Moody Farm Road project andi the Motel project were the correct decisions based on the guidelines seti fort the grant. Mayor Eveland said for programs like this, every oncei in a while, we have to say no andt that doesn'tmean Mr. Cullen asked how the Board interprets 'installation of permanently installed: signs"? Alderman Phillip Mr. Cullen said the Town has received two applications from a church, he asked Board members if they wanted non-profits to be eligible. Mayor Eveland: said that would be changing the guidelines. Mr. Mehaffey said the program guidelines state "All real property taxes must be paid in full" and non- Alderman Hinton. said the main purpose of bringing it up was to get the program off hold. He said "We have done such a great jobi in the last two years improving the esthetics of the Town." Alderman Tim Wise: said there has been two projects for less than $10,000: approved int the last twoy years. Hes said "We need to get out and promotet the program". Board members continued discussions aboutt the  needed to be changed.  that is why both of those two projects were rejected.  we have to change the whole program.  Wight said that goes back to the design standards.  profits do not payt taxes.  façade grant. Town of Maggie Valley May 8, 2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting    Adjournment  A motion was made by Alderman Phillip Wightt to adjourn the meeting at 10:37 am. Themotion  carried unanimously. Attest:  Akt Wickie Best, Town  Mayor Mike Eveland  Bhs 1A4AD  Manager  KathyJ  A  Town of Maggie Valley May 8, 2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting