THROUGH SALUDA,N.C. - 8  City of Saluda Minutes Board of Commissioners  Board of Commissioners Regular Scheduled Meeting  HEGNIT  Date Time Location 1-Call to Order  10/9/2023 07:00PM  Saluda Library Chambers Room  Mayor Morgan called the meeting to order on October 9th, 2023, at 7:00pm.  2-Invocation  Amoment of silence was observed. 3-P Pledge of Allegiance A pledge of allegiance was recited.  4-Roll Call  Attendance was taken, and those present werel Mayor Tangie Morgan, Commissioner Walker, Commissioner Talbot, Commissioner Marion, Commissioner Oxtoby, City Manager Steven Orr, Assistant City Manager & Finance Officer  Julie Osteen, City Clerk Pam Waters, Chief Price, City Attorney Janal Berg was on Zoom.  5-A Agenda Additions and Deletions  None  6-Approval or Correction of Minutes  Commissioner Walker made a motion to accept the minutes as written for September 19th 2023  Commissioner Marion seconded and all were in favor.  7-Consent Agenda None  Board of Commissioners Regular Scheduled Meeting 10/9/2023    8-F Public Comment  Ellen Rogers Email was added tot thel Packet Mayor morgan told what the email was about letter below. Hincapie public comment: Good evening. I'm sorry! Ican't bet there in person, but! didn't want to share my germs.I wanted to give the town al heads up about the Hincapie Bicycle event thaty will be coming through Saluda on Saturday, October 21st. We're excited tol be celebrating our 12th year. As usual, we will have a rest stop supported by Saluda School students and families. This stop willl be at thei intersection of 176 & Ozone, att the! Mountain Sky/ Saluda Outfitters parking lot and will support twor ride routes a 50 mile and an 80r mile. All riders will come up 176 from Tryon. Some will proceed down Main St. and continue up Greenville St. tot the Watershed. Others willl loop down Holbert's Cove and up Green River Cove before coming back tot ther rest stop andt then follow the same route along Main St. and up Greenville St. Riders willl be on the roads from approximately 10:30 AM- -4:00 PM, sometimes many and sometimes just one or two. Some are professional riders and others are amateur enthusiasts from all around the world. We apologize for the delay this may cause to vehicular traffic and say a "thank you" in advance fory your We'd like tot thank Chief Price for arranging fort the: 2 off duty officers that we'v ve hired tol handle safety at the! Main St/ Greenville intersection; Chief Dellinger and Deputy Chief Pace at the Fire Department forl helping us with safety att the 176/Ozone intersection; and the Outfitters for! letting us use there parking lot. The Sheriffs Departments from along the route will also be providing support andr may: zip through town ini thel lead of thet first rider(s). There will bel live music at the rest stop from 11 AM-2 PM (not! loud). There will be snacks and water for the riders. There willl NOT be alcohol. We welcome folks to support the riders as they come through town. Cheer a cheer or ring a cow bell. Please reach outt to me, Ifyoul have questions. Hope everyone has a wonderful October. Thank you, Ellen  patience. Wel know it can bet frustrating to get caught behind cyclists.  9-F Public Hearing on the Question of Annexation Pursuant to G.S. 160A-31 for Parcel P13-39 Mayor Morgan Opened thel Public Hearing at Mayor Morgan closed the Public Hearing On the Question of Mayor Morgan opened the public hearing at 7:025pm with the motion by Commissioner Marion Seconded by  Annexation under G.S. 160A-31 for Parcel P13-39a at Commissioner Walker all were in favor. No Public Comments  Mayor Morgan Closed the Public Hearing at 7:03 pmy with the! motion by Commissioner Marion Seconded by  Commissioner Oxtoby all were in favor.  10-D Department Reports  11-E Budget and Financial Report  Assistant City Manager & Finance Officer. Julie Osteen went over the September Budget report and thet two  amendments. Report for: September 30, 2023 General Fund:  Board of Commissioners Regular Scheduled Meeting 10/9/2023  2    Property Taxes received $621,127. Total Revenues are $706,499. Expenditures: Administration:  CDD income is $8,600 whichi includes the $5,000 donation.  $10,454 was prepaid for Liability and Workers compensation insurance fori the year. Ifthe prepaid insurance is  excluded, the administration budget is within! budget.  Auditors are working on the audit for our November deadline with the USDA. 21% of budgeted expense - within budget. Nothing unusual fort ther month.  Police:  $15,424 was prepaid for Liability and Workers Compensation insurance for the year. Ift the prepaid insurancei is  excluded, the police budget is below budget. $12,963 spent on repairs: 2011 Tahoe $3,886 2015 Dodge $819 2018 Dodge $892 2019 Dodge $3,027 2010 Explorer $2,612 Transportation: Repairs of$19,219 Storm Damage $2,200 Stump Removal $750 Culvert repairs $1,266 Mowing $8,250 Streets Laurel Mtn $482 Henderson $1,620 Salisbury $2,777 Other supplies/repairs $1,593 Sanitation  3 distributions have been paid to the Saluda Fire Department fort this year's Taxl Levy.  3months payment to GFL for Garbage collection has been incurred.  Cultural and Recreation:  Annual insurance premiums fort thel Library total $2,095. Elevator inspection of $1,600. Tennis Court renovations $30,000 covered by! Polk County Community Foundation  Pace Park CO1 final inspection punch items: $1,973 Board of Commissioners Regular Scheduled Meeting- 10/9/2023  3    No other major expenses for Cultural and Recreation. 3 payments has been madei to! First Citizens Bank on City Hall.  Debt Service:  Surplus at September 30 $227,177. Total revenues received are $184,503. Anticipated surplus $17,347. Sewer Fund: Total revenues $61,903 Anticipated deficit is $2,756 Budget Amendments  Water Fund:  Water purchases for thru September total $57, 580 whichi is 7 % over budget. Old meter at Hwy 176 was bad,  increased water usage is about 20,000 gallons per day with newi meter,  Capital Outlay for a new' WWTP chart recorder of $2,428  Commissioner Oxtoby made a motion to approve the Budget Amendment for Tennis Court/Pickleball Court Commissioner Marion made a motion to approve the Resolution as read for the bench for Leon Morgan for Commissioner Oxtoby made a motion to approve the Budget Amendment for Main Street bench for Streetscape in Leon Morgan's memory. Commissioner Walker Seconded all were in favor. Mayor Morgan Thanked everyone who had donatedi to get the benchi in honor of her Father.  resurface. Commissioner Walker Seconded all were in favor. Main Street. Commissioner Talbot Seconded all were in favor,  12-P Public Safety Report Participated: Clay Price  Chief Price went over his September report. Total Miles 7430, Total Events 1016  State citations: 23 City Citations: 3, Warning Tickets: 4, Written' Warning 0, Verbal: 4,Expired Registration 7,No Operators License 5,Drugr paraphernalia 0, Possession of Narcotic 1, Registration' Violation. 2, Careless and Reckless Driving: 0, Speeding 7,Faulty Equipmento Driving while license revoked 3,Inspection Violation 4,Stop sign violation 0, Nol Insurance. 2,Arrest 2,Warrants Served 1, Order for arrest served 1,Business Checks: 460, Church Checks: 88, House Checks: 36, Total Monthly Checks: 574, Written Reports/ Calls answered, Vehicle Accident 2, Larceny:0, Breaking and Entering 1, Welfare Check 2, Alarm calls 3,Open Door 3, Suspicious PersonWehicle calls 1, Assault Fraud0, Communicating Threats 1, Calls Thru Police Department Phone: 57, Information only 7, Walk In Calls at the  Saluda Police Department: 2, Total Monthly Written Reports: 8, Total Patrol Calls 76  Board of Commissioners Regular Scheduled Meeting- 10/9/2023  4    Commissioner Oxtoby asked about how! long do people have to change their vehicle registration when they live in Chief Price they have 60 days buti ift they have property in another state and pay tax there it's hardt tos say that they  Saluda?  don't live there. So we really can't sayt that they don't.  Commissioner Marion asked Chief Price if he hadr noticed any new golf cartsi int town?  Chief Price have not. Idon'th know the last one that was inspected. Idol know that one was stopped and toldi to get a  permit a week ago.  13-Outside Resources and Funds  City Manager Orr, Julie has been working with McGill Associates on our asseti inventory analysis. The Commissioners had approved the Water and Sewer through Grants that McGill Associates had applied for because they had been turned down before. To analyze thei inflow andi infiltration of wateri into thes sewer system as well as leaks in our water system. There is additional money that was left over after they completed the work. They are going to got tol Lake Summit tol look for some of thel leaks they can't find1 that are around thel lake itself. Thats still hasn't been detected. They have advanced equipment to detect them. They will be helping public works tol locate thel leaks with Commissioner Marion, will they wait till that is complete before we havei the report before we geti it. City Manager Orr, Itv will all come at once. They have already worked ont the CIP whichi is the capital improvement Assistant City Manager & Finance Officer. Julie Osteen, the map thaty you can't see unfortunately is oft the area. where McGill is going to focus on the leaks. Based ont the areas Kevin has Identified a leak between point A and point BI butj just can't locate ith because it crosses the lake itself or wwo or three streams. Thati is what the maps shows. Commissioner Walker, again thati is Lake Summit that we didn't get a map where everything was when we bought it. City Manager Orr, l'm not sure ifyou didn't get ar map or not we don't have a mapi I also know there are sections ofit int terrible shape that were probably never inspected before it was purchased. Wel have spent al lot oft time ande effort  the leftover money. That is state work that has been approved for us to dot that.  plan.  out there.  Commissioner Marion, are we going to come away with ar mapi from this?  City Manager Orr, the! best that we can because there are lines out there that we don't know where are. There are meters on some andi noto on some. This was a private system puti in that wasn't properly mapped out or a proper Commissioner Marion, once we expend this money and gett the report is there a possibility go getting more grants to City Manager Orr, maybe buti it would be hard to get the statei to do. They look ati it as knowing what you got and how tor replace it. We can see youj just never know. The money is gradually shrinking that's out there. Commissioner Marion, mapping helps us figure out what is out there. Ifv we figure out wherei iti is we can also figure  drawing whichi is required of all state systems. finish the rest of the mapping out there?  out what itis andr mapi it out.  City Manager Orr, there is PVC, white Vinyl, and all kinds of pipe out there.  14-Zoning and Planning Department Report  None  Board of Commissioners Regular Scheduled Meeting 10/9/2023  5    15-A Administration Department Report City Manager Orrv went over. Tennis Court Renovations NCDOT Discussions McCreery Park Schedule Halloween Stroll Reminder 10/31, 5-7 pm Addressing Update  Fall Street Tree/Brush Trimming- Postcards tol be mailed coming weeks  City Manager Orr, l'm sure you have seen Michael Spachman with S and S Tennis /Fencing Co. Has been working on the Tennis Courts so hopefully in another week or so they will bel lined for tennis and pickleball. We will have some type of ribbon cutting with the Polk County Community Foundation. That was a Generous donation from them. City Manager Orr, wel have been talking to NCDOT about the problem with speed. With the Rails to Trails coming through that will put a lot more pedestrians and bikes int town also with allt the construction traffic that gets detoured through here. NCDOT is not going to do any type ofl lighting or signaling that would help. Anything that is done in the school zone has tol be paid for by the school system. haven't met with the school superintendent butt they probably won't be able to do much money-wise but we will see. Our 20 mile an hour zone ist from Ozone to West Main. We are working on it. We are looking at putting up some solar lights on the signs. DOTi is talking about bigger speedl limit Commissioner Marion, at certain times of they yeary you can't see with the sun. So, do we need to make ar motion to go Commissioner Walker made a motion to send al letter to the state requesting the speed limit on Ozone tok be Commissioner Walker, since wel help the state and the county witht the road checks can' we get them to help us from Chief Price the County has alli thej jurisdiction they need l'mj just not sure how many radars they have. Commissioner Walker, can they do like in TNI have one doing the radar and one the others getting them? Chief Price the HPI has al lidar they usually sit on the overpass andi have three or four down the road al little way so  signs.  Commissioner Oxtoby, what about Ozone the speed on that road? to the state to get Ozone reduced to 35 miles per hour?  reduced to 35 Miles per Hour. Commissioner Oxtoby seconded. all were in favor. time tot time with 176 and Ozone? Don't do ite every day, just doi it occasionally.  they can stopt them.! I will make ai few calls ands see what can do.  City Manager Orr, Ihave a meeting tomorrow with Hunter Marks and the preferred contractor. We are looking at starting with the Amphitheater thisi is all of phase one. Andl look at the ADA path. Look atg getting Hunter to do some City Manager Orr, we are starting some of ourf fall street tree trimming we are goingt to send out postcards. We are going to do what we need to do we have some way overgrown. areas. Duke has made some comments they are: sO far behind, There willl be some difficult conversations with people int the community who don't want things trimmed but they havet to! be. With The predicted winter and limbs from some oft the storms. Commissioner Marion, didy you ever figure out who went through and sprayeda lat footi into my yard? City Manager Orr, it wasn't us. Idon't know who ity was. Dukel has dones some spraying in al lot of areas. Commissioners discussed where all they saw that! had been sprayed and what they thought might have been the cause, but no one knows what happened. It's a mystery to be solved.  type of preliminary drawing for visualization.  Board of Commissioners Regular Scheduled Meeting 10/9/2023  6    City Manager Orr, Just a reminder the Halloween Stroll will be on October 31st from 5-7 pm  City Manager Orr, we are: still having af fewi issues andy working with! E911. We Found out last week that the DMV only updates addresses in their systems Twice ay year. So,i ify you want to update your license youl have to goi in person. Commissioner Oxtoby, I had someone tellr me that they wenti in person and thatt they still were toldt that address didn't City Manager Orr, you give them exactly what they need and are told we only update twice a year.  You cannot change ito online.  exist.  16-Ordinance for the Annexation of Parcel P13-39 into the Municipal Boundary of Saluda, NC City Manager Orr Read the Ordinance tol Extend the Corporate Limits oft the City of Saluda, North Carolina. Commissioner Oxtoby on thes second page its says together with a 10-foot-wide easement for a well or water line and  arightt to obtain wateri therefrom.  City Manager thati is what is on their deed that's what'si in their metes and bounds. Commissioner Marion so ifv we vote tonight how long before they get incorporated? Commissioner Oxtoby, So ifv we don't vote for thel MOU that makes no difference to this?  City Manager Orr, immediately. City Manager Orr, No.  Commissioner Oxtoby, SO we havei to give them three services ori four?  City Manager Orr, no. There are notp prescribed services. What we are looking at is wel have taken in a commercial property, you got Occupancy tax, property tax, sales tax, they willa applyt for an ABC permit. The reason you have the MOU later on ist that therei is a possibility oft them participating int the expansion of water ands sewer under the interstate which willa allow other properties to participate. That creates an evaluation proposition for those properties  on the other side oft the interstate.  Commissioner Marionmade a motion to approve the Ordinance as Read on the Ordinance to Extend the Corporate Limits of the City of Saluda, North Carolina. Commissioner Walker Seconded all were in favor.  Commissioner Marion Asked. Julie to send them a welcome packet from the TDA.  17-Laurel Dr Property Bulletin.  City Manager Orrv we have received nol bids, no information request. We advertised itf two times at the Tryon Daily  Commissioner Marion, do we have ar minimum on it?  City Manager Orr, Yes $55,000.001 it has av water and sewer easement down tol Laurel Drive. It's siting there 34 of an acre. Ihave approached! Housing Assistance Corporation they can't do anything with it because it's not Commissioner Marion, is there an issue with buying it or developing it with it not being on a public  on a public street.  street? If someone bought it and donated the land could they develop it?  Board of Commissioners Regular Scheduled Meeting-1 10/9/2023  7    City Manager Orr, they Can't develop it using USDA Funding with it not on a public street.  Commissioner Oxtoby, l'm sure interest rates don't help.  Mayon Morgan just putting iti in the Tryon Daily Bulletin a lot of people don't pick them up. Can we possibly get someone who has a drone to fly over and get some pictures ofi it and maybe put together something sO people can at least see the property for sale because there's note even a sign Commissioner Marion, lwill take my drone out there and take some pictures. So, it can be put on the Commissioner Oxtoby we have owned it for 30 years it won't hurt to wait until interest rates come Assistant City Manager & Finance Officer. Julie Osteen there is one more option there is a site GovDeals. com where we put our cars, they have itr now where you can sell real estate. And there can be a reserve put on it. We did talk to  out there? web site. back down.  Jana, and shes said it was a viable option.  Commissioner Marion made a motion to Re-Advertise for Bids till the end of the year, put on website with pictures and advertise on Gov Deals on the Laurel Dr Property. Commissioner Oxtoby Seconded all were in  favor.  18-S Schedule of Fees for Water Meter Service  Assistant City Manager & Finance Officer. Julie Osteen went over the proposed fees for the Water Meter Service fee. For requested disconnection and reconnection water request. Tryon has one where if someone calls! by two, they will turn it on! before they leave ati five andi is $75.00. Columbus has a one-day turnaround ifr requested by three o'clock We are asking for this fort the people who calli in on Friday at 3 o'clock wanting their water tumed on or off. Our guys work from 6a am-2 pm. Ifwe call them back, it's at two-hour minimum! Ihave to pay them. Ata a minimum are fee should Commissioner Marion did we ask Tryon! how many calls they get a year? We are talking more specifically after hours. Assistant City Manager & Finance Officer Julie Osteen didn't say how many. They told met that they have numerous  the prior day. Hendersonville has al three-day turnaround and is $40.00.  be $75.00  calls when people's water gets disconnected for no payment. Yes, thisi is after hours. City Manager Orr, we only have 3 guys. The other departments have a lot more people. Commissioner Oxtoby do youl have al lot that come int the summer and leave in the fall?  City Manager Orr, in and out all year.  More discussion one thei issue ofv what our fees were: andy what hadt tol be paid ifv water was disconnected for nonpayment. When they get a disconnect notice they have 10 days to pay the past due amount int full. Ift they don't pay, they get disconnected. Wel have had people come in and say! can payt this amount and come back next week Commissioner Marion made a motion to add this $75.00disconnect and reconnect to the schedule of fees in  with ther rest, some do whatt they say, and some have taken advantage ofu us. the November public hearing Commissioner Walker seconded. all were inf favor.  Board of Commissioners Regular Scheduled Meeting 10/9/2023  8    19-S SDF Report None  20-Friends of McCreery Park Participated: Melanie Talbot  Commissioner Talbot went over thel Friends of McCreery Park meeting. work. We elected an officer, got a mission's statement and bylaws. 21-C Commercial-Historic District Parking Request  Wer met a couple weeks ago and made great progress thanks to Scott, Glenn, and Beth. lappreciate all the hard  Brenda and David Morris got up and gave a recap of the steps they had taken so far. The letter below was given to each Commissioner. And they answered any questions that the commissioners asked. Request for a 24-Hr Reserved Parking Space on Church St. I  October 9, 2023  Recap of Request +/ Activity Since Our August 12 Statement to the Commission Requestors: Dave & Brenda Morris of 34 Church Street (Owners + Full-time Residents)  ARECAP OF OUR REQUEST is.provingi increasingly unsafe.  Issue Summary: Changes in Saluda since our home purchase are feeding more traffic and parkers to Church St, requiring increased vigilance daily and often forcing us to park elsewhere and walk home-which Changes and circumstances: (1) Cullipher St. one-way reroute, (2) new bar down the alley off Church, (3) Heavy traffic on Church St. more common: More cars and parkers, including intoxicated drivers, require our Safety breach: Our car was rifled through when we were forced to park farther down Church St. Always must cross street to get home: Unlike Main Street, where parking is available in front. Long, unpredictable walks home when Church St. parking unavailable: Often carrying groceries or parcels, sometimes ini inclement weather, and always conscious of traffic and parkers. The Request: We're asking the Commission to designate one: 24-hour reserved parking space on Church St. across from our home, under thes streetlight, to allow safe passage to our doorway. This space would be reserved for either of our two cars (NC license tags: KDS-7754 and KDS-7755). Note Related to Precedent: We own andl live in the only exclusively residential home in the downtown.  more golfers and cyclists leaving vehicles on Church all day Saturday or Sunday. added attention tos safety (see "Bar Fight" addendum below).  LEGISLATIVE PROCESS + STEPS TAKEN TODATE Saluda City Commission Mtg (Aug): Presented request inj person. Saluda Planning Board Mtg (Sept): Presented request in person.  Commission mailed us a letter stating ther need for us to appear before the Planning Board.  Board of Commissioners Regular Scheduled Meeting 10/9/2023  9    Itwas hardi tol keep the Board focused on our safety concerns and related changes on Church since our home purchase. Instead, they focused intensely oni the narrative that: Ify youl live downtown, your have toi take We truly felt shamed for purchasing a home downtown and somehow notf foreseeing potential challenges. As one board member stated: "I couldn't believe anybody would buy that place." (Note: Our takeaway was that downtown homeowners must expect less consideration because we live downtown--even! if ouri issue is personal safety due to new conditions on our street. (Are our The Board also speculated that our request would leadt to' "an onslaught of similar requests," despite the unique factors within our request and our experiences related to resident safety. The meeting ended withi the Board recommending we take our issuet tot the Police Dept.  the good with the bad--soy yous should have known better.  Wel love our home and are proud tol live in downtown Saluda.) concerns less valid than other Saludal homeowners?)  Meeting with the Chief of Police (Sept): Based oni the Planning Board's recommendation, we scheduleda Intervention by Legal Counsel. The Chief lateri informed us he was advised by Commission Legal Counsel Saluda City Commission Mtg (Oct 9). Our various safety issues remain; we' re eager discuss it further. We are not seeking as special favor of convenience. Our request is based on diminished safety on Church St. since our home purchase. A designated parking space would simply provide us safe passage home during In closing, we must rely on our Commission to thoughtfully consider the serious plea of a homeowner- whether we live downtown or elsewhere in Saluda. Thank youi fory your consideration.  meeting with our Police Chief and discussed our concerns.  that he had no authority in the matter and should not have been asked to participate.  CLOSING congested times. Respectfully submitted, Dave & Brenda Morris 34 Church Street Saluda, NC: 28773  ADDENDUM SINCE OURI LAST VISIT TO THE COMMISSSION  AI New Exhibit: Bar Fight (al Reminder of More Intoxicated Drivers/Parkers on Church) This exhibit simply confirms howi increased activity on Church is contributing to unsafe conditions forusas residents--which ap parking space ini front of our home could help alleviate. (Iti is in no way a complaint  against the two nearby bars.)  The commissioners asked a few questions. After City Attorney Berg spoke about the research, she had done on resident parking in downtown areas. Inl Raleigh, certain places have permitted parking during certain hours. The applicant would go tot the city and pay at fee to cover the signage and anyone that has a Chief Price asked. Jana ift that would leave it under his jurisdictioni if someone parked there that didn'th have a Attorney Berg, you could designate certain areas for resident parking and have it during certain times. It Commissioner Marion made a motion to table this until the November meeting so that Attorney Berg  permit can parki int that spot during the specified times. permit. Attomey Berg stated it would.  Commissioner Marion, do wel have to give all downtown residents a permit? could be done on an as-needed basis. Itv would be up tot the board. will be present. Commissioner Oxtobys seconded all were in favor.  Board of Commissioners Regular Scheduled Meeting 10/9/2023  10    The following recount llustrates how ar new bar off Church St. ist feeding additional parkers to Church Street, including Recently, we were awakened after1 1 am by ai fightt that spilled onto Church Street from thel Brew Depot next door. From speaking with both bar owners: Wel learned that a group of patrons parked their cars on Church St, walked to the Back Alley Bam for drinks, and were later asked to! leave for unruly behavior. They then continued tot the Brew Depot next door, where they were also asked to! leave. Wev were awakened by screaming andi fighting at our door- sO we called 911. The 911 operator could! hear the ruckus outside through the phone and advised us to stay safely indoors while he summoned the police. (We encouragel listening to the emotional 911 recording.)' While still ont the  intoxicated drivers in some cases:  phone with 911, the unruly patrons got into several cars in front of ourk home and drove off.  22-Special Event Permit-Purple Onion  Emily! Lamar got up and talked about this event. All she was asking for was parking spots max of6 6t to park herf food truck. There was nothing elset that was needed. Wer may not doi ity wej just want the option to ift that will help with the flow off food. Shei is also to tell the business near her business thats she willl be using parking spots. Commissioner Walker made a motion to for the food truck to be able to be parked in the parking spaces in front of her building she is tol let the people on either side know oft the event and the parking. Commissioner 23- Schedule a Public Hearing for November 13th Regular Schedule Board of Commissioners Commissioner Oxtoby Made a motion to add a golf cart fee to the public hearing for a non-permitted Golf cart Commissioner Marion made an motion to accept the Resolution as read for al Public Hearing Schedule of Fees  Oxtoby seconded all were in favor.  Meeting for City of Saluda Schedule of Fees  fee of $75.00. Commissioner Marion Seconded all were in favor. for November 13th. Commissioner Oxtobyseconded all were in favor.  24-F Foothills Regional Commission MOU  City Manager Orr went over thel Foothills Regional Commission MOU.  This is a Memorandum of Understanding fort the Home Investment Act Home Investment in Affordable Housing. In May you agreed to the Affordable Housing Study, it was tol look aty where we were as far as Polk County. Ifyoul look at number 5. Thel Lead Entity and each Cooperating Unit shall be responsible for providing matching funds required by Federal Regulations for any allocated within their Jurisdictions. This is al HUD program. Itcould! be set up on 75% Federal 25% Local money or8 80% Federal 20% Local money. Ift there was a program that was putt together andi they were to go: fors something in Saluda, you would already be a part ofita and have agreed to things. There's not going to be another body agreeing to spend your money and puty youi in a position to spend your money without) your approval. Alli thisi is stating is thati ify you're in this group and you wantt to do ap project in youra area, you're goingt to agree thaty you are going to have matching funds you do havet to participate in somei form ori fashion that is the HUD program. It's the same with USDA and others. There are always some matching funds typically whatt takes place ist thatt the Dogwood Health Trust, Housing Assistance, or some of the other community organizations come in and help defray the matching amount. There are also in-kind contributions which can be land, it can be materials, water, sewer, ito can be  al lot of different things.  Board of Commissioners Regular Scheduled Meeting 10/9/2023  11    Commissioner Oxtoby do they come back ands say that Saluda can do 31 houses, or do we drive what we do? City Manager Orrt thel Board drives what goes oni no one comes back and tells you whati to do. You don't do anything Commissioner Walker, just have ap problem with someone else being the lead. We were supposed to bet thel leadi in  until you decide to doi it.  thel lawsuit tot the engineering firm that didn't do thei interconnect properly. We couldn't spend the money without" Tryon and Columbus saying we can doi that. City Manager Orr, no haven't senti itt to her. I'm not going to sign something that willi lock usi in.  Commissioner Marion, Have we sent this to. Jana?  Commissioner Walker made a motion to approve the Foothills Regional Commission MOU Commissioner  Talbot seconded all were in favor,  25-N MOU with CHASNARA, LLC aka Early Blue Motel  City Manager Orr went over the MOU with CHASNARA, LLC aka Early Blue Motel. We have talked and they have had their legal counsel review it.. Jana originally wrote this. This is the MOU if you recall thisi is about the water and sewer and the benchmarks, we puti into place concerning their annexation. Ify you look, it has been signed. This is what we would hope to be the basis fori the development agreement with at timeline of a couple of yearst trying to figure out outside funding that we could use for some developmental plans. We would be looking at around three years trying to get water and sewer under Commissioner Walker let me make sure didn't miss anything reading this memorandum of Understanding they didn't Commissioner Oxtoby SO we annex them int tonight tomorrow they can tell us their water needs. Then wel havei two Commissioner Oxtoby so my question isi ifit's ar memorandum of understanding and itl has no legal standing whyi isi it even included? Why doesn'ti it justs say that the city will work toward it whent the demandi increases? City Manager Orr, what we are trying to doi is lay out those considered developmental planst that other people can look at and base their hope you can take their plan of development and look ati itf from a more organized and1 forward- thinking way. Its sets forth the parties' intent is what. Janai is saying as well. Sot thati it's a way forp people to understand what your plans are and whaty you can count on and work toward, So, it's ai formalization of planning. Commissioner Oxtoby sO whyi isi iti in this one thing andt then there is a separate thing that says we are trying to work City Manager Orr, because you do your MOU we are tryingt to work toward plans then they wills sign a development document that will bel legal and bonding you have to have frame framework to work off of. AI MOU is the first stepi in the developmental document. That will gett them to the table andi ify you can get them to thet table with al MOU theny you work toward development documents and thent the sign that has the plans attached toi it. That says this is what we Commissioner Walker SO what we are committing ourselves tot financially is the design and estimation of putting City Manager Orry yes, we have got state money to storm water planning wateri infrastructure. Which we will go for on Commissioner Walker we may not get that but all that would be binding based on this or in good faithi is design, cost  the interstate. make any changes toi it. City Manager Orr, No  years to design Then three years to find thet funding.  City Manager Orr, within 24 months there in 7a and 8 those are your benchmarks.  toward putting water under?  are going to do. Thisi is goingt tol be the construction schedule. water out there and tryingt tot find finances for the expansions. estimates, then any help we would needi in trying to find finance. City Manager Orr, yes there's no hard costj just soft cost. Board of Commissioners Regular Scheduled Meeting 10/9/2023  this.  12    Commissioner Oxtoby so in 38 months we haven't done anything does that come back ont the city? City Manager Orri ifv wel haven't done anything in 38 months shame on us. Ifv we haven't done anything then they don't have any good faith in us. Ifthey don't, what aret they goingt to do? They are annexed in they still going to get tos sell Commissioner Oxtoby SO whati ifv wet try to put water under there andi it's 750,000.001 ify you! haven't gotten the financing in 38 months, they say they want their water. Is there no comeback on us for that? City Manager Orri it'si int there to give some type of structure you have to have a structure you can't just says you're going to doi It. And run out there ands say when are you going to do it. Would you go out there andj justs say when? Do Commissioner Oxtoby No, butl Ihave an understanding of cost and commitment before Idoit it. City Manager Orrl have a cost of2.1 million. We talked about for thet first time the cost of 2.1 million Commissioner Oxtoby let the minutes reflect this so in seven years we can regurgitate what happened here and what Commissioner Marion made ar motion to accept the MOU with CHASNARA, LLC akal Early Blue Motelas presented by Commissioner Walker Seconded. Commissioner Talbot voted yea. Commissioner Oxtoby voted  with their ABC! permit. And we're goingt to look like idiots. City Manager Orr, No. It's not legally binding. Commissioner Oxtoby, again I ask whyi iti is int there. your make leads screws ands sayi ill maket them whenever. Commissioner Walker subjected to change.  didn't.  Nay,  26- Closed Session  City Manager Orr readt the closed session Resolution. all were int favor. Entered closed session at 8:46p pm favor. Adjourned closed session at 9:17, pm  Commissioner Talbot made a motion to enter the closed session Resolution as read Commissioner Oxtoby seconded Commissioner Walker made a motion to Adjourn the closed session Commissioner Oxtoby seconded all were in  27-A Adjourn  After the closed session, Commissioner Marion made a motion to make a counteroffer Commissioner Oxtoby  seconded all were in favor. With not further business to discuss,  Commissioner Oxtoby made ar motion to adjourn the meeting. Commissioner Walker seconded and all were  infavor.  The meeting adjourned at 9:18 p.m. on October 9th, 2023.  Respectfully submitted by Pamela' Waters, City Clerk. Adopted this 13th day of November 2023.  Board of Commissioners Regular Scheduled Meeting - 10/9/2023  13    Amah LDR Pamela Waters, City Clerk  Chlse  Board of Commissioners Regular Scheduled Meeting - 10/9/2023  14