Board of Aldermen Agenda Setting Meeting Town Hall Board Room, Maggie Valley Town Hall Tuesday April 2, 2024, 9:30am  Members Present: Staff Present: Others Present: Media Present:  Mayor Mike Eveland, Mayor Pro-Tem. Jim Owens, Alderman. John Hinton, Alderman Phillip Town Manager Vickie Best, Town Clerk Kathy Johnson, Town Planner Sam Cullen, PW Amber Patterson (Applicant for alternate Zoning Board Member), John Metcalf (Lobbyist  Wight, Alderman Tim Wise  Director Mike Mehaffey, Senior WWTP Operator Seth Boyd.  with Cozort Government Relations) No Media Present Meeting Called to Order  Mayor Mike Eveland called the meeting to order at 9:30 am on Tuesday April 2, 2024, in the Maggie Valley Town Hall Boardroom 3987 Soco Road, Maggie Valley, NC: 28751. Interview Amber Patterson for Zoning Board of Adjustment Alternant member.  Mayor Eveland welcomed Ms. Patterson and asked that she tell the Board about herself. Ms. Patterson said she moved here about four years ago from Orlando Florida. She is a mortgage Broker and has a North Carolina real-estate Brokerage License and is currently working toward getting a master's degree and has applied to law school. She spoke of her family and said feels Alderman Jim Owens congratulated her for moving out of Orlando. Alderman Phillip Wight said he was very impressed with everything she said. Mayor Eveland said the Board will be making a decision and voting on the vacant Zoning alternate seat at the April 9, 2024 Board of Aldermen meeting. Board members thanked Ms. Patterson and expressed their appreciation for her  she will add experience and knowledge to the Zoning Board.  interest in the position. Pavilion Rental Changes follows:  Ms. Best read through the proposed changes to the Pavilion Rental Policy. The changes are as  The maximum occupancy oft the facility cannot be exceeded. regulations for use oft the facility, as necessary.  The Maggie Valley Board of Aldermen reserve the right to amend the requirements and Maggie Valley Resident Base Rate will go to $60 for three hours and $20 per hour after thet three. Outside Maggie Valley the rate willi increase to $901 for three hours. The renters  Town of Maggie Valley April 2, 2024  Board of Aldermen Regularly! Scheduled (Agenda Setting) Meeting    will still get an hour before for set-up and an hour after for clean-up at no additional Applications must be completed in full and returned with any necessary fees. A $250 deposit check would be required instead of the $200 deposit check that is now The Resident Base Rate will include the greater Maggie Valley Community. Adults must assure the safety of children on town premises with direct supervision. Hanging decorations on the grounds, walkways, driveways, and parking areas, exteriors of thel building and interiors of building on town premises that could potentially damage Designated staff from Maggie Valley has the right to enter any portion of the pavilion as Civic Organizations (concerts, Chamber meetings, Town meetings, and Civic events) will not be charged, but must be open to the public and will pay the heat charge if necessary. Group Rentals (parties, private meetings, etc.) will pay the normal fee and may remain Event Rentals (shows, classes for profit, etc.) will be considered a special event and will pay $250. These events charge entrance or participation fees, making them for profit Maggie Valley has the right to refuse use of the facilities to any organization, group, or individual if the proposed event conflicts with the intended use of the facility, conflicts with established policies or laws, or conflicts with any other confirmed reservation. Permission to use the pavilion shall not in any way constitute an endorsement of the individual, group, or organization or their policies and/or activities. Renters are expected to leave the premises in the same condition in which they found them. Rentals from April 15-October 15 are required to lock the inside door only. Alderman Phillip' Wight expressed concern overt the $250a day for event rentals. He: askedi lifthere could be a way to charge for half day for event rental. Ms. Best said that was at the discretion of  charge.  required when the key is checked out for the event.  the building or town propertyi is prohibited. needed during the scheduled event or activity. No additional locks can be installed on doors or equipment.  private and will pay the heat charge if necessary. events and will pay the heat charge if necessary.  the Board.  Special Olympic Speaker donation line item.  Ms. Best said the item on the agenda for Special Olympic request for donation has been moved up on the agenda to be directly after public comment. She said there was $2850 left in the Alderman Tim Wise said the speaker from Special Olympic is morei interested in gettingthev word out for their organization thani for a donation. He stated when thet time comes to make a decision about a donation, he would be recusing himself because he volunteers with the Special Olympics. Alderman Phillip Wight confirmed with Ms. Best that there would need to be a motion made if  Mr. Wise voluntarily recuses himself.  Town of Maggie Valley April2,2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting    Spelling Bee with Kiwanis be on behalf oft the Town.  Ms. Best said the Spelling Bee the Town participated in with the Kiwanis went well. Alderman Tim Wise, Assistant Planner Noah Taylor, and Detective Haley Crocker participated int the spelling  Cozort Government Relations Lobbyist  John Metcalf said he along with. Jack CozortSr., Jackson Cozort. Jr., and Steve Metcalf are all part ofthe lobbyist team representing Maggie Valley in Raleigh. He is attending the meeting today to give an update on what is happening in Raleigh and what can be expected in the upcoming session. North Carolina runs a biennium budget; on odd years a budget is created and on even years is when there are short sessions. The short sessions typically run for three months, compared to the 6-10-month long sessions in the odd years. He feels the upcoming session will be brief because this year is an election year. With a very competitive governor race and presidential race, this could possibly the biggest election year seen in North Carolina. Budget writers are currently working on the state's budget right now and although there is not a deficit, they have heard that budget projections are not what was anticipated and that would mean less money for local projects. He feels it will be possible for a couple of Bills involving election, state employee and teacher pay increase. He is at the meeting to answer any questions and seek any guidance the Board may have for him. He encouraged Board member to come as a unit or Alderman John Hinton said it was obvious when he visited Raleigh last April that we need better relationships with the representatives int this state. One oft the things wel look tot the lobbyist isto lead us through the process. Alderman Hinton said that the relationships need to be Mayor Eveland thanked Mr. Metcalf and said he would be in touch with him in the next few weeks to set up some meetings. There was much discussion about the growth of the Town and  individually to meet legislative members once the sessions begin.  strengthened at state and federal level.  the importance of planning ahead.  Consent Agenda  a. Minutes to be Approved: March h5,12,2024.  b. Budget to Actual A/R Report d. Tax Releases  Resolution 24-08. Setting Datej for Public Hearing: May 14, 2024,for annexation and initial zoning of Harold and Pamela Mabry PIN: 7696-49-4548, 320 Cedar Dr. Set Public Hearing for May 14, 2024: Text Amendment, for Revised Rules and g. Surplus two Automated External Defibrillator (AED) and then gift to the Maggie  Regulations for the Zoning Board of Adjustments. Valley Rescue and Fire Department.  Town of Maggie Valley April2,2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting    The owners of 320 Cedar Drive have petitioned for annexation into the Town. Resolution 24-08 sets the date for the public hearing for annexation and subsequent zoning of the property. The owner had a failing septic system and is currently on Town sewer at the out-of-town rate. If Text Amendment for Revised Rules and Regulations for the Zoning Board of Adjustments Mr. Cullen said he has emailed the Town attorney and is waiting to hear back from him. If the attorney does not respond ini time, this item will need to be removed from the agenda. This will need to go before the Planning Board before it can be presented to the Board of Aldermen. Surplus two Automated External Defibrillator and then gift to the Maggie Valley Rescue and Fire Manager Best said the Town has two AEDs to surplus and then donate them to the MVFD. Chief Boger said the Police Department has four AED's and to his knowledge none ofthem has ever  annexed, they will receive sewer at thei in-town rate.  Department. been deployed.  Donation Request for the Special Olympics  Alderman Phillip Wight asked if the agenda could be amended to state $500 donation to the Special Olympics. With everyone in agreement, Ms. Best said she would change the agenda to  state the $500 donation.  Audit Presentation: Erica Brown: Martin Starnes & Associates  Manager Best said retired Finance Director Shayne Wheeler has worked with Auditor Erica Brown to complete the audit. Ms. Brown willl be attending the April9,2024r meeting to present the Audit Ms. Best said she has hired Misty Hagood as the Finance Director and her first day will be April 29th. She said Ms. Hagood has twenty-five years of experience in local government finance. Alderman Jim Owens proposed the Town put together a special recognition letter for Ms. Public Hearing: Text Amendment to the Unified Development Ordinance (UDO) regarding Mr. Cullen stated the text amendment would apply to all new subdivision development and exempts all existing subdivision development and any line outside of a subdivision proposal. Developers can apply for a variance through the Zoning Board of Adjustments. Appointment of Zoning Board of Adjustment, Alternate Member: Amber Patterson Ms. Best said the Board would be making the decision to appoint Ms. Patterson as an alternate member to the Zoning Board of Adjustment at the Board meeting.  report.  Wheeler for helping the Town through this time with no finance officer.  Underground Utilities.  Town of Maggie Valley April 2, 2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting    Appoint Rick Helfers to the Haywood County Planning Board volunteered to represent Maggie Valley on the Board. Adoption of newly revised Pavilion Rental Policy  Ms. Best said Rick Helfers has attended a Haywood County Planning Board meeting and has  Ms. Best said the policy was reviewed earlier in the meeting and will require action at the April Mayor Eveland asked for an update on the slide at Ghost Town. Mr. Mehaffey explained it was not a slide but a wall that is showing signs off failure. He said County and State workers have done A motion was made by Alderman Phillip Wight to adjourn the meeting at 10:27 am. The motion  9, 2024 meeting.  ad drone survey and they will be issuing al letter to the owner.  carried unanimously. Attest:  REC  Mayor Mike Eveland  Viekié Best,  Manager  KK  Z9lame  Town of Maggie Valley April2 12,2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting