Meeting of the Mount Penn Borough Council (1/31/23) - BUSINESS MEETING Minutes  MT.PENNI Jan 31, 2023 at7:30 PMI EST @ 200 N25th St, Reading, PA: 19606 Attendance Present: Stief, Tanya Weaver Absent: Members: Shannon Billman  Mt. Penn Borough  Members: Joseph Cunliffe, Troy Goodman, Rick Lombardo, Ryan Maurer, Roger Reto, Roger  I. CALL TO ORDER (Presenters: Troy Goodman) I. PLEDGE TO THE FLAG (Presenters: Troy Goodman) III. ROLL CALL (Presenters: Troy Goodman)  IV. AUDIENCE PARTICIPATION (Presenters: Troy Goodman)  Request to address Council-Christine Highlights from Christine Dise's questions:  1. Ihave a question about agendas and a comment  -The public can make comments in the! beginning- Isi it acceptable to request public comment at the endl because after Council has discussed different things at the meeting, ifresidents have questions or concerns on other topics, theyl have to wait a month to get questions addressed. o For the Workshop agenda that was posted on the window prior to ther meeting, there was a: zoom link at the top. On the website, thes symlink was removed andi no reference was made as to why. It seemed as if the public could not communicate. ) At the last workshop, noticed that when discussing zoom the conversation was to So looking at the website, itsays that the! building isl literally handicapped accessible, ifyou have residents who are unable to attend, but want to attend and participate whichi is what everybody says you want you want resident participation you want people to engage you want them to watch and learn. Ify you're not allowing them the opportunity to ask questions via zoom you're not being sensitive tot the ADA community, and not in ADA compliance. Soi it might just Iknow it was an oversight but it was originally posted because some of us shared itt to people who wants  2. Mys second question- It's not a question. It's a comment.  allow anyone to observe butr residents can't participate.  be something you may want to consider. Thaty was all Thank) you. Thanks for your consideration. V. ENGINEERING (Presenters: Chris Falencki) a 2023-1 Engineer Report Full.pdf  to use: zoom  Minutes generated by OnBoard.  1    A. PERMITS ISSUED  1. Zoning Permits-Issued various applications 2. Building Permits-Issued various applications 3. Occupancy Permits-Issued no U&O  B. PLANNING ITEMS  1. Hartline Subdwsion-PCrevewed plan-Action Required-See Planning CONSTRUCTION PROJECTS (SUBDIVISION AND LAND DEVELOPMENTS) 1. Mt. Penn Townhomes Construction on hold. 2. 270 Freidensburg Road- Occupancy permit issued January 3, 2023  Commission  D. MISCELLANEOUS  Motion:  Item D-Approval of Krafczek payment number 3 for $155,915.10 Motion moved by Rick Lombardo and motion seconded by Roger Stief.  Motion passed unanimously Water Service Change Order  Motion:  Motion moved by. Joseph Cunliffe and motion seconded by Nathan 1. 1.ADA Handicap Ramp Projects - Draft bidding documents prepared. On 2. Handicap Ramp Center/Cumberland - Work complete. Notified FHWA. 3. Endlich Av. Pipe Restoration Inspecting construction. See attached Change Order #1 and Payment Application #3-Need Action on Both 4. DCED Multimodal Grant-Work complete. DCED final #3 submitted & verbally approved. 117 Endlich Avenue lateral complaint  Rupright. Motion passed unanimously  Hold.  5. DCED "LSA" Grant - Awaiting grant award.  6. 2022 Road Projects - Prepared draft paving bidding. PennDOT approved 7. Borough Hall Roof- Currently in maintenance period. Additional repair  project. On Hold. April/May  Minutes generated by OnBoard.  2    VI. STREETS (Presenters: Rick Lombardo) A. Bobcat-L Update Company B. Borough Garage  Bobcat should be delivered shortly, holdup was Salesman was no longer employed with  Nothing was submitted and approved for this garage. Neither Authorities meetings has this been discussed Stl Lawrence should not be taking thel lead on al Borough bulding There should be aj joint agreement inj place, and nothing has been established The: approval should have been done first. Because nowy you got $350,000 that could potentially go away. Sol thought thisi is already done. Yeah! byt the conversation. thave a 1. Obtain approval by the Authority- Request some: sort of plans or a drawing of what is proposed to go up. Plans should be presented at an authority meeting. So that the authority and thent the authority hast to approve it. Before we can take any steps beyond that. 2. There: should be a vote relative tot that ands somebody needs to doi the plans. Chris could probably draw something upf for you. And that should be submittedi tot the authority andt they have to approve it. So once once those twot things have occurred, and St. Lawrence borough ift they are goingi in on this with us, they need toi take: action oni it andi then once everyone's in agreement, then the streets people need to let us know what the agreement is! between the two municipalities. Relative to this building. We don't the: all of that needs to be done before we: start breaking ground. 3. Ifthe authority approves the borough, putting al building there, the agreements between iflunderstand you correctly, this buildingi isr not an authority building it will be a Borough and a another large St. Lawrence building. So we would be building it on authority land, I'm assuming the authority would probably I'm hopeful that they would grant us al long term lease oft that ground so that we could do that. But there'sa a lot that has to occur. So lookf for any of any of this others stuff happens. I mean, having the money in: advance, mean, that's great, but we got al lot of other things that have to 4. Project Plan should be created to support all of thet tasks that need tol happen. So we, youl know, can one by one go through it. That that's something I've noticed in general,  contract. thoughtl Iso proved that.  Next steps:-  happen. we  5. Waiting on drawings to be prepared  VII. ACTION ITEMS FOR APPROVAL (Presenters: Troy Goodman)  A. Minutes from previous meeting (Presenters: Troy Goodman)  Meeting of the Mount Penn Borough Council (Dec. '22- Mtg. #2) Minutes.pdf  Motion:  December 27th meeting approve Motion passed unanimously  Motion moved by. Joseph Cunliffe and motion seconded by Nathan Rupright.  Minutes generated by OnBoard.  3    B. Finance Report from previous month (Presenters: Shannon Billman, Nathan  Rupright) Motion:  Previous Finance Report passed unanimously Ck Num Name Amount 1394 E.M. KUTZ, INC. $1,829.60 19324 CLASSIC AUTO $120.00  Motion moved by Roger Reto and motion seconded by Rick Lombardo. Motion Payment of Bills (Presenters: Shannon Billman, Nathan Rupright)  1395 MERCER MACHINE & HYDRAULICS, INC. $197.86 19325 CENTRAL BERKS REGIONAL POLICE $106,979.17 19326 Central Pa Teamsters Health & Welfare $4,272.60 19327 CENTRAL BERKS REGIONAL POLICE $30,000.00 19328 A.J. Blosenski, Inc. $6,695.57 19329 INTERSTATE BATTERY SYSTEM OF READING $585.65 19330J.P. MASCARO & SONS $20,828.50 19331 MPBMA $550.80 19332 PAS STATE ASSOCIATION OF BOROUGHS $83.50 19333 SMITH/BUKOWSK! $138.65 19334 US Bank Equipment Finance $306.00 19335 BERKS COUNTY CONSERVATION DISTRICTS1,200.00 19336 HOFFERT & KLONIS $1,000.00 19337 McCarthy Engineering $17,823.69 19338 PA DEPT.OF LABOR & INDUSTRY- -B$103.48 $190,885.47 EFT-Payments LEASE DIRECT WEB PAY77969183 $632.48 UGI UTILITIES, IUGI4 411003584736 $535.23 WEX-Fleet Cards $468.47 Copier $203.24 Cintas $569.37 Insurance. $6,634.00 Total $9,042.79 Payroll $3,832.98 $203,761.24 Total Payments Jan 2023-Bills.xisx Motion: Motion for payment of bills  Motion moved by Nathan Rupright and motion seconded by. Joseph Cunliffe.  Motion passed unanimously  Minutes generated by OnBoard.  4    VIII. LIASION REPORTS  A. Fire Company B. MPBMA AVMA 117 Endlich Avenue  D. COUNCIL PRESIDENT REPORTS (Presenters: Troy Goodman) Accept resignation letter from McCarthy, Mr. Cocuzza, Mr. Heizmann  Motion:  Motion to approve Hartline subdivision signed and notarized plans of December  13 2022 reviewed by our engineer.  Motion moved by. Joseph Cunliffe and motion seconded by Rick Lombardo.  Motion passed unanimously  E. Planning Commission (Presenters: Joseph Cunliffe) discuss and vote on the final plan. See attached. 1 2022.12.13 Hartline Subd Plan.pdf L-221227-Mun-Review. 3.pdf  Hartline Subdivision Planning Commission scheduled to meet Monday, January 30, 2023, to  F. Aulenbach Cemetery (Presenters: Joseph Cunliffe)  Thel December 2022 Report is thei final report from President, Joseph Cunliffe. Appreciation letter for Street Crew David Okonski and Mark Stufflet. 2022 Preliminary Accounting.  DECEMBER 2022.docx okonski stufflet letter.docx preliminary accounting.docx  G. Police Commission  Executive Session- Police & Public Safety matter no Personnel discussed  Motion:  Toaccepti resignation for Mr. Cocuzza from AVMA  Motion moved by Rick Lombardo and motion seconded by Roger Stief. Motion passed  unanimously Motion:  To accept resignations for Mr. Heizmann Zoning Hearing Board  Minutes generated by OnBoard.  5    Motion moved by Rick Lombardo and motion seconded by. Joseph Cunliffe. Motion  passed unanimously Motion:  Accept McCarthy Resignation  Motion moved by Roger Reto and motion seconded by Rick Lombardo. Motion passed  unanimously IX. COMMITTEE REPORTS  A. Parks and Buildings (Presenters: Roger Reto, Joseph Cunliffe) B. Solid Waste/Public Utilities (Presenters: Joseph Cunliffe, Roger Stief)  2023Solid Waste Calendar.pdf  Personnel (Presenters: Shannon Billman, Nathan Rupright) D. Treasurers Report (Presenters: Shannon Billman, Nathan Rupright)  TREASURER'S REPORT Borough of Mount Penn BANK ACCOUNT BALANCES 1/31/2023 Checking Savings-Metro PIBI Loan Fire Tax Ambulance Tax Street Light Tax TOTAL $879,016.20 xi January 2023.xlsx  $259,708.60 $394,220.75 $78,732.77 $2,636.74 $6,485.12 $12,364.08  Liquid Fuels Fund $124,868.14  E. Codes (Presenters: Rick Lombardo, Roger Stief) F. Insurance/Pension (Presenters: Roger Reto)  X. OTHER REPORTS  A. Mayor Ryan Mauer (Presenters: Ryan Maurer) B. Police Report - Chief Serafin (Presenters: Chief Serafin)  December 2022 Chief Report.xls  Chief commented potential update to an Ordinance for the parking on Endlich Ave for school breakfast program. Will have more detail for next business  meeting, information being researched  Minutes generated by OnBoard.    . Solicitor (Presenters: Tom Klonis)  Nothing to report but will present notice to advertise parking restriction (St.  Catherines-See Ordinance Below)  XI. ORDINANCES (Presenters: Troy Goodman)  A. No Parking Sign Ordinance (St. Catherine's)  Need to' Vote to advertise Motion:  Motion to approve advertising of Parking restriction for St. Catherines Motion moved by Rick Lombardo and motion seconded by Roger Stief. Motion  passed unanimously  XII. RESOLUTIONS (Presenters: Troy Goodman) WI 2023 Reassignments draft (1).doc A. 01-23-Herebin & Company-Auditor  Motion:  Motion moved by Roger Stief and motion seconded by. Joseph Cunliffe, Motion  passed unanimously  B. 02-23-Timothy Waldman-tlectrical Inspector  Motion:  Motion moved by Roger Stief and motion seconded by Rick Lombardo. Motion  passed unanimously  03-23-Timothy Waldman-Fire Marshal  Motion: Resolution Approval  Motion moved by Roger Stief and motion seconded by Rick Lombardo. Motion  passed unanimously  D. 04-23-Brian Sands- Plumbing Inspection  Motion:  Motion moved by Roger Stief and motion seconded by Rick Lombardo. Motion  passed unanimously  E. 05-23-Thomas L. Klonis- Hoffert & Klonis Law Firm-Solicitor  Minutes generated by OnBoard.  7    Motion: Resolution Approval  F. 06-23-Brian sands-Property, Transfer Inspector for the Borough of Mount Penn Motion moved by Roger Stief and motion seconded by Rick Lombardo. Motion  passed unanimously G. 07-23- Alfred Worrall-MPBMA  Motion:  Motion moved by Roger Stief and motion seconded by Rick Lombardo. Motion  passed unanimously H. 08-23-Tera Walters-Zoning Board  Motion moved by Roger Stiefand motion seconded by Rick Lombardo. Motion 09-23-Fran Kelly AVMA Oficer-12/31/2024 & Troy Goodman-AVMA Officer-  passed unanimously 12/31/2027 Motion:  Motion moved by Roger Stief and motion seconded by Rick Lombardo. Motion  passed unanimously  10-23-McCarthy Engineering Fee Increase  Motion by Roger Stief. Second by Rick Lombardo. Motion passed unanimously.  K. Council Reassignments Executive-Troy Goodman  Police Commission- Troy Goodman, Joseph Cunliffe, & Ryan Maurer Finance- Troy Goodman, Shannon Billman, & Nathan Rupright Insurance & Pensions-Shannon Billman & Roger Reto Personnel-Nathan Rupright, Shannon Billman, & Troy Goodman Public Property-Roger Reto & Joseph Cunliffe Streets - Rick Lombardo & Roger Stief Solid Waste & Public Works-Joseph Cunliffe & Roger Stief Codes- Rick Lombardo Motion:  Motion moved by Roger Stief and motion seconded by Rick Lombardo. Motion  passed unanimously  XIII. OLD BUSINESS (Presenters: Troy Goodman)  A. Emergene/Management Coordinator Assignment  Troy reached out to. Jon Shrem as a candidate, will be meeting to review details  Minutes generated by OnBoard.  8    B. Lower Alsace Merger Letter-signed, sent, response email from Lower Alsace (See  Attached) Ar merger letter.pdf C. Donation financial details  D. New' Website Update (Presenters: Nathan Rupright, Shannon Billman) Not all council had reviewed website, will review link in Onboard  XIV. NEW BUSINESS (Presenters: Troy Goodman)  A. Borough Newsletter- - Hometown Press  Motion:  To move forward using Hometown Press  Motion moved by Rick Lombardo and motion seconded by. Joseph Cunliffe.  Motion passed unanimously  B. Meeting Recordings & Zoom Dial-in Option  Motion:  Move forward to broadcast meetings via Zoom  Motion moved by Rick Lombardo and motion seconded by. Joseph Cunliffe.  Motion passed unanimously C. Trash Discussion  Email recommendation to utilize MPBMA is illegal- Solicitor stated  XV. EXECUTIVE SESSION (Presenters: Troy Goodman)  Personnel & Police Discussion  Executive Session was for Police Matter not Personnel see above  XVI. ADJOURNMENT (Presenters: Troy Goodman)  Motion: Motion to adjourn unanimously  Motion moved by Rick Lombardo and motion seconded by Roger Stief. Motion passed  Minutes generated by OnBoard.  9