Regular City Council Meeting  July 9, 2024  At  Gatesville Council Chamber  110 N. gth Street  5:30 P.M.    INDEX JULY9,2024 5:30P.M.  REGULAR CITY COUNCIL MEETING  PAGE1 1-2--- AGENDA-7-9-2024 CALLTO ORDER ANNOUNCEMENT OF QUORUM INVOCATION. ANDI PLEDGE OF ALLEGIANCE  CITIZENS/PUBLIC: COMMENTS FORUM: INDIVIDUALS WISHING TO ADDRESS THE GATESVILLE CITY COUNCIL MAYI DOSOI DURINGTHIS SEGMENT. IF YOUI INTEND TOCOMMENT ON. A SPECIFIC AGENDA ITEM, PLEASE INDICATE THE ITEM(S) ON THE: SIGN- IN SHEETI BEFORE THEI MEETING. EACH SPEAKER IS ALLOTED A MAXIMUM OF3N MINUTES FOR THEIR REMARKS, AND: SPEAKERS. AREI EXPECTED TO CONDUCTTHEMSEVES IN Al RESPECTFUL & CIVIL MANNER. IN ACCORDANCE WITHTHETEXAS OPENI MEETINGS. ACT, THE CITY OF GATESVILLE CITY COUNCIL CANNOT: DELIBERATE OR. ACTON ITEMS NOTLISTED ON THE MEETING AGENDA. PAGE3-13 -ALL CONSENT AGENDA ITEMS. ARE CONSIDERED ROUTINE BY THE  CONSENT:  CITY COUNCIL AND WILL: BE: ENACTED, BY A SINGLE MOTION. THERE WILL. BEI NO SEPARATE DISCUSSION OF THESE. ITEMS UNLESS A COUNCILMEMBER REQUESTS AN ITEM TOI BE: REMOVED AND  CONSIDERED SEPARATELY.  RESOLUTION: 2024-70: DISCUSSION, ANDI POSSIBLE. ACTION REGARDING RESOLUTION: 2024-71: DISCUSSION. ANDI POSSIBLE ACTION REGARDINGI MAY RESOLUTION 2024-72: DISCUSSION AND) POSSIBLE. ACTION REGARDINGA  APPROVAL OFI MINUTES FROMI REGULAR CITY COUNCIL MEETING HELD ON. JUNE: 25, 2024. (WENDY COLE)  20241 FINANCIALS.  (MIKE HALSEMA)  REQUEST FROM' THE CORYELL: MUSEUMAND HISTORICAL CENTER. RECARDINCTEMPORARY CLOSURE OF SOUTH 8TH STREET ON SEPTEMBER: 21, 2024 FOR' THE. ANNUAL SPURFEST. (WENDY COLE) WATER PRODUCTION: 19831 DECK BOAT. (MIKE HALSEMA  RESOLUTION 2024-73: DISCUSSION. ANDI POSSIBLE. ACTION REGARDING SALE OF  & ZEB VEAZEY)  OTHERI BUSINESS:  PAGE: 14-15 CITY COUNCIL MEMORANDUM- DISCUSSION ANDI POSSIBLE. ACTION  REGARDING AWARD FORI PRE-AWARD. AND: POST-AWARD CONSULTANTMANAGEMENT SERVICES FORTHEI FEDERAL EMERGENCY1 MANAGEMENT AGENCY (FEMA) PUBLIC. ASSISTANCE GRANT PROGRAM IF AWARDED. A STATECONTRACTTHROUGHTHE TEXAS DIVISION OFI EMERGENCY MANAGEMENT. (MIKE HALSEMA) ORDINANCE OF THE CITY OF GATESVILLE, TEXAS, AMENDINGTHE FISCAL YEAR: 2023-24 BUDGET OF THE CITY OF GATESVILLETO ALLOWI FOR ADJUSTMENTS: TO1 THE GENERAL FUNDI REVENUES AND EXPENDITURES OF THREEI HUNDRED FORTY-FOUR THOUSAND, SEVEN HUNDREDTWENTY-SIX DOLLARS (344,726); DECLARING. Al MUNICIPAL PURPOSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING, FOR AN OPEN MEETINGS CLAUSE; ANDI PROVIDING. FOR ANI EFFECTIVE DATE.  PAGE 16-19 CITY COUNCIL: MEMORANDUM- DISCUSSION REGARDING. AN  (1ST READING OF ORDINANCE: 2024-06)  (MIKE HALSEMA)    PAGE20-39 CITY COUNCIL MEMORANDUM- DISCUSSION. REGARDING  PROPOSED BUDGET. ASSUMPTIONS FOR FISCALYEAR: 2024-25.  (MIKE HALSEMA)  PAGE40-47 CITY COUNCIL MEMORANDUM- DISCUSSION AND POSSIBLE/ ACTION  REGARDING! AN ORDINANCE OF7 THE CITY OF GATESVILLE, TEXAS, AMENDING THE GATESVILLE CODE OF ORDINANCES, CHAPTER56 UTILITIES", ARTICLE VI, "DROUGHT CONTINGENCY PLAN" BY AMENDING SECTIONS 56-183, 56-186, 56-188, AND 56-189 AS PROVIDED HEREIN AND) READOPTING. ALLI REMAINING SECTIONS OF ARTICLE VI; PROVIDING A CONFLICTS RESOLUTION CLAUSE; PROVIDING. A SEVERABILITY CLAUSE; ANDI PROVIDING FOR ANI EFFECTIVE DATE. (3RD & FINAL: READING OF ORDINANCE  2024-05)  (BRAD HUNT)  PAGE 48-49 CITY COUNCIL MEMORANDUM- DISCUSSION AND POSSIBLE ACTION  REGARDING A RESOLUTION AUTHORIZING THE INTERIM CITY MANAGER AS THE CHIEF EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE TO. ACT IN. ALLMATTERS IN CONNECTION WITHTHE FEMA PUBLIC ASSISTANCE GRANT (PA) PROJECT(S) AND COMMITTING THE CITYTO PROVIDE MATC HING FUNDS TO SECURE AND COMPLETE  THE FEMA FUBLICASSISTANCEGRANT:  (MIKE HALSEMA)  PAGE: 50-70 CITYI MANAGER REPORT  (BRAD HUNT)  ADJOURN MEETING    NOTICE AGENDA 5:301 P.M JULY9, 2024  THIS NOTICE: IS POSTED IN COMPLIANCE WITH1 THE OPEN MEETING, ACT  (TEX. GOVT CODE CHAPTER 551, SEC. 551.041) REGULAR CITY COUNCIL MEETING GATESVILLE CITY COUNCIL CHAMBERS 110 NORTH 8"STREET, GATESVILLE, TEXAS 76528  An Open Meeting willl be held concerning thei following subjects:  Call to Order Quorum check  3. Invocation and Pledge of Allegiance  Citizens/Public Comments Forum: Individuals wishing to address the Gatesville City Council may do so during this segment. If youl intend to comment on a specific agenda item, please indicate thei item(s) on the sign-in sheet before the meeting. Each speakeri is allotteda maximum of 3 minutes for their remarks, and speakers are expected to conduct themselves ina a respectful & civil manner. In accordance with the' Texas Open Meetings Act, the City of Gatesville City Council cannot deliberate or act on items not listed on the meeting agenda.  CONSENT:  5. All consent: agenda items are considered routine by the City Council and will be enacted bya single motion. There willl be no separate discussion of these items unless a Coundilmember RESOLUTION 2024-70: Discussion and possible action regarding approval of Minutes from RESOLUTION 2024-71: Discussion and possible action regarding May 2024 Financials. RESOLUTION 2024-72: Discussion and possible action regarding a request from the Coryell RESOLUTION 2024-73: Discussion and possible action regarding sale of Water Production  requests ani item to be removed and considered. separately.  Regular City Council Meeting held on: June! 25, 2024. (Wendy Cole)  (Mike Halsema)  Museum and Historical Center regarding temporary closure of South 8th Street on September 21, 20241 for the annual Spurfest. (W.Cole)  1983 Deckboat.  (Mike Halsema &2 Zeb Veazey)  OTHER BUSINESS:  6. Discussion and Possible Action regarding award for pre-award and post-award consutanemanagement services for the Federal Emergency Management, Agency (FEMA) Public Assistance grant program if awarded: a state contract through the' Texas Division of 7. Discussion regarding an Ordinance of the City of Gatesville, Texas, amending the Fiscal Year 2023-241 Budget of the City of Gatesville to allow for adjustments to the General Fund Revenues and Expenditures of Three Hundred Forty-Four Thousand, Seven Hundred' Twenty- Six Dollars ($344,726); Declaring a Municipal Purpose; Providing a Severability Clause; Providing for an Open Meetings Clause; and providing for anl Effective Date.  Emergency Management.  (Mike Halsema)  (1st reading of Ordinance 2024-06)  (Mike Halsema)  Discussion regarding proposed Budget Assumptions for Fiscal Year 2024-25. (Mike Halsema)  P1    9. Discussion and possible action regarding an Ordinance of the City of Gatesville, Texas, amending the Gatesville Code of Ordinances, Chapter 56' "Utilities", Article Vi,' "Drought Contingency Plan" by amending Sections 56-183, 56-186, 56-188, And 56-189 as provided herein and readopting all Remaining Sections of Article' Vi; Providing A Conflicts Resolution Clause; providing a Severability Clause; and Providing for an Effective Date. 10. Discussion and possible action regarding a Resolution authorizing the Interim City Manager as the Chief Executive Officer and authorized representative to acti in all matters in connection with the FEMA public assistance grant (pa) project(s) and committing the city to provide matching funds to secure and complete the FEMA public assistance grant. (Mike Halsema)  (3rd & final reading of Ordinance 2024-05)  (Brad Hunt)  11. City Manager Report 12. Adjourn Meeting  (Brad Hunt)  Ihereby attest that the above agenda was posted on this the: 3rd day of July, 2024 by 5:00 p.m. on the official City of Gatesville website,! www.satesilletz.com and the official bulletin boards at the Gatesville City Hall, 803 E. Main Street and Gatesville Council Chambers, 110 N. 8th Street,  Gatesville, Texas. Wendy Cole Winlylke City Secretary  The City of Gatesville council chambers are wheelchair accessible and accessible parking spaces are available at the back entrance of City Hall. Requests for accommodations or interpretive services must be made 24 hours prior to this meeting. Please contact the city secretary's office at 254-865-8951 or FAX 254-865-8320,  or emaily wce@gates/lerxom for further information.  P2    REGULAR CITY COUNCIL! MEETING JUNE 25,2024 5:30P.M. COUNCIL CHAMBERS, 110NORTH 8TH STREET, GATESVILLE, TEXAS 76528  AN OPEN MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS:  1) CALL TO ORDER REGULAR CITY COUNCIL MEETING. AT: 5:31 P.M. THIS 25TH DAYOF 2) QUORUM CHECK/COUNCIL, PRESENT: Mayor Gary Chumley, Councilmembers Greg Casey,  JUNE, 2024  Aaron! Smith, Joel Patterson, and Meredith Rainer. REGRETS: Councilmembers. Barbara Burrow and John Westbrook  CITY STAFF PRESENT: Interim City Manager Brad] Hunt, City Secretary Wendy Cole, Interim Deputy City Manager/Finance Director Mike Halsema, Interim Police Chief Cody Lee, Human Resources Manager Lori McLaughlin, Municipal Court Clerk Leslie Ortega, Civic Center Manager Morgan Smart, Utility Clerk Kodiel Mitchell, Water Production (WP) Superintendent Zeb Veazey, WP Crew: Matt Hlavinka, Andrew Cullar, Bodie. James, Chris Barr, Water Distribution (WD): Supervisor Chad] Newman, WDI Maintenance Operator Nick Ortega, WD Crew Supervisor Dale Allen, Street Superintendent Brent Kirchmeier, Street Maintenance Operator Steven Mitchell, Street Equipment Operator Garrison Shaffer, Fire Chief Billy Vaden, and] Fire Department Lieutenant Sam Hendricks. OTHERS: Leo Corona, Kira Iles & Ethan Shires (FNI representatives), Megan Tennison, Karen] Beck, Kevin Mitchell, Debra Mitchell, Jaxl Mitchell, Karen) Hendricks, Debra Blakley, Bianca D, Olivial D, 3)INVOCATION: Councilmember Casey/PLEDGE OF ALLEGIANCE: Led by Mayor Chumley 4) CITIZENS/PUBLICCOMMENTS FORUM: INDIVIDUALS WISHING TO ADDRESS THE GATESVILLE CITY COUNCILI MAY DOSOI DURINGTHIS SEGMENT. IF YOU INTENDTO COMMENT ONAS SPECIFIC, AGENDA] ITEM, PLEASE. INDICATE THE ITEM(S)ON: THE SIGN IN SHEET BEFORE THE MEETING. EACH SPEAKER IS ALLOTED AI MAXIMUM OF3 MINUTES. FOR THEIR REMARKS,. AND SPEAKERS ARE EXPECTED: TO CONDUCT THEMSELVES IN A RESPECTFULI MANNER. IN ACCORDANCE WITH THE1 TEXAS OPEN MEETINGS ACT.THE CITY OF GATESVILLE CITY COUNCIL CANNOT DELIBERATE OR  and Gatesville Messenger Staff Writer Kayleel Dusang.  ACT ON ITEMSI NOTI LISTED ON THE MEETING AGENDA. Visitors present were only concerned with an agenda item.  5) PRESENTATION OFI MERITORIOUS SERVICEAWARDS TOCITY OF GATESVILLE DEPARTMENTS: WATER PRODUCTION. WATER DISTRIBUTION.S STREET.FIRE (B.HUNT) Interim City Manager, Brad Hunt, recognized various city crews for their outstanding efforts in responding tot the severe weather that hit in and around Gatesville and the central Texas area on May 22 and as well as recognition for responding to the aftereffects of the storm on May 23, 2024. Thel National Weather Service confirmed that two (2) tornadoes, an EF-2, and EF-1, touched downi int the Temple area Wednesday, May 22, 2024. Both tornadoes caused enormous damage to the city of Temple and was reported tol have traveled three (3) miles between 6:21 p.m. until 6:26 p.m. onl May 22nd. Three (3) city crews went to Temple with the needed heavy equipment on the night of May 22 to mutually assist the search and rescue efforts. Those crews worked through the night, into the morning of! May 23 in' Temple,  providing crucial support to the efforts there.  P3    REGULAR CITY COUNCIL MEETING  JUNE2 25, 2024 PAGE2  Additionally, duet to the weather onl May 22, the Water Intake Plant on Belton Lakel had no electricity. The damage int the west Temple area directly affected Oncor's service tot the Intake Plant because it receives electricity by-way-ofal line across thel laker near west Temple. Throughout the night andi into the day on May 23,i it was apparent thati it could take an extended time to restore electricity to thel Intake Plant. Staff faced extreme challenges with continuing severe weather, sleep deprivation, flooded roadways to the Intake Plant, and ai non-functional back-up generator. The Water Production crew and Water Distribution crew exhibited al heroic effort to maintain water production and prepare for the possibility that thes storage tanks wouldi run dry before power to the Intake Plant could be restored. Fortunately, Oncor was ablet to1 restore power about anl hour before the city's water storage tanks would Interim City Manager Hunt presented Meritorious Service. Awards to the following City ofGatesville Water Production Supervisor Zeb Veazey and crew, including Andrew Cullar, Bodie James, Chris Water) Distribution Superintendent Chad Newman and crew, including Crew Supervisor Dale Allen Streetl Department Supervisor Brent Kirchmeier and crew, including Equipment Operator Garrison Firel Department Chief Billy Vaden and crew, including Lieutenant Sam Hendricks and Firefighter Mr. Hunt thanked the families of all the award recipients for their support during thisi incident when their family members were gone the long! hours and for all the other types ofduties and emergencies that 6) DISCUSSION AND POSSIBLE. ACTION REGARDING. APPROVAL OF MINUTES FROM RESOLUTION: 2024-68: Motion by Meredith Rainer, seconded by Greg Casey, to approve thel Minutes from the Regular City Council meeting held on. June 11,2024; all four voting' "Aye", motionj passed. 7) BRIEINGDISCUSSION REGARDING CITY OF GATESVILLE WATER STUDYWITH Interim Deputy City Manager/Finance Director, Mike Halsema said that as part of the FY2024 Capital Improvement. Plan budget, an assessment oft the water production. and transmission: infrastructure was authorized. Freese and Nichols were contracted to conduct the assessment inl November of2023 and they identified over $68 million ini infrastructure repairs and improvements: needed fort the water system. These repairs and: mprovements were ranked based on the condition and criticality ofe each project. There willl bei future water meetings witht the' Water Supply Corporations separately so they can have input and discussions on cost sharing for certain projects. Mr. Halsema introduced Kiral Iles with Freese and Nichols Inc. (FNI) whoj presented as summary of the assessment, and answered Council's questions: The Water System Improvements Plan included a conditions assessment and overview of several proposed projects and costs for each project. This plan is more focused on improving the existing infrastructure and less focused on looking out for future growth. FNI staff spent three (3) days on site and visited the water system facilities to assess the conditions and what would be highest priority projects. The development of risk scores was discussed and how the component categories were tabulated. Risk factors & scores were determined by condition (what is the likelihood of asset failure) and criticality (what is the consequence of asset failure) and the impacts on the system. A chart describing the condition score was presented showingi impacts ofl low, medium, high and very! high as well as a description of criticality scoring criteria: Capacity Affected, Process Impact, Outage Duration,  have run empty, andt the water emergency was averted.  staff fort their servicel beyond the call of duty on May 22 and May 23, 2024:  Barr, and! Matt Hlavinka.  and Water Maintenance Operator Nick Ortega. Shaffer and Street Maintenance Operator Steven Mitchell. Phil Gregory (unable to attend).  occur when the city crews are out for many hours.  REGULAR CITY COUNCIL MEETING HELD ONJ JUNE 11.2024.  (WENDY COLE)  FREESE & NICHOLS INC,  (BRAD1 HUNT, KIRA ILES, MIKE. HALSEMA)  P4    REGULAR CITY COUNCIL: MEETING  JUNE: 25,2024 PAGE3  and thei impact on Health, Safety & Environment. A chart summarizing thel Improvements Projects was presented which were) prioritized based on risks scores, grouped into construction projects, included probable construction costs, andi indicated the implementation years from 2025-2034. Thej probable total . Hughes Unit Elevated Storage Tank whichi is already int the grant process with an 80% federal funded/ Electrical Improvements & Permanent Generators: Raw Water Intake, Booster Pump Station (BPS)1,  cost is $68,740,200.00. Highest priority projects were also discussed: 20% city funded match. and Water' Treatment Plant. Chlorine Booster &. Active Mixing BPS7 and South Mountain. Cleaning and Recoating Tanks throughout the Water System. Booster. Pump Station: 3 Improvements.  Al list of Quick Implementation Projects for the Water Treatment. Plant were also noted and aftera discussion with staffit was decided toj push up these proposed projects because they arel less expensive projects but very much needed: Filter Media Replacement, Blast and Recoat Clarifier No. 3, Effluent Flow Meter Installation, HVACI Replacement, Security System Improvements (whichi included intruder alerts but not cybersecunty), Raw Water Intake Bypass line, and Chlorine Dioxide Feed Line System wide portable generators (3) were recommended tol be ordered now due to long leadt times (could Recommended next steps for the water: system: Water Master Plan, Pipeline Condition Assessment, and  Replacement. be2 years).  al Detailed Design of thei recommended projects.  8) DISCUSSIONI REGARDINGANT ORDINANCE OFTHE CITY OF GATESVILLE TEXAS. AMENDINGTHE GATESVILLE CODE OF ORDINANCES CHAPTER 56 "UTILITIES", ARTICLE VI. "DROUGHT CONTINGENCYI PLAN"] BY, AMENDING SECTIONS 56-183.56-186, 56-188.A AND: 56-189, AS PROVIDED HEREIN. AND] READOPTING ALLI REMAININGS SECTIONS OF ARTICLE VI PROVIDING A CONFLICTS RESOLUTION CLAUSE: PROVIDINGA SEVERABILITY CLAUSE: AND PROVIDINGI FOR ANI EFFECTIVE DATE. (2ND] READINGOF Interim City Manager Hunt reminded the Council that this Drought Contingency Plan (DCP) had been reviewed by the City Attorney andj just minor changes were done and presented at thel last meeting which amended previous Ord. 2018-04 with no need to repeal. Thec only amendments to the DCP were changing Ft. Hoodt tol Ft. Cavazos and changing thei ates. Therel have been no more changes to the Ordinance since the last meeting. The deadline to submit thel DCP to' Texas Commission on Environmental Quality is the end ofJuly so there is plenty oft time to approve this DCP.  ORDINANCE202409)  (BRADHUNT)  ORDINANCE2 2024-05-02: Motion by Greg Casey seconded by Aaron Smith, top pass Ordinance 2024- 05 to the third and final reading at the next scheduled Council Meeting; all four voting' "Aye", motion  passed.  9) DISCUSSION, ANDI POSSIBLEACTION REGARDING SALE OF GATESVILLE POLICE DEPARTMENT' VEHICLES ANDAUTHORIZING THE] INTERIM CITYI MANAGER TOSIGNALL Interim Police Chief, Cody Lee, said that as part of the Fiscal Year 2022-2023 Budget, Council approved Capital outlay for three (3) new police vehicles and those vehicles were ordered in 2022. After extensive delays, the Police) Department has finally received those ordered vehicles, still at the  NECESSARY DOCUMENTS.  (CODY LEE)  P5    REGULAR CITY COUNCIL MEETING  JUNE25,2024 PAGE4  quoted 2022 pricing. With these new vehicles, the department! has a surplus oft three older vehicles to decommission. Out of the three vehicles, The City of Gatesville owns only one which happens to1 need extensive engine work. The other two are leased through Enterprise Fleet Management. The one city owned surplus vehicle could bel listed for sale on Govdeals.com immediately. The othert two could go through the process to get transferred in the City of Gatesville's name and then list fors sale on Govdeals. Enterprise Fleet Management is agreeable with this] procedure and would not cost the City any additional fees. IfEnterprise Fleet Management just took the vehicles back they would require the police emergency equipment be decommissioned. andt that would cost the Citya a significant amount. Going through the process toj put in the City's name makes sense as these vehicles could then be soldt to another RESOLUTION 2024-69: Motion by Aaron Smith, seconded by Meredith Rainer, to approve the listing on Govdeals.com to sell the surplus police vehicle Unit 427, a 20171 Ford Explorer Police SUVa and to dispose oft thei remaining two leased vehicles, a 2017 Ford Explorer and a 2019 Chevrolet Tahoei in accordance witht the Enterprise Fleet Management process which would include the Interim City Manager tos sign all necessary documents; all four voting' "Aye", motion passed. 10) ADJOURNI MEETING AT617P.M.THIS: 25TH DAY OF JUNE. 2024  law enforcement agency.  ATTEST: Wendy Cole City Secretary  APPROVED: Gary M. Chumley Mayor  P6    General Fund MAY 17,075 279,772 39,017 7,209 1,312 4,291 221 39,837 21,860 53,861 464,457 17,997 8,010 26,008 66,276 36,191 102,467 1,242 6,043 7,284 213,410 48,326 261,736 15,100 3,806 18,907 83 71,144 71,227 43,904 63,241 107,146 12,445 3,280 15,725 8,292 1,519 9,811 52,670 24,349 77,019 15,510 14,001 29,510 4,916 11,883 16,799 7,364 2,309 9,673 753,311  2023-24 Budget 2,799,236 2,909,568 797,203 151,000 15,000 36,600 33,500 380,000 151,500 777,785 8,051,392 178,241 96,355 274,596 686,597 713,951 1,400,548 164,047 19,160 183,207 2,245,666 462,549 2,708,215 149,766 49,870 199,636 1,000 311,554 312,554 544,908 862,338 1,407,246 76,377 38,100 114,477 164,950 48,777 213,727 475,883 224,757 700,640 155,679 150,152 305,831 64,590 45,814 110,404 81,183 39,128 120,311 8,051,392 P7  2023-24 YTD %YTD 3,025,733 108.1% 1,960,866 67.4% 636,844 79.9% 101,519 67.2% 9,226 61.5% 113,081 309.0% 43,353 129.4% 296,045 77.9% 242,318 159.9% 430,891 55.4% 6,859,877 85.2% 104,757 58.8% 74,450 77.3% 179,207 65.3% 427,838 62.3% 402,980 56.4% 830,818 59.3% 76,528 46.6% 79,048 412.6% 155,575 84.9% 1,456,719 64.9% 393,892 85.2% 1,850,611 68.3% 98,365 65.7% 37,664 75.5% 136,029 68.1% 667 66.7% 230,062 73.8% 230,729 73.8% 342,700 62.9% 376,678 43.7% 719,378 51.1% 59,869 78.4% 32,684 85.8% 92,553 80.8% 50,627 30.7% 17,181 35.2% 67,808 31.7% 316,941 66.6% 160,754 71.5% 477,695 68.2% 90,990 58.4% 116,419 77.5% 207,409 67.8% 4,916 7.6% 27,097 59.1% 32,014 29.0% 60,429 74.4% 34,073 87.1% 94,502 78.5% 5,074,329 63.0% 1,785,549  Revenues AVT Taxes Sales Tax Franchise Fees Fines &F Fees Other taxes Licenses & Permits Rental! Income Parks8 & Rec Misc. Revenues Intergovernmental Inter fundT Transfers TOTALI REVENUES Expenditures LIBRARY PersonnelSvcs. O&M Total ADMINISTRATION Personnel Svcs. 0&M Total PLANNING Personnels Svcs. 0&M Total POLICE Personnels Svcs. O&M Total COURT Personnel Svcs. 0&M Total FIRE Personnel Sves. 0&M Total STREET Personnel Svcs. 0&M Total FLEETS SERVICES Personnel Svcs. O&M Total BUILDINGI INSPECTIONS Personnel Svcs. O&M Total PARKS &F RECREATION PersonnelSvcs. O&M Total Fitness Center Personne! Svcs. O&M Total SWIMMINGI POOL Personnel Svcs. 0&M Total CIVICCENTER Personnels Svcs. O&M Total TRANSFERI EXPENSE TOTAL EXPENDITURES Gain (Loss)    Water & Sewer Fund  MAY  2023-24 Budget 1,949,288 2,294,232 1,041,281 31,300 71,000 5,387,101 749,552 710,034 2,504,932 449,415 2,508,918 2,383,271 9,306,122  2023-24 YTD  %YTD  Water  Revenues Water Sales Residential Commercial, And Institutional Wholesale Connections &I Installs Misc. Expense Distribution Personnel O&M Capital Outlay Production Personnel 0&M CapitalOutlay  136,853 154,273 71,283 1,963 7,204 371,577 83,141 39,379 42,524 45,285 104,181 412,372 726,881  1,148,239 58.9% 1,448,377 63.1% 633,511 60.8% 13,159 42.0% 75,706 106.6% 3,318,992 61.6% 503,747 67.2% 584,944 82.4% 925,693 37.0% 260,213 57.9% 1,078,602 1,322,160 55.5% 4,675,359 50,2%  Subtotal  43.0%  Subtotal  Sewer  Revenues Sewer Fees Residential Commercial, And institutional Connections &I Installs Misc. Expense Personnel O&M Capital Outlay Revenues Expense Non Departmental Revenues Grants & reimbursements Interest Expense Transfers and Franchise fees Revenues Expense Gain (Loss)  105,881 122,407 187 1,881 230,357 56,507 286,400 342,907 75,707 71,570  1,023,717 2,074,791 9,300 19,250 3,127,058 473,384 1,658,462 8,321,036 10,452,882 794,280 788,200 12,026,904 300,400 12,327,304 1,088,539 21,635,743 21,635,743  866,154 84.6% 1,315,325 63.4% 1,419 15.3% 20,888 108.5% 2,203,785 70.5% 342,897 72.4% 809,907 48.8% 617,852 1,770,655 16.9% 578,227 72.8% 495,638 62.9% 1,074,790 421,400 140.3% 1,496,190 12.1% 720,457 66.2% 7,597,194 35.1% 7,662,109 35.4% (64,914)  Subtotal  7.4%  Subtotal  Sanitation  8.9%  50,436 50,436 87,817 728,076 1,229,175 (501,099) P8  Subtotal  Grand' Total    City of Gatesville Outdoor Event / Parade Approval Form  note: this form is ani internal document andi is intended to! be the cover page for the Event/Parade. Application. Please scan thea application andt thisf formt to Chief Hunta ass soon possible. He or his designee willo contact the event POCa andr notify city hallv when ready to move forward to council.  Event Title: SSpur Fest Sponsor:  Event Date: Approvals Dueb by: yhglecat  5pL212094  Logyel! MISEK  Department Police  Approved/Denied"  Equipment Needed  s 0  Approvp M/A  NONE  Fire  Streets  Eaeataefakada  Parks  N/A  Event Coordinator  Ervin AdANs *Attach explanation memo ife event is denied  P9    Coryell Museum & Historical Center  May 8, 2024  City of Gatesville 110Ngth Street Gatesville, Texas 76528  Dear Sirs:  Please accept this letter as our request to close South Eighth Street (from Main Street south tol Leon We would appreciate the Street Department dropping off barricades on Friday afternoon sO we can Please feel free to contact me if you have any questions or need further information.  Street) for the annual Spurfest on September 21, 2024 from 7a.m. until 5p.m.  close streets off early Saturday morning.  Sincerely, Ewin Adans Ervin. Adams  President, Coryell Museum & Historical Center  718 Main Street  P.O. Box: 24  Gatesville, Texas 76528 P10  (254)865-5007    City of Gatesville Outdoor  Event/P Parade Application  oplcamt/Orpantation Name: CORYELL mustum  Address: Po b4 34 : 116 MAIN, Gatesuitle, TA 76528  Phone Numberts): 154-  8655007 or 254-845-4634  Event Coordinator: ERVin AoAms  Phone Number(s):  Email: Conges ui museumhe a yaho.Com  Event Name: SpucFest Event Description, in deatil:  Proposed Location(s): mwseum Premises  Requested Road closures: 84 Street from MAV Scuthto Lenst.  Anticipated Daily Attendance:  Event Dates and Times (induding set-up and dean-up):  Event Days  Date  Time Begin/Time End 7am / 5m  Set-up Day1 Day2 Day3  421-04  ut this a new event or has i occurred int the past? Annualty FUR mAny years  lyes, please list the date(sit was held previousiy.    City of Gatesville Outdoor Event / Parade Application, page2 2  Admission Fee: none  Are you planning to sell, or allow the sale of, alcoholic beverages? (list if yes) no  Are you planning to use music or other public address speakers? (listifyes)  onl msine Museum Bldg  List all amusement rides you plan to have at the event:  no RLDES  Name of Company Providing Equipment:  Please list all City of Gatesville: assistance you will need (additional fees may apply):  cores/barricades - provide to Museum on Friday aflernoeno  closestreet early Satuday morning  CO Molle Signature of Person Filing Form Mnlyol  9-3-34 Date 7-3-d4 Date  Received By  P12    Gatesville Spur Capital lofTexas Consent Agenda Item #5 CITY COUNCIL MEMORANDUM  Date: To: From:  July9,2 2024 Mayor & City Council  Zeb Veazey, Water Production Supervisor 1983 Deckboat. (to be listed on Govdeals)  Agenda Item: Discussion and possible action regarding sale of Water Production Department  Information: horsepower.  1983 Deck Boat Grand Decker 18.5 Ft. Four cylinder Mercruiser 470 inboard/outboard engine 170 This 1983 Deck Boat is well past its useful life for the Water Production's needs at the Water Plant's Belton Lake Intake Structure. Staffi is in the process of seeking another boat to better suit their needs.  Financial Impact: Proceeds from: sale of vehicles. Staff Recommendation: needs of the City of Gatesville.  Staff recommends that the City Council approve the sale of the boat used by the Gatesville Regional Wholesale Water System due repair cost greatly exceeding the value and the boat does not meet the  Motion:  Imove to approve the listing and sale of the Water Production 1983 Deckboat to be listed on Govdeals.  Attachments: None Staff Contacts:  Zeb Veazey, Water Production Supervisor eaeyPratesyiletk.com  P13    Gatesville Spur CapitalofTexas  Agenda Item #6  CITY COUNCIL MEMORANDUM  Date: To: From:  July9, 2024 Mayor & City Council  Mike Halsema, Interim Deputy City Manager  Agenda Item: Discussion and possible action regardingaward ofa contract to Langford CMS for  grant management services to prepare FEMA Public Assistance (PA) application(s) and the subsequent project management/administration of the  grant if the City is awarded a State contract.  Information:  The recent flooding of Faunt Le Roy Park, and other city owned property was partofa a disaster declaration enabling FEMA assistance for damages. The 2018 FEMA disaster award is still in progress and requires procurement and reporting related to the award. Staff is recommending the use of grant administration services through Langford to ensure compliance with FEMA regulations. Most grant administration services costs are eligible for reimbursement through the grant. RFP's were advertised for grant administration services and closed July 1, 2024 2:00PM. Four firms submitted responses: BML, Langford CMS, Witt O'Brien, and Grant Our Community. Staff (Brad Hunt and Mike Halsema) and Councilmember Rainer evaluated the RFP's and all recommended Langford CMS for grant administration, results in the  table below. Evaluator  Witt 87 91 83 76  Grant Our 76 76 64  BMC Obrien Langford Community  Meredith Rainer, Mayor Pro Tem Bradford Hunt, Interim City Manager  98 92 100  Mike Halsema, Interim Deputy City Manager 83 82  Financial Impact: N/A Motion:  Ir move to approve the award of a contract to Langford CMS for grant management services to prepare FEMAI Public Assistance (PA)applicationls), and the subsequent project maVamsntendtue  grant if the Cityi is awarded a State contract.  P14    Attachments: N/A Staff Contacts:  Mike Halsema, Interim Deputy City Manager mhalsema @gatesvilletx.com  P15    Gatesville Spur Capital of'Texas  Agenda Item #7  CITY COUNCIL MEMORANDUM  Date: To: From:  July 9, 2024 Mayor & City Council Manager  Brad Hunt, Interim City Manager & Mike Halsema, Interim Deputy City  Agenda Item: Discussion and possible action regarding amending the FY 2023-24 Budget. The revenues for the General Fund are anticipated to exceed budget and expenses for the Fiscal Year ending 9/30/24. If passed on to subsequent readings, staff will propose the final amendment in September, with adjustments related to year end. During the FY25 budget discussions, staff identified some needs that management is recommending funding in the current budget. A table follows with the  Information:  items recommended for funding: Department Library Library Library Library Police Police Police Fire Fire Parks Parks Civic Center Financial Impact:  Description AC unit replacement Phased library computerr replacements $ Children's computers Microfiche reader (View Scan) Phased computerr replacements Mobile Radios Body Cams (6)  Amount $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  90,000 8,850 16,000 8,000 122,850 13,542 12,790 4,000 30,332 24,100 9,844 33,944 46,000 3,600 49,600 108,000 344,726  Fire suit washer and drying cabinet Computer replacements Splash pad resurface Fitness center mirrors ACreplacement Total  The General Fund budget amendment will increase expense authority by $344,726 to $8,396,118.  P16    Staff Recommendation: FY24 budget. Council Meeting. Attachments: Ordinance 2024-06. Staff Contacts:  The staff recommends that the city council accept the first reading of Ordinance 2024-06, amending the Motion: I make a motion to pass Ordinance 2024-06, amending the Fiscal Year 2024 budget to a future  Brad Hunt, Interim City Manager bhunt t@gatesvilletx.com Mike Halsema, Interim Deputy City Manager mhabemaerteyleton  P17    ORDINANCE NO. 2024-06  AN ORDINANCE OF THE CITY OF GATESVILLE, TEXAS, AMENDING THE. FISCAL YEAR 2023-24 BUDGET OF THE CITY OF GATESVILLE TO ALLOW FOR ADJUSTMENTS TO' THE GENERAL FUND REVENUES AND EXPENDITURES OF THREE: HUNDRED FORTY-FOUR THOUSAND, SEVEN HUNDRED TWENTY -SIX DOLLARS ($344,726); DECLARING A MUNICIPAL PURPOSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR. AN OPEN MEETINGS CLAUSE; AND  PROVIDING FOR. AN EFFECTIVE DATE.  WHEREAS, pursuant to Ordinance No. 2023-06, the City Council of GATESVILLE, WHEREAS, the City OfGATESVILLE desires to: increase fundingi int the General Fund;  Texas, approved the Fiscal Year 2023-24 Budget; and  NOW, THEREFORE, FOLLOWS:  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GATESVILLE, TEXAS AS  SECTION1.7 The findings set forth int the above preamble to this Ordinance aret true and  correct and are. hereby adopted.  SECTION 2. The Fiscal Year 2023-24  Budget is hereby amended by the City Council as follows: to allow for an adjustment SECTION 3. This Ordinance shall be filed with the City Secretary, who is directed to SECTION 4. This Ordinance was approved by at least three members of the City SECTION. 5. Ifany section, subsection, paragraph, sentence, clause, phrase, or word in this Ordinance, or the application thereof to any person or under any circumstances is held invalid by any court of competent jurisdiction, such holding shall not affect the validity oft the remaining portions ofthis Ordinance, and the City Council oft the City OfGATESVILLE, Texas, hereby declares it would have enacted such remaining portions despite any suchi invalidity. SECTION 6. It is officially found and determined that the meeting at which this Ordinance was passed was open to the public as required by law, and the public notice of the  to the General Fund of $344,726, increasing revenues and appropriations. attach a copy oft this Ordinance to the Fiscal Year 2023-24 Budget. Council as required by Section 3.11 oft the City Charter.  time, place and purpose oft this meeting was given as required by law.  SECTION 7. This Ordinance shall become effective immediately upon its passage and  approval.  P18    DULY PASSED, APPROVED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF  GATESVILLE, TEXAS, AFTER A FIRST READING ON  2024, A SECOND READING  ON  2024, AND A THIRD READING ON THIS THE  DAY OF  2024.  BY:  GARY CHUMLEY, MAYOR  ATTESTED:  APPROVED AST TO FORM AND SUBSTANCE:  WENDY COLE CITY SECRETARY  VICTORIA THOMAS CITY ATTORNEY  P19    Gatesville Spur Capital ofTexas  Agenda Item #8 Date: To: From: Subject:  July9,2024 Mayor & City Council  Bradford Hunt, Interim City Manager Preliminary Budget Assumptions for Council Review  The purpose of this report is to advise the City Council of the Preliminary Budget Assumptions guiding our preparation of the FY 24-25 city-wide budget. We will provide an overview of the major needs and projects under consideration for the final draft of the budget. Please see  attached report.  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Texas, amending the Gatesville Code of Ordinances, Chapter 56 "Utilities", Article' Vi, "Drought Contingency Plan" by amending Sections! 56-183,5 56-186, 56- 188, And 56-189 as provided herein and readopting all Remaining Sections Of Article Vi; Providing A Conflicts Resolution Clause; providing a Severability  Agenda Item: Discussion and possible action regarding an Ordinance oft the City of Gatesville,  Clause; and Providing for an Effective Date.  Information:  The Texas Administrative Code, Title 30 (Environmental Quality) Rule 288 stipulates that wholesale water suppliers develop five-year Drought Contingency Plan and sets the minimum elements of the plan. Al Drought Contingency Plan is a strategy or combination of strategies for temporary: supply and demand management responses to temporary: and potentially recurring water supply shortages and other water supply emergencies. The City's current Drought Contingency Plan was adopted July 10, 2018 and is contained in the Code of Ordinances, Minor changes to Ordinance 2024-05 were presented ati the first reading of the ordinance, as were recommended by the City Attorney, which just amended previous Ord. 2018-04 with no need to repeal. The only amendments to the DCP were the agenda wording, change Ft. Hood to Ft. Cavazos and changing the dates. There have been no changes to the Ordinance since the  Chapter 21 beginning with Article IV.  last reading on June 25, 2024. Financial Impact: N/A  Motion: I move to approve the third and final reading Ordinance Number 2024-05 amending the Gatesville Code of Ordinances, Chapter 56 "Utilities", Article Vi, "Drought Contingency Plan" by amending Sections! 56-183, 56-186, 56-188, And! 56-189 as provided herein and readopting alll Remaining Sections of Article Vi; Providing A Conflicts Resolution Clause; providing a Severability Clause; and Providing for an  Effective Date.  Attachments: Ordinance 2024-05  Staff Contacts:  Zeb Veazey, Water Production Superintendent vereyPrateyletk.com Brad Hunt, Interim City Manager bhunt@ratesylletx.com  P40    ORDINANCE NO. 2024-05  AN ORDINANCE OF THE CITY OF GATESVILLE, TEXAS, AMENDING THE GATESVILLE CODE OF ORDINANCES, CHAPTER 56 UTILITIES", ARTICLE VI, "DROUGHT CONTINGENCY PLAN" BY AMENDING SECTIONS 56-183, 56- 186, 56-188, AND 56-189 AS PROVIDED HEREIN AND READOPTING ALL REMAINING SECTIONS OF ARTICLE VI; PROVIDING A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING  FOR AN EFFECTIVE DATE.  WHEREAS, as required by the" Texas Water Code and thei regulations ofthe" Texas Commission on. Environmental Quality ("TCEQ"), the City previously adopted a Drought Contingency Plan, which is codified in Chapter 56, Article VIofthe City'sC Code ofOrdinances; and WHEREAS, in accordance with statutory requirement to review, and as necessary, update and amend the City's drought contingency plan, City staff has presented and is recommending a revision to the provisions of the Code of Ordinances containing the City's drought contingency WHEREAS, the City Council finds it tol bei int thej publici interest and for thel benefit oft thel health, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY SECTION1. The City of Gatesville Code of Ordinances is hereby amended by amending Chapter 56, "Utilities," Article VI, "Drought Contingency Plan" by amending section 56-183 "Public Education" and section 56-188 "Criteria for Initiation and Termination of Drought Response Stages" to delete all references therein to "Fort Hood" and replace those references with "Fort Cavazos." SECTION 2. The City of Gatesville Code of Ordinances is hereby amended by amending Chapter 56, "Utilities," Article VI, "Drought Contingency Plan" by amending section 56-186 "Application" to read in its entirety as follows:  plan as set forth herein; and  safety and welfare ofi its citizens to adopt thei recommended changes;  OF GATESVILLE, TEXAS, THAT:  "Chapter 56 Utilities  Article VI Drought Contingency Plan  Section 56-186 Application  The provisions ofthis Plan shall apply to all persons, customers, and property utilizing water provided by the City of Gatesville. The terms "person" and "customer" as used in the Plan set forth  P41    in this Article VI include individuals, corporations, partnerships,  associations, and all other legal entities."  SECTION 3. The City of Gatesville Code of Ordinances is hereby amended by amending Chapter 56, "Utilities," Article VI, "Drought Contingency Plan" by amending section 56-189 "Drought Response Stages" to read in its entirety as  follows:  "Chapter 561 Utilities  Article VI Drought Contingency Plan  Section 56-189 Drought Response Stages  The City Manager, or his/her designee, shall monitor water supply and/or demand conditions on a weekly basis and, in accordance with the triggering criteria set forth in Section 56-188 of this Plan, shall determine that a Drought Watch, Drought Warning, Drought Emergency, or Curtailment condition(s) exists and shall implement the following notification  procedures:  (1) Notification  a. Notification oft the Public: The City Manager or his/ her designee shall notify the public by means of: 1. publication in ai newspaper of general circulation, 2.. direct mail (utility bill) to each customer, 3. public service announcements, 4.. signs posted inj public places  b. Additional Notification: The City Manager or his/ her designee shall notify directly, or cause to be notified directly,  the following individuals and entities: 1.1 Mayor and members oft the City Council 3. County Emergency Management Coordinator 4. County Judge & Commissioner(s)  2. Fire Chief  Ordinance No. 2024-05, Page 2  P42    5.TCEQ (required when mandatory restrictions are  imposed)  6.1 Major wholesale and commercia/mstitutional water users 7. Critical water users, i.e. hospital, nursing homes, and 8.1 Parks /s street superintendents & public facilities managers Stage 1 Response (Drought Watch Conditions) a. Target: Achieve a voluntary five (5) percent reduction in use that would have occurred in the absence of drought b. Best Management Practices for Supply Management: Additional measures tol be implemented directly by the City of Gatesville to manage limited water supplies and/or reduce water demand include reduced flushing of water mains and limited watering at City-owned parks and facilities. The City of Gatesville will consider initiating engineering studies to evaluate alternatives should conditions worsen. The City of Gatesville will consider initiating engineering studies to evaluate alternatives should conditions worsen. .V Voluntary Water Use Restrictions for Reducing Demand: Water customers are: requested to: 1.v voluntarily limit the irrigation oflandscaped areas to Sundays and Thursdays for customers with a street address ending in an even number (0,2,4,6or8 8), and Saturdays and Wednesdays for water customers with a street address ending in an odd number (1,3,5,7or9 9), and to irrigate landscapes only between the hours of midnight and 10:00 a.m. and 8:00 p.m. to: midnight on 2. All operations of the City of Gatesville shall adhere to water use restrictions prescribed for Stage 2 ofthe Plan. 3. Water customers are requested to practice water conservation and to minimize or discontinue water use: for  Gatesville ISD  (2)  contingency measures.  designated watering days.  non-essential purposes.  (3) Stage 2 Response (Drought Warning Conditions)  Ordinance No. 2024-05, Page 3  P43    a. Target: Achieve a ten (10) percent reduction in use that would have occurred in the absence of drought contingency measures. b. Best Management Practices for Supply Management. Additional measures to bei implemented directly by the City ofGatesvilleto manage limited water supplies and/or reduce water demand include discontinued flushing of water mains and significantly reduced or discontinued irrigation of public landscaped areas. The City of Gatesville will consider implementing viable alternative water supply strategies. The City of Gatesville will consider implementing viable alternative water supply Water Use Restrictions for Demand Reduction. he following water use: restrictions shall apply to all persons:  strategies.  1.  Irrigation oflandscaped areas with hose-end sprinklers or automatic irrigation systems shall be limited to Sundays and Thursdays for customers with a street address ending in an even number (0, 2,4,6or8 8), and Saturdays and Wednesdays for water customers with a street address ending in an odd number (1,3,5,7 or 9), and irrigation of1 landscaped areas is further limited to thel hours of12:00 midnight until 10:00 a.m. and between 8:00 p.m. and 12:00 midnight on designated watering days. However, irrigation of1 landscaped areas is permitted at any timeifitis! by means ofal hand-held hose, a faucet filled bucket or watering can of five (5). gallons or less, or drip  irrigation system. 2.  Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle is prohibited except on designated watering days between thel hours of 12:00 midnight and 10:00. a.m. and between 8:00 p.m. and 12:00 midnight. Such washing, when allowed, shall be done with al hand-held bucket or a hand-held hose equipped with a positive shutoffnozzle. Vehicle washing may be done at any time on the immediate premises of a commercial car wash or commercial service station. Further, such washing may be exempted from these regulations ift the health, safety, and welfare ofthe public is contingent upon frequent vehicle cleansing, such as vehicles used to  transport food and perishables.  Ordinance No. 2024-05,Page 4  P44    3.  Use of water to fill, refill, or add to any: indoor or outdoor swimming pools, wading pools, or spas/hot tubs is prohibited except on designated watering days between the hours of12:00 midnight and 10:00 a.m. and between 8 p.m.  and 12:00 midnight. 4.  Operation of any ornamental fountain or pond for aesthetic or scenic purposes is prohibited except where necessary to support aquatic life or where such fountains or ponds are equipped with a recirculation system.  5.  Use of water from hydrants shall be limited to firefighting, related activities, or other activities necessary toi maintain public health, safety, and welfare, except that use of water from designated fire hydrants for construction purposes may be allowed only under written permission  from the City of Gatesville.  6.  Use ofwater for the irrigation of golf course greens, tees, and fairways is prohibited except on designated watering days between the hours 12:00: midnight and 10:00 a.m. and between 8 p.m. and 12:00: midnight. However, if the golf course utilizes a water source other than that provided by the City of Gatesville, the facility shall not be 7. All restaurants are discouraged from serving water to patrons except upon request of the patron.  subject to these regulations.  8.  The following uses of water are defined as non- (i) wash down of any sidewalks, walkways, driveways, parking lots, tennis courts, or other hard- (ii) use ofv water to wash down buildings or structures for purposes other than immediate fire (iri) use ofwater for dust control; (iv) flushing gutters or permitting water to run or accumulate in any gutter or street; and (v) failure to repair a controllable leak(s) within areasonable period after having been given notice directing the repair of such leak(s). Ordinance No. 2024-05, Page 5  essential and are prohibited:  surfaced areas;  protection;  P45    (4) Stage 3 Response (Drought Emergency Conditions)  a.  Target: Achieve a twenty (20) percent reduction in use that would have occurred in the absence of drought contingency Best Management Practices for Supply Management: Additional measures to be implemented directly by the City of Gatesville to manage limited water supplies and/or reduce demand include discontinued flushing of water mains, discontinued watering at City-owned parks and facilities and discontinued refilling/operation oft the City's outdoor and indoor swimming pools. The City of Gatesville will notify all major water consumers to reduce consumption by discontinuing irrigation at facilities, and to limit water use to absolutely essential purposes (TDCJ facilities, Gatesville ISD, hospital and nursing homes). The City of Gatesville will: implement viable alternative water Water Use Restrictions for Demand Reduction: All requirements of Stage 2 shall remain in effect during Stage  measures.  b.  supply strategies.  C.  3 except:  SECTION 4. All other sections contained in Article IV "Water Conservation Plan" ofChapter 54 "Utilities" not otherwise amended by this ordinance remain unchanged SECTION 5. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, or the Gatesville Code of Ordinances, as amended hereby, which shall SECTION6 6. An offense committed before the effective date of this Ordinance is governed by prior law and the provisions of the Gatesville Code of Ordinances, as amended, in effect when the offense was committed, and the former law is continued in effect for this purpose. SECTION7. This ordinance shall take effect immediately from and after its passage. DULY PASSED, APPROVED AND ADOPTED BYT THE CITY COUNCIL OF THE CITY  and are. hereby readopted.  remain in full force and effect.  OF GATESVILLE, TEXAS, AFTER A FIRST READING ON  2024, A  SECOND READING ON  2024, AND A THIRD READING ON THIS  THE  DAY OF  2024.  Ordinance No. 2024-05, Page 6  P46    APPROVED:  GARY CHUMLEY, MAYOR  APPROVED ASTO: FORM:  ATTEST  Victoria W. Thomas, City Attorney  Wendy Cole, City Secretary  4855-4916-1159.V.1  Ordinance No. 2024-05, Page7  P47    ty  Gatesville Spur Capital of'Texas  Agenda Item # 10  CITY COUNCIL MEMORANDUM  Date: To: From:  July9, 2024 Mayor & City Council  Mike Halsema, Interim Deputy City Manager  Agenda Item: Discussion and possible action regarding authorizing the Interim City Manager  as the chief executive officer and authorized representative to act in all matters in connection with the FEMA public assistance grant (pa) project(s) and committing the city to provide matching funds to secure and complete thel FEMA  public assistance grant.  Information:  The recent flooding of Faunt Le Roy Park, and other city owned property was part ofa a disaster declaration enabling FEMA assistance for damages. Staff is recommending authorizing the City to apply for FEMA Public Assistance funds for DR 4781 associated with the Texas Severe Storms, Straight-line Winds,  Tornadoes, and Flooding. The grant is a 75/25, where the City matches 25%.  Financial Impact: TBD Motion:  Imove to approve authorizing the Interim City Manager as the chief executive officer and authorized representative to act in all matters in connection withi the FEMA public assistance grant (pa) project(s) and committing the city to provide matching funds to secure and complete the FEMA public assistance grant.  Attachments:  FEMA DR4781 Resolution.  Staff Contacts:  Mike Halsema, Interim Deputy City Manager mhaiemaerieyilekcon  P48    RESOLUTION 2024-75  A RESOLUTION OF THE CITY OF GATESVILLE, TEXAS, APPOINTING THE CITY MANAGER AS THE CHIEF EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE TO ACT IN ALL MATTERS IN CONNECTION WITH THE FEMA PUBLIC ASSISTANCE GRANT (PA)PROJECT(S). AND COMMTTING THE CITY1 TO PROVIDE MATCHING FUNDS WHEREAS, the City of Gatesville, Texas intends to develop applications for FEMA Public Assistance funds for DR 4781 (Texas Severe Storms, Straight-line Winds, Tornadoes, and Flooding) to repair WHEREAS, FEMA Public Assistance Fund applicants are required to appoint an official to act as WHEREAS, FEMA Public Assistance Fund applicants are required to commit: 25% or more matching  TO SECURE AND COMPLETE THE FEMA PUBLIC ASSISTANCE GRANT.  public property and/or perform disaster recovery acts within the City; the Authorized Representative in all matters in connection with the Grant; funds to secure and complete the FEMA Public Assistance Grant.  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF Section 1. That the City of Gatesville, Texas is authorized to submit an application(s)for FEMA  GATESVILLE, TEXAS:  Public Assistance funds for DR 4781 associated with the Texas Severe Storms,  Straight-line Winds, Tornadoes, and Flooding  Section 2. That the City Manager be appointed the Chief Executive Officer and Authorized  Representative to act on behalf of the City in all matters in connection with the  FEMA Public Assistance Project(s). to the FEMA Public Assistance Project(s).  Section 3. That the City is committing to provide 25% or more matching funds in contribution  PASSED AND APPROVED this  day of  2024.  Signature, Mayor Gary M. Chumley  Printed Name  ATTEST:  Signature, City Secretary Wendy Cole  Printed name  P49    Gatesville Spur Capitale of'Texas  Agenda Item #11 Date: To: From: Subject:  July9, 2024 Mayor & City Council Bradford Hunt, Interim City Manager City Manager Report  The purpose of this report is to keep the public, city council, and staff informed about ongoing  projects and initiatives. Please see attached report.  P50    -  C 00 D D   -   à I NN 0 e 3 3  @ 00  P51    E f 5 la  P52    a  C a 8 5 a )  of E  C  5 E - a 6  -  @ @ 5  E 3 4. C E - o  D  @ E n NN 5 3 3 I e f 8 2 of   U a CC - O. P53  I    6 @  2 o  00 :  2 -  e 00  :  8  C  00 0  @ S  V o e C = -  @ 0 e 3 @ 8  o  a # 4 5 1 a  P54    9  - - a  C E  a -  a  P55    D  a 6 3 @  e t 00 B 4 8 3 K e E @ S 9 e & lB E d9 T e E E a - C a D 1 - - 0 e a  a o 3 A e  a  D 9 E 5 e a E  8  -  a 5  I  g  o a 0 E  8  - e 1 :  00 E 8   ) -  B  I  J  P56    0 - of E a e E @ y 0 E g de M a I 3 e a I C 6 E 8 8 C a S d 3  B bo 2 @ O 3 t B de B o t * - e 8 a 3 E o C 1 1s a a - 0 I e @ a € E E I 8 I a a m 3 5 B 1 la 3 E : 3   9 E  8  8 8 s 8 1 8 e 0 8  8 3 de n o C  e  U  a - - 9  a lE 00 de 00 L C la N  - of  C E  P57    J o 3 J 6  3  a I € e > le € E a df L 8 e e a a E l8 e de 3V I NN € o - 3 C o bo n f 8 IE LE 2 n 2 lo hm I e I 9 S  a C 6 - a D de I - bo  E o b0 3 n - o 8 L D Df A I .  a  A  8  €  s  E -  e  de E - N e  S I S 10 0 -  P58    n e 00 W  9 3 9 a 6  a 9 E N  :  I  a 2 € /  a @ > 5 @ 8 3 f @ e I 00 I 8 a 8 - l I s a I a I 15 5 in - E 3 E E S a E @ I la 9 B 3 de a 0 S a C J 0 € I € 5 C E - N de @ - I o de a I a o a S e e 5 5  C -  - -  I  - 5  e  8 E I  a 0f D 3 = 6 S:2  3  P59    3 6  2 3 2 3 5 NOmHANU  8 E a  b @ - E 0 de 1  -  >  à  E a  5 5 9 -2  - 00  O  C  P60    a   a  & N @ @ 3 1 6 3 e e  00 S 5  3  of E I 8  L 8  6o DE E = 3 e E . 1 a 3 8 O C z n a  t a E S E e  S 3 & @ + 8 I 0    e 3 : @  a  -  N € E 9 8 8 0  0  5 3 C 9 o U D C U  - 98 M 0 o L I  o 5 b e  P61    a a e 6 @ 8 8 $ 8 E  o d0 e  T - E e  a  @ - a a  - O E C o  3 aU 00 a  o  > a a g a f  le o  P62    o E a  a @ e 1 I a de :  L  - 8  @ 9 I I  of 3  P63    @ 00 3 de a 1n a a f  a bo 8 3 6 I  $ o a I  I  @ I  8  00 E 9 - 6 O E E  00  P64    3  - 1  5 2  0  I  -   I I N I 6  S 0  4  3  8  P65    --Option 1: Changes to City of Gatesville Employee Handbook-  (from page 10 in current Handbook)  Complaint Procedure. Any employee who believes he or shel has been subject to or witnessed illegal discrimination, including sexual or other forms of unlawful harassment, is requested and encouraged to make a complaint. Your may complain directly to youri immediate supervisor, the City Manager, or any other member of management with whom yout feel comfortable bringing such a complaint. Employees are not required to go to the supervisor first. You are freei to speak to anyone int the chain of leadership. Similarly, ifyou observe acts of discrimination toward or harassment of another employee, you are requested. and encouraged to report this to one of the individuals listed Nor reprisal, retaliation, or other adverse action will bet taken against an employee for making a complaint or report of discrimination or harassment or for assisting in the investigation of any such complaint or report. Any suspected retaliation ori intimidation should be reported immediatelyto Anys supervisor or member or City management who receives a report of sexual harassment shall immediately advise the Human Resource Director of the report. The Human Resource department shall then conduct an investigation of the matter reported. The Human Resource department shall consult as necessary with the City! Manager and/or City's legal counsel. Upon completion of the investigation, the Human Resource department shall promptly report his/her findings to the City Manager. The City Manager mayt then conduct whatever additional review he/she deems necessary. Ifthe City Manager finds the report tol ber reasonably: supported, he/she shall promptly take corrective action against the offending employee, which mayi include discipline upi to discharge. In situations wherei the report cannot be reasonably sustained, steps may still bet taken to avoid the possibility of future problems where possible and to stress the City's lack of tolerance: for (moved from previous location int this section). All complaints will bei investigated promptly and, to (moved from previous location in this section) If thei investigation confirms conduct contrary tot this policy has occurred, the City will takei immediate, appropriate, corrective action, including Complaints Against Cityl Manager. Any complaint of discrimination or of any other serious nature against the City Manager shall be made to the Human Resource Director. The Human Resource Director, oris/nerdesignee, shall conduct ani investigation of the matter reported. The Human Resource Director, orhis/herdesignes, shall consult as necessary with the City's legal counsel. Findings of this investigation shall be reported to the Mayor, who may then conduct additional "For cause" shall mean investigation based upon an allegation of thei following:  above.  one of the persons identified above.  complained of behavior.  the extent possible, with regard for confidentiality.  discipline, up to and includingi immediate termination.  review" "for cause" as he/she deems necessary.  ()  embezzlement, fraud, theft, or dishonesty, ora a commission of a crime involving  fraud or deception;  P66    (ii) breach off fiduciary responsibilities, misfeasance, malfeasance, or gross negligence ofthe City Manager int the performance or non-performance of his duties; (iv) violations of any applicable state or local conflict ofi interest and anti-nepotism (v) investment or participation in any business venture conducting business ini the corporate limits or the extraterritorial, jurisdiction oft the City, except for stock ownership in a company whose capital stock is publicly held and regularly traded on any stock exchange, without the prior written approval of the City Council; (vi) except for aj personal residence or residential property acquired or held fort future use as aj personal residence, investment in any other real estate or property improvements within the City, without the prior written consent of the City Council; (vii) violations oft the City's personnel policies, including the creation of al harassing or hostile work environment, as defined by the City of Gatesville Employee Handbook. A sworn complaint based on personal knowledge alleging ay violation(s) oft this article shall specify the provision(s) oft this article alleged to have been violated and  (ii) violations oft the City Charter; laws, ordinances or policies;  or,  Disposition of alleged violations.  (1)  shall namei the city official being charged. (i) The complaint shall be made ini the following form:  (see attachment).  (iii) Upont the aforesaid sworn complaint of any person being filed with the HRI Director, or oni its own initiative, the HRI Director shall consider possible violations oft this (iv) Ac complaint alleging a violation of this article must bet filed with the HR Director within one (1)yearf from the commission oft the action alleged as a violation, andi not (v) Not later thani three (3) working days after the HRI Director receives a sworn complaint, the HRI Director shall acknowledge the receipt of the complaint to the complainant and provide a copy of the complaint tot the city attorney, the independent counsel, the mayor, andi the person complained against. (vi) After a complaint has been filed and during the pendency of a complaint beforei the Mayor and, if so scheduled, the city council, a member of the council may not communicate directly or indirectly with any party or person about anyi issue of fact orl law regarding the complaint, except at a meeting of the city council; provided that the Mayor, or as applicable the Mayor Pro-Tem, may consult with the attorneyi for the (vii) Ifthe Mayor finds the report tol be reasonably supported, he/she shall promptly take corrective action. Ini the event the Mayor recommends termination, he/she shall represent that recommendation to the City Council who shall then act on1 the  article byt the Cityl Manager.  afterward.  council as to process, procedure and legal issues.  recommendation.  (complaint form attached)  P67    THE STATE OF1 TEXAS  COUNTY OF CORYELL  TO: THE HUMAN RESOURCES DIRECTOR OFT THE CITY OF GATESVILLE, TEXAS this complaint UPON HIS/HER PERSONAL KNOWLEDGE, ANDI UNDER OATH against:  COMES NOW.  (Complainant), and makes  (name of person complained against), and would show the (name of person complained against), the (title of person complained against) oft the City of Gatesville,  investigating party that: On or abouti the.  dayof  20  Texas, violated thei following provision(s) ofi the City of Gatesville Employee Handbook and/or committed thei following acts ofi impropriety concerning the position and title held, to-wit:  (Specify the alleged acts)  By committing the following act(s) or omission(s), to-wit:  (describe above the action(s), omission(s) alleged. Your may attach additional pages).  SIGNED1 this the.  day of  20  (signature of complainant)  SWORNTO AS SUBSCRIBED BEFORE ME by.  on1 this the  day of  20  SEAL  Notary Public- - State of Texas  P68    City of Gatesville, Texas Code of Ethics  1. Affirm the dignity and worth of local government services and maintain a deep sense of 2. Demonstrate by word and action1 the highest standards of ethical conduct and integrityi in all public, professional, and personal relationships in order to merit thet trust and respect of the  social responsibility as at trusted public servant.  elected and appointed officials, employees, and the community.  3. Serve the best interests of all community 4. Keep the community informed on local government  -  aftfairskEncourage: andi facilitate active  engagement and constructive communication between community 4. 5. Manage all personnel matters with fairness and impartiality.  members and all local  government officials.    6. Public office is a public trust.Weshall not leverage our positions for personal gain or -source fori #1-6: Texas City Managers Association (edited for content) 7. The conduct of Gatèsville public officiats is governed by the City Charter, Code of Ordinances and statel law. Members of-the M City Government, City Council and members of all other boards and commissions appointed or confirmed by the City Council, must be knowledgeable of the City Charter, Code OfOrdinances and state law regarding ethics when participating in and making decisions while! serving in an employment role, or onal board or  benefit.  commissions  source for #7: Cities of Bèlton and Temple, Texas (edited for content)  8. Every member of the Cityof Gatesville government, council, and board knows that he or she alonei isi responsible for apersonal standard of professional performance and will take reasonablè opportunity to enhance and improve individual knowledge and -source for: #8: Law Enforcement Code of Ethics, International, Association of Chiefs of  5  F   every  competence.  Police (edited for  content)  P69    a  P70    2024 February  January 12345 6  March  S - M T W TF S SIWTTS SMTWIF S 789 910 11 1213 45678910 3 45678 9 14 15 16 171 18 19 20 11 12 - 13 14 15 - 16 17 10111 12 13 14 15 16  12 3  1 2  1718 19 20212 22 23 24 2526-2728-2930  212 22 2324:252627 18192021222324  28293031  252627.2829  31  April 123 4 5 6  May  June  SM T W TFS M T W T F S SM TW T F S 78 910 11 12 13 567 89 101 11 2 - 3 4567 8 14 15 16 17 18 19 20 121 13 14 15 16 17 18 9 10 -- 11 12 13 14 15  123 4  1  16 17 18 19 202122 23.24.2528272829 September  21222 2324252627 19 20212223 24 25  282930  2627282930 - 31 August  30  July 123 4 5 6  SMT W TF S SMTWT F S S MT W TF S 78 9 101 11  12 13 45678 9 10 8 9 - 1011 - 1213 14 14 15 16 17 18 19 20 11121314 15 16 17 15 16 17 18 - 192021 212223 2425_2627 18 19 20_2122 23 24 2223 - 2425262728  1 23 1 2 34567  28293031  25282728293031 29 30 November  October 123 45  December  S MTWTF S SMT W  TF S SM T W TF S 678 91 10  111 12 3456789 8 - 910111 1213 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 151 161 17 - 181 192021 202 212 22 23 24 2526 17 18 19 20 21 22_23 22_23 - 24-25_26-2728  12 1 23 456 7  2728293031  2425.2827282930 293031