THROUGH SALUDA,N.C. JENO  City of Saluda Minutes Board of Commissioners  May 22nd Board of Commissioners Budget Workshop  Date Time Location 1-Call to Order  5/22/2023 05:30PM  Saluda Library Chambers Room  Meeting was called to order at 5:30pm on May 22nd2 2023  2-Roll Call Pam Waters  Attendance was taken, and those present were Mayor Tangie Morgan, Commissioner Walker, Commissioner Talbot, Commissioner Oxtoby, City Manager Steven Orr, Assistant City Manager & Finance Officer Julie Osteen, City Clerk  3-E Budget 2023-2024 Discussion No Decisions were made.  Assistant City Manager & Finance Officer. Julie Osteen went over the Draft Preliminary budget numbers.  May 22nd Board of Commissioners Budget Workshop 5/22/2023    ASSUMES: aWAGE increase! 5% ANDI MERIT BONUS UP1 TO: 3%/PLUS VACATION ACCRUAL HIGHWAYTAX1 for TRANSPORTATION Account Description 1G General Fund Revenues 2 Administration 3 Police 4 Fire 51 Transportation 6Sanitation 7 Powell 80 Cultural and Recreation 9Debt Service 10 Contingency Totale expenditures Revenues Over/(Under) Expenditures Appropriated Fund Balance Transfer to/from Capital Reserve Transferf from Enterprise Enterprise Fund 1Revenues 2Expenses  SUMMARY 2022-2023 Original Budget 1,559,010.00 554,326.00 396,573.00 164,810.00 199,200.00 119,500.00 29,500.00 75,073.00 35,000.00 25,000.00 1,598,982.00  VERSION#1  2022-2023 AsA Amended 1,567,930.00 563,851.00 430,033.00 174,810.00 202,450.00 127,000.00 54,661.00 93,093.00 35,000.00 1,680,898.00  2023-2024 AsF Projected 1,558,110.00 568,584.00 498,170.00 171,000.00 189,200.00 136,000.00 29,400.00 86,595.00 34,000.00 25,000.00 1,737,949.00 (179,839.00) 179,839.00  DRAF (112,968.00)  39,972.00  86,968.00 26,000.00  Prelimin: an  969,500.00 1,036,125.00 (66,625.00) 66,625.00   1,306,874.00 (129,133.00) 149,133.00 (20,000.00)  Worka  1,066,632.00 (111,066.00) 111,066.00  Revenues Over/(Under) Expenses Other Financing Sources (Uses) Retained Earnings Appropriated Transferf from General Fund Transfer to Capital Reserve Fund  Includes continued cleaning contract for City Hall, Library, Police & Public Works and Bathrooms Updated Zoning Enforcement numbers/increasel inc Commissioner wages/actual retirement contributions  Includes street maintenance contract Includes ATM fees  Page 1  May 22nd Board of Commissioners Budget Workshop 5/22/2023  2    SALUDA BUDGET  ginal  1.000.00 10,0 00.00  nary  ksheet  May 22nd Board of Commissioners Budget Workshop- - 5/22/2023  3    CIYOFS SALUDA BUDGETE 2022-2023 Projs jected 600.00 3,000.00 .000.00 (20,000.00) 19,400. 21,500.00  ADMINISTRATION Account Description Salares Commissioners Overtime SalaryTransfer ToWater PayrollT TaxE Expense Statel Unemployment Health! nsuancewlokes-Comp SStater Retirement 9401K 10F Professional 110 Operationals Supplies 12Hstorcai/Commite 13Advertising 141 Insurance 160 County Collection Charges 16 CityFestvals 170 Duesas Subscriptions 181 Training 19 VehideE Expenses 202 Zoninge enforcement 215 Economic Development 22 Capital Outiay 23 Capital 245 ElectionCosts 250 Christmasp party Other CityF Fessivals 27H HistoricalB Book 28 CoonD Dog Day2 2022-23e expenses 291 Toy Drive NCN Mains grant 31 Saluda DowntownF Foundation 32 CilyD Dump CityHalt Maintenance Ullites Insurance Totals  Original Budget 19,400.00 500. 292, B75.0 70,000.00 16,007.00 2,500.00 3,266.00 15,000.00 5.000.00 4,500.00 1.320.00 4,000.00 2,000, 5,000.00 2,500.00 500.00 2,600.00 13,000.00 13,300.00 558.0  includesE Engineering SemicasAudothtomy 75,000.00 SurveyorWebsite! Maintenance 16,007.00 2,500.00 3,500.00 15,000.00 6,000.00 addedCoon DogD Day back includesn 25,000.00 BoardiCouncil, etc. Snewcopier Walesonoatmhlaye: $500 neet  70,000.00 3,266.00 15,000.00 20,000,00 500,00 000.00 500.00 E 250.00 200000 6,000.00 2.500.00 500.00 2,600.00 13,000.00 13,300.00 4,558.00  ,400. 5,000.00 1.000.00 500.00 2,600.00 15,000.00 includesc cieaning.contract 15,000.00 incudesn new Mains Streetwif 6.072.00 Page3  $ 554,326.00 $563,851.00 568,584.00  May 22nd Board of Commissioners Budget Workshop 5/22/2023    CITYOFSALUDA BUDGETPROIECTIONS 2022-2023 2023-2024 AsA AsProjected 184,000.00 000.00 15,000.00 2,000.00 2,000.00 15,500.00 21,000.00 42,489.00 26,000.00 38,000.00 10,000.00 14,000.00 294,969.00 393,849,00 8.756.00 5,256.00 6,500.00 6,500.00 8,708.00 10,765.00 0.00 5,000.00 5,000.00 8,000.00 8,000.00 7,300.00 4,000.00 21,000,00 21,000.00 20,00000 20,000,00 Gasp priceir increase 20,000.00 Vehiclel instaliment# #1$ $15,000/$5,000 2,100.00 2,100,00 0.00 1,200.00 1,200.00 500 500.00  POLICE Account Description Salaries 2OverTime Reserves 4PayrollT TaxE Expense State Unemployment 6Healthl Insurance/Workers Com 42,469.00 7State Retirement 8401K 9Operationalg Supplies 10T Telephone 111 Insurance 12 Fees 13 Uniforms 14 Dues Subscriptions 151 Training 16 Maint&R Repairs 17 Gasoline 18 CapitalOutiay 19 CapitalOutlay.- $1,000 20T Travel, Meetings8 Dues 21 SafetyE Expense 22N NCA Apprentioeship Totais  Original Budget 184,000.00 15,000.00 2,000.00 15,500.00 26,000.00 10,000.00 294,969.00 5,256.00 6,500.00 8,048.00 0.00 5,000.00 8,000.00 4,000.00 21,000.00 20.000.00 20,000.00 6 46,000,00 2,100.00 0.00 1,200.00 500.00  Worksffeet  Page4  May 22nd Board of Commissioners Budget Workshop- - 5/22/2023  5    CITYOFSALUDA BUDGETP PROJECTIONS Original 2022-2023 2023-2024 Budget As Amended AsProjected 161,810.00 S 161,810.00 $ 168,000.00 3,000.00 3,000.00 3,000.00 0.00 10,000.00 164,810.00 174,810.00 171,000.00 Valuation 140,493,438.00 Tax 166,592.13. 0.993 168,000.00 182,841.47 (168.582.13) 14,049.34  FIRE Accounto Description Contract Services Water Reimbursement Operational Supplies Totals  DEAR  Fire Departmentr requesting $0.13  requested  Prelimary  Worksheet  Pages  May 22nd Board of Commissioners Budget) Workshop- -5/22/2023  6    CITYOFS SALUDA BUDGETPROIECTIONS 2022-2023 2023-2024 AsA Amended ASP Projected 20,000.00 35,000.00 8,000.00 8,000.00 1,850.00 1,950.00 1,200.00 3,000.00 3,000.00 150,000.00 125,000.00 5,000.00 5,000.00 2,000.00 2,000.00 650.00 10,000.00  TRANSPORTATION Account Description SalaryT Transfer Fromv Water 20,000.00 20perationala Supplies 3Professional fees Electricity 5Insurance 6Equipment Repairs 7Maint&F Repairs 8Gasoline 9Capital Outlay 100 Capital Outlay <$1,000 11 EVChargings Station 12911A Addressing  Original Budget 8,000.00 1,200.00 3,000.00 150,000.00 5,000.00 2,000.00 10,000.00  10,000.00 additionalc costs fori implementation  199,200.00 5202.450.00 189,200.00  Preliminary  Worksheet  Page6  May 22nd Board of Commissioners Budget Workshop 5/22/2023    CITYOFS SALUDA BUDGETPROIECTIONS 2022-2023 2023-2024 ASA Amended AsProjected 45,161.00 $ 20,000.00 0.00 9,500.00 9,400.00 0.00 29,400.00  POWELL Account Description Maint. &Repairs CapitalOutiay Work Orders Contingency Totals  Original Budget 20,000.00 0.00 9,500.00 000  DRAFT  Preliminary  Worksheet  Page7  May 22nd Board of Commissioners Budget Workshop 5/22/2023  8    CITYOFSALUDA BUDGETE PROJECTION 2022-2023 2023-2024 AsA Amended AsProjected 7,500.00 119,500.00  SANITATION Account Description 10perationalg Supplies CapitalOutiay 3CapitalOutlays <1,000 4Contracts Services Totals  Original Budget 116,000.00  136,000.00 includes dumpsters sites 136.000.00  dauwe DRAFT COLA 3,980.00 32,00000  Prelminary  Worksheet  Page8  May 22nd Board of Commissioners Budget Workshop 5/22/2023  9    CITYOFS SALUDA BUDGETPROJECTION 2022-2023 2023- 2024 AsAmended AsP Projected 35,000.00 34,000.00 34,000.00  DEBTSERVICE Account Description 1CityHall Totals  Original Budget 35,000.00 35,000.00 Basedo one estimatef froms StateT Tieasurer DRAFT  Preliminary  Worksheet  Page9  May 22nd Board of Commissioners Budget Workshop-5222023  10    CIYOFSALUDA BUDGET PROJECTION 2022-2023 2023-2024 AsA Amended AsProjected 7,500.00 $ 7,500.00 2,000.00 2,000.00 1,573.00 2,095.00 28,000.00 4,000.00 4,000.00 ,000.00 7,000.00 500,00. 500.00 17,500.00 12,000.00 5,000.00 7,000.00 1.520.00 13,000,00 1,000.00 1,500.00 1,500.00 nary 3,000.00 3,000.00 86,595.00  Cultural Account Description Library 1Library Utiities 2Propane 3Insurance 4Library-MaintaR Repairs 5Librarys Salary7 Transter Cemetery Upkeep 7Treec CityE Expenses Parks: PlayD Day MeCreery Park 0 McCreery Park- Maintenance 9,000.00 McCreery Park- Bathroom Schoold drainage Pace Park Pace Park- Bathroom Mural 15 Tennis Courts Other parkn Totals  Original Budget 7,500.00 2,000.00 965.00 28,000.00 4,000.00 000.00 500.00 4.200.00 4,200.00 1,500.00 3,000.00 885.00  28,000.00 includes $10,000t towardr neededr  Worksheet  Page 10  May 22nd Board of Commissioners Budget Workshop 5/22/2023  11    Insurance Administration Akaisha Hayes Pam Waters Steven Orr Julie AC Osteen Council Premiumi increase MIT Premiumi increase BCBS contingency Contingency Deductible Police Clayton Price John C. Rickman Amy Revis Officer Officer Premiumi increase MIT Premiumi increase BCBS contingency Contingency Deductible Water William K. Queen Jim Garlits Michael Traxier Employee Premiumi increase MIT Premiumi increase BCBS contingency Contingency Deductible  current premiums Health BCBS MIT  Health Workers Comp Totals  Total  584.96 67.40 652.36 7,828.32 584.96 71.27 656.23 7,874.76 584.96 88.57 673.53 8,082.36 584.96 71.77 656.73 7,880.76  304.78 714.65 42.50 106.19 1,168.12 37,185.30  15%6 estimate MIT  350.98 4,000.00 36,017.18  $1,000/employee BCBS  Total  584.96 72.53 657.49 7,232.39 584.96 65.75 650.71 7,808.52 584.96 60.38 645.34 7,744.08 584.96 65.75 650.71. 7,808.52 584.96 65.75 650.71 7,808.52 15%6 estimate  5,541.80 554.18 6,095.98 48,848.99  350.98 4,000.00 42,753.01  $1,000/employee BCBS  MIT  Total  584.96 76.29 661.25 7,935.00 584.96 59.17 644.13 7,729.56 584.96 67.90 652.86 7,834.32 584.96 67.90 652.86 7,834.32 15% estimate  8,302.80 830.28 9,133.08 44,817.26  350.98 4,000.00 35,684.18  $1,000/employee  Page 13  May 22nd Board of Commissioners Budget Workshop 5/22/2023  12    General Liability! Insurance General Liability: Administration  General Liability Direct Allocated 799.00 799.00 600.00  Totals Total 159.00 635.00 986.00 912.00 600.00 209.36 3,500.36 3,500.36 4,484.00 6,280.90 10,764.90 10,764.90  Employees 912.00 Employees Council Equip Officials Indirect Contingency Employees Liability Liability  209.36  Police  4,484.00  EDRAF Indirect  Water  Liability Liability Indirects  =Preliminary  6,280.90 6,280.90  Worksoet  Transportation Indirect Library Indirect Contingency City Hall Indirect Contingency  2,095.31 6,071.54  2,095.31 2,095.31 2,095.31 6,071.54 6,071.54 6,071.54 28,713.00 28,713.00  Page1 14  May 22nd Board of Commissioners Budget Workshop 5/22/2023  13    Indirect: City Hall 3,630.80 Library 1,253,00 Transporta Water 3,756.00 Police Admin  PY  % CY 29% 6,071.54. 10% 2,095,31 0% 30% 6,280.90 30% 6,280.90. 1% 209.36 20,938.00  3,756.00- 125.20 12,521.00  355 -   Page 14  May 22nd Board of Commissioners Budget Workshop- 5/22/2023  14    THato 1738 Salwiad 1501 Houly 1869 ptapu 1,178B5 gaB7 2370. 20.38. 1384.52 a460  36,346.76 4,0,0 2,510.00 41,126.59 45,881.78 20.44 2,20.00 2,020.00 61:400.20 54,585.21 a.of 6a416.48 2628 $2,606.10 83,016.56 26.10 1,680.56 60,866.10 108,93 #28 1371.71 44,18200 720:0.8 76,609.26 60.35 210405 1720695 520,60 22.97  18.33  2,520,00 46,882.00 2,629,00 60,c0340  Cormialeuers  252000  4.8 549. 6894,10  Paseis  May 22nd Board of Commissioners Budget Workshop 5/22/2023  15    artuairite 8,195.61 6441,03 4,500.61 6425,12 2,685.92 4,837.69 1R670.63 15091.D0 1,147,50 2,19800 710.09 2.001.00 158.00 9,860.00 219,70 1,375.82 49001 20.720.83  5,s9 69416.16 18,099.36 9,790.00  1,691.09 100358 4,32285  13,443.43  Ouen WichaulTiadler InGarlls Employne  63,344.56 41,631.62 3,635.00  01,394,82 4,747.60 7.991.13 3,254.39 048383 1.,02060 93,560.60 3,03442 611290 3,78831 17540141 19418.21 27,60924. 1422:50 9,10006 G96-15 1,17299 455.09 99,591.10 15.762,013 256A5-0  157497  Sa,5m.n GenersiPiatt $ 25AN0A0 Valer 0104001 Page16  May 22nd Board of Commissioners Budget Workshop-5222023  16    Property Tax Calculations  Polk County 2021-2022 134,670,420.00 1,346,704.20 TotalRate 0.680 915,758.86  Henderson County 5,823,018.00 58,230.18 0.680 39,596.52  Total 955,355.38 99.00% 945,801.82 945,000.00 Total 647 12,940.00 95% $12,293.00 12,000.00  0.56 Tax 0.12_Fire 0.68  Use Henderson County 20.00 440.00  Highway! Usel Tax Polk County #vehicles 625 20.00 12,500.00  DRAFT  House BIL 119-not passeda asof5/18/22  House Bill1 119isp pending before. thec GeperalAssembwyand: addresses both real andp personal property.t taxo owedk byb businessest thath have beena affected! by COVID Ifthist billl ispassedi nitsCurrenti form, itcouldhaveas significante effecto on FY2021 andFV2022. collections asi wellast thev values uponv which businessesa aret taxed atthel localp property taxke level. Henderson County's Boardic ofCommissioners hasi Issueda aResolutioni in Oppositiont toHB119. Asofthisa afternoon, theb billis isstill ini initialo committee. Wer haver noticedar number ofbusinesso closings daring2 2020.) Wea are compilingal listo ofbusinesses whoh havec contacted ouro office and/or havef fileda alistingt toadviset thatthey are nolonger inbusiness.  Wev wills sharet thisl lista ass soona asitis finalized. The Bill Codesi listed on theF Report ared defineda asf follows: REI- Real Property. BUS-E BusinessP Personail Property IND-Individual Personal Property (somer mobile homes, aircraft, unregistered vehicles, etc.) PUB-F Publics Service Company (assessed byt the Department ofR Revenue) RMV-F Registered Motor Vehicles (taggedv vehicles collectedi by DMV)  May 22nd Board of Commissioners Budget Workshop 5/22/2023  17    Original Budget 416,000.00 0.00 0.00 300,000.00 1,500,00 233,000,00 5,000.00 0.00 1,066.00. 955,566.00 162,300.00 15,000.00 65,000.00 25,000.00 13,600.00 0.00 45,392.00. 22,000.00 2,200.00 290,492.00 27,036.00 6,000.00 14,472.00 22,500.00 3,000.00 3,000.00 4,000.00 500.00 7,000,00 5,000.00 20,000.00 4,000.00 212,132.00  2022-2023 AsAmended AsProjected 415,000.00 0.00 0.00 300,000,00 1,500,00 235,000,00 5,000.00 0,00 1,068.00 955,566.00 182,300.00 15,000.00 65,000.60 -25,000.00 15,60000 Q.00 45,392.00 22,000.00 2,20000 290,492.66 27,036.00 6,000.00 14,472.00 22,500.00 3,000.00 3,000.00 4,000.00 500.00 7,000.00 5,000.00 20,000,00 4,000.00 212,132,00  2023-2024 430,000.00 300,000.00 1,600.00 233,000,00 5,000.00 185,000.00 15,000.00 66,000.00 (25,000.00) 15,300.00 44,817.00 25,700,00- 8,200.00 319,017,00 27,036.00 6,000.00 14,472.00 22,500.00 3,000.00 3,000.00 7,000.00 500.00 7,000.00 5,000.00 20,000.00 4,000,00 150,000,00  Account Description Rovenues Waler Sales WaterT Taps 3Sowor Taps Sewar Charges Misoellaneous User Feas Penalties Grants 9A ARPFunds TotalR Revenues 165 Salaries 11 OverTime 123 Salary" TranslerFromG Genetal 13.5 SalaryT TransferT ToGeneral 14F Payrolll TaxE Expansé 155 Stateu Unempiayment 18 Health InsusnceMutissCamp 17 StateR Retirement 184 401K 100 Operational & Supplles 20 Professlonai Fees 21 Dues ands Subsoriplions 226 Electricity 23 Dumpsters 241 Propana 26T Telephone 28 Meais 271 Insuiancs 28 Uniforms. 29 EquipmentRepairs 301 Training 81 Malnt& Repairs  Water Sawer 430,000.00 300,000.00 760.00 760.00 131,500.00 101,500.00 2,500.00 2,500,00 125,000.00 80,000.0P 10,000.00 5,000.00 27,500.00 27,500.0D (20,000.00) (5,000.00) 11,000.00 4,300.00 39,000.00 14,817.00 17,500.00 8,400.00 2,000.00 1,200.00 02,800,00 116,217.00 15,525.00 11,511.00 4,500.00 1,500.00 10,00.00 4,472.00 7,000,00 $5,500.00 1,500.00 1,600.00 1,500.00 1,500.00 4,500.00 2,500.00 250.00 250,00 7,000.00 2,500.00 2,500,00 10,000.00 10,000,00 2,000.00 2,000,00 75,000.00 75,000.00.  969,500.00 654,750.00 404,750.00  May 22nd Board of Commissioners Budget Workshop-5222023  18    32 33 WaterF Purchased 34 Gasoline 35 CapitalOutlay 36 CapitalOutay:1,000 37 ContractLabor 38 Contracts Services 39 Safety Expense 401 LoanF Payment Sewerl Loan 41 USDAL Loan payment 42 SystemD Development 43A AIAC Grants 441 LaurelD Drive- 45 USDA Totalexpenses Revenues over expenses Appropriated Retained Earnings Transfers Revenueso overE Expenses Other Financings Sources (Uses) RetainedE Earnings Appropriated (un 111,06600 USDAI loanp proceeds TotalF Financings Sources( (Uses) Revenuesa ando Others Sources over Expenses andu Uses  18,000.00 160,000.00 9,000.00 45,000.00 1,500.00 0.00 50,000.00 5,000.00 35,000.00 118,000.00 6,000.00 0.00 0.00 0.00 1,066,632.00 (111,086.00) (113,08600) (111,086,00) 0.00 111,086.00  18,000.00 160,000.00 9,000.00 45,000.00 1,500.00 0.00 50,000.00 5,000.00 35,000.00 118,000.00 6,000.00 0.00 0.00 (111,066.00) 111,066.00 0.00 111,088.00 USDA Debt Service: DeblServiceR Reserve Shortl LivedAssetr Resen Loanp payment System Development Plans: LaurelD Drive HippF Road PattersonSt  18,000.00 160,000.00 9,000.00 45,000.00 1,500.00 50,000.00 5,000.00 35,000.00 118,100.00 6,000.00 (66,625.00) (66,825.00). (66,625.00) 66,625.00 86,625.00 9,641 28,333 80,125 118,099 2,000.00 2.000.00 2,000.00  18,000.00 4,500.00 22,500.00 750.00 50,000.00 2,500.00 59,050.00 3,000.00  160,000.00 4,500.00 22,500.00 750.00 2,500.00 35,000.00 59,050.00 3,000.00 (66,625.00) 86,625.00 66,625.00  1.066,632.00 1,036,125.00 631,375.00 404,750.00  4-A Adjourn  Commissioner Oxtoby made a motion to Adiourn Commissioner Walker seconded all were in favor.  The meeting adjourned at 6:13 pm on May 22nd, 2023  1gth  June  Respectfully submitted by Pamela Waters, City Clerk. Adopted this Click or tapl here to enter text. day of Clickor  tapl here. to enter text,20Click or tap here to enter text..  2093  Fob Lubw  GAg  Pamela'  lopu  Waters, City Clerk  May 22nd Board of Commissioners Budget Workshop 5/22/2023  19